Central Kitsap School District SHARED DECISION MAKING Central Kitsap High School March 2, 2006

Central Kitsap School DistrictCentral Kitsap School District

SHARED DECISION SHARED DECISION MAKINGMAKING

Central Kitsap High SchoolCentral Kitsap High School

March 2, 2006March 2, 2006

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Our BeliefsOur Beliefs All students can learn and have the right to a All students can learn and have the right to a

challenging, standards-based education that challenging, standards-based education that will help them discover the joy of learning and will help them discover the joy of learning and reach their full potential.reach their full potential.

Powerful teaching and learning is the most Powerful teaching and learning is the most important factor for student achievement. A important factor for student achievement. A diverse, well - supported, student - centered, diverse, well - supported, student - centered, qualified staff dedicated to life - long learning is qualified staff dedicated to life - long learning is critical.critical.

A safe, stimulating, and positive learning A safe, stimulating, and positive learning environment is essential for student environment is essential for student achievement.achievement.

Educating our children is a shared responsibility Educating our children is a shared responsibility among parents, staff, students, and community; among parents, staff, students, and community; clear, continuous communication is essential.clear, continuous communication is essential.

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Board Policy 2010Board Policy 2010

The Board of Directors, which has The Board of Directors, which has ultimate responsibility for the operation ultimate responsibility for the operation of the District, expects that the shared of the District, expects that the shared decision-making process will be used to decision-making process will be used to create the best possible learning create the best possible learning environment for all students. Decisions environment for all students. Decisions must be consistent with applicable law, must be consistent with applicable law, regulations, Board policy, and regulations, Board policy, and collective bargaining agreements.collective bargaining agreements.

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Board Policy 2010 Board Policy 2010 (continued)(continued)

The Board is committed to the involvement of The Board is committed to the involvement of staff, students, and parents in the decision-staff, students, and parents in the decision-making process and expects effective and making process and expects effective and meaningful shared decision-making.meaningful shared decision-making.

Decisions will focus on creating an Decisions will focus on creating an environment that maximizes student learning.environment that maximizes student learning.

The principal/site administrator is accountable The principal/site administrator is accountable for decisions made at the site.for decisions made at the site.

The following are the basic premises of shared The following are the basic premises of shared decision-making in Central Kitsap School decision-making in Central Kitsap School District:District:

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Board Policy 2010 Board Policy 2010 (continued)(continued)

The administrator, staff, students, and The administrator, staff, students, and parents will jointly determine the scope of parents will jointly determine the scope of shared decision-making at the site, taking shared decision-making at the site, taking into consideration that some decisions into consideration that some decisions must be made by the administrator.must be made by the administrator.

Shared decision-making teams are Shared decision-making teams are responsible for managing the responsible for managing the consequences of decisions made by the consequences of decisions made by the team.team.

Community members will be encouragedCommunity members will be encouragedto participate.to participate.

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CKESP/CKSD AgreementCKESP/CKSD Agreement

1.1. All sites will have a Shared All sites will have a Shared Decision-Making Team (SDT) in Decision-Making Team (SDT) in order to facilitate effective and order to facilitate effective and efficient shared decision-making. efficient shared decision-making. Specific organizations, member Specific organizations, member selection criteria, procedures, and selection criteria, procedures, and goals are to be determined by goals are to be determined by individual sites.individual sites.

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CKESP/CKSD AgreementCKESP/CKSD Agreement

2.2. A District Shared Decision-Making A District Shared Decision-Making Committee (DSDC) will be established Committee (DSDC) will be established to determine appropriate SDT to determine appropriate SDT guidelines and operating principles guidelines and operating principles for the District. The DSDC will assist for the District. The DSDC will assist teams with training as needed. The teams with training as needed. The DSDC composition and DSDC composition and responsibilities are outlined below:responsibilities are outlined below:

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CKESP/CKSD Agreement CKESP/CKSD Agreement (cont’d)(cont’d)

The DSDC shall include: The DSDC shall include: 2 administrative members, appointed by the 2 administrative members, appointed by the

superintendent; superintendent; 3 association members, appointed by CKESP 3 association members, appointed by CKESP

president;president; all other groups will have a member each (CKEA, all other groups will have a member each (CKEA,

CKPTA, school board, and the non-organized CKPTA, school board, and the non-organized employees). employees).

