CAIRNS CITY COUNCIL MINUTES · CAIRNS CITY COUNCIL MINUTES MEETING: FINANCE & ADMINISTRATION COMMITTEE MONDAY, 16 JANUARY 2006 ... J Menzies Manager Financial Services ... However,

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Minutes – Finance & Administration Committee – 16/01/06 #1118190

CAIRNS CITY COUNCIL

MINUTES

MEETING: FINANCE & ADMINISTRATION COMMITTEE

MONDAY, 16 JANUARY 2006

COMMENCING AT 4 PM

PRESENT Councillor A Blake (Chairperson) Councillor M Gill Councillor D Ford Councillor M Cochrane

Councillor K Plath APOLOGY: His Worship the Mayor Cr K Byrne Councillor S Bonneau OFFICERS:

D Farmer Chief Executive Officer J Scarini General Manager Corporate Services

J Menzies Manager Financial Services R Reilly Manager Administration Services D Forward Supervisor Debt & Revenue Control I Lowth Executive Officer

L Tillack Minute Secretary OBSERVERS:

Councillor P Gregory Councillor F Lindsay

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The Chairperson, Cr Blake opened the meeting. APOLOGYAPOLOGYAPOLOGYAPOLOGY

Council notes the apology of Councillors Byrne & Bo nneau.

1.1.1.1. CODE CODE CODE CODE OF CONDUCT, COMPLAINOF CONDUCT, COMPLAINOF CONDUCT, COMPLAINOF CONDUCT, COMPLAINTS MANAGEMENT AND COTS MANAGEMENT AND COTS MANAGEMENT AND COTS MANAGEMENT AND CONDUCT NDUCT NDUCT NDUCT

REVIEW PANEL MEMBERSREVIEW PANEL MEMBERSREVIEW PANEL MEMBERSREVIEW PANEL MEMBERS............................................................................................................................................................................................................................................................1111

Linda Kirchner : 1/3/87: 1112838Linda Kirchner : 1/3/87: 1112838Linda Kirchner : 1/3/87: 1112838Linda Kirchner : 1/3/87: 1112838

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: FORD / COCHRANE That Council encourage suitably qualified members o f the local community to nominate for the Statewide Conduct Review Panel. Once the Panel is established, a report be prepared on the suitability of using the panel as Council’s Conduct Review Panel for its Com plaints Management System. That Council resolves to revoke the existing Genera l Policy 1:02:22 – Code of Conduct for Councillors on the 1 March 2006. That the Chief Executive Officer advise the Departm ent that the model code will apply to Cairns City Council as of 1 March 2006.

INTRODUCTION: The recent amendments to the Local Government Act 1992, require all Queensland Councils to adopt a Code of Conduct and a Complaints Management Policy and procedure by the 1 March 2005. Cairns City Council has had a voluntary Councillors Code of Conduct for several years as well as a number of policies, administrative instruction and procedures to handle both internal and external complaints. Council is now reviewing these to ensure that they fully comply with the new legislative requirements.

BACKGROUND: The Code of Conduct framework identifies four categories of code breaches by Councillors:

• Meeting – includes verbal abuse, aggressive behaviour or offensive language. The full Council deals with a meeting breach.

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• Statutory – includes breaches of the material personal interest provisions; breaches of hospitality provisions; misuse of confidential information or inappropriate contact between Councillors and staff.

• Repeat – minor or meeting breaches that are ongoing. • Minor – breaches of behavioural standards outside meetings or inappropriate

behaviour to other Councillors or Council employees. The legislative changes do not alter Council’s obligations to refer allegations of a criminal nature to the Police and or the Crime and Misconduct Commission. The new Code of Conduct framework does however provide a mechanism to deal with allegations of official misconduct that involve code breaches, should the CMC decide not to pursue a matter under that Act. CONDUCT REVIEW PANELS The legislative amendments require Councils to establish independent Conduct Review Panels. The Panel is established to considered statutory or repeat breaches of the Code. However the panel only has power to report or recommend on complaints in terms of:

• Whether it considers the matter frivolous or vexatious • Where they require additional information • Whether an alleged breach has been committed • An appropriate penalty.

The recommendations of the panel are reported back to the full Council for decision and action. However, Section 534 requires Councils to report on code breaches in their annual report including the number referred to the panel and whether or not the panel’s recommendations were subsequently adopted by Council. In accordance with Section 250 ZL of the Act, a person is not qualified to be a member of a Panel if they are:

• a member of Australian parliament • a nominee for election as a member of Australian parliament • a local government councillor • a nominee for election as a councillor • accepts appointment as a councillor • a member of a political party • a local government employee.

COMPLAINTS MANAGEMENT PROCESS The Complaints Management Process must be able to also resolve complaints about an administrative action of the local government which includes:

• A decision and an act • A failure to make a decision • Failure to provide reasons • The making of a recommendation.

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It is important to note that Cairns City Council has a number of complaints management systems already in place including but not limited to the Residents Response System, Council’s Document Management Systems which allocates written requests to specific action officers and Council’s adopted Administration Instructions regarding staff related issues. The proposed Complaints Management Policy will act as an overarching document. CHANGES BETWEEN THE DRAFT CODE AND THE ADOPTED CODE The Local Government Services section of the Department issued a Local Government Bulletin (16/05) on the 20 December 2005 in relation to the changes between the Draft Code and the final version of the Model Code. Whilst the final version does not deviate significantly from the original draft and the intent remains, the following changes and clarifications have been made:

• Application of the code re on-duty/off-duty – explanation note 2 indicates that whilst a Councillor may say inform people that there are times when they are not on duty if they are engaged in business relating to Council the code still applies i.e. the code applies to “off the record” conversations.

• Standards of personal behaviour – 2.3.2.4 has been extended to include sexual harassment and bullying to better protect councillors from victimisation or other unacceptable conduct.

• Role of Councillors in discussions re tenders and development applications - 2.3.2.4 (h) & (i) has not been changed and still only applies if a Council has adopted a policy. Council’s existing Procurement Policy covers tenders and at this stage the General Manager City Development has advised that no additional policies are required relating to Development Applications.

• Provision of Diligence – 2.3.2.8 now includes a provision that Councillors be diligent in the performance of their duties.

• Repeat Breach – definition has been clarified such that a repeat breach is four meeting or minor breaches (or a combination of the two) which occur over a six month period and which have not already constituted a repeat breach.

• Conflict of interest – 2.3.2.1 now references section 10 of Schedule 1 of the Local Government Regulations re perception of conflict of interest. This gives Councillors the statutory basis for the principles underpinning the wording of the clause.

