CAPITAN MUNICIPAL SCHOOLS CAPITAN SECONDARY SCHOOL …toolbox2.s3-website-us-west-2.amazonaws.com/accnt_158468/site_158469/... · capitan secondary school | programming statement

CAPITAN SECONDARY SCHOOL P R O G R A M M I N G S T A T E M E N T | M A Y 2 2 , 2 0 1 4

7601 jef ferson ne, su i te 100 , a lbuquerque, nm 87109 | 505 .761 .9700 ph 505 .761 .4222 fx | www.dpsdesign.org

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CAPITAN MUNICIPAL SCHOOLSTO LEAD, EDUCATE, AND PREPARE ALL STUDENTS

D E K K E R / P E R I C H / S A B AT I N I 1

INTRODUCTION

PROJECT TEAM AND COMMITTEE...........................................................................................3

EXECUTIVE SUMMARY ...............................................................................................................5-6

PROGRAMMING

NUMERIC PROGRAM...................................................................................................................7-9

UTILIZATION CALCULATIONS ....................................................................................................11

TEST FITS .......................................................................................................................................13-15

ADJACENCY DIAGRAMS ............................................................................................................17-18

SCOPING

SITE ANALYSIS .............................................................................................................................19

SCOPE OPTIONS...........................................................................................................................21-23

CONCEPTUAL SITE PLAN ...........................................................................................................25

PROJECT BUDGET

PRELIMINARY COST ESTIMATES .............................................................................................27-28

SUPPORTING MATERIALS

PROJECT SCHEDULE ...................................................................................................................29

MEETING MINUTES .....................................................................................................................31

Dekker/Perich/Sabatini

7601 Jefferson NE, Suite 100

Albuquerque, NM 87109

tel 505.761.9700

fax 505.761.4222

www.dpsdesign.org

tab le of contents

3

cap i tan secondary schoo l | p rogramming s ta tement

DRAFT ONLYINTRODUCTIONproject team and commit tee

PROJECT TEAM

Capitan Municipal Schools

Owner

PSFA Regional Manager Ovidiu Viorica

Dekker/Perich/Sabatini

Architecture, Structural Engineering,

Interior Design, Landscape Design

Benjamin Gardner - Principal

Matt McKim - Project Manager

Shannon Parks - Project Architect

Megan Cardwell - Intern Architect

Vicky Watt - Structural Engineer

Kelli Jameson - Interiors

Ken Romig - Landscape Architect

High Mesa

Civil Engineering

Graeme Means - Civil Engineer

Bridgers & Paxton

Mechanical/Plumbing/Electrical Engineering

Abbas Shirian - Mechanical Engineer

Scott Surdahl - Plumbing Engineer

Larry Adkins - Electrical Engineer

Gil Rivera - IT Design

CAPITAN MUNICIPAL SCHOOLSTO LEAD, EDUCATE, AND PREPARE ALL STUDENTS

STEERING COMMITTEE

Jessica Becker

Shirley Crawford

Amanda Daugherty

Bill Dement

Becky Huey

Justin King

Kimberly King

Ricky LaMay

April Lindsay

Daryl Lindsay

Laura McInnes

Kristi Morrow

Neal Morrow

Brian Newell

Kelly Newell

Jerrett Perry

Dennis Rich

Melanie Sandoval

Victoria Sedillo

Gayla Skeen

Rebekah Stephens

Kimberly Stone

Ed Vinson

5


DRAFT ONLYINTRODUCTIONexecut ive summary

PROJECT SUMMARY

Capitan Municipal School District is situated on a single campus. There is an Elementary, Middle and High School which all share a common cafeteria and kitchen. Other programs such as band, Vo Ag, athletics and physical education, and other spaces are shared between the middle and high school. Over the years, Capitan has experienced a steady decline in population. As a result, the district is currently dealing with maintaining and operating thousands of underutilized or unused square footage. Many of the campus’ facilities are in need of upgrades and/or replacement. In an effort to support a campus that is more sustainable for the long term, multiple phases of work have been identifi ed to address the excess square footage and needed campus improvements. The fi rst phase of work is the design and construction of a new Secondary School. The existing Middle and High School share many resources between the two facilities, including administration and some teaching staff. Combining the two populations into one facility made a lot of sense for the district’s daily operation and instructional delivery. This is illustrated in further detail in the scoping section of this document.

