Community Activity Group Portfolio

Green Street Steward Event

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BES: Green Street Stewards Community Event Portfolio Spring 2014

By Community Activity Group:

Taylor Balakrishnan, Alexandrea Barrio, Bryanna Ehli,

Wade Harvey, David Islas, and Lauren Rugroden


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Index

1. Executive Summary…………………………………………………..…3

2. Proposal………………………………………………………………..4-9

i. Research…………………………………………………………….…4

ii. Design………………………………………………………………..5-7

iii. Planning…………………………………………………………….7-9

3. Promotion…………………………………………………………….9-10

4. Post-Event Evaluation…………………………………………….10-11

5. Personal Reflections………………………………………………11-13

6. Appendix……………………………………………………………15-25

I. General Work and Partner Plan……………………………….15-19

II. Promotion Work Plan…………………………………………..20-22

III. Trivia Questions………………………………………………..23-24

iV. Event Photos……………………………………………………….25

Spring 2014 Portland State University Senior Capstone Project


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Executive Summary

We hope to invite the Lents Neighborhood and Green Streets Stewards to an event that honors their dedicated hard work and helps educate the neighborhood about Green Streets Stewards Program. This event will be a platform to learn what a Green Street is through fun activities and involve local environmental partners to engage with Portland residents about sustainable ecological projects around our city. We hope to achieve this by educating people in the Lents community and Portland at large to help improve our urban environment with more sustainable and ecologically sound practices that preserve our city and connect our community. The outcome of this project is a well thought out plan for a community activity that inspires Portland residents to engage with urban green infrastructure. The intent is for residents to understand the importance of GI for stormwater management, watershed health, and community livability. Ideally, the activity will make a lasting, positive impression on residents so they come to value and appreciate green infrastructure, inspiring them to get involved as stewards. This document will hopefully serve a purpose of how to organize and plan a similar event in the future. The objective is to encompass Green Street Steward initiatives and community involvement through outreach, partnership, and education. We hope that similar work can be duplicated and improved upon for future events.


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Research

Why must we hold this event? Green Streets Stewards is a unique way for citizens to maintain and operate stormwater facilities owned and operated by the City of Portland. We hope to have an event that educates and recruits potential stewards. It is also a moment to bring together similar organizations that do similar projects within Portland metro and globally. Who will benefit from the event? We hope the benefit would be to the Green Streets Program, Stewards, Community, and partnerships. The event will be open to all people, whether they are children or adults. It would also focus on engaging current stewards in the program and acknowledge their successes. We decided to focus on the SE Portland area, specifically Lents Neighborhood. Between a considerable amount of green facilities in the area and green initiatives that are taking place this is an ideal location for our event. Potential Partners:

Johnson Creek Watershed Council

Green Lents

Surf Riders

BES: Green Streets and Urban Canopy

SOLV

Foster Green

Audubon Society of Portland

Friends of Trees

Zenger Farms

Leach Botanical Gardens

DePave

IRCO

Boys and Girls Club

Neighborhood Associations When will it be held? The event is scheduled for May 31

st, 2014. Time is contingent therefore we picked this date as

appropriate for 5-6 weeks of planning, promotion, and partnerships to take place before. Where will the event take place? The event will take place in the Lents Neighborhood, between the streets of 92

nd and SE Foster. The area

is primarily used for the community’s Farmers Market. It is also a main intersection between west and east of I-205. Heavy car traffic and potential foot traffic from the Max Station stop less than a mile away will hopefully draw more in to the event. What can be expected from this event? We hope to engage participants through green activities and conversations with partners. This will promote the importance of green education and infrastructure on an easily accessible and productive way, through hands-on activities (scavenger hunt, obstacle courses, puzzles, trivia, etc.). We would like to see this event education others about the Green Street Program and promote stewardship. It will also emphasize other groups that are doing similar work within the city and beyond to help network and recruit volunteers.


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Design Passport Completion Plan:

Grab a passport at entry of the event or any partner booth. Partners may distribute their own questions related to their organization or choose from the ones provided if they do not have an activity at their booth.

Passports are stamped at each partner booth after participant has completed an activity or interaction with that booth. Participant is not required to get all stamps, but as close to all as possible. Contact information had to be completed before raffle entry.

