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County of Peterborough Presentation to Cavendish Community Ratepayers Association Inc. Saturday, August 20 th , 2011 Gary King, CAO

County of Peterborough

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County of Peterborough. Presentation to Cavendish Community Ratepayers Association Inc. Saturday, August 20 th , 2011 Gary King, CAO. Municipal Service Delivery… in a two tier system. - PowerPoint PPT Presentation

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Page 1: County of Peterborough

County of PeterboroughPresentation to Cavendish Community

Ratepayers Association Inc.

Saturday, August 20th, 2011

Gary King, CAO

Page 2: County of Peterborough

Municipal Service Delivery… in a two tier system

County of Peterborough

• Provincial legislation and regulation dictate both the composition of and service delivery responsibilities for municipalities – ie: Regional Municipalities, Separated Municipalities, Single Tier, Counties, Townships, Towns and Villages

• The Municipal Act. R.S.O. 2001 sets out most of the division of responsibility (Section 11 – Spheres of Jurisdiction – see following chart)

Page 3: County of Peterborough

Sphere of Jurisdiction Part of Sphere Assigned Upper-tier Municipality (ies) to which Part of Sphere assigned

Exclusive or Non-Exclusive Assignment

1. Highways, including parking and traffic on highways Whole sphere All upper-tier municipalities Non-exclusive

2. Transportation systems, other than highways Airports All upper-tier municipalities Non-exclusive

Ferries All upper-tier municipalities Non-exclusive Disabled passenger transportation systems Peel, Halton Non-exclusive

Whole sphere, except airports and ferries Waterloo, York Exclusive

3. Waste management Whole sphere, except waste collection Durham, Halton, Lambton, Oxford, Peel, Waterloo, York

Exclusive

4. Public utilities Sewage treatment All counties, Niagara, Waterloo, York Non-exclusive

Durham, Halton, Muskoka, Oxford, Peel Exclusive

Collection of sanitary sewage All counties, Niagara, Waterloo, York Non-exclusive

Durham, Halton, Muskoka, Oxford, Peel Exclusive

Collection of storm water and other drainage from land

All upper-tier municipalities Non-exclusive

Water production, treatment and storage All upper-tier municipalities except counties Exclusive

Water distribution Niagara, Waterloo, York Non-exclusive Oxford, Durham, Halton, Muskoka, Peel Exclusive

5. Culture, parks, recreation and heritage Whole sphere All upper-tier municipalities Non-exclusive

6. Drainage and flood control, except storm sewers Whole sphere All upper-tier municipalities Non-exclusive

7. Structures, including fences and signs Whole sphere, except fences and signs Oxford Non-exclusive

8. Parking, except on highways Municipal parking lots and structures All upper-tier municipalities Non-exclusive9. Animals None None 10. Economic development services Promotion of the municipality for any purpose by

the collection and dissemination of informationDurham ExclusiveAll counties, Halton, Muskoka, Niagara, Oxford, Peel, Waterloo, York

Non-exclusive

Acquisition, development and disposal of sites for industrial, commercial and institutional uses

Durham ExclusiveHalton, Lambton, Oxford Non-exclusive

11. Business licensing Owners and drivers of taxicabs, tow trucks, buses and vehicles (other than motor vehicles) used for hireTaxicab brokersSalvage businessSecond-hand goods business

Niagara, Waterloo Exclusive

Drainage business, plumbing business York ExclusiveLodging houses, septic tank business York Non-exclusive

Spheres of Jurisdiction (Section 11)

Page 4: County of Peterborough

Municipal Service Delivery… in a two tier system continued

County of Peterborough

• However, there are hundreds of other pieces of legislation that also apply to determine the types of services and the standards for service that are delivered• ie: Planning Act, Homes for the Aged Act, Police

Services Act, Consolidated Municipal Service Manager legislation, Social Housing Reform Act, Ambulance Act, Environmental Assessment Act, Drainage Act, Ontario Works Act, Highway Traffic Act, Municipal Elections Act, etc.

