Buku Akuntansi Kelas XI

Managing Sales Order

Basic Competency : Receive and examination order from customer. Prepare and distributing delivery document and sales invoice. Make a back order. Make a sales report.

Capital Matter : Describing procedure of handling sales order. Mention characteristic of transaction valid evidences. Distributing delivery document and sales invoice. Describing of making back order. Make sales report.

A.Receive and examination order from customer

1. Procedure of Sales Order.

Sales is an important thing to handling seriously by management company that sector it is sales department. Sales can be done with cash or credit, that important is how to increase sales omzet in that company, sometimes first made by the marketing department that is marketing department.

Sales transaction sometimes done by customer to the company with firstly filling the order letter, that order letter or can be called order letter from order that can be a valid proof for realizing the delivery by sales department although the financial transaction is not yet done, along the goods not delivered to the customer.

Order letter that get in to the sales department must handle specially with the right procedure, so service to the customer can give with maximally.

.Order Letter

PT. AGATO COMPUTER INDONESIA

ORDER LETTERCustomer Name :……………… ……………. - Order delivered in…………………….Address : ……………………………. - Via ……………………………………..

-Payment in ……………………………..

No Kind of thing Spesification Price @ Quantity Total

BrutoPPn ……%Total

- Order can not be sending back Jakarta,………………

Receiver order Customer

PT. AGATO COMPUTER INDONESIAJl. Cipinang Muara I No. 4Cipinang Muara Jakarta TimurTelp : 8194466, Fax : 8520094

SIGN ACCEPTANCE DELIVERY LETTER

.Sign Acceptance Delivery Letter

So, delaying the delivery goods that have been order is not happen. Concerning the procedure that must be done by sales department is as below :1. Customer order things match with the specification their want, with the sales

department.2. Customer service department fill the order letter with 2 double, ask the sign of customer

as a valid proof. Order letter must insert; customer name, customer address, specification thing that order, quantity thing that order, delivery things date, payment date and how the things delivery.

3. Order letter that have been filled, then the copy give to the customer, and the real give to the sales department for handling the delivery.

4. Order letter that get in to the sales department after agreed, then deliver to the delivery department.

5. Delivery department do the delivery to the customer with bring the delivery letter and copy of order letter that agreed with the customer.


6. Order letter that signed by customer is a proof that the things have been arrived to the customer.

7. Sales department reporting to the accounting department that the things have been delivered, then the accounting department will write the transaction as a credit sales.

2. Characteristic of Product and term of Payment

Characteristic of product is all the things to cover a product. For example : raw materials, model, power to stand, etc. and term of payment is way to payment that conditioning in the sales of thing. For example: payment with credit card, abatement, rent, or cash. Condition of payment that sometimes practiced is with limit time. For example : 3/10 n/30, that means payment lately before 30 days from transaction happen (if past from 30 days can be claim with the law). But, if pay less from 10 days, so customer can get discount 3%. And if pay more than 10 days and before 30 days, so customer not get price discount.

3. Characteristic transaction valid evidences.

Proof of transaction is a document that very value, as a valid proof for being enclose in a accounting writing. Event or activity of company in doing business to get a profit that is the main target, will be done well if these sales activity done.

Sales activity can be done as a financial transaction with be proof by the transaction proofs that valid so process financial writing can happened. Transaction valid evidences that means is.1. Transaction proof that dropped out is real, means dropped out and valid by that who

make the transaction document letter, for example order letter from company that receive an order.

2. Order letter proof from customer have been signed by customer and company that receive order.

3. Order letter proof insert the kind of thing, price @ and total price and total thing that order.

4. Oder letter insert order date, and date of delivery things to the customer.Below gives example of valid order letter proof as a proof of financial transaction, PT. Agato Computer Indonesia receive an order from PT. Nusantara.When the things ordered in 4 April 2009 and delivered in 5 April 2009, delivery department add the delivery letter for the delivery like this example below:

PT. AGATO COMPUTER INDONESIAJl. Cipinang Muara I No. 4 Cipinang Muara, Jakarta TimurTelp: 8194466, Fax : 8520094

ORDER LETTERCustomer Name : PT. NUSANTARA - Order delivered in 5 April 2009Address : Jl. Barito Raya 115 - ViaMobil B 365888 Z.

-Payment in 10 April 2009.