• Exceeding State Members’ ethical code – Ministers response is that the Code seeks to set out best practice standards of conduct for Councillors.

• Potential for misuse, including political advantage – judicial review is still an option open to Councillors who feel a decision has not been in keeping with the principles of natural justice and ultimately the community will judge the behaviour of the elected representatives.

The model code will apply to all Councils as a default code from 1 March 2006, without the need for a resolution by Council to adopt it, unless a Council has already developed and adopted its own code. As Council’s existing voluntary code does not fully comply with the new legislative requirements it is appropriate to resolve to revoke that General Policy. Council’s are requested to advise the Department as to whether the model code is being used.

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COMMENT: The Local Government Association of Queensland (LGAQ) has been working closely with the Department of Local Government and Planning, the office of the Ombudsman and several South East Queensland Councils to derive a generic Complaints Management Policy and Procedure. Officers are closely monitoring this work and a draft Policy and Procedure will be tabled for Council consideration in February. The proposal to be brought to Council will combine the various existing processes under the one umbrella to form a comprehensive resident response and complaints management process. As part of this work the LGAQ has proposed the establishment of a Statewide Conduct Review Panel. The Association proposes that once established, Council’s will be able appoint persons from this list to their Conduct Review Panel. To establish this list, LGAQ is seeking the assistance of member Councils in encouraging interested, experienced, available and well qualified people representative of the Local Government industry to nominate by 30 January 2006. It is recommended that Council encourage suitably qualified persons from the local region to nominate for the Statewide Conduct Review Panel (CRP) via the use of a press release. Once this list has been finalized, Council can assess the suitability of the members of this list for use by Council. There is some merit in using the Statewide CRP as the platform for setting up Cairns City Council’s panel. The act requires at least three members on a CRP. It should be noted that any member of the public that complies with the requirements in Section 250 ZL of the Act, could apply without Council endorsement. However it is Council’s decision as to who is selected to be on the Cairn’s Panel.

CONSIDERATIONS: Corporate and Operational Plans: The development of a Conduct Review Panel is in accordance with the Corporate Plan goal 10.4 – A Council that consistently performs better from an organisational governance perspective. Statutory: This report has been prepared in accordance to the requirements in the Local Government Act 1993, the Crime and Misconduct Act 2002 and the Whistleblowers Protection Act 1994. Policy: Council’s existing policies will be reviewed as part of the development of the new Complaints Management Policy.

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Financial and Risk: The cost of resourcing and remuneration costs associated with this panel are yet to be fully assessed but it is anticipated would include payment meeting fees and costs of convening the meeting including travel. Sustainability: Not applicable.

CONSULTATION: The Department conducted training on the new legislation in late 2005 and this was well attended by Councillors. Council is not required to advertise the adoption of the model code, but at any stage in the future it wishes to change the code then there is a formal public consultation process.

OPTIONS: That Council encourage specific persons to nominate for the Statewide Conduct Review Panel. That Council formulate it’s own Conduct Review panel.

CONCLUSION: Council should note the progress in relationship to the 1 March 2006 legislative deadline. The identification of suitable local candidates by Council will help to ensure the smooth operation of the Panel once appointed. carried

2.2.2.2. FREEDOM OF INFORMATIFREEDOM OF INFORMATIFREEDOM OF INFORMATIFREEDOM OF INFORMATION ACT 1992 ON ACT 1992 ON ACT 1992 ON ACT 1992 –––– AMENDMENT OF FEES AMENDMENT OF FEES AMENDMENT OF FEES AMENDMENT OF FEES

AND CHARGESAND CHARGESAND CHARGESAND CHARGES ............................................................................................................................................................................................................................................................................................................................11111111

Linda Kirchner : 1/3/36Linda Kirchner : 1/3/36Linda Kirchner : 1/3/36Linda Kirchner : 1/3/36----01: #110870201: #110870201: #110870201: #1108702

RECOMMENDARECOMMENDARECOMMENDARECOMMENDATION:TION:TION:TION: GILL / FORD That Council note the amendment to the Freedom of I nformation Act 1992, Regulatory Fees and Charges.

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INTRODUCTION: The Freedom of Information Act 1992, regulatory fees and charges are approved by the Governor in Council.

BACKGROUND: These charges have recently been reviewed and as of the 19 December 2005 three components of these fees and charges have been increased. Council is required to now apply these new rates as of that date. The purpose of this report is simply to inform Council of these changes.

COMMENT: Council’s adopted Fees and Charges Schedule lists the 14 separate fees, which include application fees; research and supervision of applicants review and the actual photocopying fees. Two of these fees have now been amended as follows:

• Non-personal Application fee has increased from $34.40 to $35.25 • Inspection and processing charge has increased from $5.10 each 15 minutes

(or part of 15 minutes) to $5.20

CONSIDERATIONS: Corporate and Operational Plans: This report has been prepared in accordance with the Corporate Plan Goal 10 – effective decision making framework for ensuring Council objectives and legislative requirements are met. Statutory: This report has been prepared in accordance with the Freedom of Information Act 1992 and Freedom of Information Regulation1992 charges schedule. Policy: It is noted that in August 2005, Council readopted the General Policy 1:02:19 – Statement of Affairs Freedom of Information Act 1992. Financial and Risk: It should be noted that the Regulations state that for other than black and white A4 photocopying, an agency may charge an amount that is not more than the actual cost incurred by the agency. Sustainability: The objective of the Freedom of Information Act 1992, is to extend as far as possible the right of the community to have access to information held by government.

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CONSULTATION: An adjusted Fees and Charges schedule has now been posted to Council’s web site.

OPTIONS: That Council note the adjustment to two of the fees and charges.

CONCLUSION: That Council note the amendment to the Freedom of Information Act 1992, Regulatory Fees and Charges. carried

3.3.3.3. REVIEW OF COUNCIL’S REVIEW OF COUNCIL’S REVIEW OF COUNCIL’S REVIEW OF COUNCIL’S INVESTMENT POLICY 1:INVESTMENT POLICY 1:INVESTMENT POLICY 1:INVESTMENT POLICY 1:02:1302:1302:1302:13 ....................................................................15151515

Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9----02 : #111584602 : #111584602 : #111584602 : #1115846

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: FORD / PLATH That Council adopt the revised Investment Policy.

INTRODUCTION: In December 2004, Council approved an amendment to the Investment Policy. The changes primarily expanded on the definition of authorised investments like inclusion of the floating rate notes and negotiable certificates of deposit.