Passport Design: double-sided 8x11.5” paper with partner logos and

area for name and contact info (by David Islas) Event Timeline: Our event is scheduled to start at 12:00pm and end at 4:00pm. Time was chosen because of conflict with Green Lents Pollinator event between 10am-1pm a few blocks away and they were also partners in our event. Passport Questions: Participants go to each activity/booth and answer a question correctly or complete an activity to receive a ticket. If the booth has a question activity those questions will be provided by Community Activity group or booth partners specific questions to their organization. See Appendix IV for trivia question sample. Passport Activities: The following is a list of activities that will be included in the event. Included is a description of activity, what booth will host the activity, and how many volunteers are needed for each one. Partners are allowed to bring their own activities that they find fit for the events objectives. Cone Game: This game is supplied by Bureau of Environmental Services. It involves buckets numbered with various point values (100s, 200s, 300s, etc.) that 1 of 5 cones must make it into the bucket in order to answer a trivia question. A correct answer gives the participant those points associated with which bucket they landed in. The game is good for both kids and adults that include age appropriate questions for both. Location: Separate area Volunteers needed: 1 Person Watershed Puzzle: Provided by Green Street Stewards Program. Various puzzles help education children and adults on watershed locations within the Portland Metro area, toxics in the system, etc. They are great to education


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others about Green Streets and general green education. Location: Various tables Volunteers needed: 0-1 Grey v. Green Infrastructure Map: Provided by Green Street Stewards Program. A stormwater management map is provided by BES that visually shows grey infrastructure vs. green infrastructure. The participant has to put a label (identified as ‘grey’ or ‘green’) on the corresponding infrastructure on the visual. Identifying and labeling correctly earns the participant a stamp for their passport. Location: Social Media/Green Street table Volunteers needed: 1-2 Tennis ball/Fish Identification Game: Provided by Bureau of Environmental Services. A great kid game that lets kids fish for typical Oregon native fish species. An education game that teaches kids about local species in a fun way! (see picture to the right) Location: Separate area Volunteers needed: 1-2 Sandbox: Provided by the Community Activity Group. An activity that will help engage kids about what doesn’t belong in a bioswale or Green Street is the theme of this activity. Children will dig through a raised sandbox for items that are either images of trash if they need to be removed, good items like plants and water, and maybe toys that they may take home. Material Options:

laminated pictures of trash and of good items found in Green Street facility

sand and container that is reasonably sized Location: Social Media/Green Street tables Volunteers needed: 1-2 Stamps/leaf impressions: Handcrafted stamps of native plant species with intricate detail. Stamps may be placed on paper as well as used as body stamps. Activity is great for both kids and adults, while being very educational. Location: Urban Canopy table Volunteers needed: 1-2 Stewards Profile: Provided by Social Media group from capstone class. A visual shows event goers Green Street stories from Steward. Also included is a Steward questionnaire that can be filled out at their table. Location: Social Media table Volunteers needed: 1-3 Green Street Mat: Provided by Green Street Stewards Program. Visual and life-size version of a green street that helps educate both kids and adults about the function of a green street. Location: Separate area Volunteers needed: 1

Bee Nest Building: Provided by Green Lents. Learn to build nests for essential bees in our urban system (see photo to the right). Reused bamboo rods, twine, and zip ties create a great home for our local pollinators. Location: Green Lents table


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Volunteers needed: 1 Salmon Obstacle Course Provided by Johnson Creek Watershed Council. Location: Johnson Creek Watershed Council Volunteers needed: 1-3 Raffle Prizes (Winners announced after event): A raffle will be organized at the end of the event to distribute multiple prizes. Prizes will include local business gift cards, a coffee basket, and other donations. Donations will be finalized in the next few weeks leading to the event. Limited to only 3-5 major prizes or depending on donations. Prizes and Distribution:

Prizes included gift cards: $50.00/New Seasons, 3/$15.00/Portland Nursery, and 2/$10.00/Leach Botanical Gardens (6 total) and 3 trees (conifer, deciduous, and fruit tree).

Trees were given to winners by calling them via the information provided on the filled out passport. Winners had them delivered to their home directly and gift cards were mailed to winners along with a Green Streets Stewards Brochure.

Planning

Group Member Roles

Lead Coordinators: Taylor Balakrishnan Lauren Rugroden

Co-Leaders: Alex Barrio

Bryanna Ehli

Partner Relations: Lauren Rugroden

Alex Barrio

Digital Media: David Islas

We broke up our group on their best strengths. Taylor and Lauren were organizers from the start and took on partner communications, community partner communications, class group communications, note taking for meetings, documentation, and other elements in event planning. Neither one had expertise planning events, but with great support from or community partner was able to fill the gaps. We created co-leaders to fill gaps in getting donations and creating activities at our event. This included Bryanna and Alex mostly. They also played a role in general organization along with general input. Graphic design and promotion was critical to our event getting off the ground. Wade and David both contributed in this department. They came up with posters, flyers, and designed our passport. They also gave input and ideas for our event. General Planning: Name of our event was a challenge. We want to connect with current stewards and their hard work, along with a platform for knowledge and recruitment. Another main focus was community and a fun celebration of green infrastructure in the city that is being done by various groups and the city of Portland. Possible Name of Event: Green Streets PDX Block Party: Stewardship Celebration Green Streets PDX Celebration Celebration: #Green Streets PDX