Page 5: County of Peterborough

Municipal Service Delivery… in a two tier system continued

County of Peterborough

• Within the Peterborough area we have• The County of Peterborough – upper tier• The City of Peterborough – separated City• 8 Townships – lower tier:

i. Asphodel-Norwoodii. Cavan-Monaghaniii. Douro-Dummeriv. Galway-Cavendish and Harvey

v. Havelock-Belmont-Methuenvi. North Kawarthavii.Otonabee-South Monaghanviii.Smith-Ennismore-Lakefield

Page 6: County of Peterborough

Municipal Service Delivery… in a two tier system continued

County of Peterborough

• Every 4 years in October the Townships conduct a municipal election for Council

• The Reeve and Deputy Reeve (or Mayor and Deputy Mayor) elected within each of the 8 Townships automatically have a seat on County Council for the same 4 year term

• Every 2 years the County Councillors elect a Warden from amongst the Council membership

Page 7: County of Peterborough

Municipal Service Delivery… in a two tier system continued

County of Peterborough

• The division or sharing of service delivery responsibility can occasionally be determined based upon historical involvement and agreement between the two different tiers (ie: in some Counties it may differ!)

Page 8: County of Peterborough

In our area

County of Peterborough

County Townships CityLand Ambulance Fire Social Services (CMSM)Planning-GIS-Land Division Parks & Recreation Social Housing (CMSM)Public Works Public Works Provincial Offenses (CMSM) - Arterial Roads & Bridges - Local Roads Children’s Services (CMSM)Environmental Services Waste Management Landfill (50/50 with County) - Landfill (50/50 with City) - May own a landfill Economic Development - Recycling - Garbage collection (GPAEDC with County)Lang Pioneer Village Local Official PlansEmergency Planning/911 & ZoningAdmin (Finance/HR/Clerk) Local Tourism &Economic Development Economic Development (GPAEDC with City) Admin (Finance/Clerk)Fairhaven Home for Aged

Page 9: County of Peterborough

Review of 2010 Accomplishments...

County of Peterborough

Some of the more prominent projects completed and/or advanced during 2010 include:

• Completion of the Weaver Shop construction at Lang Pioneer Village after 3 years of planning, preparation and funding delays

• Implementation of the EMS-Buckhorn Pilot project – seasonal placement of Ambulance helped improve response times and reduce cross-border reliance

• Complete development of Trip-Click tourism mapping product – partnered with Peterborough & Kawartha Tourism

Page 10: County of Peterborough

Review of 2010 ...continued

County of Peterborough

• A record number and value of capital road and bridge projects for a single fiscal year were completed in 2010. (18 projects with combined value of $8.3 million)

• Conversion of IT hardware to blade server system for improved security, redundancy and capacity

• Commencement of construction of the Eastern Ontario Regional Broadband Network (EORN) after a 2 ½ year application/negotiation process involving senior governments and private sector partners – estimated project value: in excess of $200 million

Page 11: County of Peterborough

Review of 2010 ...continued

County of Peterborough

• Completion of asset valuation and implementation of PSAB (Public Sector Accounting Board) principles for financial management

• Conclude the Official Plan Growth allocation conformity exercise required under the Places to Grow Act

• Council approval to commence re-alignment and consolidation of Blue Box recycling collection routes– Improve efficiency and enhance waste diversion– Implementation date – April 4th, 2011

Page 12: County of Peterborough

2011 Budget Highlights

County of Peterborough

Page 13: County of Peterborough

Gross Budget $53,972,996

County of Peterborough

• How or where the budget is proposed to be spent• Based upon initial “Draft” presented February 25th, 2011• Shows Dollar expenditure and Percentage of budget by Department

