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Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00 p.m. 3. Motion to Reconvene from Executive Session 4. Invocation and Pledge of Allegiance Mr. Scott Sweeney 5. Board Recognitions Mountain View ES, Governor's SHAPE Honor Roll program, Gold Medal Winner 6. Public Comment 7. Approval of Minutes Board Meeting, Wednesday, October 10, 2012 8. Board Business Facilities & Technology (Mrs. Alison Bartlett – F&T Liaison) 9. Approval of Agenda 10. Superintendent Superintendent Report Ed-SPLOST IV Notebook a. Items Requiring Action following Executive Session (if any) 1. Personnel Matters including: a. Retirement: i. Principal, Addison ES 2. Land 3. Legal 4. Students b. The following agenda items were previously discussed at the Wednesday, October 10, 2012 Board Work Session CONSENT AGENDA ITEMS CONSENT AGENDA ITEM #1 -- Recommendation for Authorization to Dispose of School District Generated Surplus Furnishings and Equipment CONSENT AGENDA ITEM #2 - Recommendation for Authorization to Award RFP 02-13, Employee Benefits Insurance Broker and Consulting Services

Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

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Page 1: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

Cobb County Board of Education

Board Meeting Agenda Thursday, October 25, 2012

1. Call to Order

2. Executive Session – 6:00 p.m.

3. Motion to Reconvene from Executive Session 4. Invocation and Pledge of Allegiance – Mr. Scott Sweeney 5. Board Recognitions

• Mountain View ES, Governor's SHAPE Honor Roll program, Gold Medal Winner

6. Public Comment 7. Approval of Minutes

• Board Meeting, Wednesday, October 10, 2012 8. Board Business

• Facilities & Technology (Mrs. Alison Bartlett – F&T Liaison) 9. Approval of Agenda 10. Superintendent

• Superintendent Report • Ed-SPLOST IV Notebook

a. Items Requiring Action following Executive Session (if any) 1. Personnel Matters including:

a. Retirement: i. Principal, Addison ES

2. Land 3. Legal 4. Students

b. The following agenda items were previously discussed at the Wednesday, October 10,

2012 Board Work Session CONSENT AGENDA ITEMS

CONSENT AGENDA ITEM #1 -- Recommendation for Authorization to Dispose of School District Generated Surplus Furnishings and Equipment CONSENT AGENDA ITEM #2 - Recommendation for Authorization to Award RFP 02-13, Employee Benefits Insurance Broker and Consulting Services

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CONSENT AGENDA ITEM #3 - Recommendation for Authorization to Use General Fund Reserve as a Funding Source for Payment of for CCSD FTE Student Enrollment in Georgia Virtual Schools (GaVS) Online Courses for FY 2013 CONSENT AGENDA ITEM #4 -- Recommendation for the Approval of a Board Resolution Certifying the FY14 State Capital Outlay Project Application CONSENT AGENDA ITEM #5 -- Recommendation for Approval of Endowment Funded Construction Project at McEachern High School

DISCUSSION AGENDA ITEMS

DISCUSSION AGENDA ITEM #1 – Recommendation for Authorization to Approve the Proposed Calendar for the 2013-2014 School Year

DISCUSISON AGENDA ITEM #2 – Recommendation for Adoption of Revisions to Sections “K,” “L,” “M,” and “SD” of the Policy Manual of the Cobb County Board of Education

DISCUSSION AGENDA ITEM #3 - Recommendation for Approval of the Stated Assurances Necessary to Submit the Race to the Top-District Application

DISCUSSION AGENDA ITEM #4 - Recommendation for Approval of the Superintendent’s Evaluation Instrument

DISCUSSION AGENDA ITEM #5 – Re-authorization to Approve Extended Performance Contract #130056 for the Cobb County School District’s Success for All Students Project DISCUSSION AGENDA ITEM #6 -- Cell Tower Contract – Mabry Middle School, Spectrasite Communications, LLC

DISCUSSION AGENDA ITEM #7 -- Recommendation for Authorization to Extend the Award for RFP 07-09, Information Technology Professional Staffing Services DISCUSSION AGENDA ITEM #8 - Recommendation for Authorization to Extend the Award of RFP 10-11, Electrical Time and Materials

11. Ownership Linkage – Board Newsletter 12. Board Member Comments

13. Adjourn

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WS 10/10/12 mkf Page 1 of 3

PENDING BOARD APPROVAL THESE MINUTES ARE NOT OFFICIAL

UNTIL APPROVED BY THE BOARD OF EDUCATION AND SIGNED BY THE

CHAIRMAN AND EXECUTIVE SECRETARY

BOARD WORK SESSION COBB COUNTY, GEORGIA WEDNESDAY, OCTOBER 10, 2012 The Cobb County Board of Education met in a Board Work Session at 514 Glover Street on Wednesday, October 10, 2012, 8:30 a.m. with the following members present: Messrs. Banks, Morgan, Stultz, Sweeney, Mesdames Angelucci, Bartlett, Eagle and Dr. Hinojosa, Executive Secretary. All official meetings of the Cobb County Board of Education conform to state law and are open to the public. The minutes of this meeting are available for public review anytime during the regular office hours or on our website: www.cobb.k12.ga.us. CALL TO ORDER – Mr. Sweeney called the meeting to order and led the group in the Pledge of Allegiance. PUBLIC COMMENT – Four speakers addressed the Board. APPROVAL OF MINUTES - A motion was made by Mrs. Eagle, seconded by Mrs. Bartlett, and unanimously approved by the Board to approve the minutes of the Thursday, September 27, 2012 Board Meeting. Motion carried 7-0. BOARD BUSINESS

