CIN User Manual for MM

COUNTRY INDIA VERSION USER MANUAL MATERIAL MANAGEMENT

TABLE OF CONTENT 1 THE COUNTRY INDIA VERSION (CIN).................................................................................................... .................................... 3 1.1 EXCISE REGISTRATION......................................................................................... .............................................................. 3 1.2 EXCISE GROUP.................................................................................................. .................................................................. 3 1.3 SERIES GROUP.................................................................................................. ................................................................... 3 2 ESSENTIAL MASTER DATA FOR EXCISE.................................................................................................. .................................. 3 2.1 Chapter Id........................................................................................................ ................................................................. 3 2.2 Material Chapter ID combination........................................................................................... ......................................... 3 2.3 Material Assessable value.................................................................................................... ............................................. 3 2.4 CENVAT Determination......................................................................................... ............................................................. 3 2.5 Vendor Excise details.................................................................................................. ....................................................... 3

3 TAX CONDITION RECORDS............................................................................................... ......................................................... 3 3.1 Cenvatable Excise Duties Conditions (%ge).................................................................................................... .................. 3 3.2 Cenvatable Excise Duties Conditions (Qty).................................................................................................... .................. 3 3.3 Non- Cenvatable Excise Duties Conditions(%ge)....................................................................................... ...................... 3 3.4 Non- Cenvatable Excise Duties Conditions(Qty)....................................................................................... ....................... 3 3.5 VAT Conditions.............................................................................................. ..................................................................... 3 3.6 CST Conditions.............................................................................................. ..................................................................... 3 3.7 Service Tax Conditions: NonInventoried............................................................................................ ............................ 3 3.8 Service Tax Conditions: Inventoried............................................................................................ ..................................... 3 3.9 Tax Conditions to be Maintained............................................................................................. ......................................... 3 4 Procedure for Claiming CENVAT for Raw Materials.............................................................................................. 3 4.1 Create the Purchase Order................................................................................................... ............................................. 3 4.2 Goods Receipt................................................................................................. ..................................................................... 3 4.2.1 Option I: Capture Excise Invoice @ Goods Receipt............................................................................................... 3

4.2.2 Option II: Capture Excise Invoice seperately.............................................................................................. ............ 3 4.3 To check the status of all the excise invoices captured............................................................................................... ... 3 4.4 Post Excise Invoice.................................................................................................. ............................................................ 3 5 Procedure for Claiming CENVAT for Capital Goods............................................................................................... 3 6 Procedure for Claiming Duties for Imported Goods............................................................................................. 3 7 Procedure for Claiming CENVAT for Raw Materials without Material ID.................................................... 3 8 Claiming Custom Duties Purchased from Dealer (who has imported the Matrl)...................................... 3 9 Procedure for Inventorizing Custom Duties Purchased for a Depot............................................................. 3 10 Procedure for CENVAT Reversals............................................................................................... ................................. 3 10.1 Return Delivery (MvT : 122)..................................................................................................... ......................................... 3 10.2 Cancellation of Material Documents............................................................................................. ................................. 3 10.3 Purchase Order Returns................................................................................................. .................................................. 3 10.4 CENVAT Adjustment Postings (J1IH Excise JV)...................................................................................................... ........ 3 10.4.1 Making Adjustment Postings for Scrap.................................................................................................... ............. 3 10.4.2 Making Adjustment Postings for Materials Not Used in Production................................................................. 3 10.4.3 Making Adjustment Postings for Additional Excise Paid to Vendors................................................................ 3

10.4.4 Making Adjustment Postings for Money Transferred to PLA............................................................................. 3 10.4.5 Canceling Excise Invoices................................................................................................. ........................................ 3 10.4.6 Making Adjustment Postings for Other Transactions.......................................................................................... 3 11 Subcontract Challan................................................................................................. .................................................... 3 11.1 Normal Subcontract Process................................................................................................. .......................................... 3 11.2 Subcontract Process where Scrap is received from Vendor......................................................................................... 3 11.3 Subcontract Process: Return Delivery To Vendor.................................................................................................. ........ 3 11.4 Subcontract Process: Cancellation of Goods Receipt................................................................................................. .. 3 11.5 Subcontracting over consumption or under consumption.......................................................................................... 3 11.6 Challan completed 180 days reverse and recredit the challan.................................................................................... 3 12 Frequently Asked Question................................................................................................ ........................................... 3

1

THE COUNTRY INDIA VERSION(CIN)

CIN facilitates handling of tax implications during the Purchase and Sales cycles. This country version is designed for use by businesses with operations in India as well as the generic SAP System functions. It comprises functions designed for laws and business practices particular to India, and a country template to help you customize the system according to local requirements. Most of the country-specific functions for India relate to Financials and Logistics. The main areas are as follows:

Excise duty and the central value-added tax system (CENVAT)

Withholding tax (also known as tax deducted at source) Sales tax Maintenance and printing of statutory excise registers EXCISE REGISTRATION

1.1

Each entity is assigned its own excise registration number. Every factory that manufactures excisable goods is required to register separately. 1.2 EXCISE GROUP

This is a unit within an excise registration, in India, which keeps its own set of excise records. Whereas the excise registration reports to the excise authorities, the excise group is a purely internal organizational unit. Each excise group keeps records of all transactions that have to be reported to the excise authorities. When the time comes to present these records to the authorities, the excise registration compiles the information from all of its excise groups. Excise Group determines Excise Register number range All excise Reports (RT-12, PLA, RG23A Part I & II , RG23C Part I & II) will be generated based on this Excise Group. 1.3 SERIES GROUP

Series Group determines number range for outgoing excise invoice / challan ( e.g. 57AC5 challan etc.) 2 ESSENTIAL MASTER DATA FOR EXCISE Transaction Code: J1ID Excise Master. Material Chapter Id Combination. Material Assessable Value. CENVAT Determination Vendor Excise Details. 2.1 Chapter Id

Select Chapter Id Go to New Enteries and Enter Chapter Id and Description. 2.2 Material Chapter ID combination

Select material chapter ID combination box and then press icon. Select Material & Chapter Id Enter material, plant and chapter ID combination in the respective tabs.

Go to New Enteries and Enter the details If the material can be sent outside for subcontracting purpose then put a tick in the check box In the material type tab select appropriate material type. If it is a input material then select the tab Raw material If it is capital item then select Assets. If it is a in-house produced material then select RG1. Select GR --X ref to specify whether credit is allowed only for single goods receipt or multiple goods receipt with single credit or multiple goods receipt with multiple credits. In the declared column enter X if the material is declared to excise Also enter the date of declaration.