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Green Streets Community Block Green Street Block Party Green Street Celebration Keeping Green Streets Green We ended up choosing collectively “Green Streets PDX Block Party: Stewardship Celebration” would be most fitting. Location Planning:

Aerial view of event site distinguished in the blue circled area between 92

nd and SE Foster (provided by Google Maps)

We determined location based on logistics and timing. Logistically it was the easiest to obtain as a venue location that didn’t cost the company partner or capstone class. The location was ideal to stop people driving by on busy SE Foster. Participants could easily park around the event which was an issue with other venue locations we were choosing from. See General Work plan for other suggested options. General materials for event

Food (coffee and baked goods, not necessarily food vendors) or from volunteers

Water Supply (School/Student/Friends supply containers)

Prizes for the scavenger hunt (local businesses and garden shops)

Green clothes for the community event or printed t-shirts (green steward vests or tshirts from BES) for those who are working at event

See Work Plan for more How will activity be marketed?

Through flyers that are going to be handed out through events occurring on May 3rd and May 11th

Advertising with a flyer through Facebook and other social media forms

Providing the Knock and Talk group with flyers

Attach flyers to community Boards in local Lents stores and businesses

Will there be a prize, what are the rules and how will people register?

Yes; successful completion of the passport it will be entered into a raffle for prizes after the event. We are coordinating local donations to have in the raffle.

Planning Timeline: May 5: Email Emily/Svetlana


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May 5: Finalize Flyer Design and Event Date/Location May 5: Finalize Activities, Food, Booths, and Partners involved in the event Month of May: Local Lents Businesses- Hand out Posters, Knock and Talk- Handout flyers, Social Media- post flyer on Facebook and get the word out May 7: PDF of flyers out May 9: Promotion Plan (Google Doc) - pdf flyer to email out through ESM, BES, etc. - posters for Lents Businesses - organization on Google Doc - Svetlana: email stewards and work out sign-up/rsvp to the event - Tents/Tables for food/volunteer cover - Trash cans May 9: Belinda email about volunteer coordinator/sign-up May 9/16: Materials have been finalized May 9/16: Partners have been contacted and will have space at the event May 9 or earlier: Social Media Group (Class) will be arranged to have a booth at our event and event posted on social media pages May 11: Sunday Parkways- Hand out flyers and volunteer (maybe) at event with Green Streets May 16/23: Food arrangements complete May 16/23: Finalization of Materials and setup of booths and activities complete May 16/23: Finalization of Partners involved complete May 30th: Collect materials for activities May 31st: Our Event Takes Place

Required activity materials See General and Partner Work Plan (pg.15-19) Activity budget and funding source(s) See General and Partner Work Plan (pg.15-19)

Promotion

Flyers

These flyers were designed by Wade Harvey to promote our event. Very simple and visually captivating

they were created in various sizes from poster to 4x6 flyers to be distributed in-person and for email

distribution to local businesses, groups, and schools.

Nonprofit logos were used to help promote other partners participating in the event. We got approval

before distribution took place, but it definitely drew more attention to our event with local partnerships.


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Social Media/Email

Our group coordinated with the Social Media group and partners to facilitate use of Facebook promotion

of our event. We emailed our poster to neighborhood associations, local businesses, Portland State

University departments, etc. to forward in their mailing lists. Not only mailing lists but online/website

calendars are also a good way to promote. Any and all online platforms were used to help promote with

good success.

Neighborhood Canvasing

Along with online platforms, we also walked around the Lents Neighborhood to pass out and hang in

windows our poster with pretty positive feedback. Many businesses were more than willing to post our

flyer in their windows. A detailed list of businesses can be seen in our Promotion Work Plan in the

Appendix (pg. 20-22).