Admin/Corp/Bldg, $4,645,304, 8.61%

Assessment, $1,340,527, 2.48%

Emergency/Other, $228,015, .42%

Public Works, Transit, POA $14,235,465,

28.23%

Landfill/Recycling, $6,851,637, 12.69%

EMS, $12,836,859, 23.78%

Health, $2,676,950, 4.96%

Social Services/Housing, $7,544,158, 13.98%

Tourism/ Broadband /Economic,

$1,878,421, 3.48%Planning,

$735,660, 1.36%

Expenditures

Page 14: County of Peterborough

Gross Budget $53,972,996

County of Peterborough

• Sources of funds (by Dollar amount and Percentage)• Based upon initial “Draft” presented February 25th, 2011

Taxes (plus PIL),

($31,766,717), 59%

Province / Federal,

($6,380,181), 12%

Municpal, ($6,354,254),

12%

Fees/Other, ($2,824,360),

5%

POA, ($506,912), 1%

Reserves, ($6,140,572),

11%

Revenues

Page 15: County of Peterborough

The County of Peterborough CHANGES IN TAX REQUIREMENT BY DEPARTMENT

TAX REQUIREMENT BY DEPARTMENT 2010 BUDGET 2011 BUDGET Tax $ Increase/ % of Total Tax

(decrease) Change

UNALLOCATED (495,717)$ (438,825)$ 56,892$ 0.1842%

GENERAL GOVERNMENT 365,850$ 413,009$ 47,159$ 0.1527%

GENERAL ADMINISTRATION 1,378,479$ 1,453,376$ 74,897$ 0.2425%

ARMOUR ROAD FACILITY 147,216$ 147,216$ -$ 0.0000%

CORPORATE 638,410$ 732,212$ 93,802$ 0.3037%

GIS 253,300$ 283,300$ 30,000$ 0.0971%

ASSESSMENT 1,296,170$ 1,340,527$ 44,357$ 0.1436%

EMERGENCY MEASURES 123,430$ 123,925$ 495$ 0.0016%

9-1-1 33,761$ 36,209$ 2,448$ 0.0079%

PROVINCIAL OFFENCES (600,000)$ (506,912)$ 93,088$ 0.3013%

TRANSIT 32,500$ 37,500$ 5,000$ 0.0162%

ROADS 10,084,950$ 10,574,650$ 489,700$ 1.5853%

BRIDGES 947,750$ 1,076,300$ 128,550$ 0.4161%

LANDFILL PROPORTIONATE SHARE 295,370$ 295,370$ -$ 0.0000%

ENVIRONMENTAL SERVICES 1,327,575$ 1,258,500$ (69,075)$ -0.2236%

E.M.S. 2,779,190$ 2,881,429$ 102,239$ 0.3310%

P.R.H.C. 1,216,650$ 1,216,650$ -$ 0.0000%

HEALTH UNIT 718,916$ 740,110$ 21,194$ 0.0686%

FAIRHAVEN 342,700$ 401,600$ 58,900$ 0.1907%

SOCIAL SERVICES 3,093,901$ 2,296,970$ (796,931)$ -2.5798%

CHILDREN'S SERVICES 451,008$ 461,818$ 10,810$ 0.0350%

SOCIAL HOUSING 4,624,046$ 4,785,370$ 161,324$ 0.5222%

LANG PIONEER VILLAGE 492,370$ 653,350$ 160,980$ 0.5211%

TOURISM 5,400$ 5,400$ -$ 0.0000%

PLANNING 435,740$ 461,800$ 26,060$ 0.0844%

ECONOMIC DEVELOPMENT 614,983$ 685,432$ 70,449$ 0.2281%

GRANTS AND DONATIONS 17,167$ 17,167$ -$ 0.0000%

BROADBAND 269,807$ 187,439$ (82,368)$ -0.2666%

TOTAL REQUIREMENT 30,890,922$ 31,620,892$ 729,970$ 2.36%

Downloaded services 0.66%

External Boards 0.49%

All Other Departments 1.22%

Assessment Growth 2010 (Estimate) -1.02%

Total Requirement Increase Net of Assessment Growth 1.34%

Page 16: County of Peterborough

County of Peterborough

• If your assessment was $100,000 for 2010, you paid $356.65 for the County portion of your tax bill

