Microsoft Office 2007 - Word

• Create Professional-looking Content• Easy to Use Interface• Share Documents

Microsoft Word - 2007

DYK

•Ribbon•Mini Toolbar•Shortcut Menus•Quick Access Toolbar•Office Button

The Word Window

The Ribbon

The Ribbon is the control center in Word and consists of •Tabs 7 top level tabs• Home – primary tab• Insert• Page Layout• References• Mailings• Review• View

•Groups – each tab has its on group of topics

•Commands – each group has its on specific commands

Additional tools, galleries, buttons and textfor certain tasks*Most galleries support the “live preview”

Dialog Box Launcher – displays a dialog box or task pane with options for the group

The Ribbon - Contextual Tabs

Appears automatically based on tasks

Purpose is to minimize mouse movement – saving the time to switch tabs

Initially transparent

Mini Toolbar

Shortcut Menus

When you right click an item in the document Word displays both the Mini toolbar and a shortcut menu

Quick Access Toolbar

Located at the top of the Ribbon (by default) Provides access to frequently used

commands Initially displays – save, undo, and redo Can customize the Quick Access Toolbar

The Office Button

Used to manage and share documents

Word Options

Customize Word with Word Options

Cool Tip

Keyboard shortcuts instead of mouse Press the ALT key Press the displayed

Code letter NumberTo remove shortcutsPress the ESC key or click in the document

Inserting-Formatting and Applying a Style to Pictures

Click Insert on the RibbonClick the Insert Picture from File buttonFind the device that contains the

picture to useClick Insert

Formatting a Picture

Picture tools and Format tabs automatically appear when a graphic is selected in the document

•Word provides a gallery of more than 25 picture styles, that include a variety of shapes, angles, borders and reflections. •To see the Picture Tools – double click on the inserted graphic•Click the More button in the Picture Styles gallery to shows more options•Point to a picture style to display a live preview of that style applied to the graphic

Headers and Footers

To create a header or footer click:•Insert-

•Choose Header or

Footer

•Select the desired

built-in Header or

Footer or

•Click Edit Header or

Footer to create a

customize.

Building Blocks

To use the same graphic or text frequently these can be stored in a building block and then used in the open document.

To create a building block:Select the text to be a building blockClick the Quick Parts button on the Insert buttonClick Save Selection to Quick Part Gallery Type a name for the quick part - click OK

To insert a building blockSelect Quick Parts button Select the building block to be used

SmartArt Graphics

SmartArt allows you to visually communicate information rather simply using text. Illustrations can really make an impact in the document and SmartArt makes using graphics especially easy.Office Staff Administrat

ors Teachers

Emergency Call List SmartArt

Using Charts

Elem

enta

ry

Inte

rmed

iate

Mid

dle

High

0

200

400

600

2008-2009 Enrollment Comparison

AugustJanuaryMay

Nu

mb

er

of

Stu

den

ts

Editing Tools

The Not So GoodWord 2007 offers many improvements over previous versions of Word. But, the program still has its annoyances.

For example, Word 2007 will add a space between paragraphs by default. This space cannot be removed by using the backspace key. And, it can be difficult to find the option to remove the space.

If you don’t want Word to add the extra space, you can turn it off. However, you will need to turn it every time you open a new document unless you alter the Normal.dot template.

To turn off the space between paragraphs, follow these steps:

1. On the Home ribbon, find the Paragraph section

2. In the bottom right corner of the section, click the button to show the Paragraph dialog box

3. Select “Don’t add space between paragraphs of the same style”

4. Click OK

You can remove the space between paragraphs you’ve already typed in your document. Simply select the paragraphs and then follow the above steps

Save As – PDF and many more types

It allows you to create PDF documents in Word and other Office applications.

After you download and install the add-in, follow these steps to create a PDF in Word:

1. Click the Office button

2. Click Print

3. In the Print dialog box, select PDF in the list of printer choices

4. Click Print or choose

5. Save As – choose Adobe PDF

Using the Microsoft Add-in allows you to save the document as a Adobe PDF. The add-in must be installed before this option is available.

Microsoft Add-ins