Post-Event Evaluation

Partners

DePave

Johnson Creek Watershed Council

BES: Green Streets

BES: Urban Canopy

Green Lents

SurfRiders

Social Media Group and Knock/Talk Group

Food Partners

Starbucks

Prize Partners

New Seasons ($50.00)

Leach Botanical Gardens (2/ $10.00)

Portland Nursery (3/$15.00)

Urban Canopy Group (3 Trees- yard trees that will be delivered)

Activities

Johnson Creek Watershed Council- Obstacle course

DePave: Watershed puzzle, and trivia questions BES: Green Streets- puzzle, green street mat, and handout materials for green streets

BES: Urban Canopy: Cone Game, stamps, trivia questions Green Lents- Bee Nest Building SurfRiders- Trivia questions Social Media Group- Steward Profile, Green Streets facility map, materials to sign up stewards

Community Activity Group- Sandbox and Green Street Mat

Successes

10-30 Community Participants and10-20 Volunteers and Partner Participants: An acceptable

gathering of folks came to our event. Mostly local residents of Lents Neighborhood.

Locality: Staying local really helped increase awareness on a neighborhood level of what was

happening around Lents and the greater metro as well with our partners being involved. Green


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Lents probably being the most pronounced in the neighborhood, we were able to connect for a

common cause that really boosted participation.

Captivating stories from Partners: All around the booths you could hear stories about green

initiatives, successful volunteering, and individual successes about green infrastructure. This

helped stimulate others that knew less about green infrastructure and connected those more

familiar.

Networking and Education: Many of the partners at the event had not known each other prior, this

opened up a place for others to mingle and connect for future projects and conversation.

Social Media: Pictures to Instagram and participating partner’s Facebook pages gave our event a

boost! It was done during the event and could be used on Green Street Stewards social media

platforms in future events.

Volunteer Sign-up/ Green Street Steward Questionnaire: Many email lists and contact info was

shared by participants at our event. Completion of questionnaires by current stewards helped

boost info for Green Streets and their program. Overall, many connections were made in various

forms and helped benefit everyone involved.

Improvements

Overall, the execution of the passports and interaction with partner tables went really well. Every table

had something directly tied to Green Streets or specific organization that helped earn participant passport

stamps. We did not see a flaw in the passport idea, we actually think it enhanced the experience to get to

know all the partners at the event in a pretty approachable and interactive way.

However, we noticed our activities were not utilized as we had hoped. It was noticeable that we almost had too many activities and partners typically wanted to interact one-on-one with the participant than doing an activity. This varied depending on the participant- if they were a child the activity was easily implemented while adults seemed to inquire about the organization or Green Streets instead. For future planning of the event, we would suggest less activities and more interaction with participants by talking than an activity, unless the targeted audience is children. BES activities and partner activities should be sufficient to keep children interested. Keep to a minimum of 5 activities or less and improvise if a table does not supply an activity. We noticed it took less volunteers to run activities, which totaled to seven volunteers opposed to the estimated fifteen.

Personal Reflections

Taylor Balakrishnan

I really enjoyed this project. I chose it with little expectations and was blown away with how much we

learned. As someone who has had general event planning and plenty of volunteering experience, this

really connected that with a fulfilling project. The Green Street Steward program was great to learn about

and create an inspiring event that got the community connected to the cause!

We really put every effort in this capstone to make our event take place. Breaking down everyone’s

expertise or a skill they wanted to get better at- we emphasized the strengths and weaknesses with

effective results.

Time was our major factor that everyone can attest to. If we had closer to six months or so there could

have been more partners and participants at our event without a doubt. Planning was down to the wire as

each piece fit together before our event took place.


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The finished product was really liked by our community partner and it seems doable to duplicate similar

events in the future, which ultimately was our goal. We wanted to create a foundation for what a Steward

event would look like, what partners could come together, outreach about city green infrastructure, and

what we could do to help a community get more involved in their city.

Alexandrea Barrio

Throughout this course I ended up learning how to do things that I have not actually learned before and

becoming more confidence with taking to people. I’m glad I gained confidence with talking to people

because I have always been on the more reserved side, and the class enabled me to see it is not that

hard to talk to people when I was looking for donations for the raffle prizes.

While looking for the donations I should have contacted people by phone or in person because I believe

that we would have gotten a better response from people. Although, e-mail is a great thing it should have

been followed up by a phone call or in person meeting.

Overall, I believe the event went as well as I could have gone. I believe that is set out to do what we

wanted, although, we should have focused more on green streets education.

Bryanna Ehli

This project was overall, a lot of work. I spent most of my free time reading emails and trying to get some

sleep! In the end it was worth it but I would not have felt as stressed if we had a bit more time to

accomplish this.

I am truly grateful for my teammates. They put in a lot of work, especially Lauren and Taylor- they were

on top of it. Sometimes I would check my email after work and they would have 20+emails going about

what we were doing next. I was impressed by the work ethic of our group, and almost a little surprised

that we got so much done so quickly.

