COCONINO COMMUNITY COLLEGE BUDGETING 101 History & Evolution of CCC Financial Overview Revenue Sources Expenditures Coconino Community College Fall 2013

COCONINO COMMUNITY COLLEGEBUDGETING 101

• History & Evolution of CCC• Financial Overview

• Revenue Sources• Expenditures

Coconino Community College

Fall 2013Budgeting 101


History & Evolution of




CCC HISTORY & EVOLUTION

In 2011, a comprehensive list of key events of our 20 year history was compiled.

Here are just a few key points that relate to the College’s financial history.




1991 - Voters approve the levy of a property tax to raise $2.2 million to fund and operate a community college. “College without walls” is the concept that the tax levy was based upon. In addition, it was thought that the College may some day serve a maximum of 1,000 student. When the College opened its doors , it served a 1,000 students the first year.




1996 - CCC Foundation purchases Fourth Street building after the District Governing Board determined that the College had grown out of the College without walls concept.

1997 - Voters pass $25 million bond election for the construction of the Flagstaff Lone Tree Campus and District Offices, distance Learning Technology, and Completion of a Page Campus




2002 - Page and Lone Tree campuses and the Williams facility are built with bond money from 1997 decision.

2006 - CCC asks voters for an override – Override fails approximately 42%-yes to 58%-no – State aid begins to be reduced, tuition rises.




2008 - CCC2NAU agreement signed by President’s Bornstein and Haeger, on its way to becoming a national model.

2010 - CCC implements collaborative problem solving with NAU: CCC2NAU, library merger, reverse transfer, faculty sharing and other collaborative efforts benefitting both institutions.




Financial Overview & Projections





General Fund65%

Auxiliary funds

0%

Restricted Funds26%

Unexpended Plant Funds

1%

Retirement of In-debtedness

8%

FY12 All Funds Revenues($26,520,091 total)

FY 2012

Percent of

Amount Total

General Fund $ 17,270,670 65.1%

Auxiliary funds 27,959 0.1%

Restricted Funds 6,998,621 26.4%

Unexpended Plant Funds 205,390 0.8%

Retirement of Indebtedness 2,017,451 7.6%

$ 26,520,091 100.0%

Breakdown of Restricted Funds

Pell $ 4,920,901 18.6%

Other scholarships 155,905 0.6%

Grants 1,921,815 7.2%

$ 6,998,621 26.4%



Tuition and fees,

net30%

Private contracts

2%Bookstore

income0%

Auxiliary enter-prises

0%

Other operat-

ing rev-

enues1%

Property taxes33%

State appro-

priations7%

Gov-ern-ment

grants25%

Share of state sales taxes

1%

Investment earnings1%

Other nonoperating revenues

0%


FY 2012

Revenues by Source Percent of

Amount Total

Operating revenues

Tuition and fees $

7,969,317 30.1%

Private contracts

404,497 1.5%

Bookstore income

118,141 0.4%

Auxiliary enterprises

27,959 0.1%

Other operating revenues

192,951 0.7%

Total operating revenues

8,712,865 32.9%

Nonoperating revenues

Property taxes

8,623,940 32.5%

State appropriations

1,836,000 6.9%

Government grants

6,595,409 24.9%

Share of state sales taxes

385,512 1.5%

Investment earnings

267,391 1.0%Other nonoperating revenues

98,974 0.4%

Total nonoperating revenues

17,807,226 67.1%

Total revenues $ 26,520,091 100.0%



Tuition and fees

45%

Private contracts2%

Bookstore income1%

Other operating revenues1%

Property taxes38%

State appro-

priations11%

Government grants0%

Investment earnings2%

Other nonoperating revenues

0%

FY 12 General Fund Revenues($17,270,670 total)

FY 2012Revenues by Source Percent of

Amount TotalOperating revenues

Tuition and fees $ 7,765,192 45.0%

Private contracts 368,660 2.1%Bookstore income 118,141 0.7%Other operating revenues 192,951 1.1%