The new secondary school for Capitan Municipal Schools is

designed to serve 290 students in grades 6-12. The facility

will house general classrooms, science lab space, special

education classrooms and program support, media area (student

“commons”), faculty support and administration space. Capitan

Municipal Schools follows the Common Core and is vertically

and horizontally aligned across all curriculums in order to reach

a common goal. This allows for more seamless instruction and

retention as students move up in grade level. The district also has

implemented a short cycle assessment across grades 3-12 to help

guide instruction while utilizing the same data for assessment.

The combining of the Middle and High School populations further

supports the district’s effort to streamline instruction delivery and

general processes.

As the district continues to evolve, some of the overarching goals

that are to be maintained are the following:

• 21st century learning environment

• Technology-rich

• World class education in a small, rural school

• Student-centered

• Collaborative student spaces

• Multi-functional, fl exible spaces (consistent, standard

designed spaces)

• Safe, but welcoming (provide a clear, recognizable main entry

and point of control)

• Middle school and high school should retain their own identity

while incorporating a sense of community

• Facility designed to be easily maintained

As interviews with teachers and staff were held and goals

established for the secondary school, the discussions were framed

in the context of the above district goals.

PROJECT GOALS

A number of project goals were established by the steering

committee for the new Secondary School:

• Technology-rich; “full campus integration”

• Easy to maintain and operate

• Controlled access; secure and safe

• Open - “Education on display”

• Natural light

• Flexibility - education spaces and infrastructure

• Warm and inviting, non-institutional

• Collaboration space

• Open feel, but cozy

These goals have informed the program and will be used to guide

the design process.

PROGRAM AND UTILIZATION

Because Capitan shares facilities and programs among the three

schools, it is considered a combination school. When determining

the square footage for the new facility, total campus square footage

had to be evaluated. The gross square footage of the new facility

was xxxxxx

PROJECT SITE

Capitan’s campus is very tight with existing structures which results

in poor drainage. The campus slopes from the southwest corner to

the northeast corner. The location for the Secondary School was

selected with improving campus drainage and future phases of

work in mind. The new facility will be located midway on the site

between the existing Field House and Middle School adjacent to

the Vo Ag Building. The bus loop to the west which sits higher than

the future building location will be reconfi gured. This will allow for

a more generous entry into the new facility while also improving

bus maneuvering.

SCALE UP CLASSROOM

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PRELIMINARY STATEMENT OF PROBABLE COST

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PROGRAMMINGnumer ic program

This program spreadsheet lists each space that was identifi ed as a

need through the programming process.

• The spaces are color coded to match the programming blocks

that will be used in the design charette to kick off Schematic

Design.

• The second column shows PSFA minimum adequacy for each

space.

• The third column shows the existing spaces on campus and

portions that will be grandfathered.

• The last column shows the number and size of spaces proposed

for the fi nal Program.

The required storage space has been included within the

classroom square footage. In most cases, this storage will be

provided through casework.

7



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PROGRAMMINGut i l i zat ion calculat ions

The utilization study covers 17 teaching spaces (including 13

general classrooms, 1 high tech science lab and three special

education spaces) included in the program. This study was

created with input from Capitan school district and information

from Capitans current class schedule, and looked at both the

current and planned enrollment projections. It demonstrates that

the majority of classrooms will be at 100% utilization. Some of the

specialized/shared classrooms have lower utilization rates, due to

schedule constraints imposed by the sharing of itinerant teaching

staff per district operations.

11



DRAFT ONLYPROGRAMMINGtest f i ts - typ ical c lassroom opt ion 1

A B C

13



DRAFT ONLYPROGRAMMINGtest f i ts - typ ical c lassroom opt ion 2

A B C

15

17


DRAFT ONLYPROGRAMMINGadjacency d iagrams

BUILDING CIRCULATION

SUPPORT(INCL. IN TARE)

Grades 6-8

Classrooms

(2nd Level)

Media Center

“Student Commons”

ENTRY ADMIN

Computer

AreaStudent

Resource

Grades 9-12

Classrooms

(1st Level)

Exterior

Space

Sci

Lab

Sci

Class

Faculty

Support

Faculty

Support

Adjacencies discussed include:

• Group classes by grade level with 6-8 and 9-12 together each on

different fl oor levels.

