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COUNTY PUBLIC SERVICE BOARD

P.O BOX 2362-00900 KIAMBU

VACANCIES

Further to the Job Vacancies notice that appeared in the Standard Newspaper (Pg.30) of Wednesday 28th December,2016 Kiambu County

Public Service Board wishes to recruit competent and qualified persons to fill the following positions in the Department of Health Services. This is pursuant to Article 235 of the Constitution of Kenya, 2010 and Section 63 of

the County Government Act, 2012.

1. MEDICAL CONSULTANTS JOB GROUP “P” (25 POSTS)

JOB TITLE: MEDICAL CONSULTANT (ADMS/SADMS/DDMS)

DEPARTMENT/UNIT: (Surgery, Renal, Paediatrics, Oncology, Obstetrics/Gynaecology,

Medicine, ENT, Ophthalmology, Psychiatry, Dental)

REPORTS TO: Hospital Superintendent

Position Summary

To apply the principles and procedures of modern medicine in preventing,

diagnosing, caring for and treating illness, disease and injury using specialised

testing, diagnostic, medical, surgical, physical and psychological techniques; supervise

the implementation of care and treatment

plans by other medical personnel, and conduct medical education and research

activities

Essential job functions and standards

Key Result Area Main Tasks Performance Indicator

On-Call duties on

patient care

Respond to all calls of duty by

the intern doctor/MO on duty,

whether emergency or

otherwise, as quickly as possible

% adherence to duty

roster

# of ward rounds

undertaken per week


Physically review all patients

and instruct, in writing, all

recommendations

Conduct ward rounds, theatres

and clinics

Observe timeliness in service

delivery at all times

Teaching ward

rounds and theatre

work

Conduct teaching ward rounds

with the interns and students

rotating in the clinical area.

# of teaching ward rounds

undertaken per month

# of surgical procedures

recorded in Theatre Books

# of patients seen

# of clinic days per week

Conduct regular weekly clinics

Conduct theatre duties

Medico legal duties Perform Post mortems (PMs), fill

PM forms a attend to court cases

(Applicable to Pathologists only)

# of PMs conducted in

a month

# of court cease

attended in a month

Undertake medical examinations

and certify physical fitness

# of examinations

conducted in a month

Provision of health

education

Provide education for prevention

of disease and promotion of

health

# of activities

participated in a

month

Participate in outreach health

activities

# of outreach health

activities participated

in, in a month

Work planning,

performance

management and

professional

development

Prepare and implement annual

work plan based on department

work plan

# of planned activities

implemented on a

monthly basis

Using your job description, work

plan and Performance Contract,

to continually appraise yourself

and rectify any shortcomings or

suggest necessary assistance

# of appraisals

conducted on a timely

basis in each quarter

Conduct quarterly appraisal of

staff under your supervision

# of appraisals conducted

on a timely basis in each

quarter

Ensure that you undertake

requisite professional

development activities

# of CPD activities

undertaken/participate

d in

Required competencies

Education Bachelor of Medicine and Bachelor of Surgery (M.B; Ch.B),

(Minimum level of

education )

OR Equivalent

Master’s degree in area of specialisation

Registered by the Medical Practitioners’ and Dentists Board

Knowledge A comprehensive understanding of clinical and/or surgical

procedures, patient care procedures, medical protocols and

testing procedures.

Knowledge of use of modern technology in area of

specialisation

Skills The analytical ability necessary to evaluate and determine

health status of patient and implement proper care plan.

Interpersonal skills necessary to interview, teach and counsel

patients; instruct health care personnel on procedures and

treatment.

Ability to analyze and evaluate patient history, physical

examination findings and laboratory values, and make

preliminary diagnosis of patients for review by physician

Ability to design and conduct operations research, analyze and

utilize research findings in planning activities to improve service

delivery

Required license

/Certificate

Registered as a consultant by the Medical Practitioners’

and Dentists Board

Work experience

Demonstrable skills and experience in the various clinical

areas

Machines, tools, and

equipment

PC and PC applications and other general office equipment

Medical instruments and appliances

Authority/decision-

making

Participates in the development of procedures for the

department.

Makes decisions regarding work processes based on

established guidelines.

Prioritizes and organizes work to meet changing conditions.

