CONSENT CALENDAR 8 Memorandum of Understanding – …. Consent - MO… · Memorandum of Understanding – Workforce Investment Board of Tulare County ... of Trustees approve the

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting

August 14, 2017

CONSENT CALENDAR 8 Memorandum of Understanding – Workforce Investment Board of Tulare County – WIOA Phase II Status: Action Presented by: Jennifer Vega La Serna, Ph.D. Vice President, Academic Services

Issue/Background The 2014 Workforce Innovation and Opportunity Act (WIOA) stipulates College of the Sequoias partner with local Employment Connection Systems and support the systems in-kind and fiscally. Analysis As a recipient of Carl D. Perkins Career Technical Education funding, COS is designated a non-co-located partner of the Employment Connection System, known as America’s Job Centers of California (AJCC). This partner designation commits the college to support area AJCCs with both in-kind and fiscal support. Fiscal obligations are currently anticipated to be less than $10,000.00 annually but are to be determined once the state develops a data tracking system. Recommended Action It is recommended the Board of Trustees approve the Memorandum of Understanding – Workforce Investment Board of Tulare County – WIOA Phase II as presented.

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Workforce Investment Board of Tulare County

Phase II Memorandum of Understanding - Cost Sharing

Employment Connection Centers – Visalia and Porterville

In order to establish a high quality one stop delivery system and enhance collaboration amongst partner programs, the Workforce

Innovation & Opportunity Act (WIOA) requires that the Workforce Investment Board of Tulare County (WIB) develop

Memoranda of Understanding with all non-WIB America’s Job Centers of California SM (AJCC) required partners present in

Tulare County (AJCC Partners). The expectation is that this Memorandum of Understanding (Phase II MOU) serves as a

functional tool as well as visionary plan for how the WIB and AJCC Partners will work together to create a unified service

delivery system that best meets the needs of our shared customers. WIB and the AJCC Partners signing below are each a Partner

and a Party and together are the Partners and the Parties to this Phase II MOU.

The MOU development process was divided into two distinct phases. The Phase I MOU addressed service coordination and

collaboration amongst the Partners and was completed on June 30, 2016. This Phase II MOU will address how to sustain the

unified system described in the Phase I MOU through the use of resource sharing and joint infrastructure cost funding.

1. DURATION

The term of this Phase II MOU shall be September 1, 2017 to June 30, 2020, and shall be binding upon each Party hereto upon

execution by such Party, and shall be automatically renewed thereafter on a fiscal year-to-year basis, unless any Party gives

notice of non-renewal at least thirty (30) days prior to the end of the then-current fiscal year or withdraws from this Phase II

MOU as permitted in paragraph 6.

2. PARTIES

A. Parties Participating in this Phase II MOU to Share Infrastructure Costs:

1. State of California Employment Development Department – Title III Wagner-Peyser

2. Workforce Investment Board of Tulare County – Title I Adult, Dislocated Worker, and Youth

3. State of California Department of Rehabilitation – Title IV – Vocational Rehabilitation

4. Tulare County Office of Education/ Ticket-to-Work

5. Community Services Employment Training – Community Services Block Grant , LIHEAP, Mental Health Supported

Employment Program

6. Tulare County Health & Human Services Agency – Welfare-to-Work

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B. Parties Participating in this Phase II MOU to Share Other System – Applicable Career Services Costs

1. College of the Sequoias

2. Kern Community College Dist./Porterville College

3. Community Services Employment Training

4. CA Employment Development Dept. (Vets, UI,

Trade Act, WP)

5. Tulare County Health & Human Services Agency

6. US Department of Labor/Job Corps

7. Proteus, Inc./Migrant Seasonal Farmworker

8. California Department of Rehabilitation

9. Tule River Indian Tribal Council

10. Workforce Investment Board of Tulare County

11. Sequoias Adult Education Consortium

12. Visalia Unified School District/Visalia Adult School

13. Tulare Joint Union High School District/Tulare Adult School

14. Cutler-Orosi Unified School District

15. Porterville Unified School District/Porterville Adult School

16. Tulare County Office of Education – Ticket-to-Work

17. Porterville Sheltered Workshop

3. CONSENSUS

Through a series of meetings and sharing of information and in the spirit of inclusion, participation and cooperation the Parties

have negotiated in good-faith to reach consensus on this Phase II MOU for Cost Sharing.