• Locate the high tech Science Lab among the high school level

classrooms. The Prep Room should have access from the

Science Lab and an adjacent general classroom.

• The Media Center (student “commons”) should be accessible to

both the middle and high school general classrooms.

• Faculty support spaces such as work rooms and restrooms

should be located on each fl oor level among the general

classrooms.

BUILDING ADJACENCY


BUILDING

CIRCULATIONEntryReception

Principal

Conference

ISS

Nurse

Special Ed

Director

Counselor

IEP

Conference

Classroom

Grades 6-8

Classrooms

(2nd Level)

Grades 9-12

Classrooms

(1st Level)

Media Center

“Student

Commons”

ADMINISTRATION ADJACENCY

Adjacencies discussed for the Admin include:

• Locate a conference room adjacent to the principal and

counselor offi ces

• Locate the Special Ed Director in the administration suite with an

adjacent conference room for IEPs



DRAFT ONLYSCOPING

s i te analys is

19

21


DRAFT ONLYSCOPINGscope opt ions

Design Schedule: 4/2014 - 1/2015

Construction Schedule: 3/2015 - 3/2016

Approx. 22,000-24,000sf @ $245/sf

MACC = $5.88M

Total Project = $ 7.84M

OPTION 1 - HIGH SCHOOL GRADES 9-12

New

High School

New

Elementary School

New

Multi-Purpose

Building

• Public spaces are along HWY 380

• High school is adjacent to VoAG and fi eld

• Seperate middle school

• Most overall campus square footage - most costly to maintain

and operate

• Elementary school is far from bus loop + parent drop off

New

High School

new high school complete campus



Construction Schedule: 3/2015 - 3/2016

Approx. 31,000-33,000sf @ $245/sf

MACC = $7.84M

Total Project = $ 10.45M

Savings: 10,000sf x $245/sf = $2.45M**

** A facility assesment of middle school must be completed in order to determine

the renovation scope required.

O &M: 10,000sf x $6/sf = $60,000/year

$60,000 x 30yrs = $1.8M

OPTION 2- SECONDARY SCHOOL GRADES 6-12

New

Secondary

School

New

Multi-Purpose

Building

Middle School

Renovation &

Addition

New

Secondary

School

new secondary school complete campus

• Programming design phase will involve more users in

process

• Less overall campus square footage = less operational

and maintenance cost

• Buffer between HWY 380 and education spaces

• ES students do not have to relocate in between phases

• Seperation of bus, parent vistor + service

• Allows for more parking

• Helps facilitate drainage

23


DRAFT ONLY

OPTION 3 - SECONDARY SCHOOL GRADES 6-12


Construction Schedule: ?/2015 - ?/2016

Approx. 31,000-33,000sf @ $245/sf + $185,170 in demo

MACC = $8.25M

Total Project = $ 11M

Savings: 10,000sf x $245/sf = $2.45M**

** A facility assesment of middle school must be completed in order to determine the renovation scope required.

O &M: 10,000sf x $6/sf = $60,000/year

$60,000 x 30yrs = $1.8M

Middle School

Renovation &

Addition

New

Multi-Purpose

Building

New

Secondary

School

• Programming design phase will involve more users in

process

• Less overall campus square footage = less operational and

maintenance cost

• ES students do not have to relocate in between phases

• Demolition of HS building included in fi rst phase - schedule

impact?

new secondary school complete campus

New

Secondary

School

25


DRAFT ONLYSCOPING

Multi-Purpose

Building

Traylor Gym

New

Secondary

School

Middle School Building

Renovation and Addition

PROJECT SITE

One of the goal’s for the project is to reduce.....

27


DRAFT ONLYPROJECT BUDGETprel iminary cost est imates

Capitan Municipal SchoolsCapitan Municipal SchoolsCapitan Municipal SchoolsCapitan Municipal Schools – Request for Advance

The information below outlines identified phases of work with estimated costs and schedules. Scope

needs to be verified during programming in each design phase. Information below does not include

facilities that are not funded by psfa such as the district administration and the field house. The square

footage costs are estimates based on recent, similar projects, but do not reflect potential future escalation

of construction costs.

Phase 1Phase 1Phase 1Phase 1: Secondary School: Secondary School: Secondary School: Secondary School

Design Schedule: 4/2014 – 3/2015

Construction Schedule: 3/2015 – 3/2016

Scope includes site preparation including reconfiguration of existing bus loop and rerouting of existing

utilities and construction of new secondary school.