2. SENIOR MEDICAL OFFICERS – JOB GROUP “N” (40 POSTS)

JOB TITLE: SENIOR MEDICAL OFFICER

DEPARTMENT/

UNIT:

(Surgery, Renal, Pediatrics, Oncology, Obstetrics/Gynecology,

Medicine, Dental)

REPORTS TO:

Head of Department

Position summary


diagnosing, caring for and treating illness, disease and injury; supervise the

implementation of care and treatment plans by other medical personnel, and conduct

medical education and research activities.


Key Result Area Standard Performance Indicator

On-Call duties on

patient care

Respond to all calls of duty by the

intern doctor or nurse-on duty,

whether emergency or otherwise,

as quickly as possible

% adherence to duty

roster

# of ward rounds

undertaken per week

# of patients seen in the

clinics

# of surgeries done

Physically review all patients and

instruct, in writing, all

recommendations

Assist the consultant in all the

wards, theatres and clinics



Minor teaching

ward rounds and

theatre work

Conduct teaching ward rounds with

the interns and students rotating in

the clinical area whenever the

specialist is not there





# of entries made on

patients files

Undertake certain specified

emergency surgeries, minor or

major, with the assistance of the

intern doctor(s) or students (s)

Medico legal

duties

Fill P.3 Forms # of P.3s completed in a

month

Perform Post mortems (PMs) and

duly fill PM forms

# of PMs conducted in a

month



# of examinations


Attend to court cases # of court cases attended

in a month

Provision of

health education

Provide education for prevention of

disease and health promotional

activities

# of activities participated

in a month


activities


activities participated in,

in a month

Work planning,

performance

management and



work plan


implemented on a

monthly basis


professional

development

Using your job description and

work plan, to continually appraise

yourself and rectify any

shortcomings or suggest necessary

assistance



quarter

Ensure that you undertake requisite

professional development activities

# of CPD activities

undertaken/participated

in


Education

(Minimum level of

education )

Bachelor of Medicine and Bachelor of Surgery (M.B; Ch.B), OR

Equivalent



testing procedures

Knowledge of medical terminology, Anatomy, Physiology,

Chemistry, Psychology, Pharmacology, Clinical Medicine,

Radiology, Microbiology and Pathology


health status of patient and implement proper care plan



treatment




Required license

/Certificate


Work experience At least two years

Machines, tools,

and equipment



Authority/decision-

making


department.




3. MEDICAL OFFICERS I -JOB GROUP “M” (20 POSTS)

JOB TITLE: MEDICAL OFFICER I

DEPARTMENT/

UNIT:

(Surgery, Renal, Paediatrics, Oncology, Obstetrics/Gynaecology,

Medicine, Dental)

REPORTS TO:

Head of Department

Position summary







On-Call duties on

patient care





% adherence to duty

roster

# of ward rounds

undertaken per week


clinics

# of surgeries done



recommendations





Minor teaching

ward rounds and

theatre work










patients files





Medico legal

duties


month


duly fill PM forms


month




# of examinations



in a month

Provision of

health education



activities


in a month


activities



in a month

Work planning,

performance

management,

and professional

development



work plan


implemented on a

monthly basis





assistance



quarter



# of CPD activities


in


Education

(Minimum level of

education )


Equivalent



testing procedures.








treatment




Required license

/Certificate



Machines, tools,

and equipment



Authority/decision-

making


department.



Prioritizes and organizes work to meet changing conditions

4. MEDICAL OFFICERS II -JOB GROUP “M” ( 20 POSTS)

JOB TITLE: MEDICAL OFFICER II

DEPARTMENT/

UNIT:

(Surgery, Renal, Paediatrics, Oncology, Obstetrics/Gynaecology,

Medicine, Dental)

REPORTS TO:

Director Clinical Services

Position summary







On-Call duties on

patient care





% adherence to duty

roster

# of ward rounds

undertaken per week


clinics

# of surgeries done



recommendations





Minor teaching

ward rounds and

theatre work















patients files

Medico legal

duties


month


duly fill PM forms


month



# of examinations



in a month

Provision of

health education



activities


in a month


activities



in a month

Work planning,

performance

management,

and professional

development



work plan


implemented on a

monthly basis





assistance



quarter



# of CPD activities


in


Education

(Minimum level of

education )


Equivalent



testing procedures








treatment




Required license

/Certificate



Machines, tools,

and equipment



Authority/decision-

making


department


established guidelines


5. PHARMACY IN-CHARGE- JOB GROUP “N”( 5 POSTS)

JOB TITLE: PHARMACY IN-CHARGE

DEPARTMENT Pharmacy

REPORTS TO: Chief Executive Officer/Medical Superintendent

Position summary

Overall responsible for the management and development of pharmacy

services in the hospital.