2.3

Material Assessable value

In this section we enter the assessable value of material which is used for the purpose to determine how much excise you can credit to CENVAT account when creating a subcontracting challan and vendor returns. Enter the combination plant, material number, valid from, currency, Assessable value. Select Material Assessable Value Go to New Enteries and Enter the details 2.4 CENVAT Determination

In this section you have to enter the input and output relationship of the material with combination of plant, default indicator for modvat. Companies are required to file with the Excise authorities, a list containing the excisable finished products manufactured and the excisable input materials required for such production, to avail Modvat. It is possible that an input material may be used in the production of more than one finished product. However, if such a material is mainly used for the manufacture of a

particular finished product then the input material is identified to be the default material. The default indicator is marked for such material. Select Cenvat Determination Go to New Enteries and Enter the details

2.5

Vendor Excise details

In this section the vendor excise details are maintained. The vendor number, his excise registration details, ECC no, Excise Range, Excise Division, Excise Commissionerate, CST no, LST no, Permanent account number, Excise ind for vendor, SSI status (if he is a SSI vendor), Type of vendor and CENVAT (This is applicable for SSI vendor only who has participated in the CENVAT scheme). Select Vendor Excise Details Go to New Enteries and Enter the details NOTE : If the Vendor details are not maintained, then at the time of Vendor Excise Invoice Capturing, the system will ask for the Vendor Excise Details, which needs to be provided in the Miscellaneous Tab of Excis sub Icon. 3 TAX CONDITION RECORDS Tax Conditions to be used : 3.1 Cenvatable Excise Duties Conditions (%ge) Condition Type Description JMOP JECS JSEC JAOP 3.2 JMOQ JEOQ JSHO JAOQ 3.3 IN: BED setoff % IN ECS inventory % Setoff Condition Type Setoff Condition Desc JMX1 JEX1 IN: A/P BED setoff IN: A/P ECS setoff IN: A/P S&HEC setoff IN: A/P AED setoff

IN S&HECS invory % JHX1 IN: AED setoff % JAX1 Cenvatable Excise Duties Conditions (Qty)

Condition Type Description IN: BED setoff Qty iN: ECS setoff Qty

Setoff Condition Type Setoff Condition Desc JMX1 JEX1 IN: A/P BED setoff IN: A/P ECS setoff IN: A/P S&HEC setoff IN: A/P AED setoff

iN S&HECS setoff Qty JHX1 N: AED setoff Qty JAX1 Non- Cenvatable Excise Duties Conditions(%ge)

Condition Type Description

Setoff Condition Type Setoff Condition Desc

JMIP JECO JSEO JAIP 3.4 JMIQ JECQ JSHQ JAIQ 3.5 Deductable Condition Type JVRD JVCD 3.6 JVCS 3.7 JSRT JEC3 JES3 3.8 JSRI JEC4 JES4

IN: BED inventory %

JMX2

N: A/P BED inventor IN: A/P ECS inventry IN: A/P S&HEC invtry IN: A/P AED inventor

IN A/P ECes setoff % JEX2 IN A/P S&H setoff % JHX2 IN AED inventory % JAX2 Non- Cenvatable Excise Duties Conditions(Qty)

Condition Type Description IN: BED inventory Qt IN ECS inventory Qty

Setoff Condition Type Setoff Condition Desc JMX2 JEX2 N: A/P BED inventor IN: A/P ECS inventry IN: A/P S&HEC invtry IN: A/P AED inventor

IN S&HECS invent Qty JHX2 IN AED inventory Qty JAX2 VAT Conditions Description A/P VAT Deductibl A/P VAT Deductibl CST Conditions A/P CST Non Deductib Service Tax Conditions: Non-Inventoried A/P SERVICE TAX A/P ECS for ST A/P SECess for ST Service Tax Conditions: Inventoried A/P SERVICE TAX_INV A/P ECS for ST_INV A/P SECS for ST_INV

Non DeductableDescription Condition Type RMJVRN CGJVCN A/P VAT RM Non Deduc A/P VAT CG Non Deduc




3.9 Tax Conditions to be Maintained Transaction Code: FV11 Specify the Condition Type & select Key Combination

As per the Key combination ( Plant/Vendor / Material), maintain the Values & Save For E.Duty, the key combination will be as shown below. Select one combination and maintain values

For VAT, the key combination will be as shown below. Select one combination and maintain values For service Tax, the key combination will be only tax classification

4

Procedure for Claiming CENVAT for Raw Materials Inputs RateMaterial, chapter Assessable Value T.Code Role Id,J1ID Purchaser Buyer / Personnel / Excise

Step Description 1 Maintain Excise Maintenance details Maintain Tax Conditions Create Purchase Order Goods Receipt Excise Invoice)

2 3 4 5 6 7 8 9

Plant / Material / VendorFV11 / Tax Classification Vendor / Material / Qty /ME21N Plant / Price / Tax Code

Purchaser / Buyer Purchaser / Buyer Stores Excise Personnel Excise Personnel Excise Personnel Excise Personnel Excise Personnel

(CapturePO No. / Qty / Excise InvMIGO # / Ex. Invoice Dt J1I7 J1IEX J1IEX

List of Excise Invoice, whereExcise Group it is captured but not Posted Change Excise Invoice ( ifVendor Ex. Inv / Date Required) Post Excise Invoice Updation of Registers Print of Registers Vendor Ex. Inv / Date

Excise Group / Start Dt /J2I5 End Dt Excise Group / Start Dt /ZJ2I6 End Dt

4.1

Create the Purchase Order

Purchase Order is created, with Tax code @ line item Invoice Tab. By selecting the Tax code, in the Purchase Order, the duty amount is calculated in the Tax Procedure, as per the Tax Conditions maintained. The main inputs to create Purchase Order would be Vendor / Material / Quantity / Plant / Requestor / Price / Tax code / Delivery Date.