• Administrative Rule GBK-R (Discipline, Suspension, and Dismissal of Staff) o Possible revisions for the November Work Session

• Attorney General Letter – Campaigning (Mrs. Bartlett) o Postponed until November Work Session

SUPERINTENDENT REPORT

• Strategic Plan Targets (Dr. Jones) o The Board will move forward with these Targets

• Legislative Priorities (Dr. Hinojosa) o Discussion at November Work Session

• Method of Compensation for Furlough Day (Mr. Johnson) • Review Ed-SPLOST IV Notebook (Mr. Ragsdale)

o College & Career Academy presentation (Dr. Jones) o The Board will meet in a Called Meeting at 4:00 p.m. on Thursday, October

25, 2012 to discuss the revised notebook • National School Bus Safety Week, October 22-26 • Georgia School Bus Driver Appreciation Day, October 22

AGENDA ITEMS: The Board discussed the following Agenda Items. These items will be brought forth for a vote at the Thursday, October 25, 2012 Board Meeting. The Board moved the following agenda items to the front of the agenda for the convenience of the public audience.

AGENDA ITEM #7 – Recommendation for Authorization to Approve the Proposed Calendar for the 2013-2014 School Year

Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #1 -- Recommendation for Authorization to Dispose of School District Generated Surplus Furnishings and Equipment

Without objection this item will be placed on the Consent Agenda for the Thursday, October 25, 2012 Board meeting.

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AGENDA ITEM #10 -- Recommendation for Approval of Endowment Funded Project at McEachern High School

Without objection this item will be placed on the Consent Agenda for the Thursday, October 25, 2012 Board meeting.

EXECUTIVE SESSION – A motion was made by Mr. Morgan, seconded by Mrs. Eagle, and unanimously approved by the Board to convene to Executive Session at 11:45 a.m. for Land, Legal and/or Personnel issues. Motion carried 7-0. RECONVENE FROM EXECUTIVE SESSION – A motion was made by Mrs. Angelucci, seconded by Mrs. Bartlett, and unanimously approved by the Board to reconvene from Executive Session at 12:30 p.m. Motion carried 7-0. AGENDA ITEMS (Continued): The Board discussed the following Agenda Items. These items will be brought forth for a vote at the Thursday, October 25, 2012 Board Meeting.

AGENDA ITEM #2 – Recommendation for Adoption of Revisions to Sections “K,” “L,” “M,” and “SD” of the Policy Manual of the Cobb County Board of Education

Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #3 - Recommendation for Authorization to Use General Fund Reserve as a Funding Source for Payment of for CCSD FTE Student Enrollment in Georgia Virtual School Online Courses for FY 2013

Without objection this item will be placed on the Consent Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #4 - Recommendation for Approval of the Stated Assurances Necessary to Submit the Race to the Top-District Application

Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #5 - Recommendation for Approval of the Superintendent’s Evaluation Instrument

Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #6 – Re-authorization to Approve Extended Performance Contract #130056 for the Cobb County School District’s Success for All Students Project

Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #8 - Recommendation for Authorization to Award RFP 02-13, Employee Benefits Insurance Broker and Consulting Services

Without objection this item will be placed on the Consent Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #9 -- Recommendation for the Approval of a Board Resolution Certifying the FY14 State Capital Outlay Project Application

Without objection this item will be placed on the Consent Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #11 -- Cell Tower Contract – Mabry Middle School, Spectrasite Communications, LLC

Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #12 -- Recommendation for Authorization to Extend the Award for RFP 07-09, Information Technology Professional Staffing Services

Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

AGENDA ITEM #13 - Recommendation for Authorization to Extend the Award of RFP 10-11, Electrical Time and Materials

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Without objection this item will be placed on the Discussion Agenda for the Thursday, October 25, 2012 Board meeting.

PERSONNEL REPORT

Administration recommended approval of the Personnel Report and Addendum as presented including:

• Personnel Matters including: o Retirement:

Principal, LaBelle Elementary School • Legal • Land • Students

A motion was made by Mrs. Eagle seconded by Mrs. Bartlett and unanimously approved by the Board to approve Section I, Section II and the addendum as discussed in Executive Session. Motion carried 7-0. APPROVAL OF AGENDA – A motion was made by Mr. Stultz, seconded by Mrs. Angelucci, and unanimously approved by the Board to approve the agenda as amended. Motion carried 7-0. ADMINISTRATIVE RULE MODIFICATIONS -- Previously Submitted to the Board for Review: REMARKS ADJOURN – Without objection, the meeting adjourned at 2:00 p.m. _______________________________ ___________________________________ CHAIRMAN EXECUTIVE SECRETARY

