CIS165 Desktop Publishing CIS165 Desktop Publishing Microsoft Publisher 2007Microsoft Publisher 2007

Unit C - Working with TextUnit C - Working with Text

Using Using LayoutLayout GuidesGuides• Layout guides are horizontal (margin guides) and vertical Layout guides are horizontal (margin guides) and vertical

lines (grid guides) visible only on the screen. lines (grid guides) visible only on the screen. • The lines are The lines are blueblue..• These guides help you accurately position objects on a page These guides help you accurately position objects on a page

and across pages in a publication.and across pages in a publication.• ARRANGE Menu > Layout Guides optionARRANGE Menu > Layout Guides option• To change guides, simply go back to dialog box.To change guides, simply go back to dialog box.

Using Using RulerRuler GuidesGuides•Ruler guides are horizontal and vertical lines help you Ruler guides are horizontal and vertical lines help you accurately position objects.accurately position objects.

•Just like layout guides, they do not print.Just like layout guides, they do not print.

•Rules guides are Rules guides are greengreen..

•Ruler guides are dragged from the rulers into the Ruler guides are dragged from the rulers into the workspace.workspace.

•Created in Created in foregroundforeground of an individual page of an individual page

•When you move your cursor over one of the rulers, When you move your cursor over one of the rulers, your cursor will change to a double-arrow and a pop-up your cursor will change to a double-arrow and a pop-up will display.will display.

•To remove a ruler guide, simply clickTo remove a ruler guide, simply clickand drag it back towards the ruler.and drag it back towards the ruler.

NOTE: You may also use theNOTE: You may also use theARRANGE menu > Ruler Guide to addARRANGE menu > Ruler Guide to addguides; then, click and drag the guides.guides; then, click and drag the guides.

Changing Location of RulersChanging Location of Rulers

• To change the To change the verticalvertical ruler, move ruler, move cursor over the vertical ruler, press cursor over the vertical ruler, press and hold SHIFT, and drag the ruler.and hold SHIFT, and drag the ruler.

• To change the To change the horizontalhorizontal ruler, move ruler, move cursor over the horizontal ruler, press cursor over the horizontal ruler, press and hold SHIFT, and drag the ruler.and hold SHIFT, and drag the ruler.

• To change To change bothboth rulers, move cursor to rulers, move cursor to the intersection of the two rulers, hold the intersection of the two rulers, hold SHIFT, and drag the ruler. SHIFT, and drag the ruler.

Changing the Zero PointChanging the Zero Point

By default, the “zero” point is By default, the “zero” point is located here.located here.

•To provide flexibility in making precise To provide flexibility in making precise measurements, you can move the zero measurements, you can move the zero point.point.

•Hold down the SHIFT, RIGHT click at the Hold down the SHIFT, RIGHT click at the intersection of the horizontal and vertical intersection of the horizontal and vertical rulers, and drag. The zero points will then rulers, and drag. The zero points will then move.move.

•To take the zero point back to the default, To take the zero point back to the default, simply double-click the intersection area.simply double-click the intersection area.

New zero point location

Formatting a Text BoxFormatting a Text Box

Ways to format a text box using Ways to format a text box using the Format Text Box dialog box :the Format Text Box dialog box :•FORMAT menu > Textbox FORMAT menu > Textbox option.option.•RightRight click on text box. click on text box.

You can also format a text box You can also format a text box using buttons on the Formatting using buttons on the Formatting toolbar.toolbar.

Adding Bullets and NumberingAdding Bullets and NumberingNumbered and bulleted list formatting can beNumbered and bulleted list formatting can beapplied applied beforebefore or or afterafter the text is typed in the text box. the text is typed in the text box.

•A A numbered listnumbered list presents items that occur in a particular presents items that occur in a particular sequence.sequence.

•Items in a Items in a bulleted listbulleted list can occur in can occur inany order.any order.

Two ways :Two ways :

1.1. FORMAT menu >Bullets and FORMAT menu >Bullets and Numbering optionNumbering option

2.2. Use buttons on toolbar.Use buttons on toolbar.

Use the markers on the ruler to Use the markers on the ruler to change indentation.change indentation.

Checking SpellingChecking Spelling

• TheThe Spelling Checker Spelling Checker scans the publication and scans the publication and flags possible mistakes and suggests corrections.flags possible mistakes and suggests corrections.

• Add words that are spelled correctly that are not Add words that are spelled correctly that are not recognized by the spelling checker.recognized by the spelling checker.

• To access:To access:

TOOLS menu > SpellingTOOLS menu > Spelling

Use SPELLING buttonUse SPELLING button

Use the F7 function keyUse the F7 function key

Modifying a Design Gallery ObjectModifying a Design Gallery Object

• AA Design Gallery Object Design Gallery Object contains text or contains text orgraphic images that can be edited for size,graphic images that can be edited for size,shape, and content.shape, and content.

• Access by:Access by:Click the Design Gallery ButtonClick the Design Gallery Button

INSERT menu > Design Gallery optionINSERT menu > Design Gallery option

Examples

Using the Format Painter to Using the Format Painter to “p“paint” formatsaint” formats

• The The Format PainterFormat Painter allows you to copy allows you to copyall formatting attributes of selected textall formatting attributes of selected textor objects and apply to other text or objects.or objects and apply to other text or objects.

• Use to copy multiple format settings or individual Use to copy multiple format settings or individual ones.ones.

• When you click the format painter button, the When you click the format painter button, the cursor will turn to a paintbrush.cursor will turn to a paintbrush.

Click once: Use apply format one time.Click once: Use apply format one time.

Double-click: Use multiple timesDouble-click: Use multiple times

(use ESC or click button again)(use ESC or click button again)

Adding and Formatting a TableAdding and Formatting a Table

• A A tabletable is a collection of information formatted in a grid of is a collection of information formatted in a grid of columns and rows.columns and rows.

• Insert a table by either:Insert a table by either:

1.1. TABLE buttonTABLE button

2.2. TABLE Menu > InsertTABLE Menu > Insert

• Format a table by either:Format a table by either:

1.1. Double-clickingDouble-clickingthe tablethe table

2.2. Right-clicking theRight-clicking thetable > Format Tabletable > Format Table

3.3. Formatting when you initially create the table.Formatting when you initially create the table.

Changing Size of the Table, Changing Size of the Table, Columns, and RowsColumns, and RowsTABLE:TABLE:

To change the size of the entireTo change the size of the entiretable, click one of the sizingtable, click one of the sizinghandles.handles.

COLUMN(S): COLUMN(S): •To change width of just one of the column, click in the area before To change width of just one of the column, click in the area before that column until cursor turns to double-headed arrow, and drag.that column until cursor turns to double-headed arrow, and drag.•To change width of multiple columns, highlight those columns, To change width of multiple columns, highlight those columns, click in area until cursor turns to double-headed arrow, and drag.click in area until cursor turns to double-headed arrow, and drag.

ROW(S):ROW(S):•To change width of just one of the row, click in the area before To change width of just one of the row, click in the area before that column and drag.that column and drag.•To change width of multiple rows, highlight those columns, click, To change width of multiple rows, highlight those columns, click, and then drag.and then drag.

NOTE: Pressing SHIFT retains size of original table.