1CAL POLY POMONA FOUNDATION, INC.

BOARD

INSIGHTS

December2013

Cal Poly Pomona Foundation, Inc. wishes you a happy holiday season!

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foundation.csupomona.edu

PUBLISHED BY:

WHAT YOU SPEND ON CAMPUS … STAYS ON

CAMPUS

Surplus funds generated by all Cal Poly Pomona Foun-dation operations go back to the University to provide

financial and facility resources to benefit

students, faculty and staff.

Cal Poly Pomona Foundation. Inc.Ph: 909-869-2912Fx: 909-869-4549

2013 Holiday ClosureThe Foundation Administrative offi ces located in Building 55 (Financial Services, Grants and Contracts, Employment Services, Dining Services, Real

Estate, Marketing, and Administration) will be closed two weeks for the holidays from Monday, December 23, 2013 through Sunday, January 5, 2014.

Cal Poly Pomona Foundation, Inc. wishes you a safe and joyful holiday season!

New Innovation Village WebsiteHave you seen the new Innovation Village website yet? Take a moment to explore its updated design at http://www.innovationvillage.org/index.html

2014 Board MeetingThe 2014 Board Meeting is scheduled for Thursday, February 20, 2014 from 2:00 p.m. to 4:00 p.m. in the Garden Vista Room at Kellogg West.

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Human Resources System UpdatedIn Mach 2013, our human resources information system and timekeeper system (Kronos) became inaccessible from outside of the campus environment, which removed functionality designed to access the system from outside of campus.

On Friday, December 13 a planned outage of the human resources system took place in order to migrate the entire platform to Cloud Services. Since the migration, key features have returned to the Self-Service, such as allowing employees to access Employee and Manager Self-Service while off campus without the need to use VPN.

We are excited about migrating to Cloud Services and providing enhanced functionality to all who access the system.

Focus Group MeetingThe Foundation Financial and Employment Services Focus Group Meeting took place on Tuesday, December 10 at 9:00 a.m. in the Kellogg West Auditorium. Around 75 people attended the meeting to discuss various topics, including the 2014-15 budget process, Grants and Contracts website update, reports, current topics in Employment Services, and more. The meeting primarily focused on improving communications and account holders’ understanding of policies and procedures.

Speakers included Senior Managing Director/CFO David Prenovost, General Business Manager Haleh Minakary, Grants and Contracts Manager Debbie Schroeder-Linthicum, Financial Analyst Karen Sandoval, Financial Systems Analyst Debra Chavez, Director of Information Technology Randy Townsend, and Chief Employment Offi cer/Managing Director Dennis Miller.

An open forum for any questions, comments, and suggestions followed the presentations.

Please visit http://bit.ly/IE0yHx to view the Focus Group Meeting PowerPoint presentation.

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Shop24 Now Open at The VillageShop24, the fi rst fully automated refrigerated convenience store designed to enable 24/7 accessible consumer purchasing, has made its debut at the University Village. Installation of the automated convenience store commenced on Tuesday, November 19 and was in full operation by Saturday, November 23.

Shop24 offers various items that are found in traditional convenience stores, including snacks, drinks, and personal care items.

With the installation of Shop24, Village residents now have a place within walking distance to purchase food and other supplies. Shop24 is located near the Village’s Community Center.

To further enhance the excitement of Shop24, the University Village organized a competition for Village residents. To enter the competition, participants had to take a picture in front of the newly installed automated convenience store and post it on the Village Facebook page or Instagram with the hashtag #cppvillage. Once the competition closed on Monday, December 2, all submitted photos were compiled into an album on Facebook and the pictures that received the most “likes” were declared the winners. Winners earned one of six Bronco gift cards available. The largest prize was a $50 gift card.

Dining Services Online SurveyFoundation Dining Services hosted an online survey last month, giving the Cal Poly Pomona community a chance to voice their opinions about the dining venues on campus.

Dining Services exceeded their goal of one thousand by nearly 30%.

There was a drawing for those who participated, and the results are in! Participants had the chance to win a $100 Cal Poly Pomona gift card, two lunch passes for Los Olivos, or the grand prize of a new iPad Air. Bri Castro was the lucky grand prize winner.

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Save the Date!Be sure to stop by the University Village on

Tuesday, January 21 from 11:00 a.m. to 2:00 p.m. for a grand opening celebra on of Shop24!

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This year’s Staff Emeritus Reception took place on Tuesday, November 12 in Ursa Minor at the Bronco Student Center.