Rightly and the valid of transaction proof like proof of sales order, and proof of delivery things is vary important as internal control in sales of inventory.

Things that need handling in validity and rightly of this proof is, date order, delivery letter, so we make sales invoice as a authentic proof of transaction in cash or credit. Concerning invoice that made is :





FAKTUR Jakarta, 5 April 2009

Kepada YTH,

Accounting department will writing as a credit sales transaction as Rp 9.000.000 and PPn Rp 900.000 with journal:

Account Receivable Rp 9.000.000PPn Receivable Rp 900.000

Sales Rp 9.000.000PPn Rp 900.000

4. Complete and fill documentDocuments order, delivery report and invoice that have been filled is

document that must handling and accurate the completely before distribution done to the departments in the department accounting.


FAKTUR Jakarta, 5 April 2009

Kepada YTH,

For example : in 6 April 2009 PT Agato Computer Indonesia receive an order (order) from PT. Ambasador that address at Jln. Majapahit Raya No.100 Jakarta with kind of thing :

5 unit computer Pentium 4 Rp 4.500.0002 unit Printer Dot Matrix Epson LQ 300 @ 1.800.000These things will delivery in 7 April 2009 and payment by PT

Ambasador will paid in 15 April 2009 with PPn 10% so document that prepare and filled is :

After make order letter just like what customer want, so delivery department prepare for processing delivery with firstly make the delivery letter :




No Kind of thing Spesification Price @ Quantity Total1 Komputer Pentium 4 Rp 4.000.000 2 unit Rp 8.000.0002 Printer Cannon

optimaRp 1.000.000 1 unit Rp1.000.000

Bruto Rp 9.000.000PPn ……% Rp 900.000Total Rp 9.900.000

- Order can not be sending back Jakarta,………………

Receiver order Customer

(Anjar Atmaja) (Anggadewi)Sales Departement Purchases Departement



When the delivery letter sent then we must insert the sales invoice that must be delivery to the customer that is PT AMBASADOR. Customer can check the total of quantity things that receive in the delivery letter (delivery proof) with the sales invoice that near it, except total of unit things too, price of things and total that inserted in the sales invoice.

After the real invoice arrive to the customer, then the copy of invoice and delivery letter is a proof that sales have done in cash or credit, especially the accounting department can do the writing with the sales transaction in the invoice proof.




FAKTUR COPY

Kepada YTH,PT. NUSANTARA

Termin : 15 April 2009 Jl. Barito Raya 115Nomor : R2460451 Jakarta

Accounting department will soon write the transaction as a sales transaction credit as Rp 26.100.000,00 and PPn Income Rp 26.100.000,00 with journal :

Account Receivable Rp 26.100.000 -PPn receivable Rp 2.610.000 -

Sales - Rp 26.100.000PPn out - Rp 2.610.000

5. Archiving sales document and its handling


FAKTUR COPY



After document completely filled, that is ; sales order letter proofs, delivery proof as a delivery letter and sales invoice, and these proofs must archived with the procedure below.1. Order letter document archived with the right date order, after checked and accurate the

validity with the signed that insert. That is who give order and receive order.2. Delivery letter document or delivery things proof archived with the right date order, after

accurate the validity with the signed that insert. That is signed who receive things and give thing (seller).

3. invoice document in a copy invoice as the sales invoice, archived with the right date order transaction. After accurate the validity with there are signed or stamp from the seller, for example : who sign the sales department.

4. Transaction proof saved in the filling cabinet with firstly got in the sneilcheter given ID with the name of transaction.These documents after archived orderly, accurate department ready to

distributing that documents with the mechanism or accounting system that behave in that company. So in distributing can be done fast and valid.

Other example of purchase order, delivery letter, sales invoice and other documents is below:PD Mekar Jaya receive purchase order (PO) from Mawar Store below.