The superintendent/CKESP president are non-The superintendent/CKESP president are non-voting members. voting members.

The DSDC shall be responsible for determining The DSDC shall be responsible for determining a membership rotation process to ensure a membership rotation process to ensure continuity. continuity.

The DSDC will establish its own procedural The DSDC will establish its own procedural rules (including selection of a chairperson and rules (including selection of a chairperson and meeting minutes).meeting minutes).

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The DSDC will establish its own The DSDC will establish its own meeting schedule, but will meet no meeting schedule, but will meet no less than once a month during the less than once a month during the school year. If DSDC work exceeds school year. If DSDC work exceeds the regular workday, they will be the regular workday, they will be compensated at the District hourly compensated at the District hourly rate, from the available Shared rate, from the available Shared Decision-Making funds.Decision-Making funds.

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The DSDC will be a collection point for building The DSDC will be a collection point for building guidelines. On-going responsibilities shall include the guidelines. On-going responsibilities shall include the following:following: Perform program evaluation of the overall District Perform program evaluation of the overall District

shared decision-making process and provide guidance shared decision-making process and provide guidance to the SDT’s in accordance with the DSDC to the SDT’s in accordance with the DSDC mission/goals to further empower individual teams.mission/goals to further empower individual teams.

Provide training in the skills necessary to develop and Provide training in the skills necessary to develop and implement effective shared decision-making process.implement effective shared decision-making process.

Provide guidance and conflict-mediation to SDT’s as Provide guidance and conflict-mediation to SDT’s as requested.requested.

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SDT funds are allotted per employee. SDT funds are allotted per employee. The total allotment shall be $34K, The total allotment shall be $34K, which will be distributed to the sites which will be distributed to the sites based on the number of bargaining based on the number of bargaining unit employees at the site on Oct 1. unit employees at the site on Oct 1. Employees working at more than one Employees working at more than one site will be funded at one site only.site will be funded at one site only.

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Any waiver request of contract Any waiver request of contract language will be presented to the language will be presented to the Association for prior approval prior to Association for prior approval prior to implementation. This waiver request implementation. This waiver request must be signed by 2/3rds of the must be signed by 2/3rds of the classified employees whose contractual classified employees whose contractual rights under the collective bargaining rights under the collective bargaining agreement would be changed by the agreement would be changed by the waiver.waiver.

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Each letter will be for the present school year only. Each letter will be for the present school year only. For continuation, a new request must be submitted.For continuation, a new request must be submitted.

All SDT decisions will be in compliance with All SDT decisions will be in compliance with applicable law.applicable law.

No employee shall be excluded from the bargaining No employee shall be excluded from the bargaining unit, with regard to the Labor Relations Act, unit, with regard to the Labor Relations Act, because of her or his participation in an approved because of her or his participation in an approved shared decision making body.shared decision making body.

If any aspect of an SDT decision is found to be If any aspect of an SDT decision is found to be contrary to the terms of the CBA, it will not be contrary to the terms of the CBA, it will not be implemented unless a letter of agreement is implemented unless a letter of agreement is obtained.obtained.

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CKEA/CKSD AgreementCKEA/CKSD Agreement

1.1. All sites will have a Shared All sites will have a Shared Decision-Making Team (SDT) in Decision-Making Team (SDT) in order to facilitate effective and order to facilitate effective and efficient shared decision-making. efficient shared decision-making. Specific organizations, member Specific organizations, member selection criteria, procedures, and selection criteria, procedures, and goals are to be determined by goals are to be determined by individual sites.individual sites.

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CKEA/CKSD Agreement CKEA/CKSD Agreement (cont’d)(cont’d)

2.2. A District Shared Decision-Making A District Shared Decision-Making Committee (DSDC) will be established Committee (DSDC) will be established to determine appropriate SDT to determine appropriate SDT guidelines and operating principles guidelines and operating principles for the District. The DSDC will assist for the District. The DSDC will assist teams with training as needed. The teams with training as needed. The DSDC composition and DSDC composition and responsibilities are outlined below:responsibilities are outlined below:

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The DSDC shall include:The DSDC shall include: 2 administrative members, appointed by the 2 administrative members, appointed by the

superintendent; superintendent; 3 association members, appointed by CKESP 3 association members, appointed by CKESP

president;president; all other groups will have a member each (CKEA, all other groups will have a member each (CKEA,

CKPTA, school board, and the non-organized CKPTA, school board, and the non-organized employees).employees).