Estimate of Cost:

Site Prep (reconfigure bus loop + reroute utilities) $267,000

Approximately ~ 27,000sf @ $245 sf $6,615,000

MACC $6,882,000

Total Project $9,176,000

Funding for design of phase 2 @ 10% of $5.7 MACC $573,385* *this includes cost of education specification (if required), building assessment, + design fees

Phase 2Phase 2Phase 2Phase 2: Elementary School: Elementary School: Elementary School: Elementary School



Scope includes remodeling of existing middle school building and an addition to support Capitan’s

Elementary School population. The cost shown below for remodeling the existing middle school is an

estimate at this time and will be adjusted once a building assessment is performed on the facility. Once

the building assessment is performed, Capitan Municipal Schools will determine if renovation of existing

middle school is most cost effective way to proceed.

Estimate of Cost:

Remodel middle school ~ 15,359sf @ $150 sf $2,303,850

Addition ~ 14,000sf @ $245 sf $3,430,000

MACC $5,733,850


Funding for design of phase 3 @ 10% of $7.3 MACC $727,899* *this includes cost of education specification (if required) + design fees


Phase Phase Phase Phase 3: New Multi3: New Multi3: New Multi3: New Multi----Purpose Facility and Final Site WorkPurpose Facility and Final Site WorkPurpose Facility and Final Site WorkPurpose Facility and Final Site Work



Scope includes demolition of the existing Elementary School and construction of a new Multi-Purpose

Facility to include gymnasium, cafeteria and kitchen.

Estimate of Cost:

Demo existing ES ~ 37,034sf @ $7 sf $259,238

New Multi-Purpose approx. 25,690sf @ $230 sf $5,678,700

MACC $5,937,938


Phase Phase Phase Phase 4: Final Site Work4: Final Site Work4: Final Site Work4: Final Site Work



Scope includes demolition of the existing high school, kitchen and cafeteria, and final campus site work to

resolve all grading and drainage issues.

Demo Cummins, kitchen, caf ~ 51,223 sf @ $7 sf $358,561

Site Package to include grading, flatwork + landscape $1,110,000

New entry for Traylor – approx. 300sf @ $200sf $60,000

MACC $1,528,561


Total Campus ProjectTotal Campus ProjectTotal Campus ProjectTotal Campus Project

Total Project Costs:

Phase 1 $9.1 Million




$26.7 Million

SUPPORTING MATERIALS

project schedule



DRAFT ONLY

Task Name Duration Start Finish

Project scoping, PSFA Award Language changeProject scoping, PSFA Award Language change 88 days Mon 2/17/14 Wed 6/18/14

First Steering Committee meeting in Capitan 1 eday1 eday Mon 2/17/14 Tue 2/18/14

PSCOC Meeting to amend Award Language 1 eday1 eday Wed 4/9/14 Thu 4/10/14

PSCOC meeting for funding advance approval 1 eday1 eday Tue 6/17/14 Wed 6/18/14

Programming 40 days Fri 4/11/14 Fri 6/6/14

User Interviews to start programming 1 eday1 eday Fri 4/11/14 Sat 4/12/14

Present final program to the Steering Committee 1 eday1 eday Thu 5/22/14 Fri 5/23/14

District and PSFA review of Programming 14 edays Fri 5/23/14 Fri 6/6/14

CMAR procurementCMAR procurement 46 days Sat 6/14/14 Sun 8/17/14

Advertise of RFQ 1 eday1 eday Sat 6/14/14 Sun 6/15/14

Mandatory Pre-proposal conference in Capitan 1 eday1 eday Tue 6/24/14 Wed 6/25/14

General Contractor submission of Statement of Qualifications 1 eday1 eday Thu 7/17/14 Fri 7/18/14

Committee evaluation of proposals 1 eday1 eday Thu 7/24/14 Fri 7/25/14

Issue Request for Proposals (fee and specified General Conditions) 1 eday1 eday Fri 7/25/14 Sat 7/26/14

Deadline to submit written RFP questions 1 eday1 eday Thu 7/31/14 Fri 8/1/14

Final RFP amendments sent out 1 eday1 eday Fri 8/1/14 Sat 8/2/14

General Contractors submit Proposals (fee and specified General Conditions) 1 eday1 eday Tue 8/5/14 Wed 8/6/14