INDEX ADMINISTRATIVE RULE TITLE JE Student Attendance JFABC Admissions/Withdrawals: Transfer Students JL Student Welfare

Page 6: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

CONSENT AGENDA ITEM #1

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

CONSENT AGENDA ITEM #1 -- Recommendation for Authorization to Dispose of School District Generated Surplus Furnishings and Equipment

BACKGROUND:

Through normal operations, the district generates surplus furnishings and equipment due to damage and obsolescence on a regular basis. Items that are no longer needed by a school or department but are still in good condition and re-usable are made available to other schools and departments at no charge. Items that are no longer usable in the District are declared surplus. State Law requires School Board approval for District Property to be designated as surplus under §20-2-520 of the Georgia Code of Laws. The need to dispose of these items in an efficient, cost effective and expeditious manner is imperative to the district. Items are currently stored in the District warehouse that have been deemed surplus. A complete list of current surplus items is on file in the Superintendent’s office or on the District’s website under Meeting Agenda Items. All items listed are no longer of use by the District.

Methods available to dispose of surplus items include: Public auction Sealed bid or private sale The State of Georgia Department of Administrative Services on-line and public auction services Sale to other public school districts at costs equal to previous auction results On line auctions Negotiated contracts

Upon Board approval of the attached lists, the Financial Services Division will dispose of this surplus in a manner that is the most cost effective and efficient for the district as outlined in Administrative Rule DN. Acceptable methods of disposal will be continually reviewed to maximize our return on investment

ALTERNATIVES:

1. Approve the recommendation for authorization to dispose of school district generated surplus furnishings and equipment as detailed in the list on file in the Superintendent’s office.

2. Do not approve the recommendation for authorization to dispose of school district generated surplus

furnishings and equipment as detailed in the list on file in the Superintendent’s office. SUPERINTENDENT’S RECOMMENDATION:

Approve the recommendation for authorization to dispose of school district generated surplus furnishings and equipment as detailed in the lists on file in the Superintendent’s office.

COSTS:

The District will receive revenue for the disposal of these items. The revenues received will assist in deferring labor costs for management of the disposal process.

RATIONALE:

The disposing of surplus in a timely manner will reduce labor costs and maximize return on investment.

Page 7: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

CONSENT AGENDA ITEM #1

DATA SOURCES: Brad Johnson Alisa Morningstar Howard Siggelko

Page 8: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

CONSENT AGENDA ITEM #2

COBB COUNTY BOARD OF EDUCATION BOARD AGENDA ITEM

October 25, 2012 TOPIC:

CONSENT AGENDA ITEM #2 - Recommendation for Authorization to Award RFP 02-13, Employee Benefits Insurance Broker and Consulting Services

BACKGROUND:

• On July 30, 2012, an RFP was released to solicit proposals from qualified companies capable of

providing Employee Benefits Insurance Broker and Consulting Services for a full spectrum of employee benefits issues.

• The relationship with the awarded company is not intended to be project-based, but rather a vibrant partnership to build, maintain, and service a state-of-the-art employee benefits program that will attract and retain the applicants and employees of the CCSD.

• An evaluation committee composed of representatives from Human Resources, Payroll and Procurement Services evaluated proposals for compliance with all terms and conditions, specifications and requirements and content related to evaluation criteria identified in the RFP.

Sixteen (16) vendors were invited to respond. The solicitation was posted on the CCSD Current Solicitation website and advertised on local public television stations, channels 23 and 24.

RFP# 02-13 Closing date and time: August 21, 2012, 3:00 PM Number of responders/bidders: 11 Vendor with highest evaluation score: ShawHankins, LLC

ALTERNATIVES:

1. Accept the recommendation for authorization to award RFP 02-13, Employee Benefits Insurance Broker and Consulting Services to ShawHankins, LLC from November 1, 2012 through October 31, 2013.

2. Do not accept the recommendation for authorization to award RFP 02-13, Employee Benefits Insurance Broker and Consulting Services to ShawHankins, LLC from November 1, 2012 through October 31, 2013.

SUPERINTENDENT'S RECOMMENDATION:

Accept the recommendation for authorization to award RFP 02-13, Employee Benefits Insurance Broker and Consulting Services to ShawHankins, LLC from November 1, 2012 through October 31, 2013.

COST: The estimated cost to be: $0.00 Cost to the District. Cost will be absorbed by commissions paid directly from insurance carriers. To be taken from but not limited to the following accounts: Budgeted: N/A

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CONSENT AGENDA ITEM #2

RATIONALE:

Approval will allow CCSD to more effectively manage the employee benefits programs and to develop and maintain the most attractive benefits options available for CCSD staff.