Mawar StoreCirebon

PURCHASE ORDER Number : 17Date : 10 August 2009

To PD Mekar Jaya Jl. Pahlawan No. 5 Cirebon

Purchase RequestNumber : 20Date : 8 August 2009

Please sent things like in the list below and we can receive in the Jl. Wijaya No. 11 in 15 August 2009No Name and specification things Unit Price / unit Total

123

TV Terang 30 inchRadio BagusKipas Angin Sejuk

5105

Rp 4.000.000Rp 500.000Rp 200.000

Rp 20.000.000Rp 5.000.000Rp 4.000.000

Sales TotalDiscount 2%Net SalesPPN 10%Total

Rp 29.000.000 Rp 580.000

Rp 28.420.000 Rp 2.842.000

Rp 31.262.000

1. If the things is not like with total and specification above or broke will be return with your warrant expense.

Financial Departement

2. For delivery the thing please insert number and date of purchase order. (Sign)

First Page : InvestmentSecond Page : Purchase Department, Accounting departmentThird Page : Warehouse department

Based on purchase order from that Mawar Store, sales department PD Mekar Jaya make a delivery letter, like below :

a. Delivery Letter

PD Mekar Jaya Delivery Letter Number : 25 Date : 13 August 2009

Reference : Comrade Order (PPB) Number : 17 Date : 10 August 2009To be honored Mawar Store Jl. Wijaya No. 5 CirebonWith this we delivering things just like your order, like below.

No.Order

Name and Spesification Thing Things code Unt

delivered Unit Receive Description

123

TV BagusRadio BagusKipas Angin Sejuk

104. 1104.2104.3

51020

51020

GoodGoodGood

Receive

Zabir(Customer)

Delivered

Yudi(Delivery Department)

Out

Wawan(Receive and Archiving

department)

Accurate

Udin(Warehouse Department)

Prepared

Oman(Sales Department)

First Page : CustomerSecond Page : Sales Department, Accounting Department Third Page : Delivery Dapartment

Based on delivery letter above and PO from customer, casher make a Sales Invoice and Tax Invoice like below :

b. Sales Invoice

PD Mekar Jaya Sales InvoiceNumber : 18Date : 13 September 2009

Your Order (PPB) No. 17 Date : 10-09-2009 Delivery Letter No. 25 Date : 13-09-2009To be honored. Mawar Store Jl. Wijaya No. 5 Cirebon

This below we tell you about to press to payment for the things sales just like reference above.

No Name and specifications thing

Things

CodeUnit Price/unit Total

123

TV TerangRadio BagusKipas Angin Sejuk

104.1104.2104.3

51020

Rp 4.000.000Rp 500.000Rp 200.000

Rp 20.000.000Rp 5.000.000Rp 4.000.000

Total SalesDiscount 2 %Net SalesPPN 10%Total with PPNPrepaidTotal press to payment

Rp 29.000.000Rp 580.000Rp 28.420.000Rp 2.842.000Rp 31.262.000 -Rp 31.262.000

Note :a. Payment limit time, 2/10, n/30b. Paid with check/giro or transferred bill our company.

Bank __________ Number : ______________

Financial Department

(Sari)First Page : CustomerSecond Page : Accounting DepartmentThird Page : Casher

c. Tax invoice

No. Sales Invoice : 18 Tax Invoice No. Series : 1815

Businessman subject to taxName : Mawar storeAddress : Jl. Wijaya No. 5 CirebonNPWP : No. Installation PKP :Date of transfer :

No Name of thing/service subject to tax Quantity Price/unit Selling price/prepaid

123

TV TerangRadio BagusKipas Angin sejuk

51020

Rp 4.000.000Rp 500.000Rp 200.000

Rp 20.000.000Rp 5.000.000Rp 4.000.000

Total selling price/prepaid Rp 29.000.000

Less : price discount/prepaid receive 2% Rp 580.000Basic subject to tax Rp 28.420.000PPN = 10% X Basic subject to tax 10 % Rp 2.842.000 Jakarta, 13-09-2009First Page : CustomerSecond Page : Accounting DepartmentThird Page : TAO (Tax Service Office)

Based on Sales Invoice (S.In) that match with PPB, SJ and F Pj, accounting department make a proof of sales and writing to the journal/sales journal like this below :

d. Sales Journal proof

PD Mekar Jaya Sales Journal Proof and Cost of Good Sold

Number : 121Date : 13-09-2009

S.InDescription Acc.

