CONSTRUCTION OF THE PROVINCIAL SATELLITE .SECTION V. SPECIAL CONDITIONS OF CONTRACT ... Auditing

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  • INVITATION TO BID

    No. 2018-004

    CONSTRUCTION OF THE

    PROVINCIAL SATELLITE

    AUDITING OFFICE (PSAO)

    PHASE I IN BRGY. DINGINAN,

    ROXAS CITY, PROVINCE OF

    CAPIZ

    Procuring Entity:

    COA Regional Office VI

    Pavia, Iloilo

  • 2

    TABLE OF CONTENTS

    SECTION I. INVITATION TO BID ...........................................................................3

    SECTION II. INSTRUCTIONS TO BIDDERS ............................................................6

    SECTION III. BID DATA SHEET ......................................................................... 36

    SECTION IV. GENERAL CONDITIONS OF CONTRACT ...................................... 41

    SECTION V. SPECIAL CONDITIONS OF CONTRACT .......................................... 74

    SECTION VI. SPECIFICATIONS .......................................................................... 78

    SECTION VII. DRAWINGS ................................................................................. 79

    SECTION VIII. BILL OF QUANTITIES ................................................................ 80

    SECTION IX. BIDDING FORMS .......................................................................... 90

  • 3

    Section I. Invitation to Bid

  • Republic of the Philippines

    COMMISSION ON AUDIT Regional Office No. VI

    Ungka I, Pavia, Iloilo

    INVITATION TO BID (NO. 2018-004)

    Invitation to Bid for the Construction of Provincial

    Satellite Auditing Office (PSAO) Phase I in Brgy.

    Dinginan, Roxas City, Province of Capiz, Region VI

    1. The Commission on Audit (COA) Regional Office No. VI through General

    Appropriations Act 2017 or Republic Act No. 10924 intends to apply the sum of

    Nineteen Million Six Hundred Thirty-Six Thousand Four Hundred Ninety-One Pesos

    and Ninety-Two Centavos (P19,636,491.92) being the Approved Budget for the

    Contract (ABC) to payment under contract for the Construction of Provincial Satellite

    Auditing Office (PSAO) Phase I in Brgy. Dinginan, Roxas City, Province of Capiz,

    Region VI.

    2. The Commission on Audit Regional Office No. VI now invites bids for the Construction of Provincial Satellite Auditing Office (PSAO) Phase I in Brgy. Dinginan,

    Roxas City, Province of Capiz, Region VI. Completion of the Works is required within

    Two Hundred Forty (240) calendar days from the start of construction as stipulated in

    the Notice to Proceed. Bidders should have completed a contract similar to the

    Project. The description of an eligible bidder is contained in the Bidding Documents,

    particularly, in Section II. Instruction to Bidders.

    3. Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criterion as specified in the Implementing Rules and Regulations

    (IRR) of Republic Act 9184 (RA 9184), otherwise known as the Government

    Procurement Reform Act.

    Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or

    organizations with at least seventy-five percent (75%) interest or outstanding capital

    stock belonging to citizens of the Philippines, and to citizens or organizations of a

    country the laws or regulations of which grant similar rights or privileges to Filipino

    citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

    4. Interested bidders may obtain further information from Commission on Audit Regional Office No. VI and inspect the Bidding Documents at the address given below from 8:00

    A.M. to 5:00 P.M.

  • 5. A complete set of Bidding Documents may be acquired by interested Bidders on June 21, 2018 July 11, 2018 from the address below and upon payment of the applicable

    fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in

    the amount of Twenty-Five Thousand Pesos (P25,000.00).

    It may also be downloaded free of charge from the website of the Philippine

    Government Electronic Procurement System (PhilGEPS) and the website of the

    Commission on Audit, provided that bidders shall pay the fee for the Bidding

    Documents not later that the submission of their bids.

    6. The Commission on Audit Regional Office VI will hold a Pre-Bid Conference on June 29, 2018, 9:30 AM at Commission on Audit Regional Office No. VI, Ungka I, Pavia,

    Iloilo which shall be open to prospective bidders.

    7. Bids must be duly received by the BAC Secretariat at the address below on or before July 11, 2018, 9:30 AM. All Bids must be accompanied by a bid security in any of the

    acceptable forms and in the amount stated in ITB Clause 17.

    Bid opening shall be on July 11, 2018, 9:30 AM at COA Regional Office VI, Ungka I,

    Pavia, Iloilo. Bids will be opened in the presence of the bidders representatives who

    choose to attend at the address below. Late bids shall not be accepted.

    8. The Commission on Audit Regional Office No. VI reserves the right to reject any and

    all bids, declare a failure of bidding, or not award the contract at any time prior to

    contract award in accordance with Section 41 of RA 9184 and its IRR, without

    thereby incurring any liability to the affected bidder or bidders.

    9. For further information, please refer to:

    Ofelia T. Demegillo

    BAC Secretariat

    COA Regional Office No. VI

    Ungka I, Pavia, Iloilo 5001

    Tel. No.(33) 329-7416 or 329-2353

    Fax No. (33) 329-7140

    E-mail address: babydemegillo59@gmail.com

    _________________________________

    ATTY. WALTER MEEZ

    BAC Chairperson

    mailto:babydemegillo59@gmail.com

  • 6

    Section II. Instructions to Bidders

  • 7

    TABLE OF CONTENTS

    A. GENERAL ........................................................................................................ 9

    1. Scope of Bid ..............................................................................................................9

    2. Source of Funds ........................................................................................................9

    3. Corrupt, Fraudulent, Collusive, and Coercive Practices ...........................................9

    4. Conflict of Interest ..................................................................................................11

    5. Eligible Bidders .......................................................................................................12

    6. Bidders Responsibilities ........................................................................................13

    7. Origin of Goods ......................................................................................................13

    8. Subcontracts ............................................................................................................16

    B. CONTENTS OF BIDDING DOCUMENTS .......................................................... 16

    9. Pre-Bid Conference .................................................................................................16

    10. Clarification and Amendment of Bidding Documents............................................16

    C. PREPARATION OF BIDS ................................................................................. 17

    11. Language of Bid ......................................................................................................17

    12. Documents Comprising the Bid: Eligibility and Technical Components ...............18

    13. Documents Comprising the Bid: Financial Component .........................................20

    14. Alternative Bids ......................................................................................................20

    15. Bid Prices ................................................................................................................21

    16. Bid Currencies .........................................................................................................21

    17. Bid Validity .............................................................................................................22

    18. Bid Security .............................................................................................................22

    19. Format and Signing of Bids ....................................................................................22

    20. Sealing and Marking of Bids...................................................................................25

    D. SUBMISSION AND OPENING OF BIDS............................................................. 25

    21. Deadline for Submission of Bids ............................................................................26

    22. Late Bids .................................................................................................................26

    23. Modification and Withdrawal of Bids ....................................................................26

    24. Opening and Preliminary Examination of Bids ......................................................27

    E. EVALUATION AND COMPARISON OF BIDS .................................................... 27

    25. Process to be Confidential .......................................................................................29

    26. Clarification of Bids ................................................................................................29

    27. Detailed Evaluation and Comparison of Bids ..........................................