CMMS What Can It Do for Me

7/31/2019 CMMS What Can It Do for Me

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CMMS: What can it do for me?.

How a Computerised Maintenance Management System can help your busi-ness.


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IntroductionIntroductionIntroductionIntroduction

Despite companies having many millions of pounds worth of as-sets, justifying a CMMS purchase can often be a large hurdle forthe Maintenance Department to overcome. Money is alwaysseen to be found for so called front end systems, while the main-tenance function has to make do. The major reason for this isoften that Maintenance is seen as a cost rather than as a func-tion that enhances profitability.

While the above attitude may be understood, it is somewhat ashort term approach. The current economic climate demandsincreased efficiencies from all areas of a business. If competitorsare using computerised maintenance management systems then

your organisation should be asking why?. The answer may sur-prise you.

A good CMMS system will support your organisation in the fol-lowing:-

Extending the lifetime of your assets Lowering funding requirements and total cost of ownership Setting up planned maintenance schedules Managing compliance requirements Managing break downs Making investment decisions Making accurate and detailed reports Improving administration Improving contractor management and accountability Improving health and safety regimes Improving customer experiencesThis white paper takes each of the above elements and explainshow the implementation of a CMMS helps.

A living cell requires

energy not only for all itsfunctions, but also forthe maintenance of itsstructure.

Albert Szent-Gyorgyi


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Extending the lifetime of your assetsExtending the lifetime of your assetsExtending the lifetime of your assetsExtending the lifetime of your assetsA good CMMS system will extend the lifetime of your assetsthrough ensuring that your preventative maintenance scheduleis always up to date. Similarly, through continuous conditionmonitoring it will alert you to any minor problems, thus allowing

you to conduct reactive maintenance before the problem be-comes bigger.

Lower funding requirementsLower funding requirementsLower funding requirementsLower funding requirementsThrough conducting thorough preventative maintenance notonly is the lifetime of your assets improved but also the annualfunding requirements and the total cost of ownership

Setting up planned maintenance schedulesSetting up planned maintenance schedulesSetting up planned maintenance schedulesSetting up planned maintenance schedulesThis is the core part of any planned maintenance system, inwhich planned preventative maintenance will be scheduled inorder to optimise the uptime of your assets

Managing compliance requirementsManaging compliance requirementsManaging compliance requirementsManaging compliance requirementsThrough having a planned maintenance schedule that is activelymanaged you will be ensuring that your business is complyingwith statutory requirements.

Managing break downsManaging break downsManaging break downsManaging break downsThrough continuous monitoring of your critical assets you willbe automatically warned of any issues affecting these assets.Work orders can be routed through your maintenance depart-ment and automatically sent to your contractors. Information

required to complete the job can be automatically attached tothe work order, as can work history on the asset in question.Having a historical record will allow maintenance personnel toidentify trends, and cost benefit analysis can then be con-ducted in order to determine the best method of action. Anelectronic audit trail of all work requests/incidents can be calledup by authorised personnel through logging into the database.Optimally, this facility will be available via bring your own tech-nology solutions.

Making investment decisionsMaking investment decisionsMaking investment decisionsMaking investment decisionsThrough having a clear audit trail and work history of all key

assets and facilities, senior managers will be better informedwhen making decisions relating to assets disposal and acquisi-tion..

Making accurate and detailed reportsMaking accurate and detailed reportsMaking accurate and detailed reportsMaking accurate and detailed reportsGood CMMS systems come with a detailed dashboard cus-tomisable to the important elements of the user. Exportable re-ports allow your managers and personnel to produce informa-tion in easy to understand formats including graphs andspreadsheets at the touch of a button. No more chasing oldand inconsistent data.


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Improving administrationImproving administrationImproving administrationImproving administrationThrough not having paper based, or ad hoc non integratedmaintenance systems, a CMMS will provide you with a stream-lined approach to administration. Documents relating to specificincidents or assets can be stored directly in the system.

Improving contractor management and accountabilityImproving contractor management and accountabilityImproving contractor management and accountabilityImproving contractor management and accountabilityContractor management can be improved through automaticallyassigning different types of works orders to specific contractorservice level agreements. Contractor accountability is improvedthrough the associated audit trails and performance records.

Improving health and safety regimesImproving health and safety regimesImproving health and safety regimesImproving health and safety regimesA CMMS will reduce the possibility that important work relatedto safety is overlooked. Similarly, by increasing the total effi-ciency of an organisation it will increase the likelihood of workoccurring at the allotted time. Should H&S incidents occur, a

CMMS should capture all data to comply with reporting require-ments.

Improving customer experiencesImproving customer experiencesImproving customer experiencesImproving customer experiencesCustomer experiences and ultimately their buying behaviour canbe affected by faulty maintenance regimes. Through ensuringthat your assets are working and that downtime is scheduledand managed, you will be ensuring that negative customer ex-perience is minimised.

Reducing Energy ConsumptionReducing Energy ConsumptionReducing Energy ConsumptionReducing Energy Consumption

A CMMS with a continuous monitoring capability should alsoassist with energy management. Energy usage can be collectedand trends identified. Energy saving initiatives can then be im-plemented and measured.

Contact JSA Email: [email protected]

Visit the JSA technology website at www.jsatechnology.co.uk

Download a copy of our CMMS Buyers Guide fromwww.jsatechnology.co.uk/automated-maintenance-management.htm