Established in 1981, the staff emeritus title is awarded to retiring employees who meet certain criteria, including a minimum of 10 years of service to the University, outstanding performance in a position, demonstrated support of university programs, benefi cial support of university philosophy, exceptional personal contribution to the university, and active participation in university-wide activities. Staff emeritus privileges include gratis parking, use of the library, admission to campus events, and use of facilities and discount coupons upon personal presentation of an emeritus I.D. card.

Congratulations to the following retired Foundation employees who were granted staff emeritus status!

• Jack Ferrero – Bronco Bookstore

• David Matheson – Central Facilities

• LaVena Reyes – Accounting

• Brett Roth – Dining Services

Congratulations, Emeritus Recipients!

Student Intern Receives Second ScholarshipCal Poly Pomona student Steven Saunders has received a prestigious scholarship for the second time this year.

In May 2013, Steven, who works at Cushman & Wakefi eld as a brokerage intern on the team that leases Innovation Village, received the 2013 Society of Industrial and Offi ce Realtors (SIOR) scholarship award for $2,500.

Steven has now been awarded the Citrus Valley Community Awareness – Dale Colby scholarship in the amount of $1,000. This scholarship was given to him by the California Association of REALTORS Scholarship Foundation Trustees.

In addition to his recent scholarship, Steven is currently working with a prospective tenant who may move into the wet lab at CTTi in Innovation Village.

Innovation Village and the rest of the Cal Poly Pomona Foundation congratulate Steven on his success!

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All Paint Projects Now CompleteThe Foundation Real Estate Department recently took on three exterior paint projects—Building 66 (Bronco Bookstore), Building 55 (Foundation), and CTTi at Innovation Village. Painting on Building 66 began in late August, followed by CTTi and Building 55. All three projects were completed by late November.

Building 66 and Building 55 changed their existing color with the addition of an accent color. CTTi was painted to better blend with the color palette used with Southern California Edison’s two building and included exterior deck repair and coating.

All three projects were budgeted in the capital budget for exterior paint.

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Verizon Store Coming SoonConstruction of a new Verizon Store inside the Bronco Bookstore began in early December. The Verizon store will offer a full line of popular smart phones, mobile hot spots, and other leading mobile devices from vendors such as Apple, Samsung, and LG. Students, faculty, and staff will receive discounted offers on new lines of services and/or contract renewals.

The Verizon store will open for business later this month, with a grand opening celebration planned for early February 2014.

Watch for details on our website at wwww.BroncoBookstore.com for opening dates, discounts and offers.

Bronco Bookstore Updates ...

Starbucks Buyback PromoBronco Bookstore teamed up with Dining Services for a Starbucks buyback promotion. Students who sold back three or more books at any of the three buyback locations received a coupon for a free grande Starbucks drink of their choice, redeemable at ENV, Poly Trolley, Campus Center, or Starbucks at the library.

Over a thousand coupons were distributed, which means an impressive number of books were sold back, increasing the availability of used books for winter quarter.

Thank you Sandy Cain and Aaron Nielson for your participation and assistance!

75th Anniversary Bronco Gear a Big HitThe 75th Anniversary Bronco Gear has been fl ying off the racks! Nearly 1,200 of the commemorative t-shirts were sold within the fi rst two days, and is currently the most popular item. At $7.95, it’s a steal!

We also offer long sleeved t-shirts, v-neck sweaters, polos, men’s and women’s button ups, and track jackets. Bracelets and necklaces will soon be available as well, so keep an eye out for those.

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Engineering a Quick Fix

On Thursday, November 14 at 2 p.m., Foundation’s Anne McLoughlin, Executive Assistant to Executive Director Paul Storey, received a frantic phone call. It was Matt Pleines, an Environmental Engineering student who was running the Environmental Engineering Fair to take place the next day on campus. The Fair’s theme is to achieve sustainability on an individual level, thereby magnifying the positive effects on the environment. As host to 220 local high school students, water conservation was to be a major part of the education component, and Matt needed to demonstrate the concept and practical usage of personal reusable water bottles. He had been promised enough water bottles by an outside vendor, but they only came through with 50; he turned to the Foundation for help.

Anne consulted with Aaron Neilson, Interim Director of Dining Services, and during their conversation, he reached over to his bookcase shelf and handed her a Village Housing water bottle, given to new residents of the Village during move-in. Eureka! But would Ken Fisher, Foundation’s University Village Housing Director, have enough for this horde of high schoolers? Ken did indeed; Aaron picked up four cases of bottles and brought them to Anne’s offi ce for Matt to pick up the next morning before the students arrived.