4.2 Goods Receipt 4.2.1 Option I: Capture Excise Invoice @ Goods Receipt The transaction code is MIGO for goods receipt. If the item is cenvatable and all the excise master data are already updated, the excise tab will come automatically ( after making the item OK). Enter the PO Number, Vendors Delivery Challan Number. Press Enter at this point of time system will copy all the relevant information from PO. Enter recieved Quantity in the Quantity Tab quantity in Unit of Entry Field. Enter receiving storage location in Where Tab. If some text needs to be added regarding goods receipt for the line item, then enter the text in the Text Field. Once these are entered, Check the line item as Ok, and Enter, and a Excise Invoice tab will appear in the Header screen. The following options are available in Excise Tab (1) Only capture excise invoice only : It will capture the excise details & post Part I

(2) Capture & Post Excise Invoice : This will update Part1 and Part 2. (2) Only refer excise invoice posting (3) Only Part 1 : It will not capture excise invoice, no part I : This will update the Part 1 only

(4) No Excise Entry

: There will be no excise entry

Select Only Capture Excise Invoice on this tab and check the Excise group. Check the excise details related to the line item recieved material in Excise Tab in Detail Data Screen as shown below:

The Goods Receiver can change the following at the time of GR (1) Chapter ID (2) Excise invoice quantity (3) Base Value / Excise Rates / Amount (4) Description of the material as per Excise Invoice Automatically system will recalculate the excise duty based on this excise Base value and excise rate. Once all the data is captured correctly, check Check button in tool bar. Press Post button to save the Goods receipt ,system will generate the Goods receipt Document. System will Automatically update the Part I register as soon as the GR is made. 4.2.2 Option II: Capture Excise Invoice seperately Transaction code J1IEX_C Capture the Vendors Excise Invoice Select Capture Excise Invoice and Purchase Order in windows above the Header if the Excise Invoice is being captured prior to Goods Receipt. Select Capture Excise Invoice and Goods Receipt in windows above the Header if the Excise Invoice is being captured after Goods Receipt. Press Enter, following screen will appear

The following can be changed at the time of Capturing (1) Chapter ID (2) Excise invoice quantity (3) Base Value (4) Excise Rates / Amount.

The Goods Receiver will make one GR for each excise invioce. The Supplier can later on submit a separate Commercial invoice for all the supplies & excise Invoices. Invoice verification will be based on Purchase Order against which several line items will appear based on GR document number. At the end of the day, the Goods receiver will generate a list of cases where items are cenvatable & excise invoices are `Captured. This report will show the Internally generated excise serial numbers. The goods receiver will send this report attaching all the cenvat documents received during the day.

4.3 To check the status of all the excise invoices captured Transaction code J1I7 Selection criteria can be mainly Excise Group. You can select further the following (1) No posting done (2) Part I & Part II posted (3) Part 1 posted, part II not posted.

4.4

Post Excise Invoice

At the end of the day, the Excise Personnel will receive a list from Stores attaching all the cenvat documents during the day. Then based on this list, he will enter transaction code J1IEX / J1IEX_P Select `POST if no change is required.

Now you can `POST CENVAT System will post the cenvat amount in RG23 Part II based on material type (inputs / Capital Goods).

However if you want to change the excise details go to the Change mode... Here you can change the following: 1. Chapter Id 2. Description of material 3. Invoice No. 4. Document date 5. Ship from ( under miscellaneous tab) 6. Base price 7. Excise duty (both higher side as well as lower side, then that present) System will show the RG23 Part 1 serial no., GR no. PO number. You can change the excise vendor also. 5 Procedure for Claiming CENVAT for Capital Goods Inputs T.Code Role Purchaser / Buyer / Excise Personnel Purchaser Buyer Purchaser Buyer Stores Excise Personnel / /

Step Description 1

Maintain Excise RateMaterial, chapter Id,J1ID Maintenance details Assessable Value, declae material as Asset / Consumable Maintain Tax Conditions Plant / Material / Vendor /FV11 Tax Classification Create Purchase Order Vendor / Material / Qty /ME21N Plant / Price / Tax Code Goods Receipt (CapturePO No. / Qty / Excise InvMIGO Excise Invoice) # / Ex. Invoice Dt List of Excise Invoice,Excise Group where it is captured but not Posted Change Excise InvoiceVendor Ex. Inv / Date ( if Required) Post Excise Invoice Vendor Ex. Inv / Date J1I7

2 3 4 5

6 7 8

J1IEX J1IEX

Excise Personnel Excise Personnel Excise Personnel

Capital Goods TransferCompany code / Excise GrpJ2I8 of Credit ( post 50%/ Plant / credit) Updation of Registers Print of Registers Excise Group / Start Dt /J2I5 End Dt

9 10

Excise Personnel

Excise Group / Start Dt /ZJ2I6RG23C Excise Personnel

End Dt

Businesses are allowed to set off excise duty on purchases of capital goods against excise duty on outputs. However, unlike with raw materials, you can only set off half of the duty in the first year, and the rest in any year after that. Prerequisites : In the material master (J1ID) , you have classified the capital goods as such. Features : When you post an excise invoice that contains capital goods, the system posts half of the excise duty to your CENVAT account and posts the rest to a G/L account for CENVAT on hold. In following years, you can use a report to identify the capital goods with excise duty on hold and transfer the duty to the CENVAT account (see Transfer of CENVAT Credit on Capital Goods). Steps: When working with excise invoices that include capital goods, note the following: Capturing vendor excise invoices

When you create an excise invoice with capital goods, you have to set the material type to A (assets), C (consumables), or T (tools). Posting excise invoices

When you come to post the excise invoice, the system posts only half of the excise duty to the CENVAT account. Transfer of CENVAT Credit on Capital Goods (Transaction code : J2I8) * *You use this report to display a list of the vendor excise invoices where the vendor has levied excise duty but you have not posted it (in full) to your CENVAT account. This is particularly useful in the case of capital goods, in order to find out how much credit remains from previous years.

Output The system displays a list of excise invoices with excise duty outstanding. It shows you: The total amounts of the various types of excise duties levied on the excise invoice How much duty has still to be posted to the CENVAT account

Select the excise invoices that you want and choose Transfer credit. If you want to transfer only a portion of the remaining amount, enter this amount as the amount to be credited. The system creates an accounting document to post the duty to the CENVAT account and creates an entry in the Part II register.

You

can

select

all

or

select

items

and

then

press

`Transfer

Credit

6 1

Procedure for Claiming Duties for Imported Goods Inputs T.Code Role Purchaser / Buyer / Excise Personnel Purchaser Buyer Purchaser Buyer / Maintain Excise Maintenance details Create Purchase Order RateMaterial, chapter Id,J1ID Assessable Value Vendor / Material /ME21N Qty / Plant / Price / Zero Tax Code(VI)

Step Description

2

3

Ammend Purchase OrderCustom dutyME22N with the Customs DutiesConditions : conditions (for domesticJCDB - IN Basic custom vendor) Customs JCV1 - IN CVD Foreign Ven JECV IN ECSCVD:ForVend J1CVIN HECS-

/

CVD:For Ven JEDB- IN ECS on Cust Duty JSDB - IN SH ECS on BCD JADC - IN Ad Duty Cus:For V 4 5 6 7 8 9 10 Post Invoice for CustomPO / Vendor code :MIRO Vendor and Foreign Vendor. Planned Delivery Costs Goods Receipt Excise Invoice) (CapturePO No. / Qty / ExciseMIGO Inv # / Ex. Invoice Dt J1I7 Accounts Stores Excise Personnel Excise Personnel Excise Personnel Excise Personnel

