CHAUTAUQUA COUNTY SOIL & WATER CONSERVATION DISTRICT

220 Fluvanna Ave, Suite 600, Jamestown, NY 14701

District Board of Directors' Regular Meeting

January 20, 2015

I. Meeting Called to Order: 8:31 A.M.

A. Present:

Fred Croscut – Chairman Dave Spann – Field Manager

Bruce Kidder – Treasurer

Frank Gould, III - Director Bryan Nothdurft - NRCS

Lisa Vanstrom – Director Terry Toy –

Allen Peterson – Vice Chair Jacqueline Chiarot – Rep Tom Reed

II. Minutes of the Previous Meeting:

MOTION by Gould seconded by Kidder to approve the minutes of the

December meeting.

III. Treasurer's Report:

MOTION by Peterson seconded by Gould to accept the Treasurer's report

and pay current bills.

A. The following bills were approved for payment:

SEE ATTACHED

IV. Correspondence: none

V. Reports:

A. Other Agencies

1. NYS Soil & Water Committee– Victor DiGiacomo - See Attached

B. District Conservationist – Bryan Nothdurft

1. Program Updates – See Attached

C. District Field Manager

1. Trees & Shrubs - Tree and Shrub Booklets printed, mailed out

and we have it up on our web site. We have 5 orders already.

2. Envirothon – Cassie has been taking care of this. We held

the workshop on January 16, 2015 at SUNY Fredonia with over

185 students. The event will be held on April 30, 2015 at

the Jamestown Audubon in Jamestown. This is our 25th

Anniversary and we will try to get enough donations so we can

do something special this year.

3. Alliance Update – They received numerous applications for the

Executive Director position and they did narrow the

applicants down to two. After the interview process neither

candidate fit all the aspects they were looking for.

4. Ag Grants

a. Round 18 1. Chautauqua Lake - the manure transfer has been bid out,

Levi Mitchener received the bid in the amount of

$65,612.00 and will start as soon as the weather allows.

District Minutes (District Field Manager Cont.) Page 2.

2. French Creek – Four Jacks Dairy is still dragging their

feet and still have not started the engineering. Scott

Wallace will go to bid for the second time on February

2, 2015, we are hopeful that it will be a go this time.

Norvel Willink, is completed.

b. Round 19 – Dave Mobila is done for this year. Chad Fred has completed his project. Chad Scofield is done for this

year.

c. Round 20 – We are waiting for contracts from the State so we can get started. Ron Reed has completed the engineering

for his project, so we will schedule a site showing and

bid opening soon

D. District Field Technician – See Envirothon

E. District Secretary - Debra Kelley

1. Annual Financial Report to the State Committee and the State

Comptroller – is complete. MOTION by Vanstrom seconded by Gould

to approve the Annual Treasurers Report.

VI. Old Business

A. 2015 Appointments to the Board – Allen Peterson should be going

through the Legislature this month and Fred Croscut’s appointment

should be in March.

B. District 2015 Contract with Chautauqua County – We are working

with Dave McCoy to get this underway. The contract is still in

the Planning Department Office.

C. Legislative Day – March 2 & 3, 2015. MOTION by Kidder seconded by

Peterson for two people to attend and reimburse them for their

expenses.

VII. New Business

A. 2015 Water Quality Symposium/Annual Training Session -will be held

March 10 - 13, 2015 at the Crowne Plaza Hotel, Syracuse, NY.

Registration required before February 18, 2015. MOTION by Kidder

seconded by Gould to allow staff and directors to attend the

training session and reimburse them for expenses.

B. Annual Plan of Operations - The Annual Plan of Operations was

reviewed by the District Board. MOTION by Peterson seconded by

Gould to approve the 2015 Annual Plan of Operations.

C. Election of Officers – MOTION by Gould seconded by Vanstrom to re-

elect the same slate of officers as 2014 and they are as follows.

Fred Croscut - Chairman, Allen Peterson - Vice-Chairman, Bruce

Kidder – Treasurer and Debra Kelley Secretary/Asst. Treas.

D. Committee Appointments – The Chairman made committee assignments,

See Attached. MOTION by Vanstrom seconded by Gould to approve the

Committee Assignments.

E. Review Policies – Tabled

District Minutes (New Business Cont.) Page 3.

F. Review Rental Fees - Equipment & Services for 2015 - The board

reviewed the rates for Equipment and Services for 2015. MOTION by

Kidder seconded by Gould to approve the Fees for Equipment Rental

and Services. See Attached Fee Schedule.

G. Review Pay Prior to Approval List for 2015 - The Pay Prior to

Approval List for 2015 was reviewed by the board. MOTION by

Peterson seconded by Gould to approve the list as presented to the

board.

H. Personnel Appraisals – Tabled

I. Audit the District Books – Croscut & Peterson will audit the

District books at 8:00 AM prior to the regular meeting on February

24, 2015.

J. Long Range Plan of Work – The Long Range Plan of Work was reviewed

by the District Board. MOTION by Kidder seconded by Vanstrom to

approve the 2015 Long Range Plan of Work.

K. Purchase a New Truck – Tabled for further information.

L. AG & Markets Grants RFP Round 21 - MOTION by Peterson seconded by

Gould to approve the resolution for Round 21. See Attached.

VIII. RC&D - none

IX. Water Quality - none

X. Cooperators none

XI. Next Meeting - Tuesday, February 24, 2015, 8:30 A.M. at the Northcrest

Business Center, 220 Fluvanna Ave, Suite 600, Jamestown, NY

XII. Executive Session – MOTION by Kidder seconded by Peterson to go into

Executive Session.

MOTION by Peterson seconded by Vanstrom to come out of Executive

Session.

MOTION by Vanstrom seconded by Kidder to approve the Grade and pay

raises as presented for the staff in the amount of approximately 1.5%.

MOTION by Kidder seconded by Peterson to amend the Employee Hand Book

under employee definitions, we would like to add a salary position. We

would like it to read: The salary position will be approved and reviewed

on an annual bases by the board of directors.

XIII.Meeting Adjourned

MOTION by Kidder seconded by Peterson to adjourn at 11:30 A.M.

Debra A. Kelley Fred Croscut

Secretary Chairman