• If your assessment was $100,000 for 2010 and increased by 7% to $107,000 for 2011 (the approximate County-wide reassessment phase-in), you will pay $363.99 for the County portion of your tax bill... An increase of $7.34

2010 2011

County CountyAssessment Taxes Taxes

$100,000 $356.65 $340.16$107,000 $381.62 $363.97$110,000 $392.32 $374.17$125,000 $445.81 $425.20$150,000 $534.98 $510.24$175,000 $624.14 $595.28$200,000 $713.30 $680.31$214,000 $763.23 $727.94$250,000 $891.63 $850.39$275,000 $980.79 $935.43$300,000 $1,069.95 $1,020.47$325,000 $1,159.12 $1,105.51$350,000 $1,248.28 $1,190.55$375,000 $1,337.44 $1,275.59$400,000 $1,426.60 $1,360.63

County of Peterborough

TaxesComparison of

County Residential Property Taxes –

Includes: General, Hospital and

Curbside Levy

Page 17: County of Peterborough

2011 Corporate Objectives and Priorities

By Department

County of Peterborough

Page 18: County of Peterborough

General AdministrationOffice of the CAO/Clerk/Strategic Services

County of Peterborough

• Attendance/participation at various meetings: Council, Management Team, Joint Services and other committees, GPA EDC Board, Lang Pioneer Village, Accessibility Advisory, EOWC, EORN Board, etc. as necessary or scheduled

• Work as Secretary-Treasurer of the Eastern Ontario Wardens’ Caucus for 2011 (attend meetings, Agendas and Minutes, arrange delegations and correspondence/communications)

• Continue support for EORN Regional Broadband as EOWC co-lead for the project, and through EORN purchase of service agreement with County

Page 19: County of Peterborough

General Administration...continued

County of Peterborough

• Assist in development and presentation of post-election Council Orientation package

• Assist with Labour Relations when necessary/appropriate (ie for 2011: HR Director recruitment, Collective Bargaining – CUPE 4911 and CUPE 1306, performance management, grievances/arbitrations)

• Implement Phase 1 of Ontario Municipal Records Management System (TOMRMS) Electronic Document Management

• Accessibility legislation – policy development , reporting and training

Page 20: County of Peterborough

General Administration...continued

County of Peterborough

• Communication of projects/priorities to Management Team, internal staff, Townships and external organizations/stakeholders

• Continue development of web-based incident/accident/claims management system

• Completion of County Forest Management Plan• Work with Kawartha Cooperative Purchasing Association to

identify and secure group/bulk purchasing savings

Page 21: County of Peterborough

Human Resources Department

County of Peterborough

• Health & Safety Audit: complete policy and procedure development as follow-up to audit recommendations and arrange for on-going training

• Labour Relations / Union negotiations– Performance management/grievances/arbitration/ corporate

training/payroll & benefit administration/Health & Safety• Analysis of costs and services relating to a Disability

Management Program – to control/minimize WSIB costs

Page 22: County of Peterborough

Finance Department Treasury & IT

County of Peterborough

• Utilize newly acquired Tangible Capital Asset data to modify asset life cycle costing model and long-term funding strategy

• Complete Finance Department conversion to TOMRMS document management system

• Redesign internal financial reporting to reflect PSAB guidelines

• Annual Budget, Year End, Audit, Departmental Budget to Actuals, Tax By-laws, Investment Reports, etc.