List of Excise Invoice, whereExcise Group it is captured but not Posted

Change Excise Invoice ( ifVendor Ex. Inv / Date J1IEX Required) Post Excise Invoice Updation of Registers Print of Registers Vendor Ex. Inv / Date J1IEX Excise Group / StartJ2I5 Dt / End Dt

Excise Group / StartZJ2I6 /Excise Dt / End Dt ZJ2I6RG23C Personnel

7

Procedure for Claiming CENVAT for Raw Materials without Material ID Inputs T.Code Role J1ID Purchaser / Buyer / Excise Personnel Purchaser Buyer Purchaser Buyer Stores /

Step Description 1

Maintain Excise RateChapter Id Maintenance details the Chapter Id. Maintain Conditions TaxMaintian tax Plant/Material combination. conditions

2

forFV11 Group

3 4

Create Purchase Order Vendor / Material / Qty / Plant /ME21N Price / Tax Code Goods (Capture Invoice) ReceiptPO No. / Qty / Excise Inv # / Ex.MIGO ExciseInvoice Dt. Also in the line item of Excise Tab, specify the Chapter Id & Matrl Type. J1I7

/

5

List of Excise Invoice,Excise Group

Excise

where it is captured but not Posted 6 7 8 9 Change Excise Invoice (Vendor Ex. Inv / Date if Required) Post Excise Invoice Updation of Registers Print of Registers Vendor Ex. Inv / Date J1IEX J1IEX

Personnel Excise Personnel Excise Personnel Excise Personnel Excise Personnel

Excise Group / Start Dt / End Dt J2I5 Excise Group / Start Dt / End Dt ZJ2I6

8

Claiming Custom Duties Purchased from Dealer (who has imported the Matrl)

Use : The materials are procurred from a domestic vendor who imports the material. This domestic Vendor passes on the CVD and SAD duties, which have to be captured as BED and AED. Step Description 1 Inputs T.Code Id,J1ID Role Purchaser / Buyer / Excise Personnel Purchaser / Buyer / Excise Personnel Maintain Excise RateMaterial, chapter Maintenance details Assessable Value

2

Maintain Tax conditionsMaintian tax conditions withFV11 BED / AED conditions as 0%, as this is going to be replaced by CVD and SAD values from the pricing procedure. Create Purchase Order Vendor / Material / Qty /ME21N Plant / Price / Tax Code

3

Purchaser Buyer Purchaser Buyer

/ /

NOTE Maintain CVD and SADPO Line Item Condition tabME21N values in the pricing specify CVD Amt for the procedure POcondn type JEXC and SAD Condition Tab. for condn type ZADC. 3 Post Invoice for CustomPO / Vendor code : PlannedMIRO Vendor and ForeignDelivery Costs Vendor.

Accounts

4 5

Goods Receipt (CapturePO No. / Qty / Excise Inv # / MIGO Excise Invoice) Ex. Invoice Dt List of Excise Invoice,Excise Group where it is captured but not Posted Change Excise Invoice (Vendor Ex. Inv / Date if Required) Post Excise Invoice Updation of Registers Print of Registers Vendor Ex. Inv / Date J1I7

Stores Excise Personnel Excise Personnel Excise Personnel Excise Personnel

6 7 8 9

J1IEX J1IEX

Excise Group / Start Dt /J1I5 End Dt

Excise Group / Start Dt /ZJ2I6 /Excise End Dt ZJ2I6RG23C Personnel

9 Procedure for Inventorizing Custom Duties Purchased for a Depot Use : The materials are procurred for a depot, where, the Custom Duties get inventorized, captured in transaction J1IG and then the same duties are picked in sales invoice for passing on to Customer. Process: Step Description 1 Maintain Excise Maintenance details Inputs RateMaterial, chapter Assessable Value Zero T.Code Role Id,J1ID Purchaser / Buyer / Excise Personnel Purchaser / Buyer / Excise Personnel Purchaser Buyer Purchaser Buyer /

2

Maintain Zero Tax conditions Maintain conditions Create Purchase Order

TaxFV11

3

Vendor / Material / Qty /ME21N Plant / Price / Zero Tax Code

NOTE Maintain all the CustomThe following ConditionME21N Duties in PO Line item types needs to be selected condition tab For Externalfor inventorizing the Vendors and also InterCustom Duties: Company purchases JCDB - IN Basic Customs JCV3- IN CVD Inventory JECI- IN ECS-CVD:Inventory J1CI- IN HECS-CVD: Inven'y JEDB- IN ECS on Cust Duty JSDB- IN SH ECS on BCD JADI- IN Ad Duty Cus:Inven 4 Goods Receipt (Do notPO No. / Qty MIGO

/

Stores

capture Excise Invoice) 5 Capture Excise Invoice forMaterial Doc # (GR),J1IG Depot Excise Group, Excise Inv # / Dt. Excise Personnel

10 Procedure for CENVAT Reversals Cenvat reversals due to: 1. Return delivery. 2. Cancellation of Material Document. 3. Purchase Order Returns. 4. CENVAT Adjustments. 10.1 Return Delivery (MvT : 122) Step Description 1 Goods Receipt Delivery / Document) Inputs T.Code Role Stores (ReturnGR Material Doc No. / Qty /MIGO MaterialReason for MvT Ref Doc Type:MATD / Rej MatJ1IS Doc No. / Series Grp / Excise Grp Ex Inv # / Year J1IV

2

Create Excise Invoice

Excise Personnel Excise Personnel

3

Print Excise Invoice

On rejection of material ( Return Delivery: using 122 movement type) , the user will use the transaction J1IS to generate an outgoing Excise Invoice which will reverse the cenvat credit. Steps involved: (a) Enter MIGO (b) Select Return Delivery & Material Document (c) Enter the Original material document no. (GR No.) (d) Enter reason for movement (e) Check & Post. System will generate a document number.

For Excise Invoice creation ( to send back the material) (a) Transaction Code: J1IS (b) Reference Doc. Type MATD (c) Document No. is the rejected GR No. (d) Enter Document year, Series Group and Excise Group. (g) Sub transaction type will be blank. Then press h) System will display cenvat amount, chapter ID, quantity etc. If everything is OK (i) Please remember, if the RG23 part II is not posted for this GR, system will not fetch automatically the Value and excise duty. (j) Save. System will generate an Excise Invoice Number. Note down this number. (k) Enter J1IV (Print excise invoice ).