4. DISPUTE RESOLUTION

In the event of any dispute, grievance, or disagreement arising from or relating to this Phase II MOU, the Parties hereto shall

use their best efforts to settle the dispute, grievance, or disagreement. To this effect, they shall consult and negotiate with each

other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to the

affected Parties. If they do not reach such solution within a period of 60 days, then the matter shall be elevated to the WIB for

final resolution.

5. MODIFICATION AND ASSIGNMENT

All Parties agree to review and modify this Phase II MOU, at minimum, annually in order to ensure it contains updated

information regarding infrastructure and other system costs and delivery of services. The WIB will be responsible for

reviewing and sharing infrastructure and other system costs on an annual basis with Parties and renegotiate costs if necessary

to ensure that all Parties continue to contribute their fair and equitable share. The WIB is responsible for ensuring that all of the

AJCC infrastructure costs are paid according to the provisions of their signed Phase II MOUs. The estimated proportionate

share of costs for each Party are based on budgeted expectations. Until the actual costs are known, and the usage and benefits

are calculated, each Party’s true proportionate share of cost will be unknown. Therefore, all Parties’ contributions,

regardless of the type, must be reconciled on a quarterly basis, comparing expenses incurred to relative benefits received. The

reconciliation process is necessary in order to ensure that the proportionate share each Partner program is contributing

remains consistent with the cost methodology, is up to date, and in compliance with the terms of this Phase II MOU.

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6. WITHDRAWAL FROM MOU TERMINATION

Any Party may withdraw from this Phase II MOU by giving written notice of intent to withdraw at least 30 calendar days in

advance of the effective withdrawal date and upon completion of any financial and operational commitments. This Phase II

MOU shall remain in effect until terminated (a) by mutual agreement of all of the Parties, or (b) by withdrawal of WIB, or (c)

by withdrawal of all of the non-WIB Parties to this Phase II MOU.

7. COMPREHENSIVE EMPLOYMENT CONNECTION/AMERICA’S JOB CENTER OF CALIFORNIA CENTERS

AND CO-LOCATED PARTNERS

The WIB and AJCC Partners have chosen to develop a separate infrastructure cost budget for each of the two comprehensive

AJCCs located in Tulare County.

Employment Connection/AJCC - 4025 W. Noble Ave., Visalia, CA 93291 1. State of California Employment Development Department/Workforce Services Division


3. State of California Department of Rehabilitation

4. Tulare County Office of Education/ Ticket-to-Work (TCOE)

5. Community Services Employment Training (CSET)

6. Tulare County Health & Human Services Agency (TC HHSA), through a contractual agreement with CSET and WIB.

Employment Connection/AJCC - 1063 W. Henderson Ave., Porterville, CA 93257 1. State of California Employment Development Department/Workforce Services Division


3. State of California Department of Rehabilitation

4. Community Services Employment Training (CSET)

5. Tulare County Health & Human Services Agency (TC HHSA) through a contractual agreement with CSET and WIB

Definition of Co-located Partners – “All AJCC Partners who have a physical presence within the center, either full time or

part time.”

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FY 2017-18 Estimated Infrastructure Budget: Employment Connection/AJCC - Visalia

Cost Category/Line Item Line Item Cost Detail Annual Cost

Rent

Rental of Facilities 4025 W. Noble Ave., Visalia Rent $440,051.04

Subtotal: Rental Costs $440,051.04

Utilities and Maintenance

Electric Southern California Edison $49,364.70

Gas Southern California Gas $ 2,256.67

Water/ Sewer Connections City of Visalia $12,129.61

Custodial Janitorial Service $30,747.16

Facility Maintenance/Repair Building Maintenance and Repairs $ 564.17

High-Speed Internet Internet-Resource Room/Reception/ Computer Lab

Internet $ 5,642.28

Telephones VOIP - AT&T $ 5,134.56

Security Security Guard Contract $31,593.41

Subtotal: Utilities and Maintenance Costs $137,432.56

Equipment

Assistive technology for individuals with

disabilities (“Access and Accommodation”)

