Services Procurement – Complex Services 01/29/08

iProcurement and Sourcing

This document outlines the creation of the Complex Services requisition sample iniProcurement, the RFQ generation from the same requisition, the sample of the negotiation process, and the outcome Purchase Order.

First the steps executed. Then, the same steps with the screenshots illustrating the sample.

The buyer will request a complex service via a requisition in iProcurement. Then convert that demand into a Sourcing negotiation with complex terms (advances, recoupment, retainage, etc). Suppliers will bid on the negotiation and buyer will in turn award to a supplier and generate a PO.

A. Steps to create the requisition, the RFQ, Quote, Completion of the RFQ and the PO generation.

1. Create a requisition with Item Type: Goods or services billed by amount with RFQ required flag checked.

2. Accept the default values and submit the requisition.

3. Requisition is created. Take note of the number.

4. Check if there is a document style for Complex Services. . If not, create one: . Go to Purchasing responsibility > Setup > Purchasing > Document Style. . Click Create. . Enter a name . Enter Display Name for Purchase Order. . Check Commodities Good and Services. . Check the Complex Payments options: - Advances - Retainage - Progress Payments - Pay Items: Rate and Lump Sum.

5. Go to Sourcing Super User responsibility. . Choose unassigned requisitions . Select the requisition. . Change outcome to Complex Services PO (the one created above) . Click Add. 6. Click Create.7. Go to Lines. . Check box Suppliers can modify Pay Items.

. Click negotiable for: Advance Amount, Recoupment Rate (%),Maximum Retainage Amount, and Retainage Rate (%)

8. Click Update pencil in the item Enter values for: . Advance Amount . Recoupment Rate (%) . Maximun Retainage Amount . Retainage Rate (%)

9. Under Pay Items click Add another row . Add Type Lump Sum, Rate and Milestone

10. Enter the RFQ Controls

11. Apply Contract Template (optional)

12. Add suppliers to RFQ

13. Publish the RFQ

14. Log as supplier in Sourcing Supplier responsibility.

15. Click the RFQ. . Create Quote

16. Enter quote information

17. Click Update pencil. . Enter the quote infromation. Click Apply

18. Click Continue and Submit the quote

19. Log as the buyer in Sourcing Super User responsibility. . Click the link of the RFQ. . Review and close the RFQ.

20. Award by Line

21. Save Award

22. Choose action Complete Award from the RFQ page. 23. Submit the PO

24. Check the PO in Buyer Workbench Orders to see the PO generated.

B. Screenshots showing the sample of the process.

1. Create a requisition with Item Type Goods or services billed by amount

with RFQ required.

2. Submit the requisition.

3. Requisition is created

4. Go to Sourcing Super User responsibility Select the requisition. Change outcome to Complex Services PO Click Add.

5. Following the Document Style for Complex Services.

6. Click Create.

7. Go to Lines. Check box Suppliers can modify Pay Items. Click negotiable for: Advance Amount, Recoupment Rate (%),Maximum Retainage Amount, and Retainage Rate (%)

8. Click Update pencil in the item

Enter values for: . Advance Amount . Recoupment Rate (%) . Maximun Retainage Amount . Retainage Rate (%)

9. Under Pay Items click Add another row

Add Type Lump Sum, Rate and Milestone

10. Enter the Controls

11. Apply Contract Template (optional)

12. Add suppliers

13. Publish the RFQ

14. Log as supplier in Sourcing Supplier responsibility.

15. Click the RFQ. Create Quote

16. Enter quote information

17. Click Update pencil.

Enter the quote infromation. Click Apply

18. Click Continue and Submit the quote.

19. Log as the buyer in Sourcing Super User responsibility. Click the link of the RFQ. Review and close the RFQ.

20. Award by Line

21. Save Award

22. Choose action Complete Award from the RFQ page.

23. Submit the PO

The Workflow Processe is:Complete Sourcing AuctionItem Type: PONCOMPL - File: ponwfau7.wft

24. Check the PO in Buyer Workbench Orders