Note : for those material without Material ID, a dummy material ID needs to be created and assigned during Excise Invoice Creation in J1IS. The Description of the Material can then be changed to the original material description, that is being sent out. 10.2 Cancellation of Material Documents Purpose : Assume you have posted a goods receipt and then posted the CENVAT on the excise invoice accordingly. Then it transpires there is a problem with the goods and the goods receipt has to be reversed. Under excise laws that means you are no longer entitled to the CENVAT credit. In the SAP System, therefore, you have to reverse CENVAT posting correspondingly. Process Flow : Step Description 1 Cancellation / Inputs T.Code Role Stores MaterialGR Material Doc No. / Qty /MIGO

Document 2 3 Post Excise Invoice

MvT: 102 Vendor Excise Invoice J1IEX J1IEX Excise Personnel Excise Personnel

Cancel Excise Invoice (ifVendor Excise Invoice required)

1. You reverse the goods receipt: 1. Go to Transaction Code - MIGO and select: Cancellation and Material Document 2. Enter the number of the goods receipt that you want to cancel 3. Choose the line item and Flag the line items as OK 4. Save the reversal document 5. The system: Creates a reversal document to cancel the goods receipt.

Creates additional entries in Part I of the appropriate excise register to reverse the original entries. Changes the excise invoice document status to In process.

2. You reverse the CENVAT posting on the excise invoice: 1. 6. Go to Transaction Code - J1IEX. 2. Select : Post CENVAT and Vendor Excise Invoice 3. Enter the Vendors Excise Invoice Number. 4. Choose Simulate. 5. A dialog box appears, showing which postings the system will make to reverse the CENVAT. 6. Choose Post CENVAT. - The System : Creates an accounting document to reverse the CENVAT postings Creates a corresponding entry in Part II of the appropriate excise register

3. If your plant does not allow multiple goods receipts per excise invoice, you must also cancel the excise invoice: The system changes the excise invoice status to Canceled. If, however, you do allow multiple goods receipts per excise invoice, you do not have to cancel it. If you want, you can leave the excise invoice as it stands. Then, if you receive another delivery of goods for this excise invoice, enter the excise invoice number when you post the goods receipt.

1. 1. Go to Transaction Code - J1IEX. 2. Select : CANCEL and Vendor Excise Invoice3. Enter Vendor Excise Invoice. 4. 4. Save the Excise Invoice. 10.3 Purchase Order Returns

Process Flow : Step Description 1 Inputs T.Code Role Purchaser Buyer Stores Stores Excise Personnel Excise Personnel / Create Purchase OrderDoc Type: ZRTN / Vendor /ME21N with Returns Indicator. Material / Qty / Plant / Price / Tax Code Create Outbound DeliveryPurchase Order #, Select theVL10B w.r.t Purchase Order proper variant. Post goods Issues Create Excise Invoice Print Excise Invoice Do PGI with proper Reason forVL02N MvT Goods Issue Mat Doc # J1IS

2 3 4 5

Excise Invoice #, Output Type :J1IV JREC

10.4 CENVAT Adjustment Postings (J1IH Excise JV) Use: - You use these functions to make an adjustment posting to any of your CENVAT accounts. 10.4.1 Making Adjustment Postings for Scrap Use: - You follow this procedure if you have scrapped a material and want to reverse the excise duty debited to your CENVAT account. 10.4.2 Making Adjustment Postings for Materials Not Used in Production Use: - You follow this procedure if you have not used a material in the production process and want to reverse the excise duty debited to your CENVAT account. Procedure: 1. J1IH - Excise JV / Create / Matl write-off. 2. Enter data as required, including: Document number (This Document is of Movement Type 551 i.e. GI for Scrap) CENVAT account selection group box. Specify which account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment. 3. Click on Enter button. The system displays the information from the material document. 4. Adjust the posting date as necessary. 5. Adjust the excise duty for each line item either: Manually or By assigning the line item to an excise invoice 6. Specify which G/L accounts are to be posted to. Here you can change Debit A/c as per your requirement. 7. Save the adjustment posting. System will post Excise JV Document, Accounting Document Part2 Serial No.

10.4.3 Making Adjustment Postings for Additional Excise Paid to Vendors Use: - You follow this procedure if a vendor has increased the amount of excise duty that it originally charged you and you want to debit the difference to your CENVAT account. Procedure: 1. J1IH / Excise JV / Additional excise. 2. Enter data as required. In the Document number field, enter then number of the document sent to you by the vendor. Click on Enter button. 3. Adjust the posting date as necessary and Enter Vendor Name. 4. Enter the amount of excise duty in either of the following ways: To enter line items for different materials and the excise duty accordingly, choose Details button and enter the line items in the table. Here Enter Material code, quantity as per excise invoice, reference document (i.e. GRN Document), batch no., BED and Ed Cess Amount to be posted. To enter the excise duty only, choose Header button and enter the excise duty in the totals fields at the foot of the screen. 5. If the duty qualifies as countervailing duty (CVD): a. Select CVD applicable. b. Enter the CVD amount in the BED amount field. 6. Specify which G/L accounts are to be posted to and Save the adjustment posting. System will post Excise JV Document; Accounting Document with Part 2 Serial No. 10.4.4 Making Adjustment Postings for Money Transferred to PLA Use: - You follow this procedure to make an adjustment posting when you transfer money to your personal ledger account (PLA). Prerequisites: - You have already transferred the money to your PLA at the bank, using a TR6 challan, and have posted the corresponding accounting document. Procedure: 1. J1IH / Excise JV / TR6 challan. 2. Enter data as required, including the document number. You can enter either the challan number OR the number of the accounting document (This document is to be first created through T. Code FB50. In this Document Debit PLA on Hold A/c and Credit Bank A/c with the Amount to be transferred in PLA CENVAT Accounts) 3. Click on Enter button. If you entered the accounting document number, the system displays the information from it. 4. Enter the amounts against the accounts that you require. 5. Save the adjustment posting. 6. System will post Excise JV Document; Accounting Document with Part2 Serial No. 10.4.5 Canceling Excise Invoices Use: - You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for. Procedure: -