The event did not have as many attendees as we would have liked but I’m just glad that we had a finished

project and it all came together pretty well. I was impressed by the donations we received as prizes for

the raffle, although I wish more stewards had attended so that it would be more of a celebration of their

work. One of the donations that we did not receive (Franz Bakery) was because of time constraints.

If future capstones were to tackle this project in the future I would possibly give them a bit more to go off

of, because it was the little things that were holding us back, such as a name for the event and where we

were going to have it.

All in all I am grateful for this experience, I had never planned a community event like this before, I am

usually just a volunteer, and to see what it’s like to be somewhat in charge and behind the scenes really

makes me appreciate the work that people do.

Wade Harvey

I think that we accomplished a lot as a class and BES was very appreciative of the help that we gave.

Though it seems that the event was a smaller turnout than expected (a tad anticlimactic), it is not to be

forgotten the amount of work that was done to make that happen and the amazing team that I was

fortunate to work with.

We can all agree that with more time we could have accomplished a lot more. Ambitions were high, and

time was not on our side. Whether our projections were met or not, I believe our greatest

accomplishment was creating an overall template for events and planning, and introducing a structure to

carry out similar activities or events in the future.


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I also think that even though the community event had an overall little turnout, the opportunity for partner

booths to get acquainted became quite a blessing in disguise, once again introducing opportunities for

future endeavors to promote the green street program and other organizations that support management

of environmental services.

David Islas

As an architecture student I thought I would have been accustomed to tight deadlines and minimal

resources. Having to plan a community event was a large task but I believe we started off very strong with

high expectations and many ideas. Some of our most ambitious ideas had to be removed due to time

constraints (the design and building of a planter box), which was my initial duty. After removing the

planter box from our agenda, I tried to help the group with needed or miscellaneous tasks.

As many of my group members may already have attested to, reaching potential partners via e-mail was

a great initial contact but should have been followed up by a phone call or in person. Group had great

communication and interaction with each other’s responsibilities. I believe the thin timeline was a major

factor in not highlighting the Green Streets and stewards, which should have been the focal point.

Lauren Rugroden

I believe that the Community Activity Group did a good job in planning the Green Street Steward event. It

went well, though there were a few things that could have made it better.

Attendance was low, hopefully with the ground work for better social media use, BES can reach out to a

larger audience for future events. Another suggestion would be collaborating with already established

events like a farmer’s market to boost attendance. Another critique would be that we had too many

activities. It may have been better for us to scale down and to better organized and execute activities for

attendees to enjoy.

As Partner Lead, I wish I had changed the way I communicated with partners. I mostly emailed which was

great for reaching a large number of people, but response rates were low and slow. A few had

misunderstandings on what items partners needed to bring. Phone communications were difficult at

times, but ended with better results typically.

All that said, for a first-time event, things went very well. The passport idea was well received and

organizations involved had time to meet and network for future collaborations with each other. I would like

to see events similar to the one we planned become an annual event for BES: Green Street Program.


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Appendix: I. General and Partner Work Plan

Activity Timeline Expected Outcomes

Staff Responsible

Status General Notes and

Comments

ADMINISTRATIVE

Lead Coordinator n/a

Over see project and coordinate with Green Street Team Taylor

Current contact with Emily/Svetlana is on going. Last sent update 5/5

Lead Coordinator n/a

Over see project and coordinate with Partners Lauren

Contact all Partners (see Potential Partners below) See Partner Relations

Co-Leaders n/a

Budget events/activities and materials Alex and Bry

Keep us posted on progress

Partner Relations n/a

Partner outreach and confirmation for event Lauren

Current and on track to present 6/4

Digital Media Nla

Create flyers and passport for group David and Wade Done

Presentation/Documents n/a

Presentation and Paper Editor

Taylor, Lauren, Bryanna Almost Done! working on final portfolio

GROUP COORDINATION (Community Event, Knock/Talk, & Social Media/Video Groups)

Capstone Group Coordinator

n/a -Coordinate plans and updates with groups

Taylor Email to keep all groups current

Emails of general plans have been sent. I (Taylor) will follow up with an update by May 5nd.