Foundation’s teamwork to the rescue!

Matt was pleased to send us photos to show us the newly sustainable visitors, the Cal Poly Pomona AVID (Advancement Via Individual Determination) tutors—he is a former AVID student himself—and their presentation display.

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Vista Market George Foreman Grill Giveaway

Congratulations to Cal Poly Pomona student Arman Kahlon who won a brand new George Foreman Grill from Vista Market’s Pepsi Giveaway!

Participants simply entered their name into the drawing for a chance to win. The winner was announced in mid-November.

Congratulations, Arman! Enjoy your new George Foreman Grill!

Los Olivos Caters Children Center’s EventLos Olivos helped celebrate the Children’s Center’s annual Thanksgiving luncheon on Wednesday, November 20 at 11:00 a.m. by catering a variety of savory dishes. Around 150 children and 75 parents/staff attended the event, which took place in Ursa Minor at the Bronco Student Center. Los Olivos prepared many traditional Thanksgiving cuisines including stuffi ng topped with sliced turkey, mashed potatoes, giblet gravy, steamed vegetables, dinner rolls, and cranberry sauce. Los Olivos looks forward to the opportunity to assist the Children’s Center again next year.

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Starbucks Implements Playbook

In mid-November, Cal Poly Pomona’s Starbucks staff began training for the Playbook program, which will be fully implemented by the end of January 2014.

According to Starbucks Manager Marcela Wong, Playbook is a new way of thinking about how to staff and deploy baristas to meet customer needs.

“It is an integrated approach that reinvents the way we assign and balance work and engage our baristas to continually improve store operations,” states Marcela. “Each store manager is empowered to adapt to their stores unique needs.”

Starbucks District Manager Sheila Morales declares that Cal Poly Pomona was chosen as the Playbook seed store because of its higher sales volume.

“There is an existing opportunity to enhance the customer and barista experience, balance the work, increase productivity, and grow transactions,” states Sheila. “Playbook would enable [the Cal Poly Pomona] team to better solve problems in the store.”

With Playbook, the work environment is calmer and less burdensome, roles and responsibilities are clearer, and all partners take a role in solving store problems.

Customers also get an improved experience with the Playbook program; the stores remain clean, service is consistent, and products are always available and of the highest quality.

In addition, Playbook gives Starbucks an increased business opportunity by improving the ability to focus on labor to meet customer demand.

During their training, Cal Poly Pomona Starbucks employees were given all the tools and information they need to successfully launch Playbook. They completed in-store simulations and participated in role play to better prepare themselves for the transition. The entire training process takes about 45 days.

Starbucks staff gather for a photo during Playbook training.

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Unaudited Financial Statement Highlights – October 2013

Monthly Budget

Monthly Actual

Monthly Variance

Y T D Budget

Y T D Actual

Enterprise ActivitiesBookstore (83,541) (25,933) 57,608 104,524 124,498 Dining Services 241,002 375,602 134,600 (347,821) (165,337)Kellogg West Conf. & Hotel 8,134 (2,283) (10,417) (7,951) (45,766)University Village Housing 288,065 321,605 33,540 (685,756) (714,965) Subtotal: 453,660 668,991 215,331 (937,004) (801,570)

General ActivitiesFoundation Administration 15,636 12,293 (3,343) (516,756) (442,988)Real Estate Development (4,088) (14,694) (10,606) 203,171 256,504 Investments (65,778) 330,929 396,707 189,881 1,012,822 Building Rental 10,727 7,729 (2,998) 42,858 28,082 Subtotal: (43,503) 336,257 379,760 (80,846) 854,420

Designated Funds (125,008) (160,139) (35,131) (455,987) (253,971)

Other Activities Research Offi ce 3,962 2,096 (1,866) 15,250 8,384Agriculture 83,248 293,081 209,833 28,948 193,976 Continuing Education (1,633) 142,732 144,365 107,216 522,747 Fdtn Programs-Unrestricted 0 (32,152) (32,152) 0 186,228 Subtotal: 85,577 405,757 320,180 151,414 911,335

Net Surplus/ (Defi cit): 370,726 1,250,866 880,140 (1,322,423) 710,214

EXECUTIVE SUMMARYThe purpose of this article is to provide information related to the unaudited fi nancial performance of the Foundation for the month of October 2013. The Foundation generated a surplus for the month greater than budgeted mainly due to investment, Agriculture, Continuing Education, and Dining Services.