Notice of most qualified firms for interview 1 eday1 eday Wed 8/6/14 Thu 8/7/14

Interviews held with most qualified firms 1 eday1 eday Wed 8/13/14 Thu 8/14/14

District Board approves CMAR selection at meeting 1 eday1 eday Thu 8/14/14 Fri 8/15/14

Notice of Intent to Award issued 1 eday1 eday Fri 8/15/14 Sat 8/16/14

CMAR contract awarded 1 eday1 eday Sat 8/16/14 Sun 8/17/14

Schematic Design 6 ewks Fri 6/6/14 Fri 7/18/14

Initial design charrette in Capitan for CMAR RFP 1 eday1 eday Tue 6/3/14 Wed 6/4/14

Life Cycle Cost Analysis (LCCA) of three mechanical systems 7 ewks Mon 7/7/14 Mon 8/25/14

District and PSFA review 14 edays Fri 7/18/14 Fri 8/1/14

DESIGN HOLD UNTIL CMAR ON BOARD 19 edays Fri 8/1/14 Wed 8/20/14

District provides a completed Geotechnical Investigation with recommendations 1 eday1 eday Wed 8/20/14 Thu 8/21/14

Design Development 10 ewks Wed 8/20/14 Wed 10/29/14

The City defines the fire water scope of work and connection point/flow 1 eday1 eday Fri 8/29/14 Sat 8/30/14

District and PSFA review 14 edays Wed 10/29/14 Wed 11/12/14

Construction Documents 10 ewks Wed 11/12/14 Wed 1/21/15

District and PSFA/CID review 21 edays Wed 1/21/15 Wed 2/11/15

Bidding and Negotiation 6 ewks Wed 2/11/15 Wed 3/25/15

Construction and Close-Out 365 edays Wed 3/25/15 Thu 3/24/16

District move in 3 wks Thu 3/24/16 Wed 4/13/16

First Steering Committee meeting in Capitan

OC Meeting to amend Award LanguagePSCOC Meeting to amend Award Language

PSCOC meeting for funding advance approval

User Interviews to start programming

Present final program to the Steering Committee

District and PSFA review of Programming

Advertise of RFQAdvertise of RFQ

Mandatory Pre-proposal conference in Capitan

General Contractor submission of Statement of Qualifications

Committee evaluation of proposals

Issue Request for Proposals (fee and specified General Conditions)

Deadline to submit written RFP questions

Final RFP amendments sent outFinal RFP amendments sent out

General Contractors submit Proposals (fee and specified General Conditions)

Notice of most qualified firms for interviewNotice of most qualified firms for interview

Interviews held with most qualified firms

District Board approves CMAR selection at meeting

Notice of Intent to Award issued

CMAR contract awarded

Schematic Design

Initial design charrette in Capitan for CMAR RFP

Life Cycle Cost Analysis (LCCA) of three mechanical systemsLife Cycle Cost Analysis (LCCA) of three mechanical systems

District and PSFA reviewDistrict and PSFA review

DESIGN HOLD UNTIL CMAR ON BOARDDESIGN HOLD UNTIL CMAR ON BOARD

District provides a completed Geotechnical Investigation with recommendationsDistrict provides a completed Geotechnical Investigation with recommendations

Design DevelopmentDesign Development

The City defines the fire water scope of work and connection point/flowThe City defines the fire water scope of work and connection point/flow

District and PSFA reviewDistrict and PSFA review

Construction Documents

District and PSFA/CID reviewDistrict and PSFA/CID review

Bidding and Negotiation

26 2 9 16 23 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28

FebruaryFebruary March April MayMay June JulyJuly August SeptemberSeptember OctoberOctober NovemberNovember December JanuaryJanuary FebruaryFebruary March April MayMay June

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DRAFT ONLY

INSERT

PAGES

Design committee meetings related to the Programming Phase

were held on the following dates:

• February, 17 2014

• March, 03 2014

• March, 19 2014

• March, 20 2014

• March, 31 2014

• April, 28 2014

The following pages contain the minutes of these meetings.

SUPPORTING MATERIALSmeet ing minutes

7601 jef ferson ne, su i te 100 , a lbuquerque, nm 87109 | 505 .761 .9700 ph 505 .761 .4222 fx | www.dpsdesign.org

CAPITAN SECONDARY SCHOOL