Embed Size (px)
Citation preview
The Fair Trade Event designation recognizes events that demonstrate a strong commitment to fair trade and Fairtrade certified products. To become a designated event, organizers need to submit a completed application form demonstrating compliance with the requirements listed below. Upon approval, an event logo will be provided for use in event promotions and signage.
Submitting an application
The organizing body is responsible for meeting all requirements of the Fair Trade Event designation and for submitting the application. All applications must be signed by a senior member of the organizing body.
Fair Trade Event designations are awarded based on a joint review by Fairtrade Canada, the Canadian Fair Trade Network (CFTN) and the Association Québécoise du commerce équitable (AQCÉ). Applications should be sent to [email protected] and [email protected] or [email protected].
This document should be completed electronically using Microsoft Word (or a compatible platform). All required fields are formatted as cells and can be customized to meet the needs of the applying organizing body.
Applications should be submitted at least 30 days prior to the event. This is to ensure time to process and approve applications and to provide logo designs and any further materials in time for the event.
Application Form
Application Form
Event contact informationName of organizing body
Date of submission
Date(s) of the eventKey contact (name) (phone) (email)
Event Information
Event Name
Website
Event location
Event website (if applicable)
Describe the nature of the event (100-200 words)
2
Application Form
Availability
Requirement #1 – Availability of Fairtrade Certified Products
The organizing body must demonstrate availability of Fairtrade certified products in accordance with the product categories served at the event.
Events serving coffee must serve exclusively (100%) Fairtrade certified coffee. Events serving tea must offer at least three (3) Fairtrade certified tea options. Events serving chocolate must offer at least one (1) Fairtrade certified chocolate option.
In addition to coffee, tea, and chocolate, at least one (1) other Fairtrade certified product must be made available. In the case where an event’s primary activity involves a product where a Fairtrade certified option is available, all efforts must be made to source said product as Fairtrade certified.
Organizers should make every effort to source other Fairtrade certified products where a Fairtrade option is available. This includes bananas and other fresh fruits, beer, cotton, flowers, honey, juice, spices, nuts, rice, sports balls, sugar, and wine.
List applicable food and beverage services and the Fairtrade certified products they offer
Food and beverage service location
Coffee Tea Chocolate
Does the event’s primary activity include a product where a Fairtrade certified option is available? (yes / no)
If the answer to the previous question is “yes,” has a Fairtrade option been sourced? If so, identify the company’s name and the product being sourced. If not, explain why a Fairtrade option has not been used. If the answer to the previous question is “no,” skip to the next question.
3
Application Form
Additional product(s) — at least one (1) is mandatory Location
Partners
Requirement #2 – Commitment from Partners
Organizers must work to ensure that all event partners (both non-profit and business) are educated about fair trade and what it means to be designated as a Fair Trade Event.
Organizers must make every effort to work with partners to source, serve, and sell Fairtrade certified products where possible.
Where applicable, organizers must invite local fair trade advocacy groups to participate in the event as a resource for fair trade promotions and product sourcing. (Contact [email protected] or [email protected] for information on local groups.)
PartnersProvide a list of partners, including their role at the event and the Fairtrade products they will be offering.
Partner Role Product
Have you been able to involve a local fair trade advocacy group with the event? If so, identify the group, including name and contact information? If not, why not?
4
Application Form
Awareness
Requirement #3 – Promotion and Awareness
During the event, organizers must promote awareness and support of fair trade and Fairtrade certified products.
Information on fair trade and Fairtrade certified products must be made available at the event.
Fair Trade Event signage must be prominently displayed at the event. All promotional materials, including web content must contain mention of Fair Trade
Event designation and contain the Fair Trade Event logo. Where applicable, the Fair Trade Event designation should be included in any media
engagement.
Provide a list of information materials and signage, including the locations they will be placed. Please include electronic versions of any information materials or other documents containing Fair Trade Event logos and other information with the application.
Location Description of information materials/signage
Will there be any media engagement for the event? If so, please submit an electronic version of any media engagement documents with the application. If these documents have not been created yet, please provide a schedule for engagement, including the development of materials, time for CFTN, Fairtrade Canada and AQCÉ review (please allow 2–3 working days), and distribution.
5
Application Form
Additional informationHave there been any further fair trade–related initiatives taken on in relation to the event that has not been included in the fields above? If so, please identify/describe them here. Please include any contests, communications, activities, personalities, partnerships, presentations, etc.
6
Application Form
Additional questionsPlease share any valuable lessons you learned. Information provided here will help to improve the Fair Trade Event program and support the efforts of others.
What strategies were most effective? What aspects were most challenging? What resources were most helpful?
Additional comments
We, the undersigned, believe the facts stated in this document are true.
This form should be signed by: two (2) members of the organizing committee.
Lead Organizer Second OrganizerSignature
Name
Position/organization
Phone number
Date
For Fairtrade Canada, CFTN and AQCÉ administration purposes onlyFair Trade Event designation approved: Yes No
Signed (Fairtrade Canada) (Date)(CFTN) (Date)(AQCÉ) (Date)
7
Application Form
8