BACKGROUND: Since that time, Council has invested in various types of investment vehicles with authorised deposit-taking institutions under the Australian Prudential Regulation Authority(APRA). An example of the various product types are as follows:

Product Type Amount % Holding Cash Fund $26.374m 38% Term Deposit $28.395m 42% Floating Rate Notes $ 2.000m 3% Negotiable Certificates of Deposit

$11.276m 17%

Grand Total $68.045m 100% Investment Holdings as of 30 December 2005

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The policy specified credit limits based on the credit rating of an institution. When an audit of the investment portfolio was conducted in April/May 2005, internal audit recommended that an amendment to the Investment Policy be considered to specify credit limits per financial institution. A credit rating signifies an institution's capacity to meet its financial obligations.

COMMENT: In addition to the internal audit recommendation, it is determined that a change in the credit limit specification did not warrant a change in policy but rather a full review of the policy to incorporate the following changes:

• Expansion on the Intent and Scope. • Change in the Queensland Treasury Corporation and Queensland

Investment Corporation (QIC) fund names as specified under the Statutory Bodies Financial Arrangements Regulation 1997.

• Inclusion of investment arrangements other than those with deposit taking institutions with a prescribed rating under the Statutory Bodies Financial Arrangements Regulation.

• Incorporation of risk assessment for new investment products. • Amendment to the credit risk guidelines. • Incorporation of liquidity guidelines and definition of terms to maturity. • Inclusion of Credit Rating guidelines. • Change in the monthly reporting to quarterly reporting.

This review determined that it is reasonable to specify credit limits per credit rating as opposed to a credit limit per financial institution. To specify a credit limit per financial institution significantly restricts our ability to manage and or diversify our surplus funds, as we will not necessarily invest with the same institutions all the time. Changes in financial institutions usually occur depending on the competitiveness of interest rates being offered. Interest rates fluctuate on a daily basis and are driven by a number of economic factors.

CONSIDERATIONS: Statutory: Statutory Bodies Financial Arrangements Act 1982 Statutory Bodies Financial Arrangements Regulation 1997 Consultation: Queensland Treasury Corporation – John Curran Department of Local Government & Planning – Dave Mullins Policy: Investment Policy 1:02:13 Doc 525837 Version 4

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CONCLUSION: In view of the above, the amendments made to the Investment Policy will provide a clearer guideline for managing Council’s surplus funds on the basis that credit limits, liquidity risks and credit ratings are specified. It should be noted however, that this policy be reviewed from time to time to ensure its compliance with the Statutory Bodies Financial Arrangements Act and its reasonableness to the management of Council’s surplus funds. carried

4.4.4.4. INVESTMENT HOLDINGS INVESTMENT HOLDINGS INVESTMENT HOLDINGS INVESTMENT HOLDINGS AS AT DECEMBER 2005AS AT DECEMBER 2005AS AT DECEMBER 2005AS AT DECEMBER 2005....................................................................................................22222222

Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9----02 : #1114423v202 : #1114423v202 : #1114423v202 : #1114423v2

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: COCHRANE / PLATH That Council note the performance of invested funds with various financial institutions.

INTRODUCTION: Council’s surplus funds have been invested with various financial institutions during the financial year. The Investment Policy has been used as a guide to determine the appropriateness of the authorised investments under the Statutory Bodies Financial Arrangements Act, taking into account the credit risks and liquidity risks.

BACKGROUND: In the past, investments were predominantly held with Queensland Treasury Corporation (QTC) under the Capital Guaranteed Cash Funds. Over the years, various institutions have approached other local governments, including Cairns City Council seeking to place funds with these institutions and as result, will provide a level of premium which are quite competitive compared to QTC. The competitive rates being offered differed depending on the term to maturity, amount invested and product type used. Our decision to place funds in various institutions is determined on a transactional basis depending on whether fair value for money is achieved, the credit rating of the institution and whether Council’s funds are diversified.

COMMENT: As at 30 December 2005, Council has a total investment holding of $68.045 million.

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The following tables show different aspects of the portfolio: Table 1 – Percentage of Investment Holdings

Institution Amount % Holding Credit Rating QTC $26.374m 38% AAA/A1+ Citibank $15.050m 22% AA/A1+ Bank of Adelaide $11.276m 17% BBB/A2 Bank West $10.645m 16% A+/A1 Suncorp $ .500m 0.70% A/A1 Bank of Qld $ .200m 0.20% BBB/A2 Electricity Credit Union $ 4.000m 6% Unrated Grand Total $68.045m 100% Table 2 – Percentage of Product Type

Product Type Amount % Holding Cash Fund $26.374m 38% Term Deposit $28.395m 42% Floating Rate Notes $ 2.000m 3% Negotiable Certificates of Deposit