Knock and Talk Group May 5th - Event Outreach

Taylor Organize with Knock and Talk Group

Social Media Group May 5th -Green Streets Outreach -Event Outreach

Taylor Organize with Social Media Group -Facebook and social

media event creation and poster on fb page

MEDIA

Flyers/Brochure May 5th -Green Streets Wade Send out pdf to Wade- send pdf out


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Design Outreach -Event Outreach

Svetlana for Green Streets Stewards and Taylor for class groups by May 5th

FLYERS DISTRIBUTION

Knock and Talk Group May 5th

Outreach to the community of Lents about the event

Wade- Send Taylor a pdf that can be passed on Send out May 5th Email Taylor pdf

Sunday Parkways May 11th

Outreach to the community of Lents about the event Lauren/Alex

Coordinate by May 7th and send out May 11th

Not all are required to attend, but one or two events would be helpful

Giving flyer to social media group May 5th

outreach to the community of Lents about the event

Wade-Send Taylor a pdf that can be passed on Done Sent

Event Posters to Lents Business

May 5th-19

th

outreach to the community of Lents 2-3 volunteers Done

successfully handed out to a dozen of local businesses

EVENTS

Sunday Parkways DONE - GreenStreets Outreach

All Volunteer Done Done


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DONATIONS/FOOD

Grand Central X Taylor Did not happen

Starbucks Good Taylor Donated Coffee

Call once closer to the event, by 5/16 or 5/23 2 Cambros + Hot Water for Tea

OMSI X Lauren Did not happen Not willing to donate

New Seasons Good Thad Lauren Gift cards received $50 Card

East Port Plaza Theater X Bryanna Did not happen

Portland Nursery Good Svetlana Taylor Gift cards received

Leach Botanical Farms Good Alex Gift cards received

Willing to Donate plant or gift card for Raffle

Franz Bakery X Bryanna

Contacted, should be able to donate muffins/croissants

EVENT VENUE

Foster (Lents) Floodplain X X X

Not using this location any longer

Lents park Application X X Alex

Application is pended till we confirm Lents Farmers Market Area

Second Option

92nd and Romona X X X X

Not using this location any longer

Lents Farmers Market Good

Main Site and Application is in process

Emily and Svetlana

First Option and application is in!

MATERIALS

Materials TBD -Scavanger Hunt n/a n/a Add what Scavanger Hunt Needs ASAP


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Materials TBD -Raffle Prizes Alex/Svetlana Local Restaurants and Attractions Done

Materials TBD -BES kiosk brochures, maybe other community partner brochures

Alex Brochures and Fact Information gatherer -Talk to Matt (BES) for info Done

Materials TBD -Food Taylor/Alex Winco- small pastries, water, chips Done

materials TBD Tables, chairs, canopy Lauren/Svetlana

Urban Canopy, Foster Green, Social Media Done

BUDGET

Budget/ Materials Overseer

n/a Work with Materials to figure out budget

Alex Someone who just monitors and budgets Materials Keep us posted on progress

Tables rentals (if BES has these great)

May 19th

Confirm and Budget Did Not Use Prices: http://www.thepartyplacepdx.com/catalog.php?cid=32 ___ there is one that seats up to eight people at each table for $9.00 **Confirm this is needed

tables rentals (if BES has these great)

May 19th

Confirm and Budget Did Not Use http://www.barclayeventspdx.com/Tables2.html ___ prices range from $7.25 to 25.00 (depends on table type **Confirm this is needed

tables rentals (if BES has these great)

May 19th

Confirm and Budget Did Not Use Daily rentals $8.00 to $15.00 depends on the table type___ http://www.barburrentals.com/ **Confirm this is needed

Chairs (if BES has these great)

May 19th

Confirm and Budget Did Not Use http://www.thepartyplacepdx.com/catalog.php?cid=59 _____Folding Chairs range from 1.75 to **Confirm this is needed


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$2.25 each ( I believe)


May 19th

Confirm and Budget Did Not Use http://www.barclayeventspdx.com/Chairs2.html ___ $ 2.75 to $15.00 each ( I believe) **Confirm this is needed


May 19th

Confirm and Budget Did Not Use $1.75 to $8.00 daily, depends on type____ http://www.barburrentals.com/ **Confirm this is needed

Tents May 19th

Confirm and Budget Did Not Use 10 x 10 is $120 to rent____ http://www.barclayeventspdx.com/Tents2.html

**Confirm with Emily this is neccessary or provided for by BES

Tents May 19th

Confirm and Budget Did Not Use 10 x 10 is $120 to rent____ http://www.thepartyplacepdx.com/catalog.php?cid=123

**Confirm with Emily this is neccessary or provided for by BES

Raffle Tickets May 19th

Confirm and Budget Did Not Use $9.99 for 1000 count http://www.partycity.com/product/double+raffle+ticket+roll+1000ct.do