CodeDebet

(Rupiah) Kredit

(Rupiah)No Date18 13-09-

2009Acc. Receivable Mawar Store Sales

Total

102401

Rp 31.262.000Rp 31.262.000

Rp 31.262.000 Rp 31.262.000

Description/Reference : sales TV, radio and kipas angin

Preparing

Mia(Accounting department)

Inspection

Angga(Financial Department)

Writing

Rini(Writing Departement)

e. Sales Journal(000)

BJPJ F.PnDescriptio

n

Debet Account Credit Account

ReceivableAccoun

tDebi

t

Misc SalesPPN-

KMerchandis

e

Misc

No Date No DateNo. Kod

eTotal

No. kode

Total

No. kode

Total No.kode Total

121

13/9/09

18 13/9/09

MawarStore

102 21.262

Disc 2%

401 29.000

2.842

Sales Journal standard ________D K DK

Acc. Receivable x COGS x Disc. x Merchandise x

Misc x Sales x PPN-K x Note: BJPJ : Sales Journal proof Misc x f.Pn : Sales Journal

Description :1. COGS column and merchandise inventory fill if writing of

merchandise inventory use perpetual method.2. PPn expensed to the customer, before to pour to the nation cash is

a company account payable, when pour to the nation cash, Pn (D) and cash (K)

3. Discount = sales discount.

B.Preparing and distributing delivery document and sales invoice

Document distribution done to the accounting department, sales department and warehouse department.

Document distribution channel is like below :

Transaction Accounting Department

Sales Department

Warehouse Department

Document

Document

Document

Document

Documents like delivery proof, sales invoice and order letter will distributing to the departments need it, that is :1. Sales order document, delivery document and sales invoice distributed

to the sales department.2. Sales invoice document, delivery proof distributed to the accounting

department for writing.3. Delivery document distributed to the warehouse department.

With its distributed the documents, writing process have done, warehouse department write total of things out, sales department write sales omzet, and accounting department write the sales transaction.

C. Make a Back Order1. Back Order Procedure

Trade company in doing sales activity need administration of merchandise inventory, just like looks from the seller that customer sometimes doing an order of merchandise inventory many times. That order sometimes many times order, back order is a special document that we must make it.

For example :PT. Nusantara ordering back in 14 April 2009 inventory like 8 unit

computer Pentium 4 with price @ Rp 4.000.000,00 and 2 printer canon Optima with price @ Rp 1.000.000,00,-. So the back order we filled is like below:




No Kind of thing Spesification Price @ Quantity Total1 Komputer Pentium 4 Rp 4.000.000 8 unit Rp

32.000.0002 Printer Cannon optima Rp 1.000.000 2 unit Rp

2.000.000

Bruto Rp 34.000.000

PPn ……% Rp

Delivery letter or delivery proof we insert it to the sales invoice for the basic back order in 14 April 2009 like below :




No Kind of thing Spesification Price @ Quantity Total1 Komputer Pentium 4 Rp 4.000.000 8 unit Rp

32.000.0002 Printer Cannon optima Rp 1.000.000 2 unit Rp

2.000.000

Bruto Rp 34.000.000

PPn ……% Rp



No : 0004/IV/2009Deliver to : PT AMBASADORAs a :8 unit computer pentium 4 and 2 unit printer Epson LQ 300Total : Rp 37.400.000 ( termasuk PPn 10%)Counted as : Thirty six million and three hundred rupiahsDeliver with : B 365888 Z Driver : HasanuddinDescription : Computer setting in place

Jakarta,…………………..

Receiver Knower That give to

(Anggadewi) (Tumpono) (Anjar Atmaja)

Accounting department will write as a credit sales transaction with Rp 34.000.000 and PPn Income Rp 3.400.000 with journal :

Account Receivable Rp 34.000.000 -PPn Receivable Rp 3.400.000 -

Sales Rp 34.000.000PPn out Rp 3.400.000

D.Make Sales Report


FAKTUR COPY



No Kind of thing Spesification Price @ Quantity Total1 Komputer Pentium 4 Rp 4.000.000 8 unit Rp 32.000.0002 Printer Cannon optima Rp 1.000.000 2 unit Rp 2.000.000

Bruto Rp 34.000.000PPn ……% Rp 3.400.000Total Rp 37.400.000

Jakarta,………………

Customer

(Anjar Atmaja) Sales

Departement

After sales process done then sales department must reporting the total sales report to the company director. Sales report Is a sales accumulation that happened in a accounting period. Sales report that is like below :

With reporting the total of sales in April 2009 then sales department can calculate how much sales omzet in April 2009. Director can take the wise and decision to increases the company, based on that total sales report.

