of 16 /16

By-Laws of the Canadian Institute of Food Science and Technology

Embed Size (px)

Text of By-Laws of the Canadian Institute of Food Science and Technology

Page 1: By-Laws of the Canadian Institute of Food Science and Technology





Page 2: By-Laws of the Canadian Institute of Food Science and Technology


of the


ARTICLE I - NAMEThe name of the corporation shall be the Canadian Institute of Food Science and Technology hereinafter referred to as the Institute.

ARTICLE 11- CORPORATE SEALThe seal of the Institute shall be circular in form and shall have the name of the Institute endorsed thereon.

ARTICLE III - HEAD OFFICEThe Head Office of the Institute shall be located in the City of Ottawa in the Province of Ontario, Canada, at the place therein where the business of theInstitute may from time to time be carried out. In addition to the Head Office the Institute may establish such other offices and agencies elsewhere inCanada as the Council may deem expedient by resolution.

ARTICLE IV - COMPOSITION OF THE INSTITUTEThe Institute shall be composed of members who normally are in turn members of the Sections in which they reside. It shall have a Council, which, inaddition to such duties as may be prescribed in these By-Laws, shall manage the affairs, business and concerns of the Institute; an Executive Committee,which shall conduct the affairs of the Institute between Council meetings; committees of the Institute, and such officers and employees as arenecessary to effectuate its purposes.


Section 1 - Classes of MembersThe Institute shall have five classes of members

(a) Professional Member(b) Member-Emeritus(c) Associate Member(d) Student Member(e) Retired Member

Women shall be eligible for membership upon the same condition as men, and in the following By-Laws any personal pronoun shall be read as applyingequally to either sex.

Section 2 - Professional MemberA Professional Member shall be (1) a person actively engaged in Food Technology for a period of two years and holding a Bachelor's degree orequivalent in a field of science, or (2) a person holding a Master's Degree or Doctor's degree in a field of science, or (3) a person who has had a minimumof seven years experience in Food Technology and holds a responsible position herein, or (4) a person not actively engaged in Food Technology butwho, in the opinion of the Qualifications Committee, qualifies by virtue of past experience and/or specialized training.

Section 3 - Member-EmeritusMember-Emeritus shall be an Honorary Title bestowed upon a Professsional Member who has retired from his vocation and who, in the course of hiscareer, has contributed meritorious service to the Food Industry and/or the Institute.

Section 4 - Associate MemberAn Associate Member shall be a person actively interested in Food Technology but not classified as a Professional Member.

Section 5 - Student MemberA Student Member shall be a person in full attendance in courses directed towards a career in Food Technology. A Student Member may retain hisStudent membership status only until the end of the membership year during which he becomes ineligible for such status.

Section 6 - Retired MemberA retired member shall be any Professional Member who has retired from remunerative professional life in the food field and who has been such amember of the Institute for 10 years. Certification of qualifying membership will be verified by the National Secretary.

Section 7 - Method of ClassificationThe class of membership, upon application, shall be determined by the National Secretary except that Members-Emeriti shall be recommended by theAwards Committee or such other Committee as shall be appointed by Council for this purpose. Council shall be the final arbiter when doubt arises as to amember's qualifications.

Section 8 - Professional ProvisionsProfessional Members, Members-Emeriti and Retired Members shall (1) vote for Officers of the Institute and for amendment, repeal or addition to theBy-Laws; (2) be eligible for appointment on standing Committees; (3) be eligible, with at least three years good standing. for nomination for any office onthe Council, except that in Sections not more than three years old, Professional Members of less than three years good standing may be nominated toCouncil. The Council at its discretion may waive the limitations imposed by parts 2 and 3 of this Section.

Section 9 - ApplicationsAn application for membership must be made on an official application form and the applicant must be sponsored by two Professional Members orMembers-Emeriti who know him personally or by general reputation. Members who desire to change their class of membership shall apply to theSecretary for change in classification by submitting an official membership application form.


Page 3: By-Laws of the Canadian Institute of Food Science and Technology

Section 10 - FeesMembers shall pay such yearly fees as may be determined by the Council subject to the approval of the membership at the Annual General Meeting. Feesshall become payable in advance on the first day of October preceding the fiscal year to which they apply. Members-Emeriti shall be exempt. Fees forRetired Members shall be one half of those for Professional Members

Section 11 - Withdrawal of MembershipAny member may withdraw from the Institute by delivering to the Institute a written resignation and lodging a copy of the same with the Secretary of theInstitute

Section 12 - Suspension of MembershipFor cause any member may be suspended. Sufficient cause for such suspension of membership shall be violation of these by-laws or violation ofany agreement, rule or practice properly adopted by the Institute, or any other conduct prejudicial to the Institute Such suspension shall be bytwo-thirds vote of the entire membership of the Council. provided that a statement of the charges shall be mailed by registered post to the last recordedaddress of the member at least fifteen (15) days before final action is taken thereon The statement shall be accompanied by a notice of the time andplace of the meeting of the Council. at which time the charge shall be considered and the member shall have the opportunity to appear in person, or byrepresentative, and present any defence to such charges before action is taken thereon

As membership fees become payable each year on the first day of October, preceding the fiscal year to which they apply, a member whose fees are notpaid by the first day of January following shall be suspended, If such fees are not paid for two successive years, re-application for membership will berequired

Section 13 - Re-AdmissionThe Officers of the Institute, at their discretion, may re-admit any former member who has resigned or who has ceased to be a member for non-paymentof fees and, at their discretion. may waive the payment of all or part of the arrears,

Section 14 - HardshipsCouncil for causes deemed by It sufficient may waive payment of fees and may continue services


Section 1 - Governing BodyThe management of affairS. business and concerns of the Institute shall be vested in the Council.

Section 2 - CompositionThe Council shall consist of all the Officers, and Voting Directors, Observer Directors. Past-Presidents, Past National Secretaries and Past NationalTreasurers, Executive Director and such additional persons designated by the Executive Committee may serve as observers but only the Officers andVoting Directors shall be entitled to vote on matters considered by Council

Section 3 - Executive CommitteeThe Executive Committee. consisting of the Officers of the Institute. shall conduct the affairs of the Institute on behalf of Council between Councilmeetings.

Section 4 - Terms of OfficeDirectors shall be elected annually by the Sections they represent for a term of two (2) years. Durrng the first year of the term, the Director shall be anObserver Director while in the second year he shall be a Voting Director.

The term of office of elected Officers and Directors shall start at the close of the Annual Meeting of the Institute following the election They shall serveuntil their successors have been duly elected and installed.

Section 5 - DirectorsEach Regional Section shall be represented by a Voting Director and an Observer Director. Only the Voting Director may propose. second. or vote onissues before Council. He shall cast the appropriate votes determined by the number of Professional. Associate. Retired and Emeriti members in thesection represented as of December 31

Number of Professional.Associate, Retired, Emeriti

Up to 5051 - 150

151 - 250251 - 350351 - 450451 and up

Number of Votes123456

Section 6 - Meetings of the CouncilThe Council shall meet at the same place as and three to five days before each Annual General Meeting The new Council shall meet at the same place andImmediately follOWing the Annual General Meeting

Section 7 - Special Meetings of the Council

The President may. when he deems it necessary. or the Secretary shall at the request in writing of five (5) members of the Council, issue a call for aspecial meeting of the Council. Fifteen (15) days' notice shall be required for such a special meeting,

Section 8 - QuorumAt all meetings of the Council a quorum shall be constituted if more than half of the Regional Sections are represented, Including at least one Officer ofthe Institute Any action taken at a meeting of the Council at which a quorum is present shall be deemed to be the action of the Council. except inmatters requiring a majority of the entire Council. or a prescribed percentage of the entire Council

Section 9 - Membership RequirementEach voting member of Council shall be a Professional Member

Section 10 - Executive DirectorThe Executive Director shall be responsible to Council and may be an observer at any Executive or Council meeting


Page 4: By-Laws of the Canadian Institute of Food Science and Technology

Section 11 - Employees and AgentsThe Council may appoint employees or agents, each of whom shall hold office for such period, have such authority, and perform such duties as theCouncil may from time to time determine. The Council may delegate to any Officer the power to appoint any employee or agent and prescribe hisrespective authority and duty.

Section 12 - CompensationThe employees or agents may be compensated and the extent of compensation of such employees or agents shall be determined by the Council unlessotherwise provided for in these By-Laws.


Section 1 - TitlesThe Officers of the Institute shall be President, President-Elect, Vice-President, Immediate Past-President, Secretary and Treasurer. The offices ofSecretary and Treasurer may be held by one member.

Section 2 - Terms of OfficeThe President-Elect shall be elected annually for a term of one (1) year, following which time the President-Elect shall succeed to the office of thePresident for a term of one (1) year. The Vice-President shall be elected for a period of one (1) year. The Secretary and Treasurer shall be elected for aperiod of three (3) years. The terms of office shall be staggered in such a manner as only one of the Secretary or Treasurer shall be elected in any givenyear.

Section 3 - PresidentThe President shall be executive head of the Institute. He shal! preside at all meetings of the Institute and the Council. He shall be the official spokesmanfor the Institute. He shall have power to call meetings of the Council. He shall perform other duties and exercise other powers as the Council shall fromtime to time delegate him.