$11.276m 17%

Grand Total $68.045m 100%

Table 3 – Graphs showing performance of investments vs benchmark used

Quote vs UBS Bank Bill IndexQTC

5.40%5.60%5.80%6.00%

Jul Aug Sep Oct Nov Dec

Queensland Treasury Corp

Int R

ate

%

Month end Rates

UBS Bank Bill

Quote vs Bank Bill Index

Citibank

5.45%

5.50%

5.55%

5.60%

5.65%

5.70%

5.75%

5.80%

5-Aug

-05

9-Aug

-05

10-A

ug-0

5

10-A

ug-0

5

10-A

ug-0

5

10-A

ug-0

5

17-A

ug-0

5

22-A

ug-0

5

22-A

ug-0

5

22-A

ug-0

5

22-A

ug-0

5

30-A

ug-0

5

30-A

ug-0

5

11-N

ov-0

5

25-N

ov-0

5

30-N

ov-0

5

2-Dec

-05

6-Dec

-05

30-D

ec-0

5

30-D

ec-0

5

Int R

ate

%

Quoted RatesBBSW

12



Bank of Adelaide

5.20%

5.30%

5.40%

5.50%

5.60%

5.70%

5.80%

5.90%

6.00%1-

Jul-0

51-

Jul-0

54-

Jul-0

511

-Jul

-05

12-J

ul-0

525

-Jul

-05

22-A

ug-0

526

-Aug

-05

1-Sep

-05

6-Sep

-05

9-Sep

-05

25-O

ct-0

521

-Nov

-05

Int R

ate

%

Quoted RatesBBSW


Bank of Western Australia

5.20%

5.30%

5.40%

5.50%

5.60%

5.70%

5.80%

5.90%

6.00%

5-Ju

l-05

8-Ju

l-05

18-J

ul-05

22-J

ul-05

3-Aug

-05

15-A

ug-0

5

16-A

ug-0

5

22-A

ug-0

5

24-A

ug-0

5

25-A

ug-0

5

26-A

ug-0

5

27-A

ug-0

5

30-A

ug-0

5

30-A

ug-0

5

15-S

ep-0

5

22-S

ep-0

5

22-S

ep-0

5

22-S

ep-0

5

12-O

ct-05

14-O

ct-05

14-O

ct-05

18-O

ct-05

25-O

ct-05

26-O

ct-05

15-N

ov-0

5

24-N

ov-0

5

24-N

ov-0

5

30-N

ov-0

5

16-D

ec-0

5

16-D

ec-0

5

29-D

ec-0

5

Int R

ate

%

Quoted Rates

BBSW


Suncorp

5.58%5.60%5.62%5.64%5.66%5.68%5.70%5.72%5.74%5.76%

28-J

ul-05

29-J

ul-05

29-J

ul-05

Int R

ate

%

Quoted RatesBBSW

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Bank of Queensland

5.40%5.45%5.50%5.55%5.60%5.65%5.70%5.75%5.80%5.85%

4-Ju

l-05

13-J

ul-05

Int R

ate

%

Quoted Rates

BBSW


Electricity Credit Union

5.30%

5.40%

5.50%

5.60%

5.70%

5.80%

5.90%

6.00%

1-Ju

l-05

21-J

ul-05

25-J

ul-05

22-A

ug-0

5

23-A

ug-0

5

22-S

ep-0

5

23-S

ep-0

5

24-O

ct-05

24-N

ov-0

5

28-D

ec-0

5

Int R

ate

%

Quoted Rates

BBSW

Table 4 – Average Premium spread per Bank

Premium Spread per Short Term Credit Rating

0.00%

0.05%

0.10%

0.15%

0.20%

0.25%

0.30%

0.35%

A1+ A2 A1+ A1 A2 A1 Unrated

QTC Bank ofQld

Citibank Suncorp Bank ofAdelaide

BankWest

ECU

Pre

miu

m o

ver

Ben

chm

ark

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Table 4 – Interest Income vs Budget Actual Jul-Dec 05 Original Budget

Jul-Dec 2005 Second Budget Jul-Dec 2005

Interest Income $2.129m $2.207m $2.202m Table 5 – Investment Policy Credit Risk Compliance

Short Term Credit Rating

Current % Exposure

Allowable Exposure

Difference

A1+ 60.9% 40% 20.9% A1 16.3% 30% 13.7% A2 16.8% 30% 13.2% Unrated 6% 0% 6% 100% 100% The above percentages reflect the actual position as of December 2005. During the year, the distribution of the funds is skewed caused by the relevant term to maturity of the various deposits. The alignment of allowable exposure percentages vs the current exposure is evident during the rating discount period. Of the 60.9% A1+ exposure, 38% is on- call.

CONSIDERATIONS: Statutory: Statutory Bodies Financial Arrangements Act 1982 Policy: Investment Policy 1:02:13 Financial: Original Budget Actual 2nd Budget Jul-Dec 2005 Jul-Dec 2005 Jul-Dec 2005 Interest Income $2.207m $2.129m $2.202m

CONCLUSION: The management of the surplus funds have been made in accordance with the requirements of the Statutory Bodies Financial Arrangements Act 1982 and takes into consideration the liquidity requirements of Council whilst considering the diversification based on various product types and credit ratings of each financial institution. There are quite a number of products in the market which Council has not invested in however, these alternate investment vehicles in many instances will provide higher competitive rates, yet also expose Council to higher risks.

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Queensland Investment Corporation (QIC) markets the QIC Cash Enhanced Funds, which is now gazetted and approved by the Tr easurer of Queensland as of October 2005. Council will consider investing in th is fund in the new year.

carried

5.5.5.5. INVESTMENT WITH ELECINVESTMENT WITH ELECINVESTMENT WITH ELECINVESTMENT WITH ELECTRICITY CREDIT UNIONTRICITY CREDIT UNIONTRICITY CREDIT UNIONTRICITY CREDIT UNION ................................................................................................22228888

Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9Fe Flanagan : 17/49/9----02 : #1114363v202 : #1114363v202 : #1114363v202 : #1114363v2

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:

GILL / FORD That Council note the decision made by the Chief Ex ecutive Officer relating to the future direction of the funds and approve the incre ase in investment holding by $1 million, making the total investment holding $4 million. That Council delegate to the Chief Executive Office r the future direction of the funds for the next six months ending 30 June 2006.

INTRODUCTION: Following a decision made by the Finance & Administration Committee on 18 July 2005 and ratified by Council at its Ordinary Meeting on 28 July 2005, Council has delegated the authority to the Chief Executive Officer to decide the future direction of the investments with the Electricity Credit Union (ECU) once it has reached its final maturity date.

BACKGROUND: Council’s Investment Policy requires that investments with non-rated institutions are to be specifically approved by Council. Deposits with unrated institutions are considered authorised investments under the requirements of the Statutory Bodies Financial Arrangements Act 1982. The specific approval has been delegated to the CEO on 28 July 2005. As of the final maturity date of 28 December 2005, the total investment holding is $3 million and a decision has now been made regarding the future direction of the funds.

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COMMENT: The table below summarises the status of these investments as at 28 December 2005:

Face Value Term(days) Final Maturity Date $1 m 34 28 Dec 2005

The final maturity date has now been reached. The prevailing interest rate on this holding is 5.88%.

$2 m 34 28 Dec 2005 The final maturity date has now been reached. The prevailing interest rate on this holding is 5.88%. It was reported at that time that $900,000 was also held by ECU which was due on 2 August 2005. This amount with the relevant interest was paid to Council without any delay. Unrated institutions generally provide a very competitive interest rate compared with rated institutions e.g. National Australia Bank, Westpac, ANZ, Commonwealth. This is generally caused by a lower credit quality and therefore higher risk to investors. The 30 day interest rates prevailing between July and December 2005 were as follows:

Date of reinvestment

Maximum Rate Rates applied by ECU

Gain to CCC

July 22/25 ‘05 5.71% 5.91% .20% Aug 22/23 ‘05 5.67% 5.87% .20% Sept 22/23 ‘05 5.67% 5.87% .20% Oct 24 ‘05 5.70% 5.90% .20% Nov 24 ‘05 5.68% 5.88% .20% The rate below is the reinvestment rate as at 28 December 2005 for 6 months with 30 day monthly repricing Dec 28 ‘05 5.72% 5.92% .20% Final maturity of reinvestment is 30 June 2006 *Maximum Rate is the rate that would have applied if invested with other institutions like Bank West, based on a 30 day BBSW +10 basis points. The investment represents 6.1% of the total invested funds of $65.413m as of 28 December 2005. Based on our experience in the last 6 months, it was recommended to and approved by the CEO to reinvest the $3 million and increase the invested amount by $1 million for the same maturity at 30 day BBSW + 30 basis points with monthly repricing. The reasons for these are as follows:

• increasing the investment by $1 million allows Council to maintain the premium offered of 30 basis points.