DATA SOURCE: Michael Shanahan Brad Johnson Tim Baker Alisa Morningstar Laura Bauer Roger Bartlett Jill Vestal

Page 10: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

CONSENT AGENDA ITEM #3

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

CONSENT AGENDA ITEM #3 - Recommendation for Authorization to Use General Fund Reserve as a Funding Source for Payment of for CCSD FTE Student Enrollment in Georgia Virtual Schools (GaVS) Online Courses for FY 2013

BACKGROUND: Senate Bill 289 (online Learning Act) was signed into law in late May of 2012 and states “a local school system shall not prohibit any student from taking a course through the Georgia Virtual School, regardless of whether the school in which the student is enrolled offers the same course.” CCSD students have participated in GaVS courses as part of their state-reported school schedule (FTE) since Fall 2006. Students are encouraged to meet with the local school counselor before GaVS enrollment is approved by the District GaVS Facilitator and the counselor must complete a verification form to confirm student status (FTE or Tuition) and course selection. If the course is offered by Cobb Virtual Academy (CVA), students are encouraged to enroll in the CVA course. Previously the student’s tuition for GaVS was deducted from the FTE funds distributed by the Georgia Department of Education to the district. With the passage of Senate Bill 289 the method of payment for FTE student participation in the GaVS has changed. The District will receive full FTE funding from the GaDOE for the students enrolled in GaVS but is now responsible for paying tuition of $250 for one-half Carnegie unit (.5) and $500 for one full Carnegie unit (1.0) to the Georgia Virtual School. FTE is forward funded so the district will not receive funding for these students until the next fiscal year. For the fall semester, CCSD has 231 students enrolled in 110 half unit courses (.5) and 169 students enrolled in full unit (1.0) GaVS courses for Fall Term as part of their state-reported school schedule (FTE). Historically, fall semester has represented 40% of the total GaVS FTE enrollment for the academic year and spring semester has represented 60%. From fall semester, 2011 to fall semester, 2012, the GaVS enrollment increased by 90%. Using this information, we are projecting that CCSD will have approximately 675 FTE enrollments for the spring of 2013. At the time the Cobb County budget was finalized, this bill had not signed by the governor so no funds were budgeted for payment. This is a state requirement so non-payment is not an option.

ALTERNATIVES:

1. Approve the use of general fund reserve (unassigned reserve fund) to pay for student tuition in online courses offered through the GaVS for FY 2013.

2. Do not approve the use of general fund reserve (unassigned reserve fund) to pay for student tuition in

online courses offered through the GaVS for FY 2013. SUPERINTENDENT'S RECOMMENDATION:

Approve the use of general fund reserve (unassigned reserve fund) to pay for student tuition in online courses offered through the GaVS for FY 2013.

COST:

Estimated Cost to be: $280,750 ($112,000 for fall semester and $168,750 for spring semester) To be taken from account code: TBA Budgeted: No

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CONSENT AGENDA ITEM #3

RATIONALE:

Approval of the use of general fund reserve (unassigned reserve fund) to pay student tuition in online GaVS for FY 2013 will allow the district to meet the new requirements of SB289.

DATA SOURCES: Judi Jones Brad Johnson Amy Krause Andrew Smith Becky Nunnally

Page 12: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

CONSENT AGENDA ITEM #4

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

CONSENT AGENDA ITEM #4 -- Recommendation for the Approval of a Board Resolution Certifying the FY14 State Capital Outlay Project Application

BACKGROUND:

CCSD SPLOST staff has been working closely with the State Department of Education to prepare an FY14 Capital Outlay Project Application. Based on this application and dependent on the actual cost of the projects, the Department of Education will reimburse CCSD up to $8,458,625.00 for the projects included as they are completed. The State DOE requires that the local Board certify and authorize the Board Chairman and Superintendent to execute the FY14 Capital Outlay Project Application in order to move forward at this time. If the district’s plans change for any of these projects, there is a process to amend the application at a later date.

ALTERNATIVES:

1. Approve the attached Resolution certifying the FY14 Capital Outlay Application, have the

documents executed by the Superintendent and the Board Chairman, and submit to the State Department of Education.

2. Do not approve the attached Resolution certifying the FY14 Capital Outlay Application, nor have

the documents executed by the Superintendent and the Board Chairman and submitted to the State Department of Education.

SUPERINTENDENT'S RECOMMENDATION:

Approve the attached Resolution certifying the FY14 Capital Outlay Application, have the documents executed by the Superintendent and the Board Chairman, and submit to the State Department of Education.

COST:

N/A

RATIONALE:

Approval of this resolution will allow the CCSD to comply with State DOE requirements and move forward with submitting an FY14 Capital Outlay Application.

DATA SOURCES: Chris Ragsdale Glen Brown Harry DeLoach Henry Gomez Daphne Griffin Board Attorney

Page 13: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

BOARD RESOLUTION CERTIFYING THE FY14 STATE CAPITAL OUTLAY PROJECT APPLICATION

Cobb County Board of Education BE IT RESOLVED by the Cobb County Board of Education (“Board”) to hereby certify the FY14 State Capital Outlay Project Application as recommended by the Superintendent. In certifying the Application, the Board acknowledges that it has carefully reviewed the application and agrees that all information included is, to the best of its knowledge, true and correct. Furthermore, the Board authorizes the Board Chairman and Superintendent to execute the “System Certification” document included in the FY14 State Capital Outlay Project Application. Approved in official session of the Board on October 27, 2012 _______________________________________ ____________________ Scott Sweeney, Board Chairman Date _______________________________________ ____________________ Michael Hinojosa, Ed.D. Superintendent Date