Section 4 - President-ElectIn the absence of the President, the President-Elect shall perform all the duties and shall have the powers normally conferred upon the President. Duringhis term as President-Elect he shall formulate plans for his term as President. As soon as possible after his induction into the office of President, he shallpresent to the Council a list of names of the individuals who are to serve on the various committees required under the provisions of these By-Laws. Heshall perform such other duties as the Council may from time to time assign him.

Section 5 - Vice-PresidentThe Vice-President shall assist the President and President-Elect in the performance of their duties.

Section 6 - Immediate Past-PresidentThe Immediate Past-President shall assist the President in the performance of his duties and shall perform other duties as the Council shall from time totime delegate him,

Section 7 - SecretaryThe Secretary shall keep the minutes of all meetings of the Institute, the Council. and the Executive Committee thereof in books provided for thepurpose. He shall have custody of the Corporate Seal. He shall keep a roll of the members of the Institute and such other books of records and accountsas the Council may direct. He shall, in general, perform all the duties incident to the office of Secretary and shall perform such other duties and have suchother authority as from time to time may be assigned to him by the Council.

Section 8 - TreasurerSubject to the powers and duties conferred upon him by the Council, the Treasurer shall have supervision over the funds, securities, receipts anddisbursements of the Institute. He shall cause all funds received by the Institute to be deposited in the name of the Institute in such bank or banks. trustcompany ortrust companies as the Council may designate. He shall cause to be entered regularly in the books of the Institute to be kept for that purposefUll and accurate accounts of all monies received and paid by him on account of the Institute and he shall submit a statement of his cash accounts toCouncil immediately prior to each Annual Meeting of the Institute, and from time to time such information relative to the funds of the Institute as may berequired.

The Treasurer may be required to give bond for the faithful performance of his duties in such form and amounts as the Council may determine. Anyexpenses so incurred shall be chargeable to the Institute.

Section 9 - ResignationsAny Officer may resign at any time by giving written notice to the President. Any such resignation shall take effect upon its being accepted by theCouncil.


Section 1 - Nomination of OfficersEach year on or before the first day of December the Chairman of the Nominating Committee shall have canvassed each Section by writing to theSecretary, with copy to the Chairman of the Section, and shall have received in writing on or before the first day of January, the names of all candidateswhom the Section wishes to nominate for election to each office becoming vacant at the next Annual Meeting. In case no candidates are nominated by aSection, the Chairman of the Nominating Committee shall be advised of this fact in writing by the Section Secretary. Each nomination shall beaccompanied by a biographical sketch of the candidate along with a signed statement of the candidate that he is willing to hold office if elected. Thenominated person must also submit, to accompany the nomination, a statement outlining his or her views on the Institute and what thrust or direction theInstitute would be influenced to take if he or she were elected.

Section 2 - Election of OfficersShould more than one (1) nomination be received by the Nominating Committee for anyone vacant office, an election shall be held.

Should more than three (3) nominations be received by the Nominating Committee for anyone vacant office in anyone year, that Committee, inconference, shall be responsible for selecting three (3) names to go forward to election by ballot using such criteria as: leadership qualities,administrative experience, record of service to the Institute.


Page 5: By-Laws of the Canadian Institute of Food Science and Technology

When an election is required the Nominating Committee shall provide for distribution with the ballot forms, voting instructions, biographical sketchesand nomination statements. The National Office shall distribute on or before the first day of February an official bilingual ballot to all Professional.Emerili and Retired members. Completed ballot forms must be returned to the National Office by the first day of March to be eligible to be counted inthe election. The Nominating Committee shall be responsible for the counting of ballots. In the event of a tie vote a toss of the coin will decide the vote. Assoon as election results are confirmed by the Nominating Committee, they shall be conveyed to the candidates and their nominating Sections. Electionresults and single nominations for acclamation shall be presented at the Annual General Meeting for ratification.

In the event of a challenge of the procedures used in the election of Institute Officers, notice of challenge should be received by the Chairman of theNominating Committee thirty (30) days before the Annual General Meeting. The challenge must be accompanied by documentation as to the groundsforthe challenge. On the basis of this information, the Nominating Committee will prepare a report for Council with recommendations as to dealing withthe challenge. Council at its Pre-Conference meeting will then decide on the disposition of the challenge.

Section 3 - Election of DirectorsEach Section normally shall elect annually a Director for a term of two (2) years. Elections shall be held at least fifteen (15) days prior to the announceddate of the Annual Meeting of the Institute. In choosing candidates the Section should, when feasible, nominate the incoming Section Chairman as theObserver Director for the first year of office. This person shall become the Voting Director during the second year of the term on Council and normallywill be, coincidentally, the Immediate Past Chairman of the Section.

A list of the candidates must be sent to the Executive Director for confirmation as to their eligibility before the election takes place. Immediately after theelections the Section Chairman shall report the names of the new Directors for their respective Sections to the President and Secretary. A vacancy shallbe considered created if for any reason an elected Director leaves the Section of election.

Section 4 - Eligibility of CandidatesIt is the responsibility of the Secretary to ensure that all persons whose names appear upon the list of candidates are eligible under the provisions ofthese By-Laws to hold office for which they are candidates. In any case where the name of an ineligible person is submitted, the Secretary shall call uponthe Nominating Committee to furnish the name of an eligible person in the case of nominations for Officers, and shall call upon the Regional Section inthe case of nominations for Directors.

Section 5 - Remuneration of Officers and DirectorsThe officers and directors of the Institute shall serve without remuneration. The officers and directors, however, shall be compensated for necessaryout-of-pocket expenditures incurred in the business of the Institute in accordance with such rules as may be adopted from time to time by the Council,provided that such rules shall have force and effect only until the next annual meeting of the members of the Institute when they shall be confirmed. Indefault of confirmation at such annual meeting of members, the rules shall at and from that time cease to have force and effect.

Section 6 - Removal of OfficersAn officer may be removed from his office by the Council for reasons of incompetency, incapacity to perform the duties of his office, orfor any conductwhich brings discredit upon the Institute.

Section 7 - Removal of DirectorsThe office of director shall be automatically vacated:

(a) if the director shall resign his office by delivering a written resignation to the President of the Institute;

(b) if he is found to be mentally incompetent:

(c) if at a special general meeting of members a resolution is passed by three-quarters of the members present at the meeting that he be removedfrom office:

(b) on death.

Section 8 - VacanciesAny vacancies occurring among the Officers and the Institute shall, until the next annual election, be filled by the Council. Any vacancy occurringamong the Directors shall be filled by the Regional Section so affected.


Section 1 - Annual General MeetingsThe Annual General Meeting of the members of the Institute shall be held at such time and place as may be designated by the Council. Notice of the timeand place of such Annual Meeting shall be served by the Secretary on each memberof the Institute not less than thirty (30) days and not more than sixty(60) days prior to the meeting. The notice shall be addressed toeach member at his address as it appears on the membership records of the Institute. TheCouncil shall lay before the meeting a complete record of the proceedings for the year immediately preceding which ended with the Council meetingheld immediately before the Annual General Meeting. The financial statement of the Treasurer for the last fiscal year, the reports of the standing andspecial committees, and such other reports as the Institute shall require, shall also be presented before the meeting. The report of the retiring Presidentshall be delivered.

The meeting may consider any ordinary business concerning the Institute that may be brought before it and also such special business or motions ofwhich due notice has been given, providing that all ordinary or special business of which notice in writing has been received by the Secretary not laterthan one month prior to the Annual Meeting, shall have precedence in the agenda. The said agenda shall be drawn up by the Secretary and approved bythe Council and shall be brought before the meeting in the order approved by the Council at its meeting immediately before the Annual Meeting.

Section 2 - Special General MeetingSpecial General Meetings of the Institute may be held at such time and place as may be designated in the notice of the meeting and may be called at anytime by a two-thirds vote of the entire membership of the Council. Notice of the time, place, and purpose of every special meeting shall be served by theSecretary or Executive Director by mail upon each member of the Institute not less than twenty (20) days, not more than forty (40) days, prior to themeeting. The notice shall be addressed to each member of the Institute at his address as it appears on the membership records of the Institute. Such aspecial meeting shall deal wrth that purpose for which it was called.

Section 3 - ChairmanAt all meetings of the Council, the President shall preside or, in the event of his absence, the President-Elect. In the absence of the above named themeeting shall select a member to act as Chairman.


Page 6: By-Laws of the Canadian Institute of Food Science and Technology

Section 4 - Conduct and ProcedureThe conduct and procedure of all meetings of the Institute shall be governed by standard rules of procedure as laid down in "Roberts Rules of Order"The Chairman shall appoint a Sergeant-At-Arms at the beginning of the meeting. Such individual shall be the final interpreter of "Roberts Rules ofOrder" and shall advise the Chairman of any violation of the rules during the meeting.

Section 5 - QuorumAt each Annual or special General Meeting five percent (5%) of the members entitled to vote shall constitute a quorum for the transaction of business. Amember may appoint as his proxy another member to vote at any Annual or Special General Meeting.

