Chiba Univ. Haruo ASOSHINA Hokkaido Univ. Maiko KOSAKA Hokkaido Univ. Masako SUZUKI

Chiba Univ. Haruo ASOSHINAHokkaido Univ. Maiko KOSAKA

Hokkaido Univ. Masako SUZUKI

CURATORChiba University’s Repository

&

HUSCAPHokkaido University’s Repository

1-2. DEC. 2005 meeting at Toronto univ. & Rochester univ. 2　

Chiba University

• Faculty 1,200• Staff 1,300• Undergraduate Students 12,000• Graduate Students 3,500

• Undergraduate Programs – Letters, Education, Law & Economics, Scie

nce, Engineering, Pharmaceutical Science, Nursing Science, Horticulture, Medicine

• Graduate Programs(Master’s and Doctoral)– Humanities, Education, Social Science, Sci

ence and Technology, Medical and Pharmaceutical Science

– Law School• 1 University Hospital• 12 Research Centers

http://www.chiba-u.ac.jp/e/


Chiba University Libraryhttp://www.ll.chiba-u.ac.jp/

• Main Lib & 2 branchs• Collection

1,500,000

• Circulation/year 148,000

• ILL /year 10,000


Our IR : CURATOR• Name ：　　 CURATOR 　 Chiba University's Repository for Access to Outcomes fr

om Research• Contents ：　 800- records, so far• System ：

self-developed(Not using open source softwares) OS:Linux DB:Oracle • Registration ：

OAI data provider, IAR(Institution Archives Registry)• URL

http://mitizane.LL.chiba-u.jp/curator/


CURATOR: Status

System

’03 Prototype (‘-05)Independent system 1Ghz, 1GB, 80GB Dell

’06- Enforce for “actual release” 3GHz, 2GB,RAID5(1TB) Dell

Team

IR WG young staff(6) & Div. Manager(1)

Mainly in charge of System & serials section (2)

Committee of Info. disseminationFaculty & lib. Managers (10)

CooperationPR on/off campusPresentation for faculties

each campus & unit Web SiteSymposium (Sep. ’05)

What is IR, What is CURATOR.

DomesticCSI (18 univ. consortia for developing IR)Harvested Junii (National GW)

InternationalOAI , IARScirus as well as T-Space Google


CURATOR: Number of records

Three quarters 　 depending on “digitized bulletins” (batch-loaded)

Intend to advocate all faculties by presentation and pamphlet, but very few responsed.

Very few (Green) journal articles submitted.

Cooperation with “Faculty accomplishment system” (semi-automatically catch articles)Not believe and not rely on self-archiving.

We(library)“find and gather anything”Not intend to advocate all faculties OA.

Negotiation with “targeted customers”. Anyway, break and try new route as above.

Digital collection500

Other 1000

Doctoral Thesis 2000

Article over1000

Departmental BulletinPape 2000ｒ

Research Paper 500

TeachingMaterial

Expected (Dec.’06)

total over7,500

Book 1Other 72

Conference Paper

Doctoral Thesis 24

J ournal Article 64

Departmental BulletinPape 564ｒ

Book Chapter 17Research Paper 19

Technical Report 44

Preprint 12

Teaching Material

Now (Dec.’05)

total 827


CURATOR:Faculties’ contribution

Zero91%

More than 19%

How many articles do our faculties submit to CURATOR?

Now (Dec.’05)

Zero20%

More than 250%

One30%

Expected (Dec.’06)

Miserable…

I hope at least like this…


Anyway, we need content, content, content.

For the moment, our basic interest is only “how do we make our IR richer with contents, rather reasonably and automatically? “

1. Finish the past (digitizable paper) ASAP. Like complete jigsaw.

2. Break several routes to collect “present & future” (digital version) rather than SA.

CURATOR:Future

Hokkaido Univ.

Chiba Univ.

Location

• Researchers 2,123• Undergraduate students 11,299• Graduate students 6,250• Established in 1876 as Sapporo

Agricultural College ( 札幌農学校 )


HUSCAPHokkaido University collection of scholarly and academic papers

• DSpace1.2.1• 100 researchers • 150 papers

- peer-reviewed: 100- hit: 18,300 times

• Jul. 2005 ～　　 Feb. 2006 trial

HASKAP　（ berry）


HUSCAP 　 http://eprints.lib.hokudai.ac.jp/


Before HUSCAP (1/2)

• WG (all librarians) started in June 2004• Researcher’s survey on OA practice in Nov. to inform researchers of OA, IR… , and to understand researcher’s needs for IR

– Responded 466(22%) of 2142 faculty• Agree with OA 421(91%) (51 already practiced)• Agree with IR 328(70%) • Agree to discuss with library about OA and IR 168

– No one knows about IR


Before HUSCAP (2/2)

• March 2005 ～ May 2005• Campus-use only• Uploaded by researchers themselves• Request to 168 researchers to upload their papers in the

list of green papers made by library from WoS

• 30 researchers, 50 papers however 26 of them were pub. pdf

• Interview （→ mostly, Author’s ver. files lost ）

“Hokkaido Univ. Academic Repository”


HUSCAP• World wide access• Uploaded by librarians

Researchers email papers by attached files

• Receive researcher’s submission at the same time as the journal rather than upload past papers retrospectively

• Change the way of approach to researchers– Before ： IR, OA, serial crisis, strictly – Now ： Digital Library Collection with a function of IR

and OA


Which to emphasize?Library collection development

Accountability as a public-funded research organization

Visibility, Research Impact

To researchers

To executives

Inside library

Hokkaido University

To researchers

To executives

Inside library

Chiba University

To researchers

To executives

Inside library

Keio University


Present policies• Committee to discuss the IR matters

(established since Nov. 2005)– Consists of 9 researchers, 1 official and 1 librarian

• Requesting cooperation from the Departments– Digital theses project– Online Departmental Bulletin Project

• Effective public relations– Presentation to researchers, posters, leaflets, etc.


For researcher’s understanding• Explanatory meeting to researchers 28 times

– Librarians went to lab to explain– Announcements by posters, leaflets, newsletters– 110 researchers attended the meetings

• Researcher Interview 20 times– Lunch meeting, seminar, individual appointment – Librarians went to researcher’s workplaces to

explain

Good for understanding about HUSCAP.But NOT a cost-effective method and too slow!


Problems for the future

• Obtaining more recognition by researchers– What is the cost-effective method?

• Cooperating with “Research Achievements Database Hokkaido Univ.”– Is it possible to manage researchers information usin

g DSpace?– Whether to include metadata without full text

Presentation finished

Documents

Chiba Univ. Haruo ASOSHINA Hokkaido Univ. Maiko KOSAKA Hokkaido Univ. Masako SUZUKI