No expenditures in previous year. $0

Copiers Resource Room Copier $2,760.12

Subtotal: Equipment Costs $2,760.00

SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY CO-LOCATED PARTNERS

Cost Category Total Cost



Subtotal: Equipment Costs $2,760.12

TOTAL INFRASTRUCTURE COSTS FOR THE EC/AJCC- VISALIA $580,243.72

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INFRASTRUCTURE COST ALLOCATION METHODOLOGY: The co-located Partners agree that the cost methodology to be used to

determine the proportionate share of infrastructure costs for each co-located Partner is the proportion of a Partner program’s occupancy percentage of

the AJCC (square footage).

This cost allocation methodology was selected because it adheres to the following: consistent with federal laws authorizing each Partner’s program,

complies with federal cost principles in the Uniform Guidance, includes only costs that are allowable, reasonable, necessary, and allocable to each

program Partner, is based on a measure that mathematically determines the proportionate use and benefit received by each co-located Partner.

Visalia

Employment Connection/AJCC

Co-located Partners

Funding Source

Shared Infra-

structure

Costs

Methodology

Square Footage

Occupancy

Allocated

Initial Share

Amount:

Cash

Employment Development

Department/ Workforce Services Title III Wagner-Peyser $580,243.72 5,999.47 Sq. Ft.

$144,635.14

$ 2,366.53*

$ 146,978.78 *Costs not included

in EDD sublease.

Department of Rehabilitation Title IV Vocational Rehabilitation $580,243.72 269.85 Sq. Ft. $ 6,921.12

Workforce Investment Board

WIOA Title I Adult/DW

WIOA Title I Youth $580,243.72 11,706.84 Sq. Ft.

1,728.59 Sq. Ft. $286,944.19

$ 43,101.65

Tulare County HHSA via contract

with CSET

Temporary Aide for Needy Families/

Welfare-to-Work $580,243.72 1,709.45 Sq. Ft. $ 42,289.50

Tulare County HHSA via contract

with WIB

Temporary Aide for Needy Families/

Expanded Subsidized Employment $580,243.72 872.23 Sq. Ft. $ 21,643.22

Tulare County Office of Education Ticket-to-Work $580,243.72 149.85 Sq. Ft. $ 4,015.51

Community Services Employment

Training

SCSEP

Mental Health Supported Employment

Low Income Home Energy Assist Progm

Transitional Youth $580,243.72

51.84 Sq. Ft.

682.94 Sq. Ft.

114.51 Sq. Ft.

221.42 Sq. Ft.

$ 1,642.26

$17,799.40

$ 3,023.75

$ 5,884.35

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PY 2017-18 Estimated Infrastructure Budget: Employment Connection/AJCC - Porterville

Cost Category/Line Item Line Item Cost Detail Annual Cost

Rent

Rental of Facilities 1063 W. Henderson Ave., Porterville Rent $174,067.56


Utilities and Maintenance

Electric Southern California Edison $23,355.00

Gas Southern California Gas $ 816.00

Water/ Sewer Connections City of Porterville $ 1,332.00

Custodial Janitorial Service $14,984.04

Facility Maintenance/Repair Building Maintenance and Repair $ 423.36

High-Speed Internet* Internet RR/Reception/Computer Lab $13,200.00

Telephones* VOIP – AT&T $ 2,348.04

Security Security Guard Contract $28,600.00


Equipment

Assistive technology for individuals with

disabilities (“Access and Accommodation”)*

No expenditures in previous year. $0

Copiers* Resource Room Copier $ 2,351.04

Subtotal: Equipment Costs $ 2,351.04

SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY CO-LOCATED PARTNERS

Cost Category Total Cost


Subtotal: Utilities and Maintenance Costs $ 85,058.44

Subtotal: Equipment Costs $ 2,351.04

TOTAL INFRASTRUCTURE COSTS FOR THE EC/AJCC- Porterville $261,477.04

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INFRASTRUCTURE COST ALLOCATION METHODOLOGY

The co-located Partners agree that the cost methodology to be used to determine the proportionate share of infrastructure costs for each co-located

Partner is the proportion of a Partner program’s occupancy percentage of the AJCC (square footage).