Section 6 - Special VoteSubject to the provision of Article XIV and to the provisions of the Companies Act. a letter ballot of the members in good standing may be taken at anytime at the discretion of the Council upon matters affecting the interests of the Institute. An interval of thirty (30) days shall be allowed between the timewhen ballots are mailed by the Secretary and the time when the returned ballots are counted by him and the ballots not received by the Secretary withinthe period of thirty (30) days shall be rejected


Section 1 - Committee CompositionUnless otherwise stated. Committees shall be composed of not less than three (3) and not more than five (5) members appointed for a term of three (3) t,five (5) years as determined by Council. The terms of Committee members should be set so that not all terms expire in anyone year.

Section 2 - Commitee ChairmenExcept as otherwise specified. all Committee Chairmen shall be appointed by the President and shall normally be chosen from the continuing membersof the Committee. Except as otherwise specified. each of these Chairmen shall have the authority to appoint from the membership at large. members tofill their respective committees and to identify the term of these appointments. The Chairman shall advise the President of the names of Committeemembers within 90 days of appointment as Chairman. The President shall be an ex-officio member of all Committees.

Section 3 - Awards CommitteeAs directed by Council. this Committee shall establish and grant various Institute Awards in accordance with the policies. rules and regulationsprescribed by Council.

Section 4 - Conference Committee

As directed by Council this Committee shall be responsible for formulating broad policies and for making recommendations to Council regarding anyaspect of the plans and conduct of Conferences held by the Institute. It shall also receive and review the consolidated reports of the Annual ConferenceChairman and use them to provide guidance for succeeding Conference Committees.

Section 5 - Educational Affairs CommitteeAs directed by Council this Committee shall study and make recommendations on any aspect of the education and training of Food Scientists and FoodTechnologists. The Chairman of the Canadian Food Industry Scholarship Fund Committee may be an ex-officio member of this Committee.

Section 6 - Finance CommitteeThe President-Elect shall be Chairman of the Finance Committee consisting of not less than three (3) and not more than five (5) members one of whommust be the Treasurer. The Finance Committee shall have such powers and duties in financial matters as assigned to it by the resolution of the Council.

Section 7 - Liaison CommitteeAs directed by Council this Committee shall maintain and improve liaison with other scientific and technical associations within and outside Canada

Section 8 - Membership and Expansion Committee

As directed by Council. this Committee shall encourage the orderly expansion of membership in the Institute and promote and assist the development ofnew sections in suitable areas.

Section 9 - Nominating CommitteeThe Immediate Past-President, or if he is not available. a member of the Council appointed by the President shall be Chairman of the NominatingCommittee. Two additional members chosen from the Council shall be appointed by the President to this Committee. The duties of this Committee shallbe as indicated in Article VIII. Sections 1, 2, and 4.

Section 10 - Planning Committee

The Immedi'lte Past-President shall be the Chairman of this Committee and the members shall be four (4) persons chosen from among the most recentPast-Presidents. the immediate Past-Secretary and the immediate Past-Treasurer. As directed by Council this Committee shall investigate and report toCouncil on the operation of all National Committees. their relationship as expressed in the organization chart and both short and long range plans for theInstitute.

Section 11 - Public Policy Committee

The Committee shall formulate PUblic Policies for the Institute and submit recommendations for their adoption by Council or. where urgent response isrequired. by the Executive Committee, subject to later ratification by Council. The Committee shall assist the President or his designate in formulatingpublic statements resulting from such policies. The Chairman shall be a Past-President of the Institute. the Secretary shall be the Executive Director ofthe Institute. and the Chairmen for the Technical and Public Relations Committees shall serve as members.

The President and Immediate Past-President shall be ex-officio members.

Section 12 - Public Relations CommitteeAs directed by Council. this Committee shall study and make recommendations on any aspect of Institute public relations. either at the National level orwithin Sections in order to assure that ethical standards are maintained commensurate with the objectives of the Institute.


Page 7: By-Laws of the Canadian Institute of Food Science and Technology

Section 13 - Publishing CommitteeThis committee shall consist of the Executive Director. two past editors of the Journal and two Past-Presidents of the Institute. The Chairman shall beone of the Past Presidents and the Secretary shall be the Executive Director. The Scientific Editor and the Managing Editor shall be ex-officio members.The Publishing Committee shall act as the publisher of the Journal. National Directory and such other pUblications as the Institute may from time totime decide to print. The Committee may contract with a commercial printer for such printing.

Section 14 - Qualifications CommitteeThis Committee shall determine the membership classification for applicants referred by the National Secretary and rule on membership classificationdetermined by the National Secretary and disputed by the applicant. The deliberations of the Committee shall be subject to review by the Council at anytime.

Section 15 - Speakers Bureau CommitteeAs directed by Council. this Committee shall annually update the Speakers list and shall administer money voted by Council for use by the Sections inobtaining speakers from outside of the Institute.

Section 16 - Student Affairs CommitteeThe Chairman of the Committee and all of its members but one may be Student Members. At least one Committee memoer shall be a ProfessionalMember. As directed by Council. this Committee shall ensure that student participation and representation in the Institute are maintained. encouragedand developed.

Section 17 - Technical CommitteeAs directed by Council. this Committee shall provide assistance to Institute members and the Food Industry in the development of food technology. Itshall be responsible for the direction of various Subject Interest Groups which have been approved by Council and have direct liaison with each group.The Subject Interest Groups shall be sub-committees of the Technical Committee and their Chairmen shall be ex-officio members of the Committee.

Section 18 - Other CommitteesThe President. with Council approval. may appoint special Committees. Each committee shall have such duties as shall be assigned to it by the Council.Additional Standing Committees may be created by amendment of these By-Laws. Unless otherwise stated. such Committees shall consist of not lessthan three (3) and not more than five (5) members.


Section 1 - Fiscal YearThe fiscal year of the Institute shall end at December 31st.

Section 2 - AuditThe accounts of the Institute shall be reviewed by a firm of chartered accountants annually within sixty (60) days after the end of the fiscal year and areport shall be made to the members in accordance with the Canada Corporations Act. ss 132(2).

Section 3 - BudgetThe Council shall prepare an annual bUdget to be submitted to the members of the Institute at each Annual Meeting. Funds to meet this budget may beprovided by members' fees or otherwise.

Section 4 - ContractsExcept as otherwise provided in these By-Laws. the Council may authorize any Officer or Officers. agent or agents. to enter into contracts. to executeor draw up any instruments on behalf of the Institute. and such authority may be general or confined to special instances.

Section 5 - DepositsAll funds of the Institute shall be deposited from time to time to the credit of the Institute in such bank or banks. or trust company or trust companies. orwith such other depositories as the Council may select. or as may be selected by an Officer or Officers. agent or agents of the Institute to whom suchpower may from time to time be designated by the Council.

Section 6 - Cheques, Drafts, etc.All notes. drafts. acceptances. cheques. endorsements. or other evidence of indebtedness shall be signed by such Officers of the Institute and theExecutive Director as the Council may from time to time by resolution provide.

Section 7 - InvestmentsThe funds of the Institute may be invested and re-invested in such manner and for such purposes as may be lawful and authorized by resolution of theCouncil.

Section 8 - Disposition of Surplus FundsAny surplus income which exceeds the amount needed for normal operation of the Institute and any capital which is in excess of a reasonable reserve asdetermined by the Council. shall be used to increase man's knowledge of food technology. These surplus funds may be disbursed in the form ofscholarships and fellowships to deserving stUdents. and/or as grants and endowments to educational institutions or scientific publications. Awards foroutstanding contributions of new knowledge in the field of food technology may also be instituted. This shall be done under such rules and regulationsas the Council may prescribe. provided that no preference or discrimination shall be made therein because of the race or religious creed of anyindividual.


Section 1 - Regional SectionsThe Council shall set geographical limits and grant authority to groups of members of the Institute living in the same geographical regions for theestablishment of Regional Sections as follows:(a) Where one Section only exists within a Province of Canada. the geographical limits of the Section will be those of the Provincial boundaries.(b) Where two or more Sections exist within a Province of Canada. the territorial boundaries of each of these Sections will comprise a fifty (50) mile

radius surrounding the major city of that Section. except as outlined in (c) and (d).


Page 8: By-Laws of the Canadian Institute of Food Science and Technology

(c) The territorial boundaries of the Guelph Section shall be a fifty (50) mile radius of the City of Guelph with the exception of that territory east of animaginary line drawn from Collingwood to terminate at Burlington. This territory shall include the Niagara Peninsula.

(d) The territorial boundaries of the Toronto Section shall be on the west - an imaginary line drawn from Collingwood to terminate at Burlingtonand on the east - an imaginary line drawn from North Bay to Colborne.

(e) The territorial boundaries of the British Columbia Section shall be the province of British Columbia excluding the City of Kamloops and the areabounded by Highway 5 on the west, the Trans Canada Highway from Kamloops to the Alberta border on the north, the Alberta border on the east,and the United States of America on the south.

(f) The territorial boundaries of the Okanagan-Kootenay Section shall be Highway 5 on the west. the Trans Canada Highway from Kamloops to theAlberta border on the north (including the City of Kamloops), the Alberta border on the east and the United States of America border on the south.