Promote and maintain quality in pharmacy services and ensure continuous

quality improvement measures are in place.



Dispensing of

medication

Provide guidance in

compounding and dispensing

prescribed pharmaceuticals and

provide consultative services to

both clients and the clinical

health care team

Ensure patient confidentiality

and patient centered care

Reported instances of

dispensing errors

Respond to /assist in addressing

patient enquiries

# of patient enquiries

Addressed


Provide information and

guidance to prescribers on

correct prescribing patterns

# of memos circulated

Provide information to

prescribers on medication in

stock and new supplies

# of memos circulated

Quality assurance Promote and maintain quality in

all services and ensure

continuous quality improvement

measures are in place

Monitor storage conditions,

expiry status and security of

pharmaceuticals

Ensure that pharmacovigillance

activities are taking place in the

hospital

Adhere to the Pharmaceutical

Society of Kenya Code of Ethics

and Standards for Pharmacy

Practice in Kenya

Ensure compliance with

occupational health and safety at

work policies and procedures

# of Pharmacy units

reporting with and

using SOPs

# of

pharmacovigillanc e

reports sent out to

relevant authorities

Administrative Stores Management

Ensure the availability of

adequate systems for the supply/

distribution of medicines in all

outlets

Take part in supply chain

management to ensure that

essential stocks are available in

the pharmacy at all times

Ensure proper receipt, storage

and issuance of pharmaceuticals

and maintain appropriate

documentation for accountability

# of stock takes

undertaken

# of reported

instances of stock -

outs

Meetings

Chair departmental meetings

and participate in HMT meetings

and other committees related to

Pharmacy operations

# of departmental

meetings chaired

# of HMT meetings

attended

# of other committees

participating in


Duty Allocation

Facilitate allocation of duties and

distribution of personnel in all

pharmacy outlets

# of times outlets

closed due to staff

shortage

Training and

research

Supervise internships and training of

Pharmacists and interns in the

department

# of students

completing

internships

Undertake research, provide

technical support to, and direct staff

undertaking clinical research and

mobilize funding for research

# of research reports

published by staff in

department

Amount of funds

raised for research

Ensure that you and other members

of the department undertake

requisite professional development

activities

# of CPD activities

undertaken/

participated in

Work planning,

performance

management, and

professional

development

Ensure preparation of

department annual work plan

and budget aligned to the

hospital strategic plan

Prepare and implement

individual annual work plan

based on departmental work

plan


implemented on a

monthly basis

# of recorded cases of

absenteeism

Human resource

management and

development

Ensure effective human resource

management and development

Human resource

Management Policy in

place

% ratio of staff against

Norms and Standards

% increase in staff

satisfaction

% increase in work

climate perceptions

# of staff cadres with

job descriptions

# of staff completing

quarterly and annual

performance

appraisals on a timely

basis

# of staff achieving


performance contract

targets

Leadership and

governance

Ensure good corporate governance

in the hospital

Anti-Corruption policy

in place

Institutional Code of

Conduct developed

and operationalized

Institutional

Corruption Prevention

Plan in place

# of Integrity Officers

trained on corruption

risk assessment and

management

# of staff sensitized

on anti-corruption risk

assessment

# of anti-corruption

cases dealt with

% of suppliers

satisfied with hospital

procurement

procedures

# of meetings held by

the Integrity

Committee

Financial

management and

sustainability

Ensure effective financial

management in accordance with

government financial and

accounting procedures

% rate of Strategic

Plan implementation

% increase in FIF

% increase in funds

raised from

government and other

sources

# of audit

recommendations

implemented

Procurement Providing oversight in the

procurement function as a

member of the Hospital Tender

Committee, Procurement

committee and by endorsing

procurement documents under

# of suppliers

satisfied with hospital

procurement

procedures

# of audit queries

raised on hospital


delegated authority from the

Medical Superintendent

Supervising the stores and

procurement personnel

procurement practices

Required Competencies

Education

(Minimum level of

education )

Bachelor of Pharmacy

Knowledge Knowledge of medical and pharmaceutical laws

Familiar with the Code Of Ethics and Standards for Pharmacy

Practice in Kenya

Deep understanding of the Pharmacy and Poisons Act, and

regulatory requirements of the Pharmacy and Poisons Board.