The sales report function is :1. Useful in take the economic decision that credit and invest.2. Guest the cash flow in te future.3. Make a product or new innovation, and4. Make a better sales strategy.

PT.AGATO COMPUTER INDONESIAJl. Cipinang Muara I no. 4Cipinang Muara East JakartaTelp:8194466, fax : 8520094

TOTAL SALES REPORTAPRIL 2009(in rupiahs)

No Date Kind of thing Unit Price/Unit Total1. 5 April

2009 Computer Pentium 4 2 Rp 4.000.000 Rp 8.000.000

Printer Canon Optima 1 Rp 1.000.000 Rp 1.000.000

2. 7 April 2009 Computer Pentium 4 5 Rp

4.500.000 Rp 22.500.000Printer Epson LX 300+ 2 Rp

1.800.000 Rp 3.600.000

Total Rp 35.100.000

Jakarta, 30 april 2009

Summary1. Sales can do in cash or credit2. Sales order procedure must handling rightly, so service to the

consumer can sure maximally.3. Archived document done based on date order transaction.4. Transaction proof that out in valid by outer the transaction document.5. Every document distributed to the accounting department, sales

department, and warehouse department.

Competency Testa. Multiple Choice

Give across symbol (x) at a, b, c, d or e character that the right answer !1. Order letter that have been filled, and the copy given to the customer and

the real given to the … for continue delivery.a. Accounting department c. casher department e.

distributionb. Sales department d. receivable department

2. Characteristic of valid proof transaction is …a. Insert the kind of thing, price/unit, and total price and total unit that

orderb. Realc. Signed of customer and company that receive order.d. A and b righte. All correct.

3. Term of payment is …a. Purchase term c. payment term e. quantity

discountb. To press to pay term d. sales term

4. 3/10, n/30 that means …a. Payment limit 30 day if payment do less in 10 days, customer get price

discount 3%, if payment more than 10 days, customer didn’t get price discount.

b. Payment limit 30 days, if payment do less in 3 days, customer get price discount 10%

c. Payment limit 30 days, if paid more than 30 days customer can demand in law.

d. Payment limit 10 dayse. All wrong

5. Purpose of delivery document distribution and sales invoice is …a. As an archiveb. For avoid difference in stock opnamec. To not happen false in writingd. A and c righte. All right

B. Description Answer the questions below rightly !1. What is the document function ?2. Mention the characteristic of a transaction proofs !3. Mention the procedure of sales order !

4. Make an example of sales order (order letter) !5. Mention what is mean with checking order letter !

Managing Credit Process

Basic Competency : Preparing customer data Analysis suitable of credit given.. Submit the credit suggestion.

Capital Matter : Identify the customer data Preparing data of customer credit. Analysis suitable of credit given.

A.Preparing Customer Data1. Customer Identification

Customer identification (debitor candidate) purpose for credit sales to the right customer. Because of that customer identification activity must able to get data about customer that can be basic credit given. Customer data that need for importance include things like below :

a. How long time become company customer.b. How much maximal credit that ever given.c. How fast credit given in the past period.d. Credit status that working, ande. Customer company condition that working (extreme data)In practice sometime customer submitting purchase request with

credit term of payment, by means of order letter or customer come by it self. customer identification sometimes done with interview with purpose give information about payment condition that decided by company and capability to return the credit. While for confirmation about customer place sometimes doing with survey to the customer place.

2. Preparing Data Credit of Customer

In managing credit process, giver credit side must valuing the customer capability in paid its credit. Company data that looks relevant with the capability level to return the credit from customer is receivable mutation data. Receivable mutation data is a list that containing credit transaction, and paid that done by customer in the past period. Data of capability customer to pay can predicted the credit giver with receivable mutation data.

B.Analysis Suitable of Credit Given.Valuing principles that used in credit decision, that is knew with principle

5C. in assembling principle 5C, credit suitable that given to the customer (debitor) certain based on valuing on aspects character, capacity, capital, condition of economy, and collateral.1. Character is character aspect or customer personal (debitor). This aspect

very important because every credit transaction contains an agreement to paid. Because of that credit department need knowing that customer (debitur candidate) has a good act, in means always efforts to keep an agreement.

2. Capacity is ability aspect (capacity) customer ( debitor candidate ) in working its labor. One o the equipment to survey customer ability in working labor is note of order quantity from customer that relation and currently returned credit.