Section 2 - Membership in Regional SectionsMembership in a Regional Section shall consist of members living and working within the geographical boundaries of the Section. No person may be amember of more than one Regional Section at anyone time. In a Province of Canada where two or more Regional Sections have been established, amember whose preferred mailing address:(a) lies outside the territorial boundaries of the Regional Sections may choose:

(i) to remain a "Member at Large" paying National fees only and remaining unattached to any Regional Section;(ii) to become attached to the nearest Regional Section and thus abide by the By-Laws of that Section.

(b) lies within the territorial boundaries of more than one Regional Section, the member must declare to which Regional Section he wishes to beattached and is not eligible as a "Member at Large".

In a Province of Canada where no Regional Section has been established, the member may choose to either:(a) remain unattached to any Section becoming a "Member at Large" and thereby paying National fees only;(b) become attached to the nearest Regional Section abiding by the By-Laws of that Section.

Section 3 - Dissolution of Regional SectionsWhen any Regional Section shall cease to function as a Section of the Institute for a period of more than one (1) year, or shall hold less than three (3)meetings in anyone (1) year, or if its membership shall be less than fifteen (15) members of the Institute for a period of one (1) year, the Council mayterminate the existence of such Regional Section. Such dissolution of a Regional Section shall not affect the membership standing in the Institute of themembers of that Section, but for the purpose of voting for Directors, they shall be included in the nearest active Section.

Section 4 - Objectives of Regional SectionsThe business and objectives of the Regional Sections shall be to promote and sponsor the objectives of the Institute within the area in which theyoperate.

Section 5 - Officers of the Regional SectionsEach Regional Section shall have as Executive Officers a Chairman, a Chairman-Elect, a Treasurer, a Secretary, and such other Officers as the Sectionmay determine. The duties of these Officers shall be generally as described above for the Officers of the Institute, insofar as concerns the work of theSection.

Section 6 - Business of Regional Sections

Each Regional Section, as may be desired by its membership to promote its objectives, may adopt for its own government such rules and regulations notinconsistent with these By-Laws.

ARTICLE XIII - AMENDMENTSSection 1 - By-LawsAll or any part of the By-Laws of the Institute, now or hereafter adopted, shall be subject to amendment. alteration, or repeal, or new By-Laws may beadopted by a majority of the members voting at an Annual or Special General Meeting. No such amendment, alteration, or repeal of By-Laws shall beenforced or acted upon until the approval of the Federal Minister responsible for the Companies Act has been obtained. Amendments, alterations, orrepeal of any part of the By-Laws, or the adoption of new By-Laws, may be proposed on a two-thirds majority vote of the Council, or a majority vote fromany Regional Section on approval of the Council.

Section 2 - Letters PatentIn accordance with the provisions of the Companies Act, the Letters Patent may be amended at any general meeting of the Institute by a two-thirdsmajority of the voting members present, provided: (1) that such proposal amendment has been proposed by Council; (2) that said amendment has beensubmitted in writing to the Professional Members at least sixty (60) days prior to the meetings at which the vote is to be taken. A quorum for such action isnot less than five percent (5%) of the members entitled to vote.

ARTICLE XIV - DISSOLUTIONSection 1 - Voluntary DissolutionIn the event dissolution of the Institute appears desirable, the Council shall adopt a resolution recommending the dissolution of the Institute, togetherwith a plan of distribution of assets, and direct that the question of such dissolution and plan of dissolution be submitted to the voting members of theInstitute at a General Meeting. The Secretary, or his office, shall send a copy of such resolution by mail to each voting member not less than twenty (20)days or more than forty (40) days before the date of such General Meeting. The resolution to dissolve the Institute and/or to adopt a plan of distributionof assets will each become effective upon approval by a two-thirds majority of the members voting and by approval of the Federal Minister responsiblefor the Companies Act.

Section 2 - Distribution of AssetsUpon the dissolution of the Institute, the assets shall be applied and distributed first to the final payment and discharge of all liabilities and obligationsof the Institute. Any assets held upon condition requiring return, transfer, or conveyance, upon the dissolution of the Institute shall be distributed inaccordance with requirements. Any remaining assets shall be distributed to such associations having similar objectives as may be designated by theCouncil.

ARTICLE XV - WAIVER OF NOTICEAny person entitled to any notice required to be given under the provisions and Articles of Incorporation of these By-Laws may sign a waiver thereof inwriting which shall be deemed equivalent to the giving of such notice.

ARTICLE XVI - RULES AND REGULATIONSThe Officers and Council may lay down rules and regulations as are deemed necessary for the operation of the Institute. Such rules and regulations shallbe in no way inconsistent with the provisions of the Letters Patent and the By-Laws.


Page 9: By-Laws of the Canadian Institute of Food Science and Technology





Page 10: By-Laws of the Canadian Institute of Food Science and Technology




ARTICLE I - LE NOMLe nom de la Corporation sera "Institut canadien de science et technologie alimentaires" ci-apres appelEi I'lnstitut.

ARTICLE 11- LE SCEAU DE LA CORPORATIONLe sceau de I'lnstitut sera de forme circulaire et portera le nom de I'institut en lettres gravees.

ARTICLE III - LE SIEGE SOCIALLe siege social de 1'1 nstitut sera situe a Ottawa, dans la province d'Ontario (Canada) et les affaires de I'lnstitut pourront, de temps en temps, etre dirigeesde la. En plus de son siege social,l'lnstitut pourraetablir, par resolution du Conseil, d'autres bureaux ou agences, ailleurs au Canada, si le Conseille jugeavantageux.

ARTICLE IV - LA COMPOSITION DE L'INSTITUTL'lnstitut sera compose de membres qui, normalement, sont aussi membres des sections dans les regions oll ils resident. II comprendra un Conseil qui,outre les devoirs qui pourront lui incomber en vertu de ces statuts, gerera les affaires courantes de I'lnstitut et I'administrera; un comite executif quiadministrera I'lnstitut entre les reunions du Conseil; des comites de I'Institut et tous les administrateurs et employes que l'on jugera necessaires pourmener a bien ces taches.


Paragraphe 1 - Les categories de membresLes membres de I'lnstitut seront regroupes en cinq categories:

(a) les membres professionnels(b) les membres emerites(c) les membres associes(d) les membres etudiants(e) les membres retraites

Les personnes de sexe feminin sont admissibles au meme titre que les personnes de sexe masculin. De plus, dans les presents statuts, tout pronom ouadjectif se rapportant aux membres est employe sans egard au sexe.

Paragraphe 2 - Le membre professionnelUn membre professionnel sera (1) une personne active dans le secteur de la technologie alimentaire depuis au moins deux ans et detenant unbaccalaureat (ou I'equivalent) dans une discipline scientifique, ou (2) une personne detentrice d'une maitrise ou d'un doctorat dans une disciplinescientifique, ou (3) une personne ayant au moins sept ans d'experience en technologie alimentaire et qui y detient un poste responsable, ou (4) unpersonne qui n'est pas directement engagee en technologie alimentaire mais qui, de I'avis du comite de qualification, possede des qualifications, ou uneformation specialisee acceptable, ou les deux.

Paragraphe 3 - Le membre emeriteLe titre de membre emerite est honorifique. 11 pourra etre confere a un membre professionnel ayant cesse toute participation active, en reconnaissancede services exceptionnels rend us a I'industrie alimentaire, ou a I'lnstitut, ou aux deux.

Paragraphe 4 - Le membre assochf!Un membre associe sera une personne qui s'interesse activement a la technologie alimentaire mais qui ne peut etre classee comme membreprofessionnel.

Paragraphe 5 - Le membre etudiantUn membre etudiant sera une person ne dOment inscrite a des cours reguliers debouchant directement sur une carriere en science et technologiealimentaires. Une personne conserve son statut de membre etudiant jusqu'a la fin de I'annee financiere de I'lnstitut durant laquelle elle cesse d'etreadmissible a un tel statuto

Paragraphe 6 - Le membre retraiteUn membre retraite sera une personne qui s'est retiree du secteur alimen!aire oll elle exerc;:ait sa profession et avait le statut de membre professionneldans I'lnstitut depuis au moins dix ans. Le secretaire national devra verifier les qualifications a ce statut de membre.

Paragraphe 7 - La methode de classificationAu moment Oll le membre presente sa demande d'admission, le secretaire national etablira la categorie a laquelle il appartient, sauf s'il s'agit d'unmembre emerite, lequel sera recommande par le comite des prix, ou par tout autre comite designe par le conseil a cette fin. Le conseil sera I'arbitre dederniere instance s'il y a des doutes quant a la classification d'un membre.

Paragraphe 8 - Les droits des membres professionnelsLes membres professionnels, ies membres emerites et les membres retraites (1) eliront les administrateurs de I'Institut et voteront pour desmodifications, des additions, ou des rappels des reglements de l'lnstitut; (2) seront admissibles a des nominations au sein des comites permanents;(3) seront eligibles, s'ils sont membres en regie depuis au moins trois ans, a tout poste au sein du conseil. Cependant, dans les sections qui ont moins detrois ans, les membres en regie sont eligibles meme s'ils n'ont pas trois ans de service a "Institut. Le conseil peut, a sa discretion, modifier les limitesimposees par les alineas 2 et 3 de ce paragraphe.