ENTERPRISESSummary – For the month ended, the Enterprise operations generated a surplus greater than budget mainly due to dining services. Bronco Bookstore – Revenues exceed budget by 187% or $469,553 due to the delayed start of the academic year; accordingly, these revenues were budgeted in the prior month. Cost of goods is 74% versus 75%, payroll and expenditures are 27% versus 39% of budgeted revenues.

Dining Services – Revenues exceed budget by 7% or $144,006 due to the delayed start of the academic year; accordingly, these revenues were budgeted in the prior month. These revenues consist of 54% from retail and 46% from board operations, cost of goods sold is 33% versus 37% of revenues. Salaries and expenditures is 49% versus 51% of budgeted revenues. Retail revenues exceed budget by 3% or $35,661, cost of goods is 35% versus 38% of budget, salaries are 29% versus 27% of budget, and expenditures are 24% versus 26% of budget, generating a surplus of $144,496 versus budgeted surplus of $99,900. Board operation revenues exceed budget by 12% or $108,344, food costs are 31% versus 34% of budget, salaries are 17% versus 21% of budget, and expenditures are 29% versus 28% of budget, generating a surplus of $232,538 versus a budgeted surplus of $143,615.

Kellogg West Catering/Dining – Revenues exceed budget by 24% or $38,975, cost of goods is 24% versus 32%, salaries are 36% versus 45%, and expenditures are 25% versus 31% of revenues, generating a surplus of $29,466 versus a defi cit of $12,253 budgeted.

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Kellogg West Conference Center & Hotel – Revenues are in line with budget, salaries are 35% versus 39%, and expenditures are 65% versus 55% of revenues due to some repairs and maintenance generating a defi cit of $2,283 versus a surplus of $8,134 budgeted.

University Village – Revenues are in line with budget, salaries and expenditures are 64% versus 68% of budget, generating a surplus greater than budgeted. GENERAL ACTIVITIESGeneral Activities including administration, rental operations, real estate development, investments, and faculty/staff housing reported a surplus greater than budgeted mainly due to investments.

DESIGNATED EXPENSESFor fi scal year 2013-14, Designated Funds generated a defi cit less than budgeted with expenditures less than expected.

OTHER ACTIVITIES

Sponsored Research – year-to-date 2013-14 generated a surplus of $8,384 versus a budget of $15,250; indirect revenues are in line with budget as direct grant expenditures are in line with budget or $13,634 short and an effective rate of 11.23% versus the budgeted rate of 10%.

Agriculture-Aid-to-Instruction – year-to-date 2013-14 revenues exceed budget by 7% or $84,684, cost of goods is 18.8% versus 26% of budget, and payroll and expenditures are 66% versus 72% of budget, generating a surplus greater than budgeted due to the activities in Agronomy Farm, Pine Tree Ranch, Arabian Horse Center, and Sheep Unit.

Continuing Education includes nine programs from the College of the Extended University, College of Engineering, and College of Science. Revenues for the fi scal year 2013-14 exceed budget by 17% or $221,505; payroll and expenditures are 67% versus 92% of budget, generating a surplus great than budgeted due to CPELI Standard.

Foundation Programs–Unrestricted includes the activities that are not third party donor imposed stipulations. Revenues for the fi scal year 2013-14 exceed budget by 42% or $110,203 and exceed prior year 5%; expenditures (excluding Transfers to the University # 7344) are 67% or $88,250 short of budget though exceed prior year by 18%, generating a surplus versus a zero budget. Overall Foundation Programs (unrestricted and restricted) revenues exceed prior year by 12% or $522,850 and expenditures (excluding Transfers to the University # 7344) exceed prior year by 57% or $1.1 million, generating a surplus of $1.4 million versus prior year surplus of $2.0 million.

If you have any question or need additional information, please contact David Prenovost at dfprenovost@csupomona.edu or call (909) 869-2948.

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Schedule of New Grants

Project Title Awarding Agency New Awards College/Division

Project Director

Green Alleys Trust for Public Land $ 75,801 Environmental Design

Susan Mulley

Collaboration Between Unmanned Aerial and Ground Vehicles

Northrop Grumman 25,000 Engineering Subodh Bhandari

Corrosion Studies of Amorphous Metallic Alloys

MetCell, LLC 10,319 Engineering Vilupanur Ravi

$ 111,120

November 30, 2013