This cost allocation methodology was selected because it adheres to the following: consistent with federal laws authorizing each Partner’s program,

complies with federal cost principles in the Uniform Guidance, includes only costs that are allowable, reasonable, necessary, and allocable to each

program Partner, is based on a measure that mathematically determines the proportionate use and benefit received by each co-located Partner.

Porterville

Employment Connection/AJCC

Co-located Partner

Funding Source Shared Infra-

structure Costs

Methodology

Square Footage

Occupancy

Allocated

Initial Share

Amount:

Cash

Employment Development

Department/ Workforce Services

Division Title III - Wagner-Peyser $261,477.04 2,834.01 Sq. Ft.

$ 60,418.79

$ 3,073.78*

$ 63,492.57

*costs not included in

EDD Sublease.

Department of Rehabilitation Title IV - Vocational Rehabilitation $261,477.04 191.88 Sq. Ft. $ 4,990.58

Workforce Investment Board

Title I - Adult/Dislocated Worker

Title I - Youth $261,477.04 4,861.46 Sq. Ft.

1,395.21 Sq. Ft. $ 113,727.28

$ 33,433.74

Tulare County HHSA via

contract with CSET

Temporary Aide for Needy Families

- Welfare-to-Work $261,477.04 694.41 Sq. Ft. $ 16,732.43

Tulare County HHSA via

contract with WIB

Temporary Aide for Needy Families

- Expanded Subsidized Employment $261,477.04 489.01 Sq. Ft. $ 12,074.13

CSET

Mental Health Supported

Employment LIHEAP. $261,477.04 489.01 Sq. Ft.

205.40 Sq. Ft. $ 12,074.13

$ 4,952.18

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CO-LOCATED PARTNERS SHARING AJCC INFRASTRUCTURE COSTS (VISALIA AND PORTERVILLE)

This Phase II MOU may be executed in duplicate counterparts, each of which shall be deemed a duplicate original. The Phase II MOU shall

be deemed executed when it has been signed by all Parties.

By signing below, all Parties agree to the terms prescribed in the sharing of infrastructure costs.

(Workforce Investment Board of Tulare County)

_________________________________________________

Printed Name and Title

__________________________________________________

Signature and Date

(State of California Employment Development Department)

__________________________________________________


__________________________________________________

Signature and Date

(State of California Department of Rehabilitation)

__________________________________________________


__________________________________________________

Signature and Date

(Tulare County Health & Human Services Agency)

_________________________________________________


_________________________________________________

Signature and Date

(Tulare County – County Administrative Officer Attest for

HHSA)

__________________________________________________


__________________________________________________

Signature and Date

(Community Services Employment Training)

__________________________________________________


__________________________________________________

Signature and Date

(Tulare County Office of Education – Ticket to Work)

__________________________________________________


__________________________________________________

Signature and Date

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PARTNERS SHARING INFRASTRUCTURE COSTS WHEN BENEFIT DATA ARE AVAILABLE

Phase II MOU Requirement: “The state is in the process of implementing the requisite statewide data tracking system, and once such data

are available, all non-co-located Partners who are receiving benefit from the AJCCs will also be required to contribute their proportionate

share towards infrastructure costs. Consequently, the Phase II MOU must include an assurance from all non-co-located Partners that they

agree to pay their proportionate share of infrastructure costs as soon as sufficient data are available. The only exception is that Native

American programs are not required to contribute to infrastructure funding. WIOA Section 121[h][2][D][iv]).