Paragraphe 9 - Les demandes d'adhesionUne demande d'adhesion doitetre presentee sur un formulaire officiel et le candidat doit etre parraine par deux membres professionnels ou emerites quile connaissent personnellement ou de reputation. Les membres qui desirent changer de categorie doivent demander au secretaire de changer leurclassification en lui presentant un formulaire officiel de demande d'adhesion.


Page 11: By-Laws of the Canadian Institute of Food Science and Technology



Paragraphe 10 - La cotisationLes membres devront verser une cotisation annuelle, fixee par le conseil d'administration et sujelte a I'approbation de I'assemblee genera le annuelle. Lacotisation sera payable a I'avance, le premier octobre de I'annee precedant I'exercice financier auquel elle s'applique. Les membres emerites en serontexemptes. La cotisation des membres retraites sera egale a la moilie de celle des membres professionnels.

Paragraphe 11 - La demission d'un membreTout membre peut demissionner de I'lnstitut par un avis ecrit qu'il remeltra a l'lnstitut. 11 devra, en outre, envoyer une copie de cet avis au secretairede l'lnstitut.

Paragraphe 12 - La suspension d'un membreTout membre peut etre suspendu pour une raison valable. Une raison valable pour une telle suspension sera la violation des reglements; ou d'unprotocole d'entente, d'une regie, ou d'une pratique dOment adoptes par I'lnstitut; ou une conduite prejudiciable a l'lnstitut. Une telle suspension devraetre ratifiee par les deux tiers des membres du conseil, a la condition qu'un enonce des accusations soit expedie par courrier recommande a la derniiHeadresse connue du membre au moins quinze (15) jours avant que toute mesure ne soit prise. Get enonce devra etre accompagne d'un avis ecritinformant le membre du lieu et de I'heure de la reunion du conseil au cours de laquelle on discutera de son cas. Le membre pourra y assister lui-meme,ou s'y faire representer. 1I pourra se defendre des accusations portees contre lui avant qu'une decision ne soit prise sur celte question.

Puisque les cotisations sont payables le premier octobre de I'annee precedant I'exercice financier auquel elles s'appliquent, un membre qui n'aura pasverse sa cotisation le premier janvier suivant sera suspendu. Si la cotisation n'est pas versee pendant deux ans, le membre devra poser sa candidatutea nouveau.

Paragraphe 13 - La reintegration d'un membreLes administrateurs de l'lnstitut, a leur discretion, peuvent reintegrer tout membre qui a demissionne, ou qui a cesse d'etre membre parce qu'il n'a pasverse ses cotisations. En outre, ils peuvent, a leur discretion, accorder une remise totale ou partielle des arrerages de cotisation.

Paragraphe 14 - Les difficultes materiellesLe conseil peut, s'il juge le cas valable, exempter un membre du versement de sa cotisation et continuer de lui accorder les services de I'Institut.


Paragraphe 1 - La directionLa gestion des allaires de l'lnstitut et le reglement de ses problemes seront confies au conseil.

Paragraphe 2 - La composition du conseilLe conseil d'administration sera compose des administrateurs et des membres du conseil votants, des membres observateurs, des anciens presidents,des anciens secretaires et des anciens tresoriers de I'lnstitut. Le directeur administratif et toute personne designee par le conseil executif pourrontassister aux reunions a titre d'observateur, mais seuls les administrateurs et les membres du conseil votants pourront voter sur les questions que leconseil etudie.

Paragraphe 3 - Le comite executifLe comite executif, forme des administrateurs de I'lnstitul, administrera les allaires de I'Institut, au nom du conseil et entre les reunions de celui-ci.

Paragraphe 4 - La duree du mandatLes membresdu conseil seront elus chaque annee par les sectionsqu'ils representent, pour un mandat de deux (2) ans. Durant la premiere annee de sonmandat, le membre du conseil sera un membre observateur. La seconde annee, il sera membre votant.

Le mandat des administrateurs et des membres du conseil elus commence a la fin de I'assemblee generale annuelle de I'lnstitut qui suit I'election. lisoccuperont leur poste jusqu'a ce que leur successeur ait ete dOment elu et inaugure.

Paragraphe 5 - Les membres du conseilGhaque section regionale sera representee par un membre du conseil votant et par un membre observateur. Seul un membre votant peut soumetlre uneproposition au conseil, en appuyer une, ou voter. 1I disposera du nombre de voix etabli en fonction du nombre de membres professionnels, associes,retraites ou emerites, dans la section qu'il represente, etabli au 31 decembre, selon I'echelle suivante:

Nombre de membresprofessionnels, associes, emerites ou

retraitesJusqu'a 50

51 a 150151 a250251 a 350351 a450

451 et plus

Paragraphe 6 - Les reunions du conseilLe conseil se reunira la oll a lieu I'assemblee annuelle et de trois a cinq jours avant celle-ci. Le conseil nouvellement elu se reunira au meme endroitimmediatement apres I'assembl~e generale annuelle.

Paragraphe 7 - Les reunions speciales du conseilLe president peut, s'ille juge necessaire, convoquer une reunion speciale du conseil d'administration. Le secretaire, sur demande ecrite de cinq (5)membres du conseil, devra egalement convoquer une reunion speciale du conseil d'administration. Un avis de quinze (15) jours sera necessaire pourune telle reunion.

Paragraphe 8 - Le quorumAtoutes les reunions du conseil, on considerera que le quorum est atleint si au moins la moilie des sections regionales sont representees et si au mainsun administrateur de I'lnstitut y assiste. Toute decision prise a une reunion du conseil all il ya quorum sera consideree comme une decision du conseild'administration, sauf dans les cas all la majorite, ou un pourcentage prescrit du conseil sont requis.

Paragraphe 9 - Les exigences relatives aux membres du conseilTout membre votant du conseil devra etre un membre professionnel.

Paragraphe 10 - Le directeur executifLe directeur executif sera responsable devant le conseil et pourra assister, a titre d'observateur, a toute reunion de I'executif, ou du conseil.


Page 12: By-Laws of the Canadian Institute of Food Science and Technology

Paragraphe 11 - Les employes et les agents

Le conseil pourra nommer des employes ou des agents, chacun etant en poste pourtelle periode, ayant telle autorite et devant remplir telle tache que leconseil pourra, it I'occasion, definir. Le conseil pourra deleguer it tout administrateur I'autorite pour recruter tout employe ou agent et definir sesresponsabilites et ses taches respectives.

Paragraphe 12 - La remuneration

Les employes, ou les agents, peuvent etre remuneres et leur taux de remuneration sera fixe par le conseil, it moins que ces statuts ne le stipulentautrement.


Paragraphe 1 - Les titres

Les administrateurs de I'lnstitut serontle president, le president-elu, le vice-president, le president sortant, le secretaire et le tresorier. Les postes desecretaire et de tresorier pourront etre detenus par le meme membre.

Paragraphe 2 - La duree des mandats

Le president-elu sera elu annuellement pour un mandat d'un (1) an, au terme duquelle president-elu accedera it la presidence pour un mandat d'un (1)an. Le vice-president sera elu pour un mandat d'un (1) an. Le secretaire et le tresorier seront elus pour un mandat de trois (3) ans. La duree des mandatssera echelonnee de telle sorte que seulement le secretaire ou le tresorier sera elu au cours d'une annee donnee.

Paragraphe 3 - Le president

Le president sera le chef de I'executif de I'lnstitut. 11 presidera toutes les reunions de I'lnstitut et du conseil. II sera le porte-parole officiel de I'lnstitut. 11aura le pouvoir le convoquer les reunions du conseil. II remplira toutes les autres fonctions et detiendra tous les autres pouvoirs que le conseilluideleguera it I'occasion.

Paragraphe 4 - Le president-elu

En I'absence du president, le president-elu remplira les fonctions et detiendra les pouvoirs normalement devolus au president. Au cours deson mandatde president-elu il elaborera ses plans pour son mandat de president. Des que possible apres avoir accede it la presidence, il presentera au conseilla listedes personnes qui serviront au sein des divers comites requis en vertu des presents statuts. 11 executera toute autre tache que le conseil jugera bon de luiassigner, it I'occasion.

Paragraphe 5 - Le vice-president

Le vice-president aidera le president et le president-elu dans I'execution de leurs taches.

Paragraphe 6 - Le president sortant

Le president sortant aidera le president it remplir ses devoirs et executera toute autre autre tache que le conseillui confiera it I'occasion.

Paragraphe 7 - Le secretaire

Le secretaire conservera les proces-verbaux detoutes les reunions de I'lnstitut, du conseil et du comite executif dans les livres prevus it cet effet. 11 aura lagarde du sceau de l'lnstitut. 11 tiendra it jour la liste des membres de I'Institut et tout autre document d'archive ou comptes que le conseil decidera. IIdevra, en outre, remplir toutes les taches inherentes au poste de secretaire. 11 executera, en outre, toute autre tache et disposera de tout pouvoir que leconseil pourra, it I'occasion, lui confier.