1. J1IH / Excise JV / Cancel exc. inv. 2. Enter the number, year, and series group of the excise invoice that you want to cancel. A dialog box appears.Choose Yes. 3. Before posting the document check the Accounting document going to be generated. Here click on Determine G/L Accounts button. 4. Save the adjustment posting. System will post Excise JV Document; Accounting Document with Part2 Serial No. 10.4.6 Making Adjustment Postings for Other Transactions Use: - You follow this procedure if you want to make an adjustment posting that does not fall into any of the other categories of adjustment offered by this function. You can only use an external document as your reference document. Procedure: 1. J1IH / Excise JV / Other adj. 2. Enter data as required, including: Document number Enter the number of the external document that you want to refer to. CENVAT account selection group box Specify which account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment. 3. Click on Enter button. The system displays the information from the material document. 4. Adjust the posting date as necessary and enter Vendor code as per requirement. 5. Enter the amount of excise duty in either of the following ways: To enter line items for different materials and the excise duty accordingly, choose Details button and enter the line items in the table. Here fill details like Material Code, Quantity as per Excise Invoice, Batch No, Reference (i.e. GRN Document), BED and Ed Cess Amount manually. If you want system to propose the BED and Ed Cess Amount, Click on Get Excise Invoice button and select the proper Excise Invoice from which the proportionate amount is to be copied. Select the Excise Invoice and click on Continue button. It will copy BED and Ed Cess and SECess amount as per the quantity mentioned here. It will be proposed in proportion of selected Excise Invoice quantity and value. To enter the excise duty only, choose Header button and enter the excise duty in the totals fields at the foot of the screen. 6. Specify which G/L accounts are to be posted to. 7. Save the adjustment posting. System will post Excise JV Document; Accounting Document with Part2 Serial No. TIPS to simplify Excise JV transactions: - (J1IH) 1. 1. Assigning Excise Invoices to Line Items Use: - When you make an adjustment posting, you follow this procedure if you want to specify the original excise invoice associated with a line item. Procedure: 1. Select the line item that you want and choose Get excise invoice. The system displays a list of all the excise invoices that you have posted from this vendor for this particular material.

2. Select the excise invoice that you want and click on Enter button. The system: Enters the excise invoice document number in the Ref. doc. field (Reference document). Calculates how much of the excise duty from the excise invoice should be apportioned to the line item and enters it in the excise duty fields. If you then overwrite these amounts, you should also overwrite the reference document number with an explanatory text, since there is no point in maintaining the link to the reference document anymore.

1. 2. Specifying Which CENVAT Accounts to Adjust Use: - When you make an adjustment posting, you have to specify which CENVAT accounts are to be adjusted. Procedure: 1. Choose Determine G/L accounts. A dialog box appears that shows how much will be posted to which G/L accounts. The accounts that are displayed depend on the excise group and the CENVAT account that you entered on the selection screen. 2. Add another account, if you need to, and adjust the other postings so that the credits and debits match. 3. Enter a business area and cost center, if necessary. 4. To close the dialog box, click on Enter button. 3. Displaying CENVAT Account Balances To display the balances of your CENVAT accounts, choose Balances. The system displays the balances only of the CENVAT accounts that are affected by your G/L postings. 11 11.1 1 Subcontract Challan Normal Subcontract Process Inputs T.Code Role Purchaser / Buyer Create Subcontract PurchaseDocument type(NB) /ME21N Order Pur.org ./ Pur.group / Co.code / Material / Qty. / Price / Plant / Requister / Delivery date / Vendor no ./ Tax code / Item catgory(L) / Components Create transfer Posting ofSelect the material, and doME2O materials sent out for sub-PGI or create Delivery. contracting with reference to Subcontractor PO. Create Subcontracting challan Materail doc / Fiscal year /J1IF01 Excise group / Series group Print Subcontract Challan Post goods receipt (MIGO) Go to transaction of ChallanJ1IF11 Change Take print and save. PO NO./Delivery Note/PostingMIGO date/Excise Invioce Tab

Step Description

2

Stores

3 4 5

Excise Personnel Excise Personnel Stores

-Refer subcontracting challan /storage location 6 7 8 9 Reconcile challan SubcontractingMaterial J1IFQ Document/Challan/Fiscal year J1IFR J1IF13 Excise Personnel Excise Personnel Excise Personnel Excise Personnel

List of subcontracting challans List click on Anexure IV Complete/Reverse/Recredit Subcontracting challan Complete the challan

Display Subcontracting challan Display Subcontracting challan J1IF12

Process: 1. 1.

Create Subcontract Purchase Order :

Header Material

Sub-Component

1. 2.

Transfer Posting of Sub-components to Vendor: (ME2O)

Select the Line Item and Create Delivery or Post Goods Issue

2. 3.

Create Subcontract Challan w.r.t the Transferred Material Document: (J1IF01) 3. 4.

4. 4.

Print

of

Subcontract

Challan

(J1IF11)

5. 5.

Goods

Receipt:

(MIGO)

Select Refer Subcontracting Challan, and in the sub-window, specify the correct Challan No

If the Challan No specified is that of different Vendor, then the following below

message is shown.

If the Challan No specified is that of different PO, then the following below message is shown.

Post Goods Receipt.

1. 6.

Next

Goods

Receipt:

(MIGO)

If the Previous Material Document for the Challan is not reconcilled, system will issue a Warning Message. If the Previous GR document is not reconcilled with the challan, the system will trigger a message as shown below:

1. 7.

Challan

Reconcillation:

(J1IFQ)

If the Challan No specified during GR, is wrong, then delete the challan Assignment, select the function here.

Select this icon, to bring in the Qty from Material Doc, to Assigned Qty in Challan.

Save the Challan.

1. 8.

Completion

of

Challan:

(J1IF13)

Save

the

Challan.

1. 9.

List

of

Subcontracting

Challans.

11.2 1

Subcontract Process where Scrap is received from Vendor Inputs T.Code Role Purchaser / Buyer Create Order Subcontract PurchaseDocument type(NB) /ME21N Pur.org ./ Pur.group / Co.code / Material / Qty. / Price / Plant / Requister / Delivery date / Vendor no ./ Tax code / Item catgory(L) / Components

Step Description

2

Create transfer Posting ofSelect the material, andME2O materials sent out for sub-do PGI or create Delivery. contracting with reference to Subcontractor PO. Create Subcontracting challan Materail doc / FiscalJ1IF01 year / Excise group / Series group Go to transaction ofJ1IF11 Challan Change Take print and save. PO NO./DeliveryMIGO Note/Posting date/Excise Invioce Tab -Refer subcontracting challan /storage location fromReceipt of Scrap MaterialMB1B by MvT 542. MIGO

Stores

3


4

Print Subcontract Challan

5

Post goods receipt (MIGO)

6 7

Receive Vendor.

scrap

material

/Stores Excise Personnel Excise Personnel

Reconcile Subcontracting challan Material Document (MvT J1IFQ 101/542) / Challan / Fiscal year List of subcontracting challans List click on Anexure IV J1IFR

8

9 10 11

Complete/Reverse/Recredit Subcontracting challan Display Subcontracting challan Scrapping the Material

Complete the challan Display challan

J1IF13

Excise Personnel Excise Personnel /Stores

SubcontractingJ1IF12

Whatever the materialMB1A received from Vendor asMIGO scrap, is to be scrapped with MvT 551 to a cost center.