Knowledge of the national anti-retroviral dispensing tool

Knowledge of the HCRH hospital inventory tracking tool

Skills Communication

Ability to communicate and explain treatments to patients as

well as liaise and co-ordinate treatment with other clinical

staff

Attention to Detail

Dispensing the right medicines in the right dosage can be a

'life and death' activity. Mistakes could be fatal.

Organisation

The hospital pharmacy and its outlets can at times be

extremely busy and hectic. Needs to be highly organised not

only to meet the demands of the role but also to avoid

mistakes being made along the way.

Interpersonal skills

Most patients find Doctors intimidating, and may not ask the

questions they need about their medication. As a result it's

vital that the pharmacist is approachable to all and indeed

recognises when a patient may require extra help and advice

to understand their treatment.

Adaptability

Medicines are changing and developing all the time. Need to

constantly keep updated on changes in the licenses (uses) or

medicines as well as learning about newly launched

medicines.

Required license

/Certificate

Registration with the Pharmacy and Poisons Board

Membership with the Pharmaceutical Society of Kenya

Work experience

At least two years experience as a Pharmacist


equipment


Authority/decision-

making


department.




6. CLINICAL PHARMACIST- JOB GROUP “P” (5 POSTS)

JOB TITLE: CLINICAL PHARMACIST

DEPARTMENT/UNIT: Pharmacy

REPORTS TO: Medical Superintendent

Position summary

Provide guidance on pharmacy applications, prescription and dispensing in the

hospital.



Clinical Medication

Participate in ward rounds with

other hospital medical teams and

provide input/guidance on:

Appropriate medication for

different conditions

Selection/substitution of

antibiotics

Dosage calculations and

frequency of administration

Attend to outpatient prescription

queries

# of ward rounds

participated in

# of prescriptions

dispensed

# of clients satisfied

with pharmacy

services

Information sharing

Update staff on drugs available

in the hospital Pharmacy and

what is out of stock

Provide regular updates to Ward

In charges on drugs available in

the hospital pharmacy

# of memos sent out

Pharmacovigilance

Monitor patient response to

medication

Monitor adverse drug reactions

Identify, and contribute to the

management of poisoning and

severe drug reactions

# of

pharmacovigillanc e

reports sent out to

relevant authorities

Administrative Drugs Stores Management

Participate in supply chain

management to ensure that

essential stocks are available in

the main pharmacy and internal

outlets you may be responsible

for

Continually update wards/clinical

teams on available drugs from

the pharmacy

# of registers

maintained correctly

# of updated drug

lists available to

Clinical team

# of ward rounds

participated in

# of reported cases of

drugs out of stock

Reporting

Participate in the preparation of

monthly, quarterly pharmacy

reports

# of reports submitted

on time

Meetings

Participate in departmental

# of departmental

meetings attended


meetings

Contribute to the work of the

various committees related to

Pharmacy work

# of committee

meetings attended

Quality assurance Provide guidance in the

detection, assessment,

understanding and prevention of

adverse effects or any other

drug-related problem in the

hospital

Conduct quality assurance ward

audits to ensure proper storage

conditions, handling of drugs,

expiries are noted and

emergency trays are stocked at

all times

# of Pharmacy staff

reporting awareness

and use of

appropriate

Pharmacovigilance

(PV) guidelines/

toolkits e.g. Malaria

PV Toolkit, HIV PV

Toolkit and TB PV

Toolkit

Training and

research

Tutor, induct, supervise

pharmacist/ pharmaceutical

technologist internships and

reports

Allocate CME topics to interns

and supervise presentations

Prepare and present monthly

CME reports

# of students

completing

internships

# of CME reports and

presentations made

Undertake research, provide support

to hospital staff and external

researchers undertaking research

# of research projects

undertaken/participat

ed in

Undertake requisite professional


# of CPD activities

undertaken/participat

ed in

Work planning,

performance

management, and

professional

development

Participate in the preparation of

department annual work plan

and budget aligned to the

hospital strategic plan

Prepare and implement

individual annual work plan

based on department work plan


implemented on a

monthly basis

Using your job description and work

plan and in consultation with your

supervisor, continually appraise



# of appraisals

conducted on a timely

basis in each quarter


assistance


Education

(Minimum level of

education )