Paragraphe 8 - Le tresorier

Sujet it I'autorite et aux responsabilites que lui confere le conseil, le tresorier sera responsable des fonds, des obligations, des rec;:us et des depenses deI'lnstitut. I1 s'assurera que toute somme d'argent rec;:ue par I'Institut sera deposee, au nom de I'lnstitut, it une ou it plusieurs banques, ou aupres d'une oude plusieurs societes de fiducie que le conseil designera. 11 inscrira regulierement aux livres de I'lnstitut, ou fera inscrire, un compte de toutes lessommes rec;:ues et depensees par lui au nom de I'lnstitut. 11 soumeltra au conseille rapport des comptes de caisse avant chaque assemblee generaleannuelle de I'lnstitut et iI fournira, si on le lui demande, tout renseignement relatif aux fonds de I'lnstitut.

Le tresorier devra se porter garant de I'execution honnete de ses taches de la maniere et pour le montant que le conseil decidera. Toute depense que celalui occasionnera sera imputable it I'lnstitut.

Paragraphe 9 - Les demissions

Tout administrateur peut se demeltre de ses fonctions en tout temps, par un avisecrit au president de I'lnstitut. Une telle demission prendra effet des sonacceptation par le conseil.


Paragraphe 1 - La mise en candidature des administrateurs

Le, ou avant le premier decembre de chaque annee, le president du comite des mises en candidature demandera par ecrit au secretaire de chaquesection, avec copie de la leltre au president de la section, les noms de tous les candidats que la section desire melt re en nomination pour I'election auxpostes qui seront vacants it la prochaine assemblee generale annuelle. Si une section ne propose aucun candidat, son secretaire en avisera par ecrit lepresident du comite des mises en candidature. Chaque candidature sera accompagnee d'un curriculum vitae du candidat et d'un engagement signe parlui selon lequel iI accepte d'occuper le poste s'i1 est elu. Le candidat doit en outre annexer it sa candidature une declaration exprimant ses vues surI'lnstitut et quelle direction iI viserait it donner it I'Institut s'i1 (ou elle) etait elu.

Paragraphe 2 - L'election des administrateurs

Si le comite des mises en nomination rec;:oit plus d'une (1) candidature pour tout poste vacant, iI doit y avoir une election.

Si le comite des mises en candidature rec;:oit plus de trois (3) candidatures it un poste vacant la meme annee, ce comite se reunira et sera charge dechoisir trois (3) noms it soumeltre au scrutin des electeurs en se fondant sur des criteres comme' les qualites de leadership, I'experience administrativeet les services rendus it 1'1 nstitut.


Page 13: By-Laws of the Canadian Institute of Food Science and Technology

Quand une election s'avere necessaire, le comite des mises en candidature distribuera, avec les bulletins de vote, les directives de vote, lesrenseignements biographiques des candidats et leurs enonces de candidature. Le siege social distribuera le, ou avant le premier fevrier, un bulletin devote bilingue olliciel a tous les membres professionnels, emerites et retraites. Les bulletins de vote dument remplis do/vent etre retournes au siege socialavant le premier mars pouretre valides et etre comptes dans I'election. Le comite des mises en candidatures sera responsabledu comptage des bulletinsde vote. En cas d'egalite, le resultat du vote sera tire au hasard. Des que le comite des mises en candidature aura confirme les resultats du vote, il eninformera les candidats et les sections qui les ont presente. Les elus, par election ou par acclamation, seront presentes a I'assemblee generale annuellepour ratification.

En cas de contestation du deroulement de I'election des administrateurs de I'lnstitut, le president du comite des mises en candidature doit en recevoiravis trente (30) jours avant I'assemblee generale annuelle. Cette contestation doi! etre accompagnee de documents expliquant les raisons de lacontestation. A partir de ces renseignements, le comite des mises en candidature preparera un rapport qu'i1 soumettra au conseil et dans lequel iI ferades recommandations sur la maniere de regler le litige. Pour sa part, le conseil prendra une decision a sa reunion qui precede le congres.

Paragraphe 3 - L'election des membres du conseil d'administrationNormalement, chaque section elira, chaque annee, un membre du conseil pour un mandat de deux ans. Ces elections auront lieu au moins quinze (15)jours avant la date annoncee pour I'assemblee generale annuelle de I'lnstitut. Dans le choix de ses candidats, la section devrait, dans la mesure dupossible, designer son president-elu comme membre-observateur du conseil pour la premiere annee de son mandat. Cette personne deviendra membrevotant lors de sa deuxieme annee au conseil et serait, normalement, president sortant de la section.

La liste des candidats doit etre envoyee au directeur executif qui confirmera leur eligibilite avant la tenue de I'election. Des que les elections ont etetenues, le president de section indiquera au president et au secretaire les noms des nouveaux elus pour leur section. Si, pour quelque raison que ce soit,une person ne elue au conseil doit quitter la section ou elle a ete elue, le poste sera considere comme vacant.

Paragraphe 4 - L'eligibilite des candidats11 incombe au secretaire de s'assurer que toutes les personnes dont les noms apparaissent sur la Iiste de candidature sont eligibles, en vertu de cesstatuts aux postes pour lesquels i1s sont candidats. Advenant le cas ou I'un des candidats est ineligible, le secretaire demandera au comite des mises encandidature de lui fournir le nom d'une person ne eligible, s'il s'agit d'un poste d'administrateur, ou a la section regionale, s'i1 s'agit d'un poste de membredu conseil.

Paragraphe 5 - Remuneration des administrateurs et des membres du conseilLes administrateurs et les membres du conseil de I'lnstitut ne seront pas remuneres pour leurs services. Cependant, i1s seront rembourses des depensesfaites dans le cadre de leur mandat pour I'lnstitut, et ce, conformement aux reglements que le Conseil adoptera a I'occasion et a condition qu'i1s n'entrenten vigueur qu'a I'assemblee generale annuelle suivante qui les ratifiera. A defaut de ratification par I'assemblee annuelle, les reglements en questiondeviendront caducs.

Paragraphe 6 - Demission des administrateursLe Conseil pourra demettre un administrateur de ses fonctions pour incompetence, incapacite de remplir les taches qui lui sont confiees, ou pour uneconduite qui discredite I'lnstitut.

Paragraphe 7 - Demission d'un membre du conseil d'administration

Un poste au sein du Conseil d'administration sera considere vacant si I'un des directeurs:

(a) adresse une lettre de demission au president de I'lnstitut;

(b) est juge mentalement incompetent;

(c) si, au cours d'une assemblee generale speciale des membres, une resolution est adoptee par les trois-quarts des membres presents visant a ledemettre de ses fonctions;

(d) vient a deceder.

Paragraphe 8 - Les vacances

Toute vacance survenant au sein des administrateurs ou de I'lnstitut sera, jusqu'a la prochaine election annuelle, comblee par le conseil. Toute vacanceparmi les membres du conseil, sera comblee par la section regionale concernee.


Paragraphe 1 - Les assemblees generales annuellesL'assemblee genera le annuelle des membres de I'Institut aura lieu a I'endroit et a la date que le conseil designera. Le secretaire doit faire parvenir achaque membre de I'lnstitut un avis de I'endroit et de la date de cette assemblee au moins trente (30) jours et au plus soixante (60) jours avant cetteassemblee. L'avis sera envoye au membre a I'adresse qui se trouve dans les dossiers de I'lnstitut. Le conseil presentera a I'assemblee un rapport completsur I'annee qui precede immediatement et qui s'est terminee a la reunion du conseil qui s'est tenue immediatement avant I'assemblee generale annuelle.Les etats financiers du dernier exercice seront presentes par le tresorier, ainsi que les rapports des comites permanents et speciaux et tout rapportrequis par l'lnstitut devront aussi etre soumis a I'assemblee. Le president sortant fera tui aussi rapport de son mandat.

L'assemblee pourra aussi se pencher sur toute allaire courante de I'lnstitut qu'on lui soumettra et en outre sur toute question ou motion dont elle aura etedument avisee, a condition que toutes tes questions ordinaires ou particulieres dont avis ecrit avait ete donne par le secretaire au moins un mois avantI'assemblee generale annuelle soient prioritaires dans I'ordre du jour. Le secretaire redigera I'ordre du jour et le conseill'approuvera. 11 sera presente aI'assemblee dans I'ordre approuve par le conseil lors de sa reunion tenue immediatement avant I'assemblee generale annuelle.

Paragraphe 2 - L'assemblee generale particuliereDes assemblees generales particulieres de I'lnstitut peuvent etre tenues a I'endroit et a la date indiques dans I'avis de reunion et elles peuvent etreconvoquees en tout temps' par un vote des deux-tiers du conseil au complet. Le secretaire, ou le directeur executif donneronl, par courrier, avis deI'endroit, de la date et de la raison de cette reunion, a chaque membre de l'lnstitut et ce, au moins vingt (20) jours et au plus quarante (40) jours avant cetteassemblee. Chaque membre de I'lnstitut recevra cet avis a I'adresse qui figure aux dossiers de I'lnstitut. Une telle assemblee generale particuliereportera sur la raison pour laquelle elle a ete convoquee.

