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CDBG 2015 Technical Compliance

CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

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Page 1: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

CDBG 2015 Technical Compliance

Page 2: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Sections 4.4 – 4.7 Handbook & Application

4.4 – 4.6: Projects4.7: Residential Rehab Programs

Page 3: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Sections 4.4 -4.6 Projects

ADA, Housing Rehab, Infrastructure, Community

Page 4: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

4.4 Site & Building Report (non-infrastructure projects)Site & Building Existing Physical & Environmental Conditions

4.4 A. Infrastructure ProjectsRoads, Streets, Utilities, Walks, Parks, Landscaping

4.4 B. Approvals (all projects)

4.5 A-G Readiness to Proceed (all projects)Drawings/Specifications, Procurement, Cost Estimate, Completion Timelines

4.5 H Contract Doc Compliance Form(all projects)

4.5 J Project Budget (all projects)

4.6 Sustainable Features & Design (all projects)

Page 5: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

4.4 Site & Building

Report Update

Page 6: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Section 6 - Deleted

Supporting Documentation Integrated

into Sections 1-5

Page 7: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Supporting Docs Integration:Page 1, Section 2 Property Information

Location, Street, Zoning Map (new const)

Page 8: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Supporting Docs Integration:Page 2-Section 3 Property/Site Assessment

FEMA FIRMFederal Emergency Management

Administration Flood Insurance Rate Map

Page 9: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Supporting Docs Integration:Page 3-Section 3.III Environmental Site

Conditions

Phase I Environmental Site Assessment

ASTM Designation E 1527-05

Page 10: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Supporting Docs Integration:Page 3-Section 3.IV Environmental Bldg

Conditions

Hazardous Materials Reports/Notifications

Asbestos, LBP, Mold, Radon, PCP’s, Mercury, Formaldehyde

Page 11: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Supporting Docs Integration:Page 4, Section 4 Building Information

SHPOState Historic Preservation Office

District, Building, Artifact

Page 12: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Supporting Docs Integration:Page 4, Section 5 Building Assessment

Interior & Exterior Photo’sCapital Needs Assessment

(HA)

Page 13: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

8 Questions!1. Is any Environmental Remediation needed? __Y __N 2. Is the property adjacent to properties with environmental risks? __Y __N 3. How old is the road, street, walk, etc.? ___<5yrs __5-10yrs __>10 __N/A 4. When were the last repairs, improvements, or replacement work for the proposed site? __<5yrs __5-10yrs __>10yrs __N/A5. Unusual Site Conditions: Check all that apply. Submit supporting data (map etc.) for each item checked. Attach as 4.4EM ___Sediment/Soil Erosion __Easements ___Wetlands___Rock

Page 14: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

6. Submit a FEMA Flood Insurance Rate Map. All maps must be at a scale to clearly identify the project area and surrounding neighborhood(s). Attach as 4.4FEMA Is any of the proposed work in a flood plain? ___Y100 ___Y500 ___YFWay ___N If yes, have you started the Flood Plain Eval/Cert process? __Yes ___No

 7. Submit Photographs. A minimum of six (6) existing conditions (if applicable). Attach as 4.4XPICS.

 8. Will the project expand existing public utilities ? ___Yes ___No(e.g. Main sewer line or Main water line)?

Page 15: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Readiness to Proceed (all projects)

Sec 4.4B: Approvals/ClearancesSec 4.5A/B: Draw/Spec Comp LevelSec 4.5C/D/E: Timelines dwg-specs/const/approv’s

Sec 4.5F: Cost Estimate2 Years or less !

Page 16: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Supporting Documents (all projects)

Sec 4.4G: Const’n Procurement PlanSec 4.5H: Draw/Spec Compliance FormSec 4.5J: Project Development Budget

Page 17: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

4.6 Sustainable Features & Design

a. Energy Star (non-infra projects)

b. Alternative Energy (non-infra projects)

c. Water Conservation (non-infra projects)

d. *Storm Water Management (all projects)

e. *Other Sustainable (all projects)

Page 18: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Section 4.7 Residential Rehab

Programs

Page 19: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

4.7 A Procurement4.7B Building/Site Evaluation4.7C Hazardous Material Notification4.7D Construction Monitoring4.7E Approvals4.7F Typical Project Schedule

Page 20: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

4.7 G 75% Rule/Walk-Away Compliance4.7 H Rehab Stand’s/ACM/LBP Compliance4.7 J Program Dev Budget Cost Est’g Form4.7 I Walk-Away Policy4.7 M Energy */Sust’ble/Eco/Recyc/Salvage

Page 21: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

CDBG/Small Cities Residential Rehabilitation Program

75% REPLACEMENT VALUE THRESHOLD

& WALK-AWAY POLICY

COMPLIANCE CERTIFICATION

Page 22: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

The 75% Replacement Value ThresholdCommunity Development Block Grant (CDBG) regulations state that the maximum federal dollars for housing rehabilitation cannot exceed 75% of the replacement cost. The 75% rule for rehabilitation applies to rehabilitation cost only. Therefore, if the replacement cost of a home is $100,000, the maximum CDBG funds cannot exceed $75,000. Replacement is determined by identifying the cost of constructing a new housing unit of comparable size (i.e. square footage).

75% REPLACEMENT VALUE THRESHOLD WALK-AWAY POLICY

COMPLIANCE CERTIFICATION (4.7G)

Page 23: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Walk-Away Policy__________________________ Residential Rehabilitation Program (Town Name)

will not engage in the rehabilitation of a residence if the initial inspection reveals that the overall work required exceeds allotted costs and or completion of some of the required work without the completion of the overall work required is not feasible and or exacerbates physical, health and safety hazards, and or code issues. We will include the Walk-Away Policy Statement in a document which requires the participants’ signature at the Initial Inspection.

75% REPLACEMENT VALUE THRESHOLD WALK-AWAY POLICY

COMPLIANCE CERTIFICATION (4.7G)

Page 24: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Page 58 in Handbook The DOH recommends that a grantee to “walk away” from a project when the cost to bring it into compliance with HQS exceeds $30K per house or $50K multi-family.

Page 25: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Walk-Away Policy CriteriaPage 58 Handbook

Page 26: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Written NotificationDOH also recommends that a written notification be provided to the homeowner if the project is deemed not feasible with appropriate reasoning and such documentation be filed for future monitoring. DOH’s consent is required if deviating from above policies and dollar thresholds. Grantee is required to provide justification when requesting such a request.

Page 27: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

Recycling, Salvage

Page 28: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

More than 2 years

NO

GLORY!!!GLORY!!!

Page 29: CDBG 2015 Technical Compliance. Sections 4.4 – 4.7 Handbook & Application 4.4 – 4.6: Projects 4.7: Residential Rehab Programs

2 Years or less!

GLORY!!!GLORY!!!JC Frazier, Architectural Technical Support-DECD