Page 23: County of Peterborough

Finance Department...continued

County of Peterborough

• Perform corporate update to Office 2010• Provide technical direction and input for

redesign of County website• Technical support to Eastern Ontario Regional

Broadband project through Purchase of Service agreement

Page 24: County of Peterborough

Public WorksRoads, Bridges & Environmental Services

County of Peterborough

• Complete update of County Transportation Plan• Completion of Airport Road Environmental

Assessment• Negotiate transfer (uploading) of University Road• Participate in and monitor City of Peterborough

Transportation Plan process• Roads/Bridge inspection and preparation of

2012-2016 Five-Year Forecast

Page 25: County of Peterborough

Public WorksOperations – efficiency improvements

County of Peterborough

• Assess/develop Equipment Replacement program• Installation of automated fuelling system• Beaver Dam Management Program – develop and

ongoing monitoring• Review and implementation of policies/work

procedures dealing with Health & Safety standards and work place audit

• Implementation of TOMRMS (records management)

Page 26: County of Peterborough

County of Peterborough

Construction and Resurfacing ProjectsFive-Year Capital Forecast

2011 - 2015

Page 27: County of Peterborough

Construction and Resurfacing ProjectsFive-Year Capital Forecast

2011 - 2015

County of Peterborough

RoadType of Work

Township 2011 2012 2013 2014 2015 TotalService Life Extension (km-years)

Description

40 Resurf DD     1,210,000  1,210,000 60 CIR from Rotten Lake south for 5.0 km

42 Resurf AN       650,000  650,000 60 Overlay from CR45 east for 5 km

46 Pres. HBM   200,000      200,000 40 Micro from 3.5 km north of CR44 north for 5 km

48 Rehab HBM     450,000    450,000 90 Pulverize/DST ffrom Freemans Corners west for 5 km

56 Rehab NK 700,000        700,000 72 Pulverize/pave from FR10 east for 4 km

507 Rehab. GCH       900,000  900,000 90 Pulverize/pave from CR 36 north for 5 km

620 Pres. NK 240,000        240,000 52 Micro from CR 54 north for 6.5 km

620 Rehab. NK   500,000      500,000 30 Reconst. from CR 620A to Balmer Rd (1.2 km)

    TOTAL COST 2,600,000 2,814,000 2,635,000 3,950,000 2,625,000 14,624,000 - -

TOTAL SERVICE LIFE EXTNESION (km-years)