Paragraphe 3 - Le presidentToutes les reunions du conseil seront dirigees par le president ou, s'i1 est absent, par le president-elu. Si les deux sont absents,le conseil designera un deses membres pour presider la reunion.


Page 14: By-Laws of the Canadian Institute of Food Science and Technology

Paragraphe 4 - La conduite et les proceduresLa conduite et les procedures suivies it toutes les reunions de l'lnstitut seront les r<3gles de procedures normales enoncees dans le "Roberts Rules ofOrder". Le president nommera un greffier au debut de chaque reunion. Cette person ne sera I'arbitre supreme du "Roberts Rules of Order" et iI feraconnaitre au president toute violation des regles durant la reunion.

Paragraphe 5 - Le quorumAchaque assemblee genera le annuelle ou particuliere, cinq pour cent (5%) des membres ayant droit de vote presents constituera un quorum pouvantprendre des decisions. Un membre peut donner une procuration it un autre pour toute assemblee generale annuelle ou particuliere.

Paragraphe 6 - Le vote specialSujet aux clauses de I'article XIV et acelles de la Loi des compagnies, le conseil peut recourir it un vote postal des membres en regie chaque fois qu'illejuge bon, sur des questions touchant les interets de I'lnstitut. 11 doit allouer un intervalle d'au moins trente (30) jours entre le moment oll le secretaireposte les bulletins de vote et celui oll illes comptera. Les bulletins non re<;us dans ce delai de trente (30) jours seront rejetes.


Paragraphe 1 - La composition des comitesSauf avis contraire, les comites seront formes d'au moins trois (3) et d'au plus cinq (5) membres nommes pour une periode de trois (3) it cinq (5) ans,fixee par le conseil. Les mandats des membres des comites seront fixes de maniere it ce qu'ils n'expirent pas tous la meme annee.

Paragraphe 2 - Les presidents de comites

Sauf avis contraire, tous les presidents de comites seront nommes par le president de I'lnstitut qui, normalement, les choisira parmi les membrespermanents des comites. Sauf avis contraire, chaque president de comite sera libre de choisir parmi I'ensemble des membres ceux qu'il desire voir ausein de son comite et de preciser les conditions de ces nominations. Les presidents de comites feront connaitre au president de l'lnstitut les noms desmembres des comites dans les 90 jours suivant leur nomination. Le president de I'lnstitut sera, de par sa fonction. membre de tous les comites.

Paragraphe 3 - Le comite des prix

Sous la direction du conseil, ce comite etablira et decernera les divers prix de I'lnstitut conformement aux politiques. aux regie, et aux reglementsprescrits par le conseil.

Paragraphe 4 - Le comite du congres

Sous la direction du conseil, ce comite incombera au comite de formuler des politiques globales et de soumettre des recommandations au conseilconcernant les plans et le deroulement general du congres de I'lnstitut. En outre. il recevra et examinera I'ensemble des rapports du president ducongres annuel et s'en servira pour aider les autres comites de congres.

Paragraphe 5 - Le comite des affaires educationnelles

Sous la direction du conseil, ce comite etudiera tous les aspects de'l'instruction et de la formation des scientifiques et des techniciens en alimentation etfera des recommandations it cet egard. Le president du Comite des bourses de I'industrie alimentaire canadienne pourra, de par ses fonctions, etremembre de ce comite.

Paragraphe 6 - Le comite des finances

Le president-elu sera president du comite des finances qui comprendra au moins trois (3) membres et au plus cinq (5) membres, dont I'un devra etre letresorier. Le comite des finances aura. en matiere de finances, les pouvoirs et les responsabilites que le conseil d'administration lui assignera parresolution.

Paragraphe 7 - Le comite de liaison

Sous la direction du conseil. le comite maintiendra et ameliorera les contacts avec les autres organismes techniques et scientifiques a I'interieur et itI'exterieur du Canada.

Paragraphe 8 - Le comite du statut des membres et de I'expansion

Sous la direction du conseil, ce comite encouragera I'expansion ordonnee du nombre de membres de I'lnstitut, en plus de promouvoir et d'aider lacreation de nouvelles sections dans des regions appropriees.

Paragraphe 9 - Le comite des mises en candidature

Le president sortant ou, s'il n'est pas disponible, un membre du conseil designe par le president de I'lnstitut, presidera le comite des mises encandidature. Le president designera deux aut res membres du conseil pour sieger sur ce comite. Les taches de ce comite seront celles indiquees auparagraphe 1 de I'article VIII, sections 1,2, et 4.

Paragraphe 10 - Le comite de planification

Le president sortant presidera ce comite et ses membres seront quatre (4) des anciens presidents les plus recents. le secretaire sortant et le tresoriersortant. Sous la direction du conseil, ce comite enquetera sur le fonctionnement des comites nationaux et en fera rapport au conseil. I1 etudiera en outreleurs relations reciproques telles que definies dans I'organigramme. ainsi que les plans de I'lnstitut it court et it long terme.

Paragraphe 11 - Le comite des politiques a I'egard du public

Le comite formulera les politiques de I'lnstitut it I'egard du public et soumettra au conseil des recommandations pour leur adoption ou, si une reactionrapide s'impose, au comite executif, it condition de faire ratifier les decisions par le conseil. Le comite aidera le president. ou la person ne qu'iI a designe.aformuler des communiques publics resultant de ces politiques. Le president en sera un ancien president de l'lnstitut, le secretaire en sera le directeurexecutif de I'lnstitut et les presidents du comite de la technique et du comite des relations publiques en seront membres.

Le president et le president sortant en seront membre. de par leurs fonctions.

Paragraphe 12 - Le comite des relations pUbliques

Sous la direction du conseil. ce comite etudiera les relations publiques de I'lnstitut et fera des recommandations les concernant. tant a I'echelle nationalequ'au plan des sections. 11 cherchera it s'assurer que I'on respecte des normes d'ethique con formes aux objectifs de I'lnstitut.


Page 15: By-Laws of the Canadian Institute of Food Science and Technology

Paragraphe 13 - Le comite des publicationsCe comite sera forme du directeur executif, de deux anciens redar.teurs en chef du Journal et de deux anciens presidents de I'Institut. I1 sera preside parun des anciens presidents et le secretaire en sera le directeur executif. Le redacteur scientifique et le redacteur en chef en seront membre de par leursfonctions. Le comite des publications sera I'editeur national du Registre national et de toute autre publication que I'lnstitut pourrait, a I'occasion,decider de faire imprimer. Le comite peut signer des contrats avec avec un imprimeur commercial s'il le juge apropos.

Paragraphe 14 - Le comite de qualification

Ce comite etablira la classification des nouveaux membres que le secretaire nationallui referera et tranchera les cas oll la classificati.on atlribuee par lesecretaire national est contestee par le nouveau membre. Le conseil pourra, en tout temps, revoir les deliberations du comite.

Paragraphe 15 - Le comite charge des conferences

Sous la direction du conseil, ce comite metlra a jour, chaque annee, la liste des conferenciers et gerera les fonds que le conseillui accordera pour lesmetlre a la disposition des sections qui voudront recourir a des conferenciers exterieurs a I'lnstitut.

Paragraphe 16 - Le comite des affaires estudiantines

Le president et tous les membres sauf un pourront etre des membres etudiants. Au moins un membre du comite devra etre un membre professionnel.Sous la direction du conseil, ce comite s'assurera que la participation et la representation des etudiants au sein de I'lnstitut est, non seulementmaintenue, mais aussi stimulee, voire accrue.

Paragraphe 17 - Le comite technique

Sous la direction du conseil, ce comite aidera les membres de I'lnstitut et ceux qui travaillent dans I'industrie alimentaire a perfectionner I'industriealimentaire. 11 sera charge de diriger les divers groupes d'interets particuliers approuves par le conseil. 11 sera donc en communications directes avecces groupes. Les groupes d'interets particuliers seront des sous-comites du comite technique et leurs presidents en feront partie de par leurs fonctions.

Paragraphe 18 - Les autres comitesLe president, avec I'approbation du conseil, pourra former les comites speciaux. Chacun aura des responsabilites precises que lui assignera le conseil.D'autres comites permanents pourront etre constitues en modifiant les presents statuts. Sauf avis contraire, ces comites devront comprendre au moinstrois (3) et au plus cinq (5) membres.


Paragraphe 1 - L'exercice financierL'exercice financier de I'lnstitut se terminera le 31 decembre.

Paragraphe 2 - La verificationLes comptes de I'lnstitut seront verifies par une firme de comptables agrees, chaque annee, et ce, dans les soixante jours suivant la fin de I'exercicefinancier et un rapport sera presente aux membres conformement a la Loi des compagnies, alinea (132(2).

Paragraphe 3 - Le budget

Le conseil preparera un budget annuel qui sera soumis aux membres de I'lnstitut a chaque assemblee generale annuelle. Les fonds pour ce budgetproviendront des cotisations des membres ou d'autres sources.