The superintendent/CKEA president are non-The superintendent/CKEA president are non-voting members. voting members.

The DSDC shall be responsible for The DSDC shall be responsible for determining a membership rotation process determining a membership rotation process to ensure continuity.to ensure continuity.

The DSDC will establish its own procedural The DSDC will establish its own procedural rules (including selection of a chairperson and rules (including selection of a chairperson and meeting minutes).meeting minutes).

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The DSDC will establish its own The DSDC will establish its own meeting schedule, but will meet no meeting schedule, but will meet no less than once a month during the less than once a month during the school year. If DSDC work exceeds school year. If DSDC work exceeds the regular workday, they will be the regular workday, they will be compensated at the District hourly compensated at the District hourly rate, from the available Shared rate, from the available Shared Decision-Making funds.Decision-Making funds.

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The DSDC will be a collection point for The DSDC will be a collection point for building guidelines. On-going responsibilities building guidelines. On-going responsibilities shall include the following:shall include the following: Perform program evaluation of the overall Perform program evaluation of the overall

District shared decision-making process District shared decision-making process and provide guidance to the SDT’s in and provide guidance to the SDT’s in accordance with the DSDC mission/goals to accordance with the DSDC mission/goals to further empower individual teams.further empower individual teams.

Provide training in the skills necessary to Provide training in the skills necessary to develop and implement effective shared develop and implement effective shared decision-making process.decision-making process.

Provide guidance and conflict-mediation to Provide guidance and conflict-mediation to SDT’s as requested.SDT’s as requested.

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The DSDC will determine the distribution The DSDC will determine the distribution of site SDT annual allotments. The of site SDT annual allotments. The allotment will be $160 per FTE staff. The allotment will be $160 per FTE staff. The total FTE, by location and funding total FTE, by location and funding source, will be in direct relationship to source, will be in direct relationship to where the employee’s base contract is where the employee’s base contract is charged on October 1. The funds for charged on October 1. The funds for certificated staff generated from certificated staff generated from categorical programs will be transferred categorical programs will be transferred to the school or department site.to the school or department site.

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3.3. Any aspect of a SDT decision found to be Any aspect of a SDT decision found to be contrary to the terms of the collective contrary to the terms of the collective bargaining agreement may only be bargaining agreement may only be implemented after a letter of agreement has implemented after a letter of agreement has been obtained. (see Article I, Section B3)been obtained. (see Article I, Section B3)

4.4. All SDT decisions will be in compliance with All SDT decisions will be in compliance with applicable law.applicable law.

5.5. No employee shall be excluded from the No employee shall be excluded from the bargaining unit as a supervisory or bargaining unit as a supervisory or managerial employee, with regard to the managerial employee, with regard to the Labor Relations Act, because of his or her Labor Relations Act, because of his or her participation in an approved shared decision-participation in an approved shared decision-making body.making body.

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CKSD SDM GuidelinesCKSD SDM Guidelines

MissionMission:: to enhance student to enhance student achievement by working collaboratively to achievement by working collaboratively to create the best possible learning create the best possible learning environment.environment.

PurposePurpose:: to continually improve student to continually improve student learning at the local level in concert with learning at the local level in concert with district priorities and focus.district priorities and focus.

RepresentationRepresentation:: certificated, classified, certificated, classified, and administrative staff members; and administrative staff members; parents; and students, as appropriate.parents; and students, as appropriate.

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CKSD SDM Guidelines CKSD SDM Guidelines (cont’d)(cont’d)

Team membersTeam members:: Selected by constituents to serve a specified Selected by constituents to serve a specified

termterm Known to all of their constituentsKnown to all of their constituents Communicate regularly with constituents to Communicate regularly with constituents to

gather input and provide feedbackgather input and provide feedback Represent the interests of their constituentsRepresent the interests of their constituents Support decisions made through the Support decisions made through the

established shared decision-making processestablished shared decision-making process

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AccountabilityAccountability:: School Board has ultimate authority and School Board has ultimate authority and

responsibility for the District. responsibility for the District. The Board delegates authority to the teams The Board delegates authority to the teams

through district/site administration. through district/site administration. It is the shared expectation of the It is the shared expectation of the

Superintendent, Board, and Associations that Superintendent, Board, and Associations that staffs at each site are empowered through an staffs at each site are empowered through an effective shared decision-making process. effective shared decision-making process.