• reinvesting demonstrates support to the local community. • based on the QTC Monthly Review (Oct 2005), the forecast indicates a reduction

in interest rates over the next 12 months. The Reserve Bank of Australia (RBA) continues to hold a 50/50 view on the interest rate movement. Other economic projections indicate a rise in interest rates.

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Further, the most recent QTC Monthly Review (Nov 2005), indicated that the RBA Statement of Monetary Policy suggests that “in the medium term the RBA does not see any reason to increase interest rates to reign in inflation”. The RBA’s main risk factors are the oil price, tightening of the labour market and depreciation of the Australian Dollar. QTC’s conclusion indicates that the chance of an interest rate rise is greater than an interest rate cut, but the most likely outcome is that interest rates will remain unchanged. In the event that interest rates rise during this 6 month period, the loss is minimised due to the monthly repricing and the premium offered. On the other hand, if the interest rate moves downward, our position is secured up to the extent of the premium offered by ECU. It should be further noted that the delegated authority did not include an authority to increase the invested amount. The reason to increase the investment by $1 million is to maintain the premium currently being offered of 30 basis points. This decision is also based on the premise that increasing the investment holding will not alter the result of the risk assessment.

CONSIDERATIONS: Statutory: Statutory Bodies Financial Arrangements Act 1982 Policy: Investment Policy 1:02:13 Financial: If investments were made with other financial institutions, with the same term to maturity, the results would have been as follows: Bank Rates @ 28 Dec 30 day roll

arrangement Bank West 5.72% BBSW + .10 Bank of Queensland 5.66% BBSW + .08 ECU 5.92% BBSW + .30 Sustainability: Supporting local community.

OPTIONS: 1. Continue to re-invest with ECU until the maturity dates specified (30 June 2006)

with monthly repricing and increase the invested amount by $1 million, with a total of $4 million invested with ECU.

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2. Terminate the deposits now, and realise a penalty cost on the deposits

CONCLUSION: The investment placed with ECU is considered an authorised investment under the requirements of the Statutory Bodies Financial Arrangements Act 1982, however, falls outside our Investment Policy unless approved by Council. To ensure that these funds are readily available to Council at the specified maturity dates, Council officers will continue to liaise on a regular basis with ECU officers. In view of the considerations made above, it is reasonable to continue to re-invest with ECU until 30 June 2006, with a 30 day monthly repricing based on BBSW 30 + 30 basis points. carried

6.6.6.6. REVIEW OF OUTSTANDINREVIEW OF OUTSTANDINREVIEW OF OUTSTANDINREVIEW OF OUTSTANDINGGGG BALANCES AND RECOVE BALANCES AND RECOVE BALANCES AND RECOVE BALANCES AND RECOVERY RY RY RY

PROCEDURES FOR HEALTPROCEDURES FOR HEALTPROCEDURES FOR HEALTPROCEDURES FOR HEALTH LICENSES, OUTDOOR H LICENSES, OUTDOOR H LICENSES, OUTDOOR H LICENSES, OUTDOOR DININGDININGDININGDINING

PERMITS, ROADSIDE VEPERMITS, ROADSIDE VEPERMITS, ROADSIDE VEPERMITS, ROADSIDE VENDING AND TRADEWASTENDING AND TRADEWASTENDING AND TRADEWASTENDING AND TRADEWASTE CHARGES CHARGES CHARGES CHARGES....................32323232

Duane Forward : 19/23/1Duane Forward : 19/23/1Duane Forward : 19/23/1Duane Forward : 19/23/1----15: #1111701 v115: #1111701 v115: #1111701 v115: #1111701 v1

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: COCHRANE / PLATH That Council note that it has been updated on the c urrent debt status and procedures for follow up of the outstanding invoice s for Outdoor Dining, Health Licenses, Roadside Vending and Trade Waste.

INTRODUCTION: The Finance and Administration Committee is updated monthly on balances outstanding >90 days for all Categories. Debt & Revenue Control Section is responsible for recovering outstanding invoices under the Debt Recovery Policy, except for the invoices raised for Outdoor Dining, Health Licenses, Roadside Vending and Tradewaste. Environmental Assessment manages the Outdoor Dining, Health Licenses, and Roadside Vending invoices, and Cairns Water manages the Tradewaste invoices. In recent Finance & Administration Committee meetings the Councillors expressed concerns about the outstanding amounts in these categories and full detail of the recovery efforts were not readily available from the Finance Department. Following discussions with the areas responsible for these invoices this report has been prepared to outline the process for recovery of these amounts and provide further details of the unpaid amounts in relation to the total amount invoiced to address these concerns.

19


BACKGROUND: The invoices for Outdoor Dining, Health Licenses, Roadside Vending and Tradewaste while raised in Council’s Accounts Receivable module, are managed outside of the Sundry debtor system for the following reasons:

1. After the expiry of the license term they don’t represent a recoverable debt.

2. Legal recovery of the debt amount using the Minor debt claim process is not cost effective for the smaller license fees and does not guarantee Council will recover either the debt or the costs of the action.

3. On non-payment of the license renewal fee the debtor is in effect operating without a license/permit and the underlying local law or legislation allows for higher penalties for a breach of this type than that available from obtaining a default judgement or other debt recovery action.

The disadvantage of relying on legal action under the local law or legislation is that it can be costly and difficult to prosecute and subsequently actions have been few.

COMMENT: The procedures for each Category are as follows Outdoor Dining Permits Total annual invoicing approx $255,000

• Invoiced quarterly • Show cause letters issued after 30 days giving a further 30 days to pay • Telephone follow up if not paid • A letter is issued advising that Council will confiscate the tables and chairs if the

amount is not paid before the issue of the next invoice. This category has a balance of $12,134 >90 days. Of this amount $5,474 has been submitted for write-off due to the liquidation/bankruptcy of the operator, $3,160 is outstanding from previous periods and $3,500 is outstanding from the second quarter invoices issued in September. Environmental Assessment is currently invoicing operators for the third quarter amounts and will advise any operators to remove tables and chairs where the previous invoices remain unpaid. Health Licenses

• Total annual invoicing approx. $612,000 • Invoiced annually in July • Show cause letters issued after 30 days unless arrangements have been made

to pay the amount in instalments • Telephone calls made to follow up payments • A Solicitor’s Letter of Demand has been used advising of Council’s ability to

prosecute the debtor for operating without a license. • Legal action can be taken under the Health Act/Local Law for operating without a

license. This category has a balance of $18,926, which is greater than 90 days.

