Case Facilitators

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Case Facilitators. A Best Practice Model for: Evaluation Due Process Coordination. Overview. The Problem The Rationale for Change The Challenge The Results The Model Today Final Thoughts. THE PROBLEM…. Special Education staff overwhelmed by various roles: Evaluator - PowerPoint PPT Presentation

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Case Facilitators: A Best Practice Model for Evaluation, Due Process and Coordination

Case FacilitatorsA Best Practice Model for:

EvaluationDue Process CoordinationJulie will start out with basic descriptionOverviewThe ProblemThe Rationale for ChangeThe ChallengeThe ResultsThe Model TodayFinal ThoughtsJulie---agenda for the dayTHE PROBLEMSpecial Education staff overwhelmed by various roles:Evaluator Teacher/caregiverCase Manager SpecialistGretchen will talk about PROBLEMThe ProblemBehavioristTherapistConciliatorMediatorState Accountability Team teaching

GretchenThe Problem:Time Study showed:Less than 2/3 of service providers time during the school day spent in direct instruction.19% of service providers' time during the school day spent in administering assessments, writing evaluation reports, attending child study meetings and consultationSpecial Education Evaluations take between 20-40 hours eachGretchenRationale for Change:Need to develop a system that maximized direct instructional time at no extra cost to the school districtTo develop a system that increased Due Process ComplianceProvide consistency across the districtImprove quality of special education due process proceduresGretchenThe ChallengeSet up a model with existing staff at no additional costHigher caseloads for case managersCase managers willingness to change rolesGood communication systems

TamiSetting up the System.Find key people to become facilitatorsExcellent people skillsFlexibleComfortable with changeWell organizedSpecial education experienceTamiGood writing skillsBeing able to summarize information in a parent friendly mannerExtensive knowledge of special education laws, requirements and community resourcesTeam leadership skills

Setting up the System.TamiBarriers Can BeTime for frequent meetings for training and development of model Distinguishing the roles and responsibilities between a case facilitator and case managerAcceptance of new processesVanessaResultsProgram ChangesAlbert Lea started with 5 case facilitators in 1986. Currently, Albert Lea has 8.5 Waseca Area Schools started in 2004 with 3 CFs, currently has 6 CFsSt. Peter started in 2008 with 1 secondary CF, currently has 3.5 CFsFaribault started in 2009 with 3 CFs and 5 Due Process clericals

VanessaRESULTSIncreased consistency in identification of students with disabilitiesResponsibilities for documentation and evaluation delegated to staff who are not providing direct instructionIncreased time for preparation of materials and direct instruction by teachers

VanessaRESULTSFrees up time for building administration to complete other duties when CF is the admin. designeeAllows sped director a snap shot of special education happenings or concernsCFs put out fires before they become explosions

ChristineRESULTSNew changes did not disrupt the whole systemImplementing change can be difficult when learning the new roles; however, over time, the model is highly valuedDeveloped experts in profession who are also leadersSingle contact for special education in buildings

ChristineRESULTSImproved communication from district level to building level which provides consistency throughout the districtIdentifying trends across the districtIncreased district and state-wide test scoresDue process training streamlinedChristineWhere are we Today?Case Facilitator Model concepts have evolved to meet the needs of the individual districtsVarying staffVarying responsibilitiesVarying contract languageMDE monitoring and compliance states a qualitative difference is noted in districts that have a CF modelLindsay, Tami & JulieThe Essence of the CF ModelDue Process ExcellenceConsistency, Training, FlexibilityBuilding LeadershipTeam Building

LindsayThe Essence of the CF ModelInteragency CollaborationComprehensive EvaluationIncreased instructional time case managersCase management workload is more balancedLindsayConsultation/ CoordinationEnsures pre-referral interventions occurBuilding contactProblem solvingConsults with outside agencies

TamiConsultation/ CoordinationFacilitates building level meetingsTrainingDistribution of due process formsMonitoring and complianceTamiContacts:Tami Alphs- talphs@albertlea.k12.mn.usChristine Gorman- cgorman@faribault.k12.mn.usJulie Ladwig -ladj@waseca.k12.mn.usGretchen Priebe- prig@waseca.k12.mn.usVanessa Rotchadl- vrotchadl@faribault.k12.mn.usLindsay Engberg- lengberg@faribault.k12.mn.us