The decisions of each team must be consistent The decisions of each team must be consistent with the law, board policy, collective with the law, board policy, collective bargaining agreements and district goals. bargaining agreements and district goals.

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AccountabilityAccountability:: Sites have internal and external operating, Sites have internal and external operating,

monitoring, and evaluation procedures. monitoring, and evaluation procedures. Sites reaffirm and/or change their operating Sites reaffirm and/or change their operating

procedures and guidelines annually. procedures and guidelines annually. Teams are responsible for managing the Teams are responsible for managing the

consequences of decisions made by the team. consequences of decisions made by the team. Teams have an appeals process available to Teams have an appeals process available to

staff represented by the team. staff represented by the team.

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AccountabilityAccountability: : The DSDC will provide support to sites The DSDC will provide support to sites

that request it. that request it. Staff may vote, based on an agreed upon Staff may vote, based on an agreed upon

percentage, to reformulate. percentage, to reformulate. Reformulation might include an Reformulation might include an

assessment of current processes, an assessment of current processes, an outside mediator, new ways of dealing outside mediator, new ways of dealing with each other, and/or changes in with each other, and/or changes in procedures and guidelines. procedures and guidelines.

Sites considering reformulation because Sites considering reformulation because employee responsibilities occur on more employee responsibilities occur on more than one level may request assistance than one level may request assistance from the DSDC. from the DSDC.

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Decision-Making ProcessDecision-Making Process:: Decisions must be made in concert with Decisions must be made in concert with

the law, collective bargaining the law, collective bargaining agreements, and Board policies. agreements, and Board policies.

Waiver to Association contracts may be Waiver to Association contracts may be obtained though procedures identified in obtained though procedures identified in the collective bargaining agreements. the collective bargaining agreements.

Shared decision-making is a process that Shared decision-making is a process that allows everyone directly affected by a allows everyone directly affected by a decision to be represented and have an decision to be represented and have an impact on that decision. impact on that decision.

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Decision-Making ProcessDecision-Making Process:: All constituents directly affected are All constituents directly affected are

involved in making decisions. involved in making decisions. Other groups/departments affected by a Other groups/departments affected by a

decision are involved in the decision-making decision are involved in the decision-making process in a timely manner. process in a timely manner.

No decision is final until groups/departments No decision is final until groups/departments affected have been included.affected have been included.

Teams have a process for dealing with Teams have a process for dealing with issues presented in an untimely manner. issues presented in an untimely manner.

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Empowered stakeholdersEmpowered stakeholders effectively improve student effectively improve student

learning:learning: theythey create quality, durable decisions;create quality, durable decisions; theythey create broad and deep create broad and deep

ownership;ownership; theythey limit and intensify effort through limit and intensify effort through

shared focus;shared focus; theythey validate all members of the validate all members of the

organization; and organization; and theythey customize efforts to local needs.customize efforts to local needs.

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Our BeliefsOur Beliefs All students can learn and have the right to a All students can learn and have the right to a

challenging, standards-based education that challenging, standards-based education that will help them discover the joy of learning and will help them discover the joy of learning and reach their full potential.reach their full potential.

Powerful teaching and learning is the most Powerful teaching and learning is the most important factor for student achievement. A important factor for student achievement. A diverse, well - supported, student - centered, diverse, well - supported, student - centered, qualified staff dedicated to life - long learning is qualified staff dedicated to life - long learning is critical.critical.

A safe, stimulating, and positive learning A safe, stimulating, and positive learning environment is essential for student environment is essential for student achievement.achievement.

Educating our children is a shared responsibility Educating our children is a shared responsibility among parents, staff, students, and community; among parents, staff, students, and community; clear, continuous communication is essential.clear, continuous communication is essential.

Documents

Central Kitsap School District SHARED DECISION MAKING Central Kitsap High School March 2, 2006