Total operating revenues 8,444,944 48.9%

Nonoperating revenues

Property taxes 6,624,603 38.4%

State appropriations 1,836,000 10.6%

Government grants 16,872 0.1%Investment earnings 267,391 1.5%Other nonoperating revenues 80,860 0.5% Total nonoperating revenues

8,825,726 51.1%

Total revenues $ 17,270,670 100.0%


Revenues

State Aid

Tuition & Fees

Property Taxes





FY 92

FY 93

FY 94

FY 95

FY 96

FY 97

FY 98

FY 99

FY 00

FY 01

FY 02

FY 03

FY 04

FY 05

FY 06

FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

0.0

500.0

1,000.0

1,500.0

2,000.0

2,500.0

3,000.0

History of Full-Time Student Equivalent (FTSE = 30 Credit Hours)

Year

FTSE



FY 9

2

FY 9

3

FY 9

4

FY 9

5

FY 9

6

FY 9

7

FY 9

8

FY 9

9

FY 0

0

FY 0

1

FY 0

2

FY 0

3

FY 0

4

FY 0

5

FY 0

6

FY 0

7

FY 0

8

FY 0

9

FY 1

0

FY 1

1

FY 1

2

FY 1

3

FY 1

4

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

History of State Aid Funding Per Year in Total Dollars

Year

Dollars




FY 92

FY 93

FY 94

FY 95

FY 96

FY 97

FY 98

FY 99

FY 00

FY 01

FY 02

FY 03

FY 04

FY 05

FY 06

FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

0

500

1000

1500

2000

2500

History of State Aid Per Full-time Student Equivalent

Year

Dollars



FY 09

Beginning State Aid Budget 3,369,100$ 430,900$ 3,800,000$ $50State Aid Cuts (374,830) -11% (430,900) -100% (805,730) -21% (805,730) $5 $2 $7Ending State Aid Budget 2,994,270 - 2,994,270

FY 10

State Aid Cuts (314,870) -11% - (314,870) -11% $2 $5 $7Ending State Aid Budget 2,679,400 - 2,679,400 (1,120,600) $7 $7 $14

FY 11

Flat 0% - - 0% $0 $5 $5Ending State Aid Budget 2,679,400 - 2,679,400 (1,120,600) $7 $12 $19

FY 12

Sate Aid Cuts (843,400) -31% - (843,400) -31% $6 $1 $7Ending State Aid Budget 1,836,000 - 1,836,000 (1,964,000) $13 $13 $26

Restricted Fund Cuts: $50,000 reduction per year in Prop 301 Workforce Development funds$24,000 reduction per year in Adult Education Funds

Coconino Community CollegeState Aid Cuts

For the Four Years Ending 2012

State Aid/ General Fund

Capital/ Plant Fund Total

Cumulative Cuts

Tuition Increases

Sustainable Financial Plan Cuts

Offset State Aid Cuts


Revenues

State Aid

Tuition & Fees

Property Taxes





FY 92

FY 93

FY 94

FY 95

FY 96

FY 97

FY 98

FY 99

FY 00

FY 01

FY 02

FY 03

FY 04

FY 05

FY 06

FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

0

500

1000

1500

2000

2500

3000

History of Annual Tuition and Technology Fees (30 credit hours)

Year

Tuit

ion &

Tech

nolo

gy F

ee P

er

Year



Eastern Northland Yavapai Pima Cochise Az Western Central Maricopa Mohave Coconino$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$1,920 $1,990

$2,100 $2,150 $2,190 $2,220 $2,310

$2,430 $2,580

$2,760

FY 14 Annual Tuition & Fees By District (30 Credit Hours)

District

Annual Tuit

ion &

Fees (

30 C

redit

Hours

)


Revenues

State Aid

Tuition & Fees

Property Taxes







Coconino Mohave Pima Maricopa Navajo Yavapai Cochise Yuma/La Paz

Pinal Graham0

0.5

1

1.5

2

2.5

3

0.4636

1.15241.2746 1.2896

1.4769

1.8241 1.8506 1.8847 1.8918

2.7401

FY 14 Primary Property Tax Rate

District

Tax r

ate



FY92FY93FY94FY95FY96FY97FY98FY99FY00FY01FY02FY03FY04FY05FY06FY07FY08FY09FY10FY11FY12FY13$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