330 347 354 371 227 - 1,629 -

Supplementary Schedule

Projects Not in Five-Year Forecast

RoadType of Work

Township Cost Description

52 Rehab. NK $ 255,000 Pulverize, restore cross section and DST (5.2km)

31 Rehab. OSM $ 260,000 Pulverize, restore cross section and DST (5.4km)

8 Rehab. DD/AN $ 450,000 Pulverize, restore cross section and DST from Cottesloe to CR 40 (8.5km)

504 Rehab. NK $ 280,000 Pulverize, restore cross section and DST (from Glen Alda south for 4.0km)

TOTAL $ 1,245,000

Page 28: County of Peterborough

Bridge and Culvert Rehabilitation and ConstructionFive-Year Capital Forecast

2011 - 2015

County of Peterborough

Structure No. Name Location Scope of Work 2011 2012 2013 2014 2015 Total

2002 Keene Bridge OSM Rehabilitate 45,000 625,000       670,000

2004 Davidson' Bridge OSM Rehabilitate     45,000 550,000   595,000

8002 Oakdale Bridge DD Rehabilitate   30,000 400,000     430,000

9002 Wards Bridge CM Rehabilitate   30,000 425,000     455,000

99029 Alma St. Bridge AN Rehabilitate 550,000         550,000

620003 Crowe River Bridge NK Rehabilitate   35,000 500,000     535,000

36002 Deer Bay Culvert GCH Replace         1,000,000 1,000,000

46001 North River Bridge HBM Rehabilitate       25,000 250,000 275,000

99012 McNeil's bridge OSM Replace 800,000         800,000

99019 Birdsall Bridge AN Replace 20,000 900,000       920,000

99023 Boland's Bridge AN Replace 100,000         100,000

23001 & 23002Lower Buckhorn Lake & Trent Canal Bridges

SEL/GCH Rehabilitate     75,000 750,000   825,000

Misc. Various VariousDeck Condition Survey

25,000 25,000 25,000 25,000 25,000 125,000

- James Gifford Causeway SEL Design/ Approvals 50,000 30,000       80,000

Total $1,590,000 $1,675,000 $1,470,000 $1,350,000 $1,275,000 $ 6,085,000

Page 29: County of Peterborough

Transportation Plan ImplementationFive-Year Capital Forecast

2011 - 2015

County of Peterborough

Project Classification 2011 2012 2013 2014 2015 Total

Bridgenorth By-Pass County Road Enhancement       50,000 50,000 100,000

Ward St. Widening County Road Enhancement 50,000         50,000

Signalization CR28/CR21 Optimization & Safety Improvement   30,000 200,000     230,000

Signalization of Ward/Wilcox Optimization & Safety Improvement 245,000         245,000

Intersection CR 29 & Conc. Optimization & Safety Improvement 45,000 275,000       320,000

CR 18 Widening Optimization & Safety Improvement         150,000 150,000

CR 20 Upgrade from CR18 to Selwyn County Road Upgrade   50,000 50,000 500,000 1,200,000 1,800,000

CR 30 Upgrade/Reconst. County Road Upgrade 60,000 1,240,000       1,300,000

Total 400,000 1,595,000 250,000 550,000 1,400,000 4,195,000

Page 30: County of Peterborough

Public WorksEnvironmental Services

County of Peterborough

• Commence update to Waste Management Master Plan (18 month process)

• Develop Municipal Household & Special Waste (MHSW) Efficiency Plan

• Implementation of Routing Efficiency for Recycling Collection (new routes and pick-up dates commencing April 4th, 2011!)

• Expand Promotion & Education Program at Public Events

Page 31: County of Peterborough

EMS / Emergency Management / 911 Administration

County of Peterborough

• Further planning and development of new Response Time Standards to be implemented in 2012

• Monitoring of Galway-Cavendish & Harvey pilot project, off-load delays and off-load nurse initiative for 2011/2012 fiscal years

• Planning and implementation of staff tranining to mitigate costs (Bill 168) and injury costs (WSIB)

• Maintenance of the Public Access Defibrillator Program and apply to Ontario Heart and Stroke for enhancement funding

Page 32: County of Peterborough

EMS / Emergency Management / 911 Administration

...continued

County of Peterborough

• Complete updates to County Emergency Plan, including annual exercise and training component

• Ongoing maintenance and updates to County-wide Personal Emergency Report System (911)

Page 33: County of Peterborough

Planning / GIS / Land Division

County of Peterborough

• Undertake Update to Development Charges Study and By-law

• Analyze and provide County input regarding various Provincial matters (Provincial Policy Statement review, Growth Plan Projections)

• Undertake negotiations with Health Unit regarding Septic System Approvals (expires April 2011)

• Commence Electronic reporting for commenting agencies for Consent Applications

Page 34: County of Peterborough

GIS

County of Peterborough

• Maintain and update as necessary: parcel fabric mapping, road network/911 mapping, Official Plan and Zoning By-law mapping information

• Manage Trip-Click Tourist mapping site and provide training and promotion

• Design and oversee completion of database migration and web-GIS renewal

Page 35: County of Peterborough

Lang Pioneer Village

County of Peterborough

• Complete “inside” construction and develop exhibit and educational programs for new Weaver’s Shop

• Extend museum’s participation on local Tourism Advisory Committee and within the new Regional Tourism Organization (RTO 8 includes Peterborough, Kawartha Lakes and Northumberland)

County Forest• Complete and publicize new Forest Management Plan (2010-

2019)• Continuing forest road maintenance / undertake white pine

reforestation planting

Page 36: County of Peterborough

Questions ???

County of Peterborough