CODE OF PRACTICE - Code of Practice ¢â‚¬â€œ Meeting Procedures Code of Practice - Procedures at Council

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  • Alexandrina Council Code of Practice – Meeting Procedures

    Code of Practice - Procedures at Council Meetings Page 1 of 24

  • Alexandrina Council Code of Practice – Meeting Procedures

    Code of Practice - Procedures at Council Meetings Page 2 of 24

    CODE OF PRACTICE – MEETING PROCEDURES

    Approved 18 May 2015

    Status Mandatory

    Review Frequency Every 4 years (following LG Election) or as required Last Reviewed 20 April 2020 (ACM20542)

    Next Review Due April 2022

    File Number 18.63.001 / PC202049 Responsible Division Leadership

    Related Documents Elected Members - Code of Conduct Council Employees – Code of Conduct Internal Review of a Council Decision Policy and Procedure Access to Council and Committee Meetings andl Doucments – Code of Practice Confidentiality Guidelines

    Applicable Legislation Local Government Act 1999 (SA) Chapter 6, s.81 – 95 Local Government (Procedures at Meetings) Regulations 2013 Independent Commissioner Against Corruption (ICAC) Act (2012) Electronic Participation in Council Meetings Notice (No 1) 2020

    Contents

    CHAPTER ONE .............................................................................................................................. 4 Introduction ..................................................................................................................................... 4 Attendance at Council Meetings ..................................................................................................... 5 Quorum........................................................................................................................................... 5 Leave of the Meeting ...................................................................................................................... 6 Adjourned Meetings ........................................................................................................................ 6

    Part 1 – Preliminary .................................................................................................................... 7 1. Citation .............................................................................................................................. 7 2. Approval ............................................................................................................................ 7 3. Interpretation ..................................................................................................................... 7 4. Guiding Principles ............................................................................................................. 8

    Part 2 - Meetings of councils and committees (to which Part 2 applies) ..................................... 8 5. Application of Part 2 .......................................................................................................... 8 6. Discretionary Procedures .................................................................................................. 9 7. Commencement of Meetings and quorums ...................................................................... 9 8. Minutes ........................................................................................................................... 10 9. Questions ...................................................................................................................... 11 10. Petitions ......................................................................................................................... 11 11. Deputations .................................................................................................................... 12 12. Motions .......................................................................................................................... 12 13. Amendments to Motions ................................................................................................ 14 14. Variations etc. ................................................................................................................ 15 15. Addresses by Members etc. ........................................................................................... 15 16. Voting ............................................................................................................................. 15 17. Divisions ........................................................................................................................ 16 18. Form of Participation by Electronic Means ..................................................................... 16 19. Tabling of Information .................................................................................................... 16 20. Adjourned Business ....................................................................................................... 17 21. Short-term Suspension of Proceedings.......................................................................... 17 22. Suspension of other Inconsistent Provisions .................................................................. 18

    http://www.legislation.sa.gov.au/LZ/C/A/Local%20Government%20Act%201999.aspx

  • Alexandrina Council Code of Practice – Meeting Procedures

    Code of Practice - Procedures at Council Meetings Page 3 of 24

    23. Chief Executive may submit report recommending revocation or amendment of council decision ................................................................................................................................ 18

    Part 3 - Meetings of other committees (to which Part 2 does not apply) .................................. 19 22. Application of Part 3 ....................................................................................................... 19 23. Notice of meetings for Members .................................................................................... 19 24. Public Notice of committee meetings ............................................................................. 19 25. Minutes .......................................................................................................................... 19

    Part 4 - Miscellaneous .............................................................................................................. 21 26. Quorum for committees ................................................................................................. 21 27. Voting at committee meetings ........................................................................................ 21 28. Points of Order ............................................................................................................... 21 29. Interruption of meetings by members ............................................................................. 22 30. Interruption of meetings by others .................................................................................. 22

    Part 5 – Supplementary Procedures for council and committees ............................................. 23 31. Setting of Agenda .......................................................................................................... 23 32. Notice of meeting for members ...................................................................................... 23 33. Officer’s Presentation of Late Material ........................................................................... 24 34. Commencement of Meetings ......................................................................................... 24 35. Variation of Order of Agenda ......................................................................................... 24 36. Adjournment of Meetings ............................................................................................... 24 37. Deputations .................................................................................................................... 24 38. Reports of Members ...................................................................................................... 25 39. Questions for clarification purposes ............................................................................... 25 40. Motion on Notice ............................................................................................................ 25 41. Questions without Notice ............................................................................................... 25 42. Committee Reports to the council .................................................................................. 25 43. Addresses by Members ................................................................................................. 26 44. Mobile Telephones ......................................................................................................... 26 45. Nomination/Appointment of elected members to internal and external positions ........... 26

    Appendix A ............................................................................................................................... 28 ADDENDUM ............................................................................................................................ 29 TO THE CODE OF PRACTICE ................................................................................................ 29 - MEETING PROCEDURES .................................................................................................... 29

    EXTRACT FROM ......................................................................................................................... 29 THE LOCAL GOVERNMENT ACT (SA) 1999 ...........................................................