This MOU may be executed in duplicate counterparts, each of which shall be deemed a duplicate original. The MOU shall be

deemed executed when it has been signed by all Parties. By signing below, all Parties agree that when data are available to

determine the AJCC benefit to non-co-located Partners, the infrastructure cost sharing agreement will be renegotiated to include

their proportionate share of contributions with the exception of programs identified in WIOA Section 121[h][2][D][iv].

(College of the Sequoias)

____________________________________________


____________________________________________

Signature and Date

(Cutler-Orosi Unified School District/Cutler-Orosi Adult)

____________________________________________


____________________________________________

Signature and Date

(US Department of Labor/Job Corps)

____________________________________________


____________________________________________

Signature and Date

(Porterville Unified School District/Porterville Adult School)

____________________________________________


____________________________________________

Signature and Date

(Kern Community College District/Porterville College)

___________________________________________


___________________________________________

Signature and Date

(Proteus, Inc.)

___________________________________________


___________________________________________

Signature and Date

(Tulare Joint Union High School District/Tulare Adult School)

___________________________________________


___________________________________________

Signature and Date

(Tule River Indian Tribal Council)

___________________________________________


___________________________________________

Signature and Date

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(Visalia Unified School District/Visalia Adult School)

__________________________________________


__________________________________________

Signature and Date

(Sequoias Adult Education Consortium)

__________________________________________


__________________________________________

Signature and Date

(Community Services Employment Training)

(CSBG, YouthBuild)

__________________________________________


__________________________________________

Signature and Date

(Porterville Sheltered Workshop)

__________________________________________


__________________________________________

Signature and Date

(State of California Employment Development Department) (Unemployment Insurance Branch)

__________________________________________


__________________________________________

Signature and Date

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Other One-Stop Delivery System Costs – Applicable Career Services

The agreed-upon budget for other-system-costs must align with the Phase I MOU agreement that outlined shared customers and

services. If it does not, then the Phase I MOU must be amended to justify the budgeted system costs and align with this Phase II MOU.

The other-system-costs budget must be a consolidated budget that includes a line item for applicable career services. The signed Phase

I MOU required identification of the career services that were applicable to each Partner program. Accordingly, this budget must

include each of the Partner’s costs for the service delivery of each applicable career service and a consolidated system budget for

career services applicable to more than one Partner. If new costs are accepted in this Phase II MOU, then they must include language

amending the Phase I descriptions as Phase I and Phase II must align for this budget.

Applicable Career Services are services authorized to be provided under each Partner’s program.

The One-Stop System Partners Included in the Sharing of Other One-Stop Delivery System Costs – Applicable Career

Services

1. College of the Sequoias (CTE)

2. Porterville College/Kern Community College Dist (CTE)

3. Community Services Employment Training (SCSEP, CSBG,

YthBld)

4. CA Employment Development Dept (Vets, UI, Trade Act, WP)

5. Tulare County Health & Human Services Agency (TANF)

6. US Dept of Labor/Job Corps (JC)

7. Proteus Inc./Migrant Seasonal Farmworker (MSFW)

8. California Department of Rehabilitation (DOR)

9. Tule River Indian Tribal Council/Native American Programs

(Native)

10. Workforce Investment Board of Tulare County (A, Yth, DW)

11. Sequoias Adult Education Consortium (AEL)

12. Visalia Unified School District/Visalia Adult School (AEL)

13. Tulare Joint Union High School District/Tulare Adult School

(AEL)

14. Cutler-Orosi Unified School District (AEL)

15. Porterville Unified School District/Porterville Adult

School (AEL)

16. Tulare County Office of Education – Ticket to Work

(TtW)

17. Porterville Sheltered Workshop (PSW)(Cmnty Prtnrs)

12

Employment Connection - AJCC Partners and Career Services

CORE PARTNERS OTHER REQUIRED PARTNERS Cmnty

Ttle I Adlt

Title I DW

Title I Yth

Title II AEL

Title II AEL

Title II AEL

TitleII AEL

Title II AEL

Title III WP

Title IV Voc

Rehab

TANF WtW

CTE CTE MSFW

(Sec 167)

Vets (JVSC)