Page 14: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

CONSENT AGENDA ITEM #5

COBB COUNTY BOARD OF EDUCATION

BOARD AGENDA ITEM October 25, 2012

TOPIC:

CONSENT AGENDA ITEM #5 -- Recommendation for Approval of Endowment Funded Construction Project at McEachern High School

BACKGROUND:

Staff has received a request from the McEachern Endowment Fund for approval to proceed with the advertisement and construction to replace the turf on the Stadium Field, existing scoreboards and the stadium sound system. McEachern Endowment Fund is requesting approval to proceed with the competitive procurement process as required by state law and to proceed with the replacement of the stadium turf, scoreboard and sound system.

ALTERNATIVES:

1. Allow the McEachern Endowment Fund Inc. to proceed with advertising and receiving bids for the

Replacement of Turf, Scoreboard and the Stadium Surround Sound.

2. Do not allow the McEachern Endowment Fund Inc. to proceed with advertising and receiving bids for the Replacement of Turf, Scoreboard and the Stadium Surround Sound.

SUPERINTENDENT'S RECOMMENDATION:

Allow the McEachern Endowment Fund Inc. to proceed with advertising and receiving bids for the Replacement of Turf, Scoreboard and the Stadium Surround Sound.

COST:

Cost: N/A

Fund Source: McEachern Endowment Fund Inc.

RATIONALE: Permission to start the bidding & construction process at this time will allow the project to be completed in time for the 2012-2013 school year.

DATA SOURCES: Chris Ragsdale Glen Brown Larry Wall

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DISCUSSION AGENDA ITEM #1

COBB COUNTY BOARD OF EDUCATION BOARD AGENDA ITEM

October 25, 2012 TOPIC:

DISCUSSION AGENDA ITEM #1 – Recommendation for Authorization to Approve the Proposed Calendar for the 2013-2014 School Year

BACKGROUND:

A Calendar Committee was created composed of 21 members; 8 selected by the PTA Council, 6 school-based members selected by the Area Assistant Superintendents, 5 pertinent central office members from Event Planning (Graduation), Policy, Testing, Construction and Band, and 2 community members selected by the Superintendent. The Committee presented feedback and potential options to the Superintendent for consideration in presenting his calendar proposal to the Board for approval. Using the nominal process, the Calendar Committee identified the top five priorities to adhere to as they created a draft calendar to present to the Superintendent:

• Achievement/Attendance/Morale • Ending the 1st Semester Prior to Winter Holidays • Testing • Graduation • Budget

In approving this one-year calendar, the Board is agreeing to waive Policy AEA (School Calendar) and will begin the two-year cycle in October, 2013.

ALTERNATIVES:

1. Approve the proposed 2013-2014 Calendar as presented.

2. Do not approve the 2013-2014 Calendar as presented. SUPERINTENDENT’S RECOMMENDATION: Approve the 2013-2014 Calendar as presented. RATIONALE:

Recognizing that the Calendar has been a controversial issue for the Cobb County School District, the Calendar Committee was created to effectively represent all stakeholders respectfully, and to use the nominal group process to produce a draft calendar to present to the Superintendent for Board approval. The calendar proposal seeks to provide a compromise of agendas that impact the school year.

DATA SOURCES: Michael Hinojosa Cheryl Hungerford Angela Huff Darryl York Calendar Committee

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10/17/2012

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7

7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 1414 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 2121 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 2828 29 30 31 25 26 27 28 29 30 31 29 30

July 4 - Independence Day Sept. 2 - Labor Day

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa1 2 3 4 5 1 2 1 2 3 4 5 6 7

6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 1413 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 2120 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 2827 28 29 30 31 24 25 26 27 28 29 30 29 30 31

Nov. 5 - Election Day

Nov. 28 - Thanksgiving Day Dec. 25 - Christmas Day

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa1 2 3 4 1 1

5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 812 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 1519 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 2226 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29

30 31Jan. 1 - New Year's Day

Jan. 20 - MLK Day Feb. 17 - Presidents' Day March 31 - April 4 - Spring Holidays

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa1 2 3 4 5 1 2 3 1 2 3 4 5 6 7

6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 1413 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 2120 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 2827 28 29 30 25 26 27 28 29 30 31 29 30

March 31 - April 4 - Spring Holidays May 26 - Memorial Day

First and Last Days of School Student Holiday/Staff Day

Holiday - School Closed Graduation Ceremonies

October 2013 November 2013 December 2013

January 2014 February 2014 March 2014

514 Glover Street, Marietta, GA 30060

(770) 426-3300 www.cobbk12.org

Superintendent's Recommended2013-2014 School Year Calendar

July 2013 August 2013 September 2013

April 2014 May 2014 June 2014

1st Semester - 90 days 2nd Semester - 90 days

CALENDAR LEGEND

Page 17: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

DISCUSSION AGENDA ITEM #2

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

DISCUSISON AGENDA ITEM #2 – Recommendation for Adoption of Revisions to Sections “K,” “L,” “M,” and “SD” of the Policy Manual of the Cobb County Board of Education

BACKGROUND: The policies established by the Cobb County School Board provide written governing policies that, at the broadest levels, address each area of organizational decision. While our current manual provides many of these policies there are some areas that need to be addressed. The goal of this revision process is to provide a manual that addresses issues as required by state law or State Board of Education rules and that is coded to a standard system used throughout the state of Georgia. The recommended revisions include changes to both policies and rules found within the current “G” section. Other sections will be presented in the following months.