11.3 1

Subcontract Process: Return Delivery To Vendor Inputs T.Code Role Purchaser / Buyer Create Subcontract Purchase Order Document type(NB) /ME21N Pur.org ./ Pur.group / Co.code / Material / Qty. / Price / Plant / Requister / Delivery date / Vendor no ./ Tax code / Item catgory(L) / Components

Step Description

2

Transfer Posting of material to Vendor.

sub-componentSelect the material,ME2O and do PGI or create Delivery. Materail doc / FiscalJ1IF01 year / Excise group / Series group Go to transaction ofJ1IF11 Challan Change Take print and save. PO NO./DeliveryMIGO Note/Posting date/Excise Invioce Tab -Refer subcontracting challan /storage location of materialMaterial documentJ1IFQ /challan number/year 544MIGO type

Stores

3

Create Subcontracting challan


4


5


6 7

Do the reconcilation document

Excise Personnel Stores

If the recived material fails in quality122 and & need to send back to Vendor -returnmovement

delivery 8

/plant / material docuemt number / Excise Personnel

Create new subcontracting challans forMaterial documentsJ1IF01 this outgoing materials, as this materialnumber / excise had come against old challan, and thatgroup/ series group challan is already reconcilled. Complete/Reverse/Recredit Subcontracting challan Recive back the return materialsent by vendor FirstComplete the challan J1IF13 delivery101 and 543MIGO movement type/ challan number/ year document/J1IFQ no./fiscal

9 10


11

Again Reconcile & complete the returnMaterial delivery challan. challan year Inputs

Excise personnel

11.4 1 2

Subcontract Process: Cancellation of Goods Receipt T.Code Role subME21N Purchaser / Buyer Stores Create Subcontract Purchase Order PO with components.

Step Description

Create transfer Posting of materials sentSelect the material,ME2O out for sub-contracting with reference toand do PGI or Subcontractor PO. create Delivery. Create Subcontracting challan Materail doc /J1IF01 Fiscal year / Excise group / Series group Go to transaction ofJ1IF11 Challan Change Take print and save. PO NO./DeliveryMIGO Note/Posting date/Excise Invioce Tab -Refer subcontracting challan /storage location of materialMaterial J1ifQ document /challan number/year MIGO

3

Excise Personnel

4


Excise Personnel

5


Stores

6

Do the document

reconcilation


7

If the recived material is not with goodCancellation quality & Goods Receipt needs to be/material

cancelled.

document/102 and 544 movement type /plant / material docuemt number / Excise Personnel

8

Create new subcontracting challans forMaterial documentsJ1IF01 this outgoing materials (as this isnumber / excise cancelled/rejected), as this material hadgroup/ series group come against old challan, and that challan is already reconcilled. Complete/Reverse/Recredit Subcontracting challan FirstComplete challan theJ1IF13

9 10


Recive back the cancelled delivery101 and 543MIGO material sent by vendor against newmovement type/ challan. challan number/ year Reconcile the challan Material document/J1IFQ challan no./fiscal year Challan J1if13 number/fiscal year Inputs PO with components.

11

Excise personnel Excise personal

12 11.5 1 2

Complete the cahllan

Subcontracting over consumption or under consumption T.Code Role subME21N Purchaser / Buyer Stores Create Subcontract Purchase Order

Step Description

Create transfer Posting of materialsSelect the material,ME2O sent out for sub-contracting withand do PGI or create reference to Subcontractor PO. Delivery. Create Subcontracting challan Materail doc / FiscalJ1IF01 year / Excise group / Series group Go to transaction ofJ1IF11 Challan Change Take print and save. PO NO./DeliveryMIGO Note/Posting date/Excise Invioce Tab -Refer subcontracting challan /storage location documentJ1IFQ

3


4


5


6

Do the reconcilation of materialMaterial

Excise

document 7

/challan number/year

Personnel Stores

If the material is over consumptionSubsequent adjustmentMIGO do subsequnet adjustment / parchase order / 121and 543 movement type/ Qty Do the reconcilation with this Doc #. Material J1IFQ document/challan no. Complete/Reverse/Recredit Subcontracting challan FirstComplete the challan J1IF13

8 9 10

Excise personnel Excise Personnel Stores

If the material is under consumption544 movement typeMIGO do subsequnet adjustment . will get triggered/purchase order number Create new challan w.r.t the 544 MvTCreate new challanJ1IF01 Document. w.r.t the 544 MvT Document. Post goods receipt (MIGO) Reconcile the challan 13 Complete the cahllan MIGO Goods Reciept MIGO

11

Excise personnel

12 12

Material document/J1IFQ challan no./fiscal year Challan year Inputs Challan No./Fiscal year number/fiscalJ1IF13

Excise personnel Excise personnel

11.6 1 2 3

Challan completed 180 days reverse and recredit the challan T.Code Role J1IF13 Excise Personnel Stores Excise Personnel Excise Personnel Challan Reverse

Step Description

Option I: Recive the material542 movement back . material/ vendor

type/MIGO

Reconcile the challan with 542Materail doc / Fiscal year /J1IFQ Matrl Doc. challan no/Excise group / Series group Complete challan. & Recredit theChallan number /fiscal year J1IF13 MIGO

4 5

Option II: Receive the MaterialMIGO Goods Receipt after 180 days as finished goods as per PO. Reconcile the above GR Doc. Complete& challan

6

withMaterail doc / Fiscal year /J1IFQ challan no/Excise group / Series group theChallan number /fiscal year J1IF13

Excise Personnel Excise

7

recredit

challan.

Personnel

12

Frequently Asked Question

Question: For capital Goods, in normal posting the AED CENVAT posted for the present year is 50%, whereas it should be 100%. Answer : Select Excise Subtransaction type IP at the time of Posting at Excise Header Tab, which will post AED as 100%, and BED, Ecess and SHEcess as 50% for this financial year. Question: During Post of Excise Invoice, the system doesnt allow to increase the Excise Duty Value. Answer : The change in duty values needs to be done in Change Excise Invoice transaction @ J1IEX and not during Posting of Excise Invoice. Question : I have to specify BED manually and not through condition records. Answer : The manual excise amount for BED can be specified in the Pricing Procedure ( PO Condition tab), wherein it will update the Tax Procedure.