JC UI SCSEP Native

(Sec 166) TtW YthBld

CSBG

Cmmnty Partners

AGENCY: WIB WIB WIB SAEC COUSD PAS VAS TAS EDD DOR HHSA COS PC PI EDD Job-Corps EDD CSET Tule River TCOE CSET CSET PSW

ACCESS: Co-location = CL Direct Linkage = DL

CL CL CL CL DL DL DL DL CL CL CL DL DL DL CL DL CL CL DL CL DL CL DL

Basic Career Services

WIOA Eligibility Outreach, Intake,

Orientation

Initial Assessment Labor Exchange, Job

Search Assistance Referrals to 1-Stop

Partners

Labor Market Information

Performance & Cost Info

Supportive Service Info

UI Info and Assistance

Financial Aid Information

RES/REA/IAW Individualized Career

Services Comprehensive

Assessment Individual

Employment Plan Career Plan, Counseling Short-Term

Prevocational Services*

Internships, Work Experience

Out-of-Area Job Search

Financial Literacy English Language

Acquisition Workforce

Preparation Services

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Employment Connection System Career Services Consolidated Budget

Applic Career Services T-I Adult T-I DW T-I Youth T-II AEL T-III WP T-IV VR TANF YouthBuild

Basic Career Services: T-I Eligib/Initial Assess Outreach, Intake, Orient Labor Exch/Job Search Referrals/LMI Support Service Info UI Info/Fin Aid Info

WIB - $408,288

$408,288

WIB - $432,603

$432,603

WIB - $457,859

$457,859

COUSD - $5,000 PAS - $10,000 SAEC - $460,000 TAS - $525,000 VAS - $850,000 $1,836,000

EDD/WSD/WP $1,293,905 EDD-LMI $38,173

$1,332,078

DOR - $1,570,844

$1,570,844

TCHHSA - $4,303,205

$4,303,205

CSET - $26,013

$26,013

Applic Career Services CTE SCSEP Job Corps Nativ Am MSFW CSBG UI VETS JVSG


PC - $52,286 COS - $259,067

$311,353

CSET - $3,718

$3,718

Job Corps - $1,512

$1,512

TR Tribal Council $83,204

$83,204

Proteus - $271,396

$271,396

CSET - $3,874

$3,874

EDD - $35,249

$35,249

EDD - $178,377

$178,377

Applic Career Services Cmmnty Partners

Tckt to Wrk Total


PSW - $12,360

$12,360

TCOE - $57,500

$57,500

$

$

$

$

$

Basic Career Services Total

$11,325,433

Applic Career Services T-I Adult T-I DW T-I Youth T-II AEL T-III WP T-IV VR TANF YouthBuild

Indiv Career Services: Comp Assessment/IEP Career Plan/Counsel Short-Term Prevoc Internship/Wk Exper Financial Literacy IET/ELA/WF Prep

WIB - $ 1,034,676

$ 1,034,676

WIB -$1,032,383

$1,032,383

WIB - $ 457,859

$ 457,859

SAEC - $5,000 COUSD - $5,000 PAS - $10,000 TAS - $500,000 VAS - $1,200,000

$ 1,715,000

EDD/WSD/WP- $228,193

$ 228,193

DOR - $6,283,376

$ 6,283,376

TCHHSA - $251,969

$ 251,969

CSET - $202,034

$202,034

Applic Career Services Cmmnty Partners SCSEP Job Corps Native Am MSFW VETS JVSG Tckt to Wrk Total

Indiv Career Services: Comp Assessment/IEP Career Plan/Counsel Short-Term Prevoc Internship/Wk Exper Financial Literacy IET/ELA/WF Prep

PSW - $12,360

$12,360

CSET - $85,555

$85,555

Job Corps - $1,512

$1,512

TR Tribal Council $83,204

$83,204

Proteus $356,474

$356,474

EDD/VETS $31,478

$31,478

TCOE - $57,500

$57,500

Indiv Career Services Total

$11,833,573

Documents

CONSENT CALENDAR 8 Memorandum of Understanding – …. Consent - MO… · Memorandum of Understanding – Workforce Investment Board of Tulare County ... of Trustees approve the