ALTERNATIVES:

1. Adopt proposed revisions to Sections “K,” “L,” “M,” and “SD” of the Policy Manual of the Cobb County Board of Education.

2. Do not adopt proposed revisions to Sections “K,” “L,” “M,” and “SD” of the Policy Manual of the

Cobb County Board of Education.

SUPERINTENDENT'S RECOMMENDATION: Adopt proposed revisions to Sections “K,” “L,” “M,” and “SD” of the Policy Manual of the Cobb County

Board of Education. COST:

N/A

RATIONALE:

There are two specific reasons why these revisions are needed. First, the current structure that is in use does not address the statutory requirements found in Georgia law or State School Board rules. Currently there are at least forty-seven policies required by statute. However, most of those requirements are covered by Administrative Rules and not Board Policies. In order to bring our Policy Manual to compliance, these current rules need to be moved to policies. Second, Cobb County is the only district we have been able to identify that does not use a standard Georgia codification system. While there is no strict requirement as to how policies are coded, our current system does not provide easy cross-reference with other systems in Georgia.

DATA SOURCES: Michael Hinojosa Cheryl Hungerford Chris Ragsdale Angela Huff Mike Addison Judith Jones

Page 18: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

DISCUSSION AGENDA ITEM #2

Michael Shanahan Jay Dillon Darryl York Board Attorney

Page 19: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

DISCUSSION AGENDA ITEM #3

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

DISCUSSION AGENDA ITEM #3 - Recommendation for Approval of the Stated Assurances Necessary to Submit the Race to the Top-District Application

BACKGROUND:

In mid-August, the United States Department of Education released the Race to the Top District application. The grant application requires innovation, personalized learning, and a focus on college and career readiness. After a discussion with the Board of Education, it was determined that the Cobb County School district would explore application opportunities through a cross-division team facilitated by the Academic Division. As part of the application process, the district must address the absolute priority of the grant (increased student achievement and gap closure through personalized learning and teacher effectiveness) and one additional priority (CCSD is a non-rural district in a Race to the Top State). In addition, the district must provide the completed application to state and local agencies and teacher associations for review and feedback prior to submission. An analysis of academic achievement data in content areas at middle schools, the failure and retention rates of students in their first year of high school provided a focus for the grant application. Goals of the grant are focused through nine pathways of personalized learning and include innovation in the middle school structure, increased teacher effectiveness, integration of technology, and helping students become engaged and responsible for their learning as they plan for college and career readiness. Eleven middle schools will be included in the grant. If the grant is approved, implementation will begin in January 2013. The district is requesting approximately $20 million that will serve approximately 9000 students. Sustainability after the grant period expires will be addressed through the development of teacher leaders, local school administrators as instructional leaders, extension of professional development for future use, and replication of the innovation at other Cobb schools throughout the life of the grant. In order to submit the application to US ED, the local Board of Education must assure that the application has been reviewed, information contained in the application is accurate, and that the BOE will support implementation of the goals, activities, and other requirements of the grant to include the student performance based component of the teacher, principal, and superintendent annual evaluation by 2014-2015 which is a requirement for all districts in the state of Georgia. The grant must be submitted to US ED by October 30, 2012.

ALTERNATIVES:

1. Approve assurances necessary for CCSD to submit the RTT-D grant application to the US Department of

Education.

2. Do not approve assurances necessary for CCSD to submit the RTT-D grant application to the US Department of Education

SUPERINTENDENT'S RECOMMENDATION:

Approve assurances necessary for CCSD to submit the RTT-D grant application to the US Department of Education.

COST:

Estimated Cost to be: $0

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DISCUSSION AGENDA ITEM #3

To be taken from account code: N/A Budgeted: No

RATIONALE:

Approval of the assurances between the US Department of Education and the Cobb County Board of Education will allow the district to submit the RTT-D grant and seek funding that will support the innovative goals for identified middle schools.

DATA SOURCES: Judi Jones Amy Krause Terry Floyd

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DISCUSSION AGENDA ITEM #4

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

DISCUSSION AGENDA ITEM #4 - Recommendation for Approval of the Superintendent’s Evaluation Instrument

BACKGROUND:

Over the past two months, there has been discussion by the Board of Education members about the development and implementation of a performance based evaluation instrument for the superintendent. Based on Board discussions, an instrument has been developed and includes the following areas and weights:

Academic Achievement (Student and School Performance) 50% Fiscal Management 25% Board/ Superintendent Relations 15% Stakeholder Satisfaction 10%

ALTERNATIVES:

1. Approve the performance based evaluation instrument for the superintendent.

2. Do not approve the performance based evaluation instrument for the superintendent.

SUPERINTENDENT'S RECOMMENDATION: Approve the performance based evaluation instrument for the superintendent.