Pricing Procedure in MM The steps are: SPRO->MM->Purchasing->Conditions->Define Price dertermination process 1. Define Condition Table:

2.Define Acces Sequence, 3.Define Condition Type, 4.Define Claculatin Schema, 5.Assign Calulation Schema,Acces Sequence and Condition Type, 6.Define Schema Group Of Vendor, 7. Define Schema Group Of Purchasing Organisation, 8.Assign Schema Group Of Vendor to Purchasing Organisation, 9.Assignment of Schema Group Of Vendor ,Schema Group Purchasing Organisation and CalculationSchema. 10.Assign Vendor to Schema Group Of Vendor (XK02) 11.Maintain Condition record(MEK1) Customization for Pricing Procedure : 1. Definition of Conditions :/NMEK0---condition type condition types--- definition (define for basic price, net price, discount, surcharge, tax etc.) 2. Defining pricing procedure :/NMEK0--- calculation schema---calculation schemas New entries (Define procedure and put the conditions like formula so that final price will be net price / total value as per company requirement) 3. Linking pricing procedure to independent condition types./NMEK0---condition typecondition types--- definition for position for defined conditions (Enter thedefined pricing procedure in the each independent conditions Pricing Procedure box) 4. Defining Schema group for Vendor :/NMEK0--- calculation schema---schema groupsvendorNew Entries. 5. Defining Schema group for Purchase Organization--- New entries./NMEK0--calculation schema--- schema groups---- purchasing organization--- new entries. 6. Linking Virtual Purchase Organization to actual Purchase Organization./NMEK0--calculation schema--- schema groups----- Assign P.Org. (in actual P.Org, enter virtual P.Org) 7. Linking Pricing procedure to virtual P.Org and virtual vendor /NMEK0--- calculation schema--- Determine Schema--- -Standard --- New entries (Enter virtual schemaand P.Org. along with pricing procedure) 8. Linking virtual vendor to actual vendor-- /NXK02 then enter schema group vendor in Purchasing Data ) 9. Info Records (/NME11) ---- click on Purch. Org. data1 and enter condition types and pricingprocedureAfter above steps, you can go for create PO in ME21N.In the case of Import PO, you have to activateImport PO {Materials Management -> Purchasing -> Foreign Trade/Customs ->Control Foreign Trade Data in MM and SD Documents >1.Incompleteness Schemas for Foreign Trade Data,Select the desired schema and click on 'Document fields'. For all fieldswhich are displayed here, you can now check which value there is define in field 'Field control'.(Thisvalue controls both the field selectionand the incompleteness check.}In MM pricing procedure for local Purchase from EOU.The Structure is as follows......A--BCD=7.5 %(50% of 7.5%)B--CVD 14% ---------CenvatableC--ESecc on CVD2%------CenvatableD--SECess on CVD 1%--CenvatableE--Total Custom Duty --A+B+C+DF--ECess of Custom Duity 2%-non CenvatableG--SECess of Custom Duty 1%--- non CenvatableH--Net Duty DTA clearance --E+F+GI--ECess on Net Duty Clearance 2%---CenvatableJ--SECess on Net Duty Clearance 1%-----CenvatableK--Value of Goods -- H+I+JL--VAT 4%TOTAL VALUE-----K+

Please suggest how to configure the above mentioned Cenvatable ECess and SECess condition types? These condition types should be manual Entry in PO.And should be able to take CENVAt CREDIT while capturing the Excise Invoice.The steps in pricing determination in MM? Condition, Access sequence and schema.In the SAP MM Pricing is more important.The Basic thing is Condition Technique. In which there are 1. Access Sequence 2. Condition Record 3. Condition Type 4. Condition Table. Access Sequence access a Condition Record of a Condition Type in a Condition Table is a Condition Technique. This is a simple logic. Here the Condition Type is very important like PB00, PBXX, RA01 etc.In the background every Condition Type has its own definition means the purpose of the Condition Type like, is it for Pricing or Percentage, Quantity base, Accrual Fields etc is to be defined to work this functions. Normally we use the existing ones without any risk. But some cases, we have to create a New Condition Types as per the organization requirement. The Pricing Schema is useful to minimize condition types while mention prices for Vendor on the basis of Pricing Schema which we defined according to organization requirement.The Pricing Schema means the calculations procedure of Condition Type.Ex. RA01 - Discount % is calculated on PB00 - Gross Price meansRA01 is based on PB00 like that we have to define in the Pricing Schemawhich makes easy to use in realtime.Here PB00 has the Access Sequence - 0002.But RA01 does not have the Access Sequence. Why because it is a dependent on PB00. But both areCondition Types.In the system, by default some standard Scheme will be there at Vendor Schema Group in the VendorMaster Screen means the standard one is assigned which is very lengthy which may fulfill ourrequirement. But some cases which may not fulfill our requirement, in such we have to define.For the configuration, I may not able to explain properly through here but will give some Idea Configuration: SPRO-IMG-Material Management- Purchasing- Conditions-Define Price DeterminationProcess1. Define Access Sequence2. Define Condition Type3. Define Calculation Schema:- Here you have to define the Schema Define Schema group1. Define Schema Group vendor2. Define Pricing Schema group3. Schema group for Purchase Organization4. Assign Schema group to Purchase Organization Define Schema determination1.define calculation schema for Standard purchase organization After completion of the Schema Group, we have to assign it to Vendors. Then whenever we use any transaction with this Vendor, the concerned Schema will work as configured by us. Actually the Pricing is a vast. Because each Condition have its own importance and each Access Sequence have its own importance. So you need not bother about this. First you learn how to define the Calculation Schema through the above. Here we can create many Calculation Schemas which can assign one schema to Local vendors another schema to outside vendor one more schema to foreign vendors like that we can classify Configuration steps for Pricing Procedure are:SPRO->MM->Purchasing>Conditions->Define Price determination process1. Define Condition Table:2.Define Access Sequence,3.Define Condition Type,4.Define Calculating Schema,5.Assign Calculation Schema, Access Sequence and Condition Type,6.Define Schema Group Of Vendor,7. Define Schema Group Of Purchasing Organization,8.Assign Schema Group Of Vendor to Purchasing Organization,9.Assignment of Schema Group Of Vendor ,Schema Group Purchasing Organization and CalculationSchema.10. Assign Vendor to Schema Group Of Vendor (XK02)11.Maintain Condition record (MEK1)

After above steps , you can go for create PO in ME21N.You can go for pricing manually or automatic. If you need pricing automatic you have to go for use of Access Sequences and Schema Group of Vendor. You can customize your pricing procedure according toyour requirement such as like Domestic, Import and Stock transport.In the case of Import PO, you have to activate Import PO.Materials Management -> Purchasing -> Foreign Trade/Customs ->Control Foreign Trade Data in MM and SD Documents ->Import screens in purchasing documents.