20


Roadside Vending Licenses • Total annual invoices approx $21,000 p.a. • Invoiced annually in July • All outstanding debtors have arranged instalments to clear the annual fee due to

the large amount of the invoices. This category has a balance of $8,200, which is greater than 90 days. Tradewaste

• Total invoices issued for approx $600,000 p.a. • Invoiced July annually for renewals or on identification of a trade waste generator

and on a quarterly basis for trade waster volumetric charges. • Reminder letter issued after 30 days if account not paid giving 14 days to pay. • Show cause Letter issued with 30 days to pay or action taken for generating

waste without a license. • If the premise is still generating waste legal action can be commenced under the

Water Act 2000. This category has a balance of $31,780, which is greater than 90 days.

CONSIDERATIONS: Statutory/Policy: Relevant Local Laws and Legislation contain the power for Council to levy the license fees and charges for the various areas concerned. The local laws and legislation set the penalty for failing to comply with the relevant local law or legislation. Financial: Provided the above actions are followed consistently the percentage of debts outstanding and subsequently written off are similar to those experienced with the other Sundry Debtors. The consideration for the operational areas concerned, which is the same consideration for all businesses, is the benefits to be obtained in terms of recovery of the debts from pursuing legal action against the slow or non-payers weighed against the additional cost that legal action would entail. All other considerations have been assessed and are deemed to have no impact.

CONSULTATION: The operational areas responsible for the debts have been consulted with regard to these debts.

CONCLUSION: That Council note that it has been updated on the status of the outstanding debts for Outdoor Dining, Health Licenses, Roadside Vending and Tradewaste and that processes are in place to monitor these debts. carried

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7.7.7.7. RATE BASED FINANCIALRATE BASED FINANCIALRATE BASED FINANCIALRATE BASED FINANCIAL ASSISTANCE FOR NON ASSISTANCE FOR NON ASSISTANCE FOR NON ASSISTANCE FOR NON PROFIT PROFIT PROFIT PROFIT

RECREATION, SPORTINGRECREATION, SPORTINGRECREATION, SPORTINGRECREATION, SPORTING & COMMUNITY GROUPS & COMMUNITY GROUPS & COMMUNITY GROUPS & COMMUNITY GROUPS

FOR 2005/2006FOR 2005/2006FOR 2005/2006FOR 2005/2006 ............................................................................................................................................................................................................................................................................................................................40404040

Rob Reilly : 17/49/9Rob Reilly : 17/49/9Rob Reilly : 17/49/9Rob Reilly : 17/49/9----05 #111700505 #111700505 #111700505 #1117005

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: COCHRANE / PLATH That Rate Based Financial Assistance (RBFA) of $155 ,107.70 (including $11,696.07 for the Cairns Show Association) be gran ted to Non Profit Recreation, Sporting & Community Groups for the half year endin g 30 June 2006, and the amounts specified in the attached schedules be cred ited to the respective rate files in line with policy.

INTRODUCTION: The following document makes recommendations on Rate Based Financial Assistance to be provided to Not For Profit Recreation, Sporting and Community Groups for the half year 1 January 2006 to 30 June 2006. See attached schedules.

BACKGROUND: On 28 April 2005 Council adopted a new Policy for RBFA, that policy was resubmitted to Council on 18 July 2005 for minor changes, the changes being approved. The adopted policy together with schedules A & B are attached for Councils consideration.

COMMENT: The actual financial assistance submitted for the current rating period 01January 2006 to 30 June 2006 is $155,107.70. This consists of $46,466.20 for Sporting & Recreation Clubs, $96,945.43 for Community Groups and $11,696.07 for the Cairns Show Association. The Cairns Show Association is included, as general rate assistance forms part of their Management Agreement. In addition to those organisations/clubs submitted in schedules A & B, Council is waiting for additional unimproved valuations from Natural Resources and Mines. It is expected that Council may receive these in the next few months, therefore additional assistance may be submitted at a later date, depending on general rates being levied before the end of the financial year.

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CONSIDERATIONS: Corporate and Operational Plan: The proposed amendments to the Rates Based Financial Assistance Policy supports Council’s efforts to meet Key Goal Areas 6, 8 & 10 of Future Cairns in recognition of:

� The desire to provide an equitable and diverse range of sport and recreation opportunities for the residents and visitors of Cairns, and

� The need to maximize the range of health, social, cultural, economic and community benefits achieved for resources invested, and

� The desire to improve the consistency and coordination of Council’s community engagement activities, and

� There is a continuing expectation in the community that Council will be strong on matters of compliance, accountability and transparency when going about its business.

Statutory: Part 6 Concessions under the Local Government Act 1993 grants Council the power to provide concessions on rates as long as the class of landowners are adopted by resolution of Council. Policy: Council’s Rate Based Financial Assistance Policy requires that concession be credited to each separate organisation prior to the issuing of rate assessments. Furthermore organisations that have not paid their rates in full prior to the end of a financial year are not to receive assistance until all outstanding rates are paid. Also those properties that appear not to be registered owners and those that receive rent or have sub leases need to be specially approved by Council. All those assessments that are recorded as not being the register owner with Council have the responsibility to pay rates so it is requested that Council approved those listed. In addition, those identified as receiving income through rent or sub leases are not receiving substantial gain so it is also requested that they be granted assistance. Financial: The granting of the assistance will exceed the present budget allocation of $240,000.00 by approx $55,400.00, it should be noted that Council has not received a considerable number of unimproved valuations, therefore the full impact on the current budget allocation is unknown. At present it is requested that Council approve an additional $56,000.00 to be allocated to this budget at the next budget review. The considerable shortfall is not considered a major concern as a large percentage of this revenue was not previously received or budgeted for as income and additional expenses to date have also resulted in additional income. An additional report will be submitted to Council if the unimproved valuations requested by Council are received in time to levy rates in the current financial year.