COST:

Estimated Cost to be: $15,000

To be taken from account code: To be determined Budgeted: No

RATIONALE:

Approval of the superintendent’s performance based evaluation instrument will provide clear, objective criteria, transparency in the evaluation process to the community and staff, and a focus for the district that is aligned with the strategic plan.

DATA SOURCES: Michael Hinojosa

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DISCUSSION AGENDA ITEM #5

COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

DISCUSSION AGENDA ITEM #5 – Re-authorization to Approve Extended Performance Contract #130056 for the Cobb County School District’s Success for All Students Project

BACKGROUND:

The Cobb County Community Services Board (CCCSBL) will assist in implementing the U.S. Department of Education’s Safe Schools & Healthy Students (SS&HS) grant. This four year grant was originally awarded to the Cobb County School District July 1, 2008. The total grant amount is $8,559,440.00. Under this performance contract the CCCSB assists in providing school-based mental-health services under the Success for All Students project for 20 elementary, 9 middle and 5 high-schools in Area 5 and 6. This project, funded by the SS/HS federal grant requires that all SS/HS grantees partner with its local public mental health system. This contract with CCCSB will provide the district with additional support with respect to school-based mental health services, in-home parent support and case management, school staff trainings, and other services related to the social, emotional and behavioral well-being of Area 5 and 6 students. Full and open competition was not warranted as the Cobb County Community Services Board is a sole source. The Success for All Students project provides a balanced approach of community programs, services, and activities that will be realized through the following:

1. Provision of preventive, early and intensive strategies that include programs, case management and

coordinated services for students re-entering schools from juvenile justice, alternative school placements, hospitalizations, foster care, etc.

2. Identification of students who are at-risk or involved with substance abuse activities and provide services aimed at the reduction of risky behavior.

3. Implementation of mentoring and parental involvement programs to students in need of behavioral, emotional and social supports.

4. Early identification, assessment and treatment of students in need of school based therapeutic service to decrease truancy, reduce discipline referrals, and increase academic success.

5. Provision of early child social and emotional learning programs utilizing community partners for screening, parenting and support groups to increase early school readiness.

6. Development of needed community resources to address student needs in areas of family instability, poverty, transiency, academic support, etc.

7. Provisions of best-practice, culturally competent interventions to address issues of diversity, socio-economic disparities, and the disengagement of non-English speaking families.

8. Develop targeted collaboratives with faith-based communities, law enforcement, community leaders and parent groups to enhance and strengthen local school initiatives.

ALTERNATIVE:

1. Accept the recommendation for re-authorization of the extended contract #130056 for Success for All Students Project with Cobb County Community Services Board.

2. Do not accept the recommendation for re-authorization of the extended contract #130056 for Success for All Students Project with Cobb County Community Services Board.

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DISCUSSION AGENDA ITEM #5

SUPERINTENDENT’S RECOMMENDATION: Accept the recommendation for re-authorization of the extended contract #130056 for Success for All Students Project with the Cobb County Community Services Board.

COST:

Performance Period: 7/1/2012 - 6/30/2013 = $389,948.44 To be taken from this grant account code: 0462 523 2110 8138 3001 0820 Budgeted: N/A

RATIONALE:

Board approval of the Success for All Students contract with the Cobb County Community Services Board will provide Areas 5 & 6 of the Cobb County School District with student/family services necessary to address social, emotional and behavioral barriers that impede academic success.

DATA SOURCES: Cheryl Hungerford Debby Jones Paulette Herbert

Page 24: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

DISCUSSION AGENDA ITEM #6

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

DISCUSSION AGENDA ITEM #6 -- Cell Tower Contract – Mabry Middle School, Spectrasite Communications, LLC

BACKGROUND:

The Cobb County School District is acquiring the lease contract for an existing cell tower at Mabry Middle school from the Cobb County Government. Negotiations with Spectrasite Communications, LLC for the renewal of the lease contract have taken place over the past several weeks, resulting in a new fifteen-year proposed contract. Terms of this new contract are as follows: There will be three, five-year terms, with payments made to CCSD at the beginning of each term; the first term payment to be $233,881; the second term payment, with a 25% inflation increment, to be $292,352; and the third term payment, with a 25% inflation increment, to be $365,439. The total of the payments will be $891,672 for the fifteen-year period. In addition to these payments, CCSD will receive 50% of Spectrasite Communications, LLC’s revenue for any additional tenants that locate on the tower in the future. The lease contract has been reviewed and approved by legal staff at Brock Clay.

ALTERNATIVES:

1. Approve the proposed cell tower contract at Mabry Middle School with Spectrasite Communications, LLC.

2. Do not approve the proposed cell tower contract at Mabry Middle School with Spectrasite Communications, LLC.

SUPERINTENDENT’S RECOMMENDATION:

Approve the proposed cell tower contract at Mabry Middle School with Spectrasite Communications, LLC.

