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Burlington Secondary Schools Program and Accommodation
Review Committee (PARC) Working Meeting #1
Thursday January 26, 2017
Tonight’s Agenda 1. Welcome
i. Instructions for gallery ii. Instructions for PARC members
2. Meeting and Group Norms 3. Brief Summary of PAR process
i. Terms of Reference PARC ii. Work of the PARC
4. Public Meeting Report and PARC Framework 5. Student Survey Questions 6. Additions to School Information Profiles 7. Director’s Preliminary Report
i. Current Situation ii. Review and discussion on Option 19
8. Examination of Existing Options/Present new options 9. Homework for February 2nd Working Meeting 10. Ongoing Communication with Communities 11. Additional Meetings
i. Determine after February 2nd…(hold Feb 16th)
Gallery Norms: 1. Observe PARC meeting quietly 2. Remain in the gallery area 3. Do not interact with PARC
members during the working meeting
4. Be respectful 5. Cell Phones on vibrate please
● Cell Phones “off” or on “vibrate” ● Be prepared and engaged in discussions ● Respect and expect differences of opinion ● Be open-minded and solution-based ● Seek clarification when needed ● Root thinking and solutions in the best interest of
students ● Chair will recognize speakers when needed ● Be respectful of time; agenda’s time bound ● Limit side-bar discussions in the whole group
The 9 Meeting Norms of PARC
● Advisory only - decision lies with Board of Trustees ● Acts as official conduit for information shared between
Trustees and school communities ● Provides feedback on options considered in Director’s
Preliminary Report (option 19) ● Seek clarification on Director’s Preliminary Report ● Provide new accommodation options and supporting
rationale
Terms of Reference and Roles of PARC
**Review Section 3.1 of the HDSB PARC Procedure**
● Superintendent chairs- provides direction, serves as secretary and resource to PARC
● Board staff will compile feedback from PARC and broader community to make up Community Consultation section of final staff report to Trustees
● Minimum of 4 working meetings ● PARC Members will solicit input from the
communities they represent ● Engagement of all stakeholders through the process
Work of PARC
“The Board of Trustees encourages PARCs to be clear about the challenges and opportunities being addressed and work actively to identify and promote shared values and interests”
1. Attention paid to current educational situation
i. Over 1800 empty pupil places in Burlington Secondary schools currently;
ii. 3 of 7 schools under 65% occupancy
2.Attention then paid to potential for enhancing learning environment of students
Our work is rooted in the 13 PARC Framework factors...
Work of PARC: The “1800 challenge”...
PARC Framework: Criteria to Measure Impact & Effectiveness of Options
● Range of mandatory and optional programs ● Viability of Program - number of students required to offer and maintain program in an
educationally sound and fiscally responsible way ● Physical and environmental state of existing schools
●Proximity to other schools (non-bus distances, natural boundaries, walking routes) ● Accommodation of students in permanent school facilities and minimal use of portable
classrooms ● Balance of overall enrollment in each school in the area to maximize student access to
programs, resources, and extra-curricular opportunities and avoid over and underutilization of buildings
● Expansion and placement of new ministry or board programs ● Stable, long-term boundaries to avoid frequent boundary changes ● Cost effectiveness of transportation ● Fiscal responsibilities ● Existing and potential community use and facility partnerships ● Goals and focus of the current multi-year plan
Possible criteria could include but should not be limited to:
For Consideration... 1. Public Meeting #1 Report 2. Student Survey Report
Additions to School Information Profiles (SIP) ●Options 20a,b,c ●Options 21 a,b ●Option 22 ●Option 23 ●Revisions to SIP provided ●Addendum to SIP
● School room and space details ● Air conditioning at schools ● Summer school admissions by home school ● Facility Replacement Value
Director’s Preliminary Report: Option 19
Small Group: Examine the Options In two groups of 7, use the PARC Framework to further discuss and evaluate the Options 1-23
School Council Parent Reps - Kirk Expression of Interest Parent Reps - Scott Goal: To distill the number of Options down to those of interest to PARC members for further examination at future meetings (e.g., 23 options to 9 options)
PARC Framework: Criteria to Measure Impact & Effectiveness of Options
● Range of mandatory and optional programs ● Viability of Program - number of students required to offer and maintain program in an
educationally sound and fiscally responsible way ● Physical and environmental state of existing schools
●Proximity to other schools (non-bus distances, natural boundaries, walking routes) ● Accommodation of students in permanent school facilities and minimal use of portable
classrooms ● Balance of overall enrollment in each school in the area to maximize student access to
programs, resources, and extra-curricular opportunities and avoid over and underutilization of buildings
● Expansion and placement of new ministry or board programs ● Stable, long-term boundaries to avoid frequent boundary changes ● Cost effectiveness of transportation ● Fiscal responsibilities ● Existing and potential community use and facility partnerships ● Goals and focus of the current multi-year plan
Possible criteria could include but should not be limited to:
Reminders and Announcements ● Re-examine Remaining Options in detail for Feb 2nd ● New Options or refined Options to Scott (planning will
work to refine these with you) at any point ● Tours of the Schools- please confirm via Scott for the two
half days Tuesday Feb 7th, Wednesday Feb 8th ● Public Meeting Dates:
● Tuesday February 28 @ 7 p.m. Dr. Frank J. Hayden ● Tuesday March 7th @ 7 p.m. New Street Education
Centre**note new date**
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Engaging The Community 1. Ongoing feedback can be submitted PARC members directly via
PARC emails for each school [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
2. The Board’s website will be the primary source of information which will be posted after each PARC meeting.
3. Update School Councils
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Engaging the Community 4. All Working Meeting Minutes, Slides and New Options will be posted on the HDSB website following each PARC meeting 5. Updates sent via Synermail after each PARC meeting to update Burlington elementary and secondary families
Working Meeting #2 Thursday February 2nd 7:00 - 9:00 J.W. Singleton Education Centre 2050 Guelph Line Thank you for coming tonight!
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