23


CONCLUSION: It is recommended that Rate Based Financial Assistance be granted to the organisations listed in the attached schedules for the amounts recommended in line with the adopted policy. carried

8.8.8.8. FINANCIAL STATEMENTSFINANCIAL STATEMENTSFINANCIAL STATEMENTSFINANCIAL STATEMENTS PERIOD ENDED 30 DEC PERIOD ENDED 30 DEC PERIOD ENDED 30 DEC PERIOD ENDED 30 DECEMBER 2005EMBER 2005EMBER 2005EMBER 2005 ............50505050

Pina Parlapiano : 17/49/9Pina Parlapiano : 17/49/9Pina Parlapiano : 17/49/9Pina Parlapiano : 17/49/9----04 #111829104 #111829104 #111829104 #1118291

RECOMMERECOMMERECOMMERECOMMENDATION:NDATION:NDATION:NDATION: FORD / COCHRANE That the Financial Statements for the period ended 30 December 2005 be adopted by Council.

INTRODUCTION: Attached are the financial statements for the period ended 30 December 2005. Actual amounts are compared against the Second Quarter Budget Review 2005/2006. These financial statements include: - Statement of Financial Performance - Statement of Appropriation - Statement of Financial Position - Cash Flow Statement - Capital Funding Statement Divisional statements are included in this report to provide information on the performance of each division for the period ended 30 December 2005. COMMENT: STATEMENT OF FINANCIAL PERFORMANCE Council’s overall operating position at the end of December 2005 is a net operating surplus of $3.6m. The retained surplus for the period after appropriations to reserves and capital is $3.7m. The retained surplus for this month includes the balance of the proceeds on sale for the disposal of the Grafton/Hartley Street site of $3.4m. Once this transaction has been processed in the asset register in the month of January 2006, the surplus on sale will more closely align with the budget of $830,000.

24


Revenue from ordinary activities is $109.9m, with a budget year to date of $106.7m. This 3% favourable variance is the net result of the following:

� Rates and utility charges are less than budget ($586,098) due to:

• General rates and utility charges – refunds on general rates following valuation appeals and a delay in the issue of the rates assessment for the Cairns Port Authority for the first half of the year.

• Water usage residential – revenue expectations have been based on

previous billing periods. Revenue may increase in the last billing period depending upon weather conditions and consumption patterns.

� Government grants, contributions and donations are greater than the budget

of $234,226 due to the combination of the following:

• Government grants and subsidies are less than budget due to a delay in the receipt of operating grants for Hambledon House and ensuring the completion of NDRA project works prior to submitting the claim.

• Donations are greater than budget due to a contribution towards the

Wharf Street project by the Cairns Port Authority.

� Proceeds from the disposal of the land at Grafton & Hartley Street. The accounting transaction to process this disposal will be processed in January 2006.

Expenses from ordinary activities and borrowing costs are $81.2m which is 0.8% lower than the budget year to date of $81.9m. Employee costs are less than budget by $816,132. This favourable result has been brought about by seasonal fluctuations in the maintenance and CJP program and reflects vacancies in the staff establishment. Materials and services costs are less than budget by $407,335. This favourable result is brought about by timing variances between actual and budget primarily in the maintenance program. CAPITAL FUNDING STATEMENTS Capital works expenditure to date totals $27.1m, plus $14.3m of committals. This total actual capital expenditure represents 34% of the total approved capital expenditure of $79.1m. The December 2005 capital expenditure has been funded by revenue 53%, loan 17%, cleaner seas reserve 2% and developer contributions and capital grants 28%.

25


Cash reserves and funded depreciation amounts are not fully backed by cash for the period ended 30 December 2005. This is due to a timing difference caused by the payment of the performance centre site being made from our bank account, however the transaction has not yet being costed to assets register which is why the funding has not yet been sourced from the Future Asset Acquisition Reserve. Once these transactions are processed in January 2006 the cash reserves and funded depreciation will once again be fully cash backed. CASH INVESTMENTS Cash invested as at the end of December 2005 is $66.5m (December 2004 $51.3m). QTC currently holds 37% of the total funds invested, Citibank holds 23%, BankWest holds 16%, Bank of Adelaide holds 17%, Bank of Queensland holds 0.3%, Electricity Credit Union holds 6% and Suncorp holds 0.7%. Interest rates range from 5.68% to 5.92%. LOAN BORROWINGS QTC Loan balance at the end of the period is $71.7m (December 2004 $80.4m), of which $1,192,113 was paid during the month. Based on the recent assessments issued, the borrowing per assessment is $1,212, compared to $1,445 per assessment in December 2004, a reduction by 16% from the same period last year.

QTC Borrowing per Assessment

0

500

1,000

1,500

2,000

2,500

3,000

98/99

99/00

00/01

01/02

02/03

03/04

'04/'0

5Ju

ly

August

Septe

mber

Octob

er

November

Decem

ber

Year

Am

ount

($)

As at the end of December, the capacity of Council to service its outstanding debt based on the operating revenue earned is 9% representing debt servicing and redemption cost to total revenue as a proportion. Council’s exposure to debt is 6.0% representing total liabilities to total assets as a proportion.

CONCLUSION: As at the end of December 2005 the organisation has fully funded depreciation and achieved a favourable operating result. All other considerations were reviewed and deemed not applicable. carried

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9.9.9.9. CORPORATE SERVICES MCORPORATE SERVICES MCORPORATE SERVICES MCORPORATE SERVICES MONTHLY REPORT FOR ONTHLY REPORT FOR ONTHLY REPORT FOR ONTHLY REPORT FOR

DECDECDECDECEMBER 2005EMBER 2005EMBER 2005EMBER 2005 ................................................................................................................................................................................................................................................................................................................79797979

JoJoJoJo----Anne Scarini : LJT : 1/3/83Anne Scarini : LJT : 1/3/83Anne Scarini : LJT : 1/3/83Anne Scarini : LJT : 1/3/83----01: #111740001: #111740001: #111740001: #1117400

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: FORD / COCHRANE That the report of the Corporate Services Division for the month of December 2005 be received and noted. carried

10.10.10.10. EXECUTIVE SUPPORT MOEXECUTIVE SUPPORT MOEXECUTIVE SUPPORT MOEXECUTIVE SUPPORT MONTHLY REPORT FOR NTHLY REPORT FOR NTHLY REPORT FOR NTHLY REPORT FOR

DECDECDECDECEMBER 2005EMBER 2005EMBER 2005EMBER 2005 ........................................................................................................................................................................................................................................................................................................114114114114

Ian Lowth : 1/59/1Ian Lowth : 1/59/1Ian Lowth : 1/59/1Ian Lowth : 1/59/1----01: #1032967v601: #1032967v601: #1032967v601: #1032967v6

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: COCHRANE / FORD That the report from Executive Support for the mont h of December 2005 be received and noted. carried

11.11.11.11. ELECTED MEMBERS ELECTED MEMBERS ELECTED MEMBERS ELECTED MEMBERS –––– TRAVEL & ASSOCIATED TRAVEL & ASSOCIATED TRAVEL & ASSOCIATED TRAVEL & ASSOCIATED COSTS COSTS COSTS COSTS............................................................128128128128

Fe Flanagan: Fe Flanagan: Fe Flanagan: Fe Flanagan: 17/49/117/49/117/49/117/49/1----01: #1102510v101: #1102510v101: #1102510v101: #1102510v1

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: COCHRANE / FORD That Council note the travel and associated costs o f Elected members for the period ending October 2005.