Masters Degree in Clinical Pharmacy


Familiar with the Code of Ethics and Standards for Pharmacy

Practice in Kenya


regulatory requirements of the Pharmacy and Poisons Board.




staff

Attention to Detail



Organisation











Adaptability




medicines.

Required license

/Certificate

Registered by the Pharmacy and Poisons Board

Work experience

Two years post qualification experience


equipment


Authority/decision-

making


department.




7. PHARMACIST- JOB GROUP “M” (15 POSTS)

JOB TITLE: PHARMACIST DEPARTMENT/UNIT: Pharmacy

REPORTS TO: Pharmacist In-Charge

Position summary

Store, preserve, pre-pack, dispense medicines and counsel patients on their proper

use and possible adverse effects of drugs and medicines dispensed.


Key Result Area Main Tasks Performance

Indicator

Clinical Check prescriptions for proper dosages

and prepare prescribed pharmaceutical

products as necessary

# of ward rounds

participated in

# of prescriptions

dispensed

# of clients

satisfied with

pharmacy services

Dispense prescribed pharmaceuticals to

clients or to other health care

professionals and advise them on

indications, contra-indications, adverse

effects, drug interactions and dosage

Provide counselling on prescribed

medications where appropriate

Administrative Drugs Stores Management

Take part in supply chain

management to ensure that essential

stocks are available in the main

pharmacy and internal outlets you

may be responsible for

Ensure proper receipt and storage of

pharmaceuticals and maintain

# of registers

maintained

correctly

# of updated

drug lists available

to Clinical team

# of ward rounds

participated in


Indicator

appropriate documentation for

accountability

Maintain stocks registers and

updated price lists

Continually update wards/clinical

teams on available drugs from the

pharmacy

# of reported

cases of stock of

drugs

# of stock takes

undertaken

# of reported

instances of drugs

outstanding

Reporting

Prepare monthly, quarterly pharmacy

reports

# of reports

submitted on time

Meetings

Participate in departmental meetings

Contribute to the work of the various

committees related to Pharmacy

work as delegated

# of departmental

meetings

attended

# of committee

meetings

attended

Quality assurance Promote and maintain quality in all

services and ensure continuous

quality improvement measures are in

place

Monitor storage conditions, expiry

status and security of

pharmaceuticals

Monitor patient adherence to long-

term treatment especially

antiretrovirals (ARVs)

Ensure compliance with occupational

health and safety at work policies

and procedures

# of

pharmacovigillanc

e reports

prepared

Training and

research

Induct, supervise, train interns in the

department

# of students

completing

internships

Undertake research, provide support to

hospital staff and external researchers

undertaking research

# of research

projects

undertaken/partici

pated in



# of CPD activities

undertaken/partici

pated in

Work planning, Prepare and implement individual # of planned


Indicator

performance

management, and

professional

development

annual work plan based on department

work plan

activities

implemented on

a monthly basis



supervisor, continually appraise yourself

and rectify any shortcomings or suggest

necessary assistance.

# of appraisals

conducted on a

timely basis in

each quarter


Education

(Minimum level of

education )



Familiar with the Code of Ethics and Standards for Pharmacy

Practice in Kenya


regulatory requirements of the Pharmacy and Poisons Board




staff

Attention to Detail



Organisation











Adaptability




medicines.

Required license

/Certificate

Registered by the Pharmacy and Poisons Board

Work experience At least 6 months of internship /attachment


equipment


Authority/decision-

making


department.




8. DENTISTS – JOB GROUP “M” (10 POSTS)

JOB TITLE: DENTAL TECHNOLOGIST DEPARTMENT/UNIT: Dental

REPORTS TO: Head of Department

Position summary

Evaluate and assess client needs, design, fit, service and repair dental devices and

appliances.

Design, fabricate and service a wide range of support instruments to correct

dental problems.