COST:

No Cost to the District. RATIONALE:

Approval of the proposed cell tower contract will provide additional revenue to the District in the amount of $891,672 over a fifteen-year period.

DATA SOURCE: Chris Ragsdale Glen Brown Dennis Campbell Board Attorney

Page 25: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

Cell Tower Mabry Middle School

985© Cobb County Georgia

0.0

1:WGS_1984_Web_Mercator_Auxiliary_Sphere

Miles0.00 0.02 Map Notes: This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.

THIS MAP IS NOT TO BE USED FOR NAVIGATION

jcm13990
Callout
20' Ingress/Egress and Utility Easement Total - 15,951 sq. ft.
jcm13990
Callout
Cell Tower Site Total - 2,800 sq. ft.
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DISCUSSION AGENDA ITEM #7

COBB COUNTY BOARD OF EDUCATION AGENDA ITEM October 25, 2012

TOPIC:

DISCUSSION AGENDA ITEM #7 -- Recommendation for Authorization to Extend the Award for RFP 07-09, Information Technology Professional Staffing Services

BACKGROUND:

RFP 07-09, Information Technology Professional Staffing Services was developed to cover the needs for short term or surge IT professional staff services during peak service request times for the support of district technology essential to daily operations.

• The RFP was originally awarded on November 12, 2008 to multiple suppliers. • The awarded suppliers have agreed to extend the contract pricing for an additional year.

• The extension of this contract will continue to provide IT Professional Staffing on an as-needed

basis as determined by the Technology Service Department.

ALTERNATIVES: 1. Accept the recommendation for authorization to extend the award of RFP 07-09 to multiple vendors to

provide Information Technology Professional Staffing Services from November 1, 2012 through October 31, 2013.

2. Do not accept the recommendation for authorization to extend the award of RFP 07-09 to multiple

vendors to provide Information Technology Professional Staffing Services from November 1, 2012 through October 31, 2013.

SUPERINTENDENT'S RECOMMENDATION:

Accept the recommendation for authorization to extend the award of RFP 07-09 to multiple vendors to provide Information Technology Professional Staffing Services from November 1, 2012 through October 31, 2013.

COST: The estimated cost to be: $900,000.00 To be taken from but not limited to the following account codes:

0303-601-4804-FINS-3001-0804 0303-251-4804-HUMR-3001-0804 0308-251-4806-ADMS-3001-0806 0100-251-xxx-xxx-3001-0xxx, Contract Services Budgeted: Yes

RATIONALE:

Approval of RFP 07-09, IT Professional Staffing Services at this time will allow the district to periodically hire short term or surge IT professional staff services during peak service request times for the support of district technology essential to daily operations.

Page 53: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

DISCUSSION AGENDA ITEM #7

DATA SOURCES: Chris Ragsdale Brad Johnson Michael Murray Richard Strickland Alisa Morningstar Gary Blount

Page 54: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

DISCUSSION AGENDA ITEM #8

COBB COUNTY BOARD OF EDUCATION BOARD AGENDA ITEM

October 25, 2012 TOPIC:

DISCUSSION AGENDA ITEM #8 - Recommendation for Authorization to Extend the Award of RFP 10-11, Electrical Time and Materials

BACKGROUND:

RFP 10-11, Electrical Time and Materials was developed in 2011 to cover electrical needs for possible use in buildings and sites throughout the District, most of which are smaller projects, which may arise during the award period.

• The awarded vendor has agreed to extend the contract pricing for an additional year.

• Purchases will be made on as needed basis by Project Services Department, Construction Manager, Information Technology Services, and other departments as required.

ALTERNATIVES:

1. Accept the recommendation for authorization to extend the award of RFP 10-11, Electrical Time and Materials Equipment to Majestic Contract Service and PCM Electrical Contractors from November 1, 2012 through October 31, 2013.

2. Do not accept the recommendation for authorization to extend the award of RFP 10-11, Electrical Time and Materials to Majestic Contract Service and PCM Electrical Contractors from November 1, 2012 through October 31, 2013.

SUPERINTENDENT'S RECOMMENDATION:

Accept the recommendation for authorization to extend the award of RFP 10-11, Electrical Time and Materials to Majestic Contract Service and PCM Electrical Contractors from November 1, 2012 through October 31, 2013.

COST: The estimated cost to be: $475,000 To be taken from but not limited to the following accounts: 0308-24X-4XXX-MISC-7203-0XXX-XXXX, SPLOST III Miscellaneous Costs/Construction

Projects 100-234-2620-6618-3001, Maintenance Budgeted: Yes

RATIONALE: Approval will allow the various schools and departments in the District access to qualified electrical time and materials services on an as needed basis which will meet the needs of the District.

DATA SOURCE:

Chris Ragsdale Brad Johnson James Carlson

Page 55: Cobb County Board of Education Board Meeting … Full...Cobb County Board of Education Board Meeting Agenda Thursday, October 25, 2012 1. Call to Order 2. Executive Session – 6:00

DISCUSSION AGENDA ITEM #8

Glen Brown Charles Sprayberry Alisa Morningstar Chris McSpadden