History of Primary and Secondary Levy Per Full-Time Student Equivalent

Primary Levy per FTSE Secondary Levy per FTSEYear

Pro

pert

y T

axes p

er

FTSE



Graham Cochise Coconino Pima Yuma/La Paz

Maricopa Mohave Navajo Pinal Yavapai0

2000

4000

6000

8000

10000

12000

$1,454$1,898

$2,802

$4,046 $4,227$4,688

$5,478$5,837

$6,617

$9,742

FY 12 Comparison of Primary Levy per Full-time Student Equivalent

District

Levy /

FTSE


Revenues

State Aid

Tuition & Fees

Property Taxes





Cochise Coconino Pima Maricopa Yuma/La Paz

Mohave Graham Pinal Yavapai Navajo0

2000

4000

6000

8000

10000

12000

FY 12 Comparison of Primary Tax, State Aid & Equal-ization Per Full-Time Student Equivalent

Primary Taxes Per FTSE State Aid Per FTSE Equalization Aid Per FTSE

District

Am

ount



2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 $-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

0

500

1,000

1,500

2,000

2,500

3,000Primary Revenue Sources ( Per Full-Time Student Equivalent)

Property Tax State Aid Tution FTSE

Year

Dol

lars FT

SE

override attempt


Expenditures





General Fund60%

Auxil-iary

funds0%

Re-stricted Funds27%

Unex-pended Plant Funds

5%

Retirement of In-debtedness

8%

FY12 All Funds Expenditures($25,696,629 total)

FY 2012

Percent of

Amount Total

General Fund $ 15,499,476 60.3%

Auxiliary funds 38,715 0.2%

Restricted Funds 6,785,822 26.4%

Unexpended Plant Funds 1,385,686 5.4%

Retirement of Indebtedness 1,986,930 7.7% $ 25,696,629 100.0%



Instruc-tion30%

Public service

1%

Aca-demic

support8%

Student services

8%

Institutional support17%

Opera-tion and

main-tenance of plant

7%

Schol-arships

22%

Auxil-iary

enter-prises

0%

Depreciation5% Nonoperating

expenses2%

FY 12 All Funds Expenditures by Function

($24,171,737 total)

FY 2012

Expenses by Function Percent of

Amount Total

Operating expenses

Education and general:

Instruction $ 7,288,136 30.2%

Public service 290,157 1.2%

Academic support 1,806,664 7.5%

Student services 1,997,462 8.3%

Institutional support 4,199,373 17.4%

Operation and maintenance of plant

1,626,559 6.7%

Scholarships 5,259,969 21.8%

Auxiliary enterprises 38,715 0.2%

Depreciation 1,175,634 4.8%

Total operating expenses 23,682,669 98.0%

Nonoperating expenses

Interest expense on debt 462,038 1.9%

Loss on disposal of capital assets

27,030 0.1%

Total nonoperating expenses 489,068 2.0%

Total expenses $ 24,171,737 100.0%



Instruction : All expenditures for activities that are part of an institution's instruction program. This includes: credit and

noncredit courses, academic, vocational, technical instruction, remedial, special and extension sessions.

Public Service : All expenditures for activities established to primarily provide non-instructional services beneficial to

individuals and groups external to the institution. This includes community, cooperative extension, and public

broadcasting services.

Academic Support : Expenditures to primarily provide support services for the institution's primary missions (instruction,

research, public service). This includes: Libraries, Educational media services, Academic computing support, Ancillary

support, Academic administration, Museums & Galleries, and Course and curriculum development

Student Services: Expenditures for activities whose primary purpose is to contribute to the student's emotional and physical

well-being and to his or her intellectual, cultural, and social development outside the context of the formal instruction

program. This includes: admissions, registrar, cultural events, intramural athletics, counseling and career guidance,

financial aid administration, student services information technology, student records, student organizations, student aid

administration, student media, and student health service (if not self-supporting, e.g. subsidized by general funds.)

Institutional Support : Includes expenditures for central executive-level activities concerned with management and long-range

planning of the entire institution, fiscal operations, administrative data & information processing, HR/ personnel, and

support services to faculty and staff.