3. Capital is capital aspect of customer (debitor candidate). Things that need to knew is quantity of customer capital (debitor candidate).

4. Condition of economy is effect aspect from economic trend in general that estimated will effect to the customer labor activity (debitor candidate).

5. Collateral is guarantee aspect with form assets that customer had. (debitor candidate).

C. Credit Agreement ProcedureDepartment that seen in credit agreement activity is sales order

department and credit department. While the receivable department as a ready for customer data (customer candidate) that needs is analysis suitable credit. Activity that done by sales order department and credit department in credit agreement activity is like below :1. Sales order department ; its tasks are :

a. Receive order from customer or debitor candidate.b. Make a credit agreement suggestion list in 2 ply,c. Give the credit agreement suggestion list (2 sheets ) to the credit

department, inserted an order letter that receive from customer or debitur candidate,

d. Receive credit agreement list first page from credit department with order letter that receive from customer or debitur candidate,

e. Agreeing the credit given just like with the total of credit that permanent by credit department in the credit agreement list,

f. Archiving order letter from customer with order letter delivery thing that relation.

2. Credit department, its tasks are :a. Receive credit agreement suggestion list, sheet 1 and 2 from sales

order department inserted sales order letter.b. Analyzing and deciding credit suitable for customer or debitor

candidate that suggested by the sales order department.c. Make credit agreement list just like with credit suitable analysis result.d. Giving the credit agreement list, sheet 1 with order letter from

customer to the sales order department,e. Archiving credit agreement list, sheet 2 to matching credit data that

given just like the delivery order letter that made by sales order department.

In practice, sometimes happen for order from customer (debitur candidate) that had a good reputation in connected to the company,

credit suggest agreement that tell to the credit department, in form delivery order letter. This is done to quickening sales process to the customer that relation.

D. Submitting the Credit Suggestion List Just like described in the beginning, credit agreement list made by sales

order department based on order letter from customer (debitur candidate). As illustration, look this example below.

Sales order department in June 2009 receive sales order like below.5 June No. order 101 from PD Ciliwung for 500 unit things A @ Rp

20.000, please send in 12 June 2009.6 June No. order 102 from PD Queen for sales 66 unit things B @ Rp

15.000, please send in 12 June 2009.Credit agreement suggest that told by sales order department to the

credit department can made in a list like below.

Realization of credit given in this thing, agreed the credit purchase transaction done after how much the credit sales that suggested agreed by credit department, based on credit given that is 5C principle.

Credit agreement data after agreed will looks like below.

Credit Agreement ListNo.

orderCustomer

NameKind of

ThingQuantity Agreed

Price/unit Price/unit Suggest Credit(Rp)

Agreed Credit(Rp)

101102

PD CiliwungPD Queen

AB

500 unit600 unit

20.00015.000

10.000.000 9.000.000

Total 19.000.000

Sales Order Department Sign

(…………………….) ( Director of Credit Department)


orderCustomer

NameKind of



Agreed Credit(Rp)

101102

PD CiliwungPD Queen

AB

500 unit600 unit

500 unit500 unit

20.00015.000

10.000.000 9.000.000

10.000.000 7.500.000

Total 19.000.000 17.500.000

Sales Order Department Director of Credit Department Sign

After receive the credit agreement list, sales order department make delivery order letter and make sales invoice 5 plies for send to the departments that relation. First sheet for customer (debitur candidate), second sheet to the receivable department, third sheet to the journal department, fourth sheet give to the inventory card department, and fifth sheet give to the sales girl.

Summary1. Identification customer (debitur candidate) purposing for credit sales

done to the right customer.2. Customer data that needs to needing in customer identification is like

below.a. How long time become company customer.b. How much maximal credit that ever given.c. How fast credit given in the past period.d. Credit status that working, ande. Customer company condition that working (extreme data)

3. Identification customer (debitur candidate) sometimes done in interview with purpose givng information about credit condition that specified by company.

4. For confirmation of customer place (debitur candidate) sometimes done with survey to the customer’s place ( debitur candidate).