Dental

supportive

devices

Evaluation and assessment

Conduct evaluation and assessment

of clients to determine their needs

Assist and advice in the pre-surgical

planning and post- surgical

management of patients requiring

dental services

# of ward rounds

undertaken

# of clients evaluated

and assessed

# of clients placed

on a treatment

programme

Provision and fitting of Devices

Measure patients to design and fit

# of devices fitted


dental devices

Make, fit, test, and adjust devices as

necessary

Treatment and Rehabilitation

Instruct patients on how to use and

care for their devices

Apply, adjust and remove dental

casts and braces

Repair or service patient devices

# of clients

completing

treatment

programme

# of wards rounds

undertaken

# of home visits

undertaken

Treatment Evaluation

Conduct regular evaluation of clients

to assess progress and response to

therapy and revise treatment

programme where necessary to

achieve goals

Client Education

Educate clients and their families

about what to expect during

treatment and rehabilitation and how

best to cope with the situation

# of client/family

sessions conducted

Documentation and Billing

Ensure accurate client records

documentation and billing

Ensure accurate and timely client

billing

Administrative Work planning

Participate in the development of

departmental work plan and budget

based on the hospital strategic plan

Prepare individual annual work plan

based on department work plan

# of planned

activities

implemented on a

monthly basis

Stores

Ensure availability and safe custody

of orthopaedic materials and

equipment

Equipment Maintenance

Ensure equipment is maintained in

serviceable condition at all times

# of equipment in

working/serviceable

condition

Performance Management



supervisor, continually appraise

# of appraisals

conducted on a

timely basis in each

quarter




assistance.

Meetings

Participate in departmental meetings

Contribute to the work of the various

committees related to Orthopaedic

# of departmental

meetings attended

# of committee

meetings attended

Professional Development



# of CPD activities

undertaken/participa

ted in

Reports

Prepare and submit

monthly/quarterly reports

# of reports

submitted on a

timely basis

Quality

assurance, safety

and security

Ensure application of approved

standards for Dental Technology

services

# of documented

procedures

Training and

research

Induct, supervise, train interns in the

department

# of students

completing

internships

Undertake research, provide support to

hospital staff and external researchers

undertaking research

# of research

projects

undertaken/participa

ted in


Education

(Minimum level of

education )

Bachelors degree in Dental Surgery or equivalent

Knowledge Knowledge of modern dental, appliances and materials

Knowledge of affirmative action and rights of persons with

disabilities

Skills Ability to design, make, fit and train users on a variety of

dental devices and equipment.

Required license

/Certificate

. License from the Medical Practitioners and Dentists Board

Work experience

At least one (1) year of practice.

Demonstrable skills and experience in physical therapy using

modern equipment and tools

Machines, tools,

and equipment


Devices and equipment commonly used in dental technology

Authority/decision-

making

Provides guidance in the development of procedures for the

department.




How to apply

All applicants should submit their applications together with copies of their detailed curriculum vitae with names, address and telephone contacts of three referees. Academic and professional certificates, testimonials, national

identity card or passport and any other supporting documents. Clearly indicate the position applied for both on the cover letter and the envelope. Applications should be addressed to:

The Secretary

County Public Service Board P O Box 2362 - 00900 KIAMBU

Hand delivered applications should be dropped in the specific box provided

on the first floor Thika Sub-County offices (at the County Public Service Board offices - Room 103) between 8.00 a.m and 5.00 p.m on weekdays.

Applicants should seek clearance from and attach copies or evidence thereof of the VALID documents below.

Kenya Revenue Authority

Ethics and Anti-corruption Commission

Criminal Investigation Department (Certificate of Good Conduct)

Higher Education Loans Board (HELB)

Applications should reach the County Public Service Board (CPSB) on or

before the Friday,13th January 2017. Shortlisted candidates will be required to produce their original identity

cards, academic and professional certificates, testimonials, clearance and other relevant documents in support of their applications.

NOTE:

KIAMBU COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.

WOMEN AND PERSONS LIVING WITH DISABILITIES ARE

ENCOURAGED TO APPLY.

PEOPLE FROM NON-DOMINANT ETHNIC COMMUNITIES ARE

ENCOURAGED TO APPLY.

ANY FORM OF CANVASSING SHALL LEAD TO IMMEDIATE DISQUALIFICATION.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

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