Operation & Maintenance of Plant: All expenditures of current operating funds for the operation and maintenance of physical plant.

Includes: Physical plant administration, Building maintenance, Custodial services, Utilities, Landscape and grounds maintenance,

Safety and Security, Logistical Services, Operation & Maintenance Information Technology. Major repairs and renovations.

Scholarships & Fellowships: Description: Expenditures for scholarships and fellowships in the form of grants to students, resulting

either from selection by the institution or from an entitlement program.

Auxiliary Enterprises: Includes expenditures for activities primarily intended to furnish services to students, i.e., Student Health

Service, Bookstore, Residence Halls. Also includes activities intended to provide a service to the faculty and/or staff.

Intercollegiate activities are included as Auxiliary Enterprises.

Function Definition :



Instruction25%

Public Service

1%

Academic Support

6%

Student Services

7%Institutional Support11%

Operation & Maintenance of Plant3%

Contract services

8%

Supplies and other services

4%

Annual fixed

charges3%

Communi-cation and

utilities2%

Travel1%

Scholarships22%

Depreciation5%

Other0%

Nonoperating expenses2%

FY 12 All Funds Expenditures by Natural Classification

($24,171,737 total)Compensation &

Benefits – 53%

Expenses by Natural FY 2012

ClassificationPercent

of

Amount Total

Operating expenses

Compensation and benefits

12,758,43

0 52.8%

Contract services

1,985,619 8.2%Supplies and other services

899,227 3.7%

Annual fixed charges

799,964 3.3%Communication and utilities

552,591 2.3%

Travel

172,865 0.7%

Scholarships

5,273,548 21.8%

Depreciation

1,175,634 4.8%

Other 64,791 0.3%

Total operating expenses

23,682,66

9 98.0%

Nonoperating expensesInterest expense on debt

462,038 1.9%

Loss on disposal of capital assets

27,030 0.1%

Total nonoperating expenses

489,068 2.0%

Total expenses

$ 24,171,737 100.0%



Instruction41%

Public service0%

Academic support11%

Student services

10%

Institutional support

26%

Operation and maintenance of

plant10%

Scholarships1%

FY 12 General Fund Expenditures by Function

($15,499,476 total)

Expenses by Function Percent ofAmount Total

Operating expensesEducation and general: Instruction 6,302,601$ 40.7% Public service 53,356 0.3% Academic support 1,739,343 11.2% Student services 1,591,234 10.3% Institutional support 4,025,455 26.0% Operation and maintenance of plant 1,613,971 10.4% Scholarships 173,516 1.1% Total operating expenses 15,499,476 100.0%

Nonoperating expensesInterest expense on debt 0.0%Loss on disposal of capital assets 0.0% Total nonoperating expenses - 0.0%

Total expenses 15,499,476$ 100.0%

FY 2012



In-struc-tion34%

Aca-demic

Support9%

Public Service0.3%

Student Services9%

Institu-tional

Support17%Opera-

tion & Mainte-nance of

Plant4%

Contract services

12%

Supplies and

other services

4%

Annual fixed

charges5%

Communication and util-ities4%

Travel1%

Scholarships1% Other

0.3%

FY 12 General Fund Expenditures by Natural Classification($15,499,476 total)

Expenses by Natural FY 2012

Classification Percent of

Amount Total

Operating expensesCompensation and benefits 11,451,364 73.9%

Contract services

1,835,496 11.8%Supplies and other services

569,493 3.7%

Annual fixed charges

747,496 4.8%Communication and utilities

550,653 3.6%

Travel

124,114 0.8%

Scholarships

173,423 1.1%

Other 47,437 0.3%

Total operating expenses $15,499,476 100.0%

Nonoperating expensesInterest expense on debt 0.0%Loss on disposal of capital assets 0.0% Total nonoperating expenses

- 0.0%

Total expenses $ 15,499,476 100.0%




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COCONINO COMMUNITY COLLEGE BUDGETING 101 History & Evolution of CCC Financial Overview Revenue Sources Expenditures Coconino Community College Fall 2013