Venue Cost May 5th

Confirm and Budget Alex See Proposal Waived Fees

PARTNERS

Green Lents Good

Main Contact: Melanie McCandless Jalene Littlejohn Taylor/Lauren

Sending out e-mails May 9th

Green Lents is tabling at event, will be a little late as they are holding the pollinators event the same morning, email update sent (5/16) waiting for response... need a table and canopy, has not replied when asked if she knows if the tool library has a table or not


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Johnsoncreek Watershed Council Good

Amy Ludholz Volunteer & Outreach Coordinator Lauren


8 Stewards Coming from JCWC and Booth, logo approved. bringing kid obstacle course, email update sent (5/16) confirmed they are bringing obstacle course, appears they have a table and canopy

SurfRiders Good Krista Jackson/Pete Stauffer Lauren


would like to table at the event with surfriders he is waiting to hear from an ambassador, approves logo use on flyers, email update sent (5/16) waiting for response. Update 5/19, will table at event (Krista Jackson and Kirsten Bracht), and they have posted the flyer to their website

Urban Canopy Good Main Contact: Patrick Keenan Lauren Need a table

Responded to (5/16) email- Coming, bringing 3 trees for raffle, needs table

DePave Good David David Confirmed Tabling at event

Foster Green Good Main Contact: Johnathan Brandt Lauren

Partner with Green Lents w/ Melanie

Emailed (5/16) Johnathan Brandt would like to attend, checking with steering committee members to get approval

Audubon X Nikkie West Lauren Sending out e-mails May 9th

unable to join, said that she'd get word out to other departments

Zenger Farms X Alex Sending out e-mails May 9th unable to join

IRCO X David Sending out e-mails May 9th

SOLV X Main Contact: Quintin Bauer Lauren Emailed, no response yet (5/16)

Boys and Girls Club X Lauren

Sending out e-mails May 9th Flyer and booth


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Appendix: II. Promotion Work Plan

Activity Timeline Expected Outcomes Staff Responsible

Status General Notes and Comments

Events

Sunday Parkways Complete (5/11/2014)

Promote Event with GREEN STREETS STEWARDS Lauren and Alex Done

Met Green Lents (Melanie) and JCWC (Amy) Foster Green may get into contact with Svetlana and table at our event

LNA: Lents Spring Cleanup 5/17/2014

Have flyers available No

https://www.facebook.com/events/1400800633508136/?ref

JCWC: Johnson Creek Celebration 5/22/2014

Have flyers available No

http://jcwc.org/events/celebrate-johnson-creek/

LNA: General Meeting 5/27/2014 Have flyers available No http://ilovelents.com/

Businesses

Mt. Scott Market 10151 SE Foster Road

Have flyers/poster available

Community Activity Group Done

Daisy's Tienda Mexicana 8619 SE Foster Road


Community Activity Group No

Sub Factory 10151 SE Foster Road



Lents Commons 9201 SE Foster Road



Oliver's Cafe 8931 SE Foster Road



Sushi Sushi Japanese Restaurant 5432 SE 82nd Ave



L&L Hawaiian BBQ 4328 SE 82nd Ave



Bridgetown Bakery 11601 SE Foster Road

Have flyers/poster






http://ilovelents.com/


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available

Starbucks (multiple locations)

Have flyers/poster available Taylor Done

Zenger Farms

Have flyers/poster available Lauren Done

Leach Botanical Gardens

Have flyers/poster available Alex Done

Class Groups

Community Event By May 31st

Hand out flyers at events and post at Lents businesses Taylor/Lauren Done

Social Media By May 31st

Promotion available on Facebook and other social media outlets Taylor/Laura Done

Knock/Talk By May 31st

Handout flyers during their outings Post at local businesses during walks Taylor/Seregey Done

Partners

Green Street Stewards

May 31st

Send out flyers via email to stewards Svetlana/Taylor Done

Emailed flyers but need a signup sheet for volunteers sent out too. Should be done today.

Green Lents May 31

st

Poster at the tool library and/or email out flyer, and/or add event to web event calander Lauren/Taylor Done

DePave May 31st Email or have David Done


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poster ready

Johnson Creek Watershed Council May 31

st

Email or have poster ready Add event to web event calander Lauren/Taylor Done

SurfRiders May 31st

Email or have poster ready Lauren/Taylor Done

Foster Green May 31st

Email or have poster ready Lauren/Svetlana Done Get email/contact for Foster Green

Neighborhood Associations & Others

Lents (LNA) May 31st

See if they would hand out flyers or want a poster Taylor Done

Portland Development Commission (PDC) May 31

st

See if they would like to be involved

http://www.pdc.us/our-work/urban-renewal-areas/lents.aspx

PSU: ESM May 31st

Email out community activity through ESM Mailing List Belinda Done

PSU: Environmental Classes May 31

st Hand out flyers




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Appendix III:

Adult Questions: Green Streets

What does a green street do? ( Capture and treatment of stormwater)

What can you remove from a green street? (weeds, trash and debris, clear curb openings, clear overflow drain)

What is debris? (Grass clippings, leaves, sticks, small branches)

What is sediment? ( fine, sand-like substance that can clog openings and reduce Green Street function)

What plants do you find in a Green Street? (Slough Sedge, Kelsey dogwood, coastal strawberry, spreading rush, Douglas Iris)

What weeds do you find in a Green Street? (Pigweed, Himalayan Blackberry, Dandelion, Common Lambsquarters, Common Vetch, Traveler’s Joy, Clover, Morning Glory)

Benefits of Trees

Name three or more benefits of urban trees (catches storm water, provides oxygen, absorbs carbon dioxide, provides shade, mitigates urban heat island effect, increase property resale values, slows traffic, reduces crime, etc.)

What kind of trees intercept more storm water: deciduous or evergreen? (evergreen because it has leaves year round)

For every dollar spent planting and maintaining trees, how much to do we get back in terms of benefits? ($3.80 per the Portland Urban Forest Action Plan)

What are health benefits of urban trees have? (stress reduction, healthier birth weight, increased safety)

How many gallons of water do Portland’s trees intercept each year? (over one billion) Native Trees and misc

What is the Oregon State Tree? (Douglas-fir)

What kind of tree is the cone from you are tossing? (most are Douglas-fir)

(if there is one in the area) Can you point to a Douglas-fir?

What tree was used for making canoes and clothing (including diapers) by Native Americans? (Western Red Cedar)

What Oregon native can you make syrup from? (Big leaf maple –takes more sap than sugar maple, but it still works)

Do you think the amount of shade cover trees provide is going up or going down in Portland? (going up –we’re one of the few cities in the US where we are planting trees faster than we are cutting them down).\

How much of Portland do you think is covered by trees? 20%, 30% or 40%? (~30%)

What is something you like about trees?

What organizations plant thousands of street trees each year? (Bureau of Environmental Services and Friends of Trees)

What is the most common street in Portland? (Maple) What percent of the canopy are maples? (~40%)

Is Portland’s tree canopy increasing or decreasing? (increasing, for most cities it is decreasing)

What percent of Portland has canopy cover? (around 30%)

What is the canopy cover goal for Portland (33%)

What is the estimated annual monetary value of Portland’s street trees ($45 million) Street Trees

Why does the city plant street trees (storm water interception, pollution reduction, shade creation, etc.)

What do you need to get before you plant, remove or prune a street tree? (a permit)


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How can you minimize risk of a new tree interfering with sidewalks and sewers? (right tree, right place)

Why are most street trees not native? (Street trees have to be adapted to specific conditions including small space, overhead wires, poor soil, direct sun, etc.)

Why is it a good idea to plant lots of different kinds of trees along our streets? (reduce susceptibility to disease and pest invasions)

Kid Questions: Benefits of Trees

What is something trees give us? (90% of kids will say “air” or “oxygen” –feel free to ask for something besides this/or in addition to–see note above) clue: break

For every $1 spent on trees, guess how much in benefits we get: $3, almost $4, $5. (Almost $4).

Do you think that evergreen trees or deciduous trees (trees that lose all their leaves in the fall) will catch more rain over the course of the year? Why? (evergreen, because they don’t lose their leaves)

Why are trees especially important in the city? (clean pollution from cars, help cool the city, soak up rain (unlike buildings and streets), etc.

Native Trees and misc

What is the Oregon State Tree? (Douglas-fir)

What kind of tree is the cone from you are tossing? (most are Douglas-fir)

(if there is one in the area) Can you point to a Douglas-fir?

What tree was used for making canoes and clothing (including diapers) by Native Americans? (Western Red Cedar)

What Oregon native can you make syrup from? (Big leaf maple –takes more sap than sugar maple, but it still works)

Street Trees

Why does the city plant street trees (soak up rain, mitigate pollution, create a noise barrier, to make streets more attractive, create shade, cool the city, etc.)

What do you have to look out for above and below the tree before you plant a street tree? (power lines, pipes, etc.)

Can you plant any tree anywhere you want? (No, you have to get permission from the Urban Forester to plant street trees) Why? (To make sure it’s the right size for the space)

Why is it a good idea to plant lots of different kinds of trees along our streets? (so they don’t all get sick with the same disease and die!)


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