5. Credit assessment analysis can do with applying the 5C principle that : character, capacity, condition of economic, and collateral.


orderCustomer

NameKind of



Agreed Credit(Rp)

101102

PD CiliwungPD Queen

AB

500 unit600 unit

500 unit500 unit

20.00015.000

10.000.000 9.000.000

10.000.000 7.500.000

Total 19.000.000 17.500.000

Sales Order Department Director of Credit Department Sign

Competency TestA. Multiple Choice

Give across sign (x) to the a, b, c, d, or e character that is the right answer.1. Credit in Latin credere means …

a. Loan d. guaranteeb. Payable e. instalmentc. Believe

2. In managing credit process, things that need to do is …a. deciding customer credit d. deciding interestb. Preparing credit data e. a, b, c, rightc. Customer identification

3. That is not principles in credit decision is . . .a. Character d. condition of

economicb. Capacity e. character of economicc. Capital

4. Purpose of credit giving to the customer (debitur candidate) is …a. Increase the sales omzetb. Increase profitc. Increase receivabled. All of that right

5. Kind of financial report that very much used in decide the credit given is …a. Balance sheet d. receivable mutation datab. Capital statement e. cash flowc. Income statement

B. DescriptionAnswer the questions below rightly !1. Mention customer data that needs in basic of credit

given !2. Describe means of receivable mutation data !3. Describe analysis that used in credit assessment !4. Mention tasks of sales order department !5. Mention tasks of credit department !

Managing Receivable Card

Basic Competency : Preparing managed receivable Identifying receivable mutation data Write receivable data to the its receivable card Doing receivable confirmation Make receivable recapitulation report

Capital Matter : Describing the receivable means, characteristic of receivable, and receivable

forms. Calculate receivable mutation Writing receivable data to the its receivable card Receivable confirmation and receivable form Make receivable recapitulation report.

A.Preparing managed Receivable Card1. Receivable Description

Receivable is claim or right of money, thing, or service to the customer or the other side. For financial reporting purpose, receivable classified as a short term receivable ( current receivable) or long term receivable (fixed receivable). Current receivable is expected will billed in one year or in one cycle accounting period.

Equipment that needs to preparing the receivable card is like below.1. 1 unit computer being based on Windows, accounting computer

software have been installed.2. 1 unit printer dot matrix, ink jet, or laser jet3. Table calculator or pocket calculator4. stepless5. filling cabinet6. report format, and7. ATK (office writing equipment)

In a still little business, most of sales transaction is cash. Business like this limiting the customer candidate that truly need but didn’t have enough money. In the other side, seller limited by customer only have cash, so sales omzet limited. With increasing the sales volume the sales system need considered. But with bigger the receivable that have in a company will arise a risk of uncollectible receivable is loss expense in a company.

2. Forms and Characteristic of ReceivableGenerally, receivable is compose from 3, that is trade receivable,

account receivable, and non trade receivable. form describing and receivable characteristic is like below.

Trade receivable is total of payable by customer for things and service that have been given as a part of trade activity.

Account receivable is tongue agreed from customer to pay the things or service that sale. Account receivable sometimes can billed in 30 until 60 days and that is an open account that come from paid of short term credit.

Non trade receivable come from many transaction and can be a writing agree to pay or delivery something. Example of non trade receivable is :1. Prepaid to the worker and stuff2. Prepaid to the subdivision company3. Deposit to close the possibility of loss and broken

4. Deposit as a guarantee of ready a service or payment5. Dividend and interest receivable6. Claim to the insurance company.

Because its character is unique, non trade receivable generally classified and reported separate in balance sheet. Check this illustration below.

PT. ANGGANA DEWI PERDANA

(in thousand)Current asset :Cash and Cash equivalent Rp 200.000.000Short Term Invest Rp 70.000.000Trade Receivable (minus receivable exclusion not billed of Rp 2.000.000 Rp 98.000.000Merchandise Inventory Rp 175.000.000Prepaid Expense and misc assets Rp 2.000.000Tax income receivable Rp 15.000.000Total Current asset Rp 560.000.000

In a most of receivable transaction, total that must confessed is the exchange price of the two each other. The exchange price is total of payable from debitur ( a customer or lender) and generally with many business document, sometimes an invoice.

As mentioned above, that receivable is tongue agreement for trust basic between kreditur and debitur so have a very big risk to not billed after pass the term.

3. Receivable Writing ProcedureSupplies that need for manage receivable card, is :

a) Receivable card, is accounting note in subsidiary that fill a receivable mutation detail to the every its customer. Receivable card example is.

Receivable CardNo. Account : Sheet :Name : Term :Address : Credit Term :