Paragraphe 4 - Les contrats

A moins que les presents statuts ne le precisent autrement, le conseil pourra deleguer un ou plusieurs administrateurs, un ou plusieurs agents, anegocier des contrats, a rediger ou a metlre en oeuvre toute entente au nom de I'Institut. Cetle delegation de pouvoirs pourra etre globale ou nes'appliquer qu'a des cas particuliers.

Paragraphe 5 - Les depotsLes fonds appartenant a I'lnstitut seront deposes au besoin au credit de I'lnstitut dans toute(s) banque(s), societe(s) de fiducie, ou a toute(s) autre(s)institution(s) financiere(s) que le conseil choisira, ou par tout administrateur, ou administrateurs ou agent(s) de I'lnstitut que le conseil pourra designer,au besoin, it cetle fin.

Paragraphe 6 - Les cheques, les retraits bancaires, etc.

Tous les cheques, les retraits, les recepisses, les notes, les endossements, ou toute autre reconnaisssance de detles seront signes par lesadministrateurs de I'Institut et par le directeur executif, quand le conseil le decidera par une resolution.

Paragraphe 7 - Les investissementsLes fonds de I'lnstitut pourront etre investis et reinvestis de maniere et pour des fins legales, comme le conseil I'autorisera par resolution.

Paragraphe 8 - La disposition des surplus

Tout revenu excedant les sommes necessaires au bon fonctionnement de l'lnstitut et tout capital depassant une reserve raisonnable, etablie par leconseil, sera utilise pour accroitre les connaissances actuelles en technologie alimentaire. Ces sommes excedentaires pourront etre utilisees sousforme de bourses it des etudiants meritoires, ou de subventions it des institutions d'enseignement, ou it des publications scientifiques, ou it toutes cesfins it la fois. On pourra en outre creer des prix pour recompenser des contributions extraordinaires au secteurde la technologie alimentaire. Cela devraetre accompli conformement aux regles edictees par le conseil, it la condition qu'i1 n'y ait aucune discrimination de race, de religion, ou de personne.


Paragraphe 1 - Les sections regionalesLe conseil delimitera des bornes geographiques et deleguera une certaine autonomie it des groupes de membres de I'lnstitut habitant la meme regionafin d'y creer des sections regionales, de la maniere suivante:(a) s'il n'existe qu'une seule section dans une province du Canada, les limites geographiques de cetle section seront celles de la province;(b) s'i1 se trouve deux sections, ou plus, dans une province du Canada, les Iimites territoriales de chacune de ces sections seron! comprises dans un

rayon de cinquante (50) milles entourant la ville principale de la section, sauf dans les cas definis en c) et en d);(c) les limites territoriales de la section de Guelph seront dans un rayon de cinquante (50) milles autour de la ville de Guelph, it "exception du

territoire it I'est d'une ligne imaginaire allant de Collingwood it Burlington. Ce territoire inclura la peninsule de Niagara;


Page 16: By-Laws of the Canadian Institute of Food Science and Technology

(d) les limites territoriales de la section de Toronto seront, it I'ouest- une ligne imaginaire allant de Collingwood it Burlington et it I'est - une ligneimaginaire allant de North Bay it Colborne;

(e) les Iimites territoriales de la section de la Colombie-Britannique seront la province de Colombie-Britannique it I'exception de la villede Kamloopset du territoire borne par la Route 5 it I'ouest, I'autoroute transcanadienne, de Kamloops it la frontiere albertaine, au nord, la frontiere d'Alberta itI'est et les ~tats-Unis d'Amerique, au sud;

(f) les limites territoriales de la section Okanagan-Kootenay seront la Route 5 it I'ouest, I'autoroute transcanadienne de Kamloops it la frontierealbertaine, au nord (incluant la vi lie de Kamloops), la frontiere d'Alberta it I'est et la frontiere americaine, au sud.

Paragraphe 2 - Les membres des sections regionalesLes membres des sections regionales seront les membres habitant et travaillant it I'interieur des limites geographiques d'une section. Personne nepourra etre membre de plus d'une section regionale en meme temps. Dans une province du Canada ou il y a deux sections regionales ou plus, unmembre dont I'adresse postale se situe ;(a) it I'exterieur des Iimites territoriales des sections regionales pourra choisir de :

I)' demeurer un "membre itinerant" qui ne paye que la cotisation nationale et n'est raltache it aucune section regionale;ii) d'etre raltache it la section regionale la plus pres et d'en respecter les reglements.

(b) it I'interieur des limites de plus d'une section regionale devra declarer it quelle section regionale il choisit d'appartenir. 11 ne pourra pas devenir"membre itinerant".

Dans une province du Canada ou aucune section regionale n'a ete etablie, le membre peut choisir, soit de :(a) rester independant de toute section regionale, devenant un "membre itinerant" et n'etant redevable que de la cotisation nationale;(b) devenir membre de la section regionale la plus pres et d'en respecter les reglements.

Paragraphe 3 - La dissolution des sections regionalesQuand une section regionale cessera de fonctionner en tant que section de I'lnstitut pour une periode de plus d'un (1) an, ou qu'elle tiendra moins detrois (3) reunions par an, ou que le nombre de ses membres tombera it moins de quinze (15) pendant une periode d'un (1) an, le conseil pourra melt re finit son existence. La dissolution d'une section regionale ne modifiera pas le statut des membres de I'lnstitut qui s'y regroupaient. lis seront inclus dans lasection active la plus pres pour I'election des membres du conseil d'administration.

Paragraphe 4 - Les objectifs des sections regionalesLes actions et les objectifs des sections regionales seront de promouvoir et de parrainer les objectifs de I'lnstitut dans le secteur ou elles operent.

Paragraphe 5 - Les administrateurs des sections regionalesChaque section regionale sera administree par un president, un president-elu , un tresorier, un secretaire et par tout autre administrateur que celtesection pourrait determiner. Les devoirs de ces administrateurs seront generalement les memes que ceux decrits plus haut pour les administrateurs deI'Institut, dans la mesure ou its s'appliquent au role d'une section.

Paragraphe 6 - L'administration des sections regionalesChaque section regionale, selon les desirs de ses membres pour promouvoir ses objectifs, pourra adopter, pour son administration, toute regie ou toutreglement, tant qu'ils sont conformes aux presents statuts.


Paragraphe 1 - Les statutsLa totalite, ou une partie des statuts de I'lnstitut, adoptee maintenant ou it I'avenir, pourra etre amendee, modifiee ou rappelee et d'autres statutspourront etre adoptes par une majorite des membres votant lors d'une assemblee generale annuelle ou particuliere. Aucun amendement, aucunemodification, ni rappel d'un statut ne pourra etre mis en oeuvre ou applique avant que le ministre federal charge de la Loi des compagnies ne I'aitapprouve. L'amendement, la modification ou le rappel de la totalite, ou d'une partie des statuts, ou I'adoption de nouveaux statuts pourra etre proposeepar une majorite des deux-tiers du conseit, ou par un vote majoritaire d'une section regionale approuve par le conseil.

Paragraphe 2 - Les lettres patentesConformement it la Loi des compagnies, les leltres patentes pourront etre modifiees it toute assemblee generale annuelle de l'lnstitut par une majoritedes deux-tiers des membres ayant droit de vote, it condition: (1) qu'un tel amendement ait ete propose par le conseil et (2) qu'un tel amendement ait etepropose par ecrit aux membres professionnels au moins soixante (60) jours avant la reunion ou le vote sera pris. Le quorum, pour une telle mesure, serad'au moins cinq pour cent (5%) des membres ayant droit de vote.


Paragraphe 1 - La dissolution volontaireS'il advient que la dissolution de I'lnstitut semble souhaitable, le conseit adoptera une resolution recommandant la dissolution de I'lnstitut, ainsi qu'unplan de repartition des actifs et it fera en sorte que la dissolution et le plan d'application soient soumis aux membres votants de I'lnstitut it une assembleegenerale. Le secretaire, ou son bureau, enverront, par la poste, une copie de celte resolution it chaque membre votant et ce. au moins vingt (20) et au plusquarante (40) jours avant la date de I'assemblee generale. Les resolutions visant it dissoudre l'lnstitut ou it en repartir les actifs, ou les2, seront eflectivesdes qu'une majorite des deux-tiers des membres votants sera acquise et des que le ministre federal charge de la Loi des compagnies aura donne sonaccord.

Paragraphe 2 - La repartitlon des aclifsA la dissolution de I'lnstitut, les actifs serviront d'abord et avant tout au paiement final et au reglement du passif et des deltes de l'lnstitut. Tout actifdetenu sous forme de pret, ou devant etre transfere ou transporte, sera, it la dissolution de I'lnstitut, reparti en fonction des exigences. Tout solde serareparti entre des organismes ayant des objectifs semblables, ou comme le conseit le decidera.


Toute personne ayant droit it un avis selon les termes et la constitution des presents statuts peut signer un avis de renonciation qui sera equivalent it lareception des avis susmentionnes.


Les administrateurs et le conseit peuvent etablir les regles et les reglements qu'its jugeront necessaires au fonctionnement de l'lnstitut. Ces regles etreglements ne pourront toutefois etre contraires aux clauses des leltres patentes et des statuts.