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INTRODUCTION: This report provides a summary of the amount of expenditure by Council on travel and associated costs for all elected members.

BACKGROUND: At the Finance and Administration Committee meeting held on 17 September 2001, it was resolved that councillors be provided with a report on Elected Members travel and associated costs as part of each budget review. The 2nd Budget Review for 2005/06 was tabled with Council in December. This report is now presented for completeness.

COMMENT: The following table shows the total expenditure incurred for the period from 1 July 2005 to 28 October 2005 compared to the latest budget review. For comparative purposes the total expenditure for the 2004/05 year is also included. The information contained in the table relates to travel, accommodation and other associated costs and does not include any conference registration fees that may have been incurred. A comparison between actual and budget for both years for elected members, other than the Mayor, is not possible as the budget is not broken down to that level of detail.

Councillor Division Full Year 2004/2005

Actual

Full Year 2004/2005

Budget

July-05 to Oct-05 Actual

July-05 to Oct-05 Budget

2nd Budget Review

Full Year 2005/2006 Original Budget

Full Year 2005/2006

2nd Review Budget

Cr K. Byrne Mayor 49,608 67,141 29,573 29,573 44,400 44,400 Cr P. Gregory Division 1 2,214 15 15 Cr F. Lindsay Division 2 1,455 251 251 Cr J. Pezzutti Division 3 - - - Cr P. Freebody Division 4 - - - Cr K. Plath Division 5 - 560 560 Cr M. Gill Division 6 - - - Cr T. James Division 7 1,537 1,205 1,205 Cr D. Ford Division 8 1,890 686 686 Cr A. Blake Division 9 2,083 - - Cr M. Cochrane Division 10 4,221 1,433 1,433 Cr S. Bonneau Division 11 918 - - Cr A. Sheppard Division 12 1,774 5,617 5,617 Sub-total Councillors 16,092 44,408 9,767 9,767 27,520 23,527

Total of Mayor and Councillors

65,700 111,549 39,340 39,340 71,920 67,927

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CONCLUSION: This report is provided to Council for noting. The next report will be provided to Council along with the final budget review for 2005/06. carried GENERAL BUSINESS CLOSED SESSION COCHRANE / FORD COUNCIL RESOLVE INTO CLOSED SESSION TO DISCUSS THE FOLLOWING MATTERS AS LISTED IN THE AGENDA: carried OUT OF CLOSED SESSION COCHRANE / FORD COUNCIL RESOLVE TO MOVE OUT OF CLOSED SESSION carried RESOLUTIONS ARISING FROM THE MATTERS DISCUSSED IN CLOSED SESSION

1.1.1.1. BUDGETARY MATTER BUDGETARY MATTER BUDGETARY MATTER BUDGETARY MATTER –––– OUTSTANDING D OUTSTANDING D OUTSTANDING D OUTSTANDING DEBT REPORTEBT REPORTEBT REPORTEBT REPORT ........................................................................1111


RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: GILL / COCHRANE That Council note that it has been updated on the s tatus of outstanding debt as at the 30 th December 2005. carried

29


2.2.2.2. BUDGETARY MATTER BUDGETARY MATTER BUDGETARY MATTER BUDGETARY MATTER ---- WRITE OFF OF SUNDRY WRITE OFF OF SUNDRY WRITE OFF OF SUNDRY WRITE OFF OF SUNDRY DEBTOR DEBTOR DEBTOR DEBTORSSSS ................................................8888


RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:

FORD / PLATH That Council approve the write-off of the following sundry debtor’s accounts as bad debts for the reasons outlined in the report:

Account No . Amount 561.05 $585.18 719.05 $407.78 722.05 $1,469.68 724.05 $356.91 759.05 $295.52 765.05 $251.21 786.05 $372.03

5000260.10 & 79

$692.99 $338.70

22472.20 $12,971.90 23019.20 $679.70 55151.25 $4475.00 55155.25 $705.00 55166.25 $294.00 41110.72 $1375.20 41565.72 $332.00 40709.76 $594 40652.76 $4,465.00 41419.76 $730.00

carried

3.3.3.3. PREJUDICIAL MATTER PREJUDICIAL MATTER PREJUDICIAL MATTER PREJUDICIAL MATTER –––– INDEPENDENT RATE RE INDEPENDENT RATE RE INDEPENDENT RATE RE INDEPENDENT RATE RELIEF LIEF LIEF LIEF

TRIBUNALTRIBUNALTRIBUNALTRIBUNAL ........................................................................................................................................................................................................................................................................................................................................................13131313


RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: GILL / COCHRANE That Council approve the following arrangements and provide rate relief from the Independent Rate Relief Tribunal’s budget to the fo llowing ratepayer who has applied for assistance from the Tribunal:

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Assessment

Number

Recommended Rate Relief

Other Arrangements

508010 $1,401.00 N/a carried

4.4.4.4. PREJUDICIAL PREJUDICIAL PREJUDICIAL PREJUDICIAL MATTER MATTER MATTER MATTER –––– AUDIT COMMITTEE MEE AUDIT COMMITTEE MEE AUDIT COMMITTEE MEE AUDIT COMMITTEE MEETING TING TING TING ––––

24242424THTHTHTH NOVEMBER 2005 NOVEMBER 2005 NOVEMBER 2005 NOVEMBER 2005 ................................................................................................................................................................................................................................................................................16161616

JoJoJoJo----Anne Scarini : 1/59/9Anne Scarini : 1/59/9Anne Scarini : 1/59/9Anne Scarini : 1/59/9----01: #110702801: #110702801: #110702801: #1107028

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: PLATH / FORD That Council note the minutes of the Audit Committe e meeting of 24 th November 2005. carried THE MEETING CLOSED AT 5.01 PM

Documents

CAIRNS CITY COUNCIL MINUTES · CAIRNS CITY COUNCIL MINUTES MEETING: FINANCE & ADMINISTRATION COMMITTEE MONDAY, 16 JANUARY 2006 ... J Menzies Manager Financial Services ... However,