BR-070 SD Standard Sales Process in Brazil

BR-070:SD Standard Sales Process in Brazil

Presented by Gisele RanieriFebruary 2009

Agenda

Sales Processes – Standard BR

Delivery documents related to SD Documents creation

Billing Process and accounting related to SD Documents creation.

Nota Fiscal Issue and Legal Reports Posting

Brazil Localization in the Sap Standard on the Country Version so Sap provide almost all the specifics Types of Documents

to apply the legal requirements for Tax , Laws and Nota Fiscal .

- Brazil Customer Sales Order : we call a “Direct Sale”. Just because to attend our legislation requirements we have more the um type of taxation for the same Business Process.

Direct Sale (Resale, Industrialization ) Direct Sale (Consumption)

They are the same Business Process but the tax requirement are different. See flow bellow:

Brazil Localization

UserUser

Legal

Books

Accouting Posting

Pedido

Cotação Tax Code (I0, I1, I2, I3, I4, I5)

Nota Fiscal N1

Seles Order

ORB

LFDelivery

F2BInvoice

Quotation

Direct Sale Resale (I1) / Industrialization (I4)

Pricing Standard - RVABRA

UserUser

Legal

Books

Accouting Posting

Pedido

Cotação Tax Code (C0, C1, C2, C3, C4, C5)

Nota Fiscal N1

Seles Order

ORB

LFDelivery

F2BInvoice

Quotation

Direct Sale Consumption (C3)


UserUser

Legal

Books

Accouting Posting

Pedido

Cotação

Freight ConditionsTransfer the freight value to NF

Vendor(Partners Function)

Nota Fiscal N1

Seles Order

ORB

LFDelivery

F2BInvoice

Quotation

Direct Sale - With Freight


UserUser

Legal

Books

Accouting Posting

Pedido

Cotação

Cusomer Master ataExempt IPIExempt ICMSExempt STTax Laws – IPI/ICMS

Nota Fiscal N1

Seles Order

ORB

LFDelivery

F2BInvoice

Quotation

Direct Sale - Tax Free Customer


Important :These are Standard Flows we can find more taxation in the realization phase. RVABRA will be adjusted to meet all the needs of the business.All tax and accounting information generated by SD process goes to the Legal books and they are send to the Government.

Brazil Localization

Legal Books Registro de Entradas Registro de Saídas Registro de controle da Produção e do Estoque Registro de Inventário Registro de Apuração do IPI Registro de Apuração do ICMS Listagem de operações Interestaduais Registro de Apuração do ISS Arquivo Magnético ICMS 75/96 Instrução Normativa (IN) 68 Livro Razão Auxiliar Registro de Duplicatas a Receber DIRFCIAP

CBT – RVABRA ( Sales )

CBT – RVABRA ( Invoice )

ElectronicNota Fiscal

Brazil Localization - NFe


SAP - The nota fiscal is used in the following ways:

Delivery noteIn Brazil, taxes are levied on the movement of goods – and not on the sale, as is customary in other countries. For this reason, a nota fiscal, which represents a legal document, must accompany each delivery of goods.

InvoiceIn most cases, the nota fiscal also serves as a financial document, meaning that customers view the nota fiscal as an invoice against which they make payment. They do not request a separate invoice. On occasion, customers request a separate invoice in addition to the nota fiscal that arrives along with the goods. Vendors then send what is called a fatura, which can be used to group one or more Notas Fiscais.

R/3 can create a Nota Fiscal in four different ways:

• Integrated in MM Invoice Verification• Integrated in MM Inventory Management movements• Integrated in SD billing• Manually via the Nota Fiscal Writer


NF Number Ranges : R/3 stores Notas Fiscais with an internal Nota Fiscal document number. This document number is a unique key assigned to each Nota Fiscal.

NF Types :

The Nota Fiscal type is used to determine important attributes of a Nota Fiscal. A Nota Fiscal must have a specified NF type. This is either done manually (Nota Fiscal Writer) or the type is derived automatically (integrated case in MM/SD).

• Indicator Nota Fiscal entrada : This indicator specifies whether a Nota Fiscal is of the type Nota FiscalEntrada . Issued by the company

• NF cancel type : If a Nota Fiscal is canceled, the system creates a new Nota Fiscal of the typeCancel. The system automatically assigns the appropriate NF cancel type. Please note that a Nota Fiscal of type Cancel does not appear in any type of legal reporting. A Nota Fiscal can only be canceled if the corresponding FI period is still open. If the period is already closed, the system will issue an error message.

• Direction of movement : A Nota Fiscal can be either an incoming or an outgoing Nota Fiscal. The NFtype specifies the direction of movement.

• Document type : Nota Fiscal, Complementar, Correction, Conhecimento, Cancel, and Return.

• Nota Fiscal form : defined by the Governmeand

• Nota Fiscal model: The Nota Fiscal model is used to create legal files.

Accompany the goods.

Updates Legal Book - Inbound Complementary

Updates Legal Book - Inbound

Outbound

Updates Legal Book - outbound

Inbound

Updates Legal Book - Inbound

Types:


ReturnsDevolution

Brazil Localization

Integration with SD Billing The Nota Fiscal is automatically generated in background when the invoice document is save.

Navigation in the Nota Fiscal Writer transaction

T-code : J1B3N


Nota Fiscal data are maintained in the following screens:

• Initial Screen :The initial screen differs between create, change and display mode.• Header : The header screen contains Nota Fiscal header data, such as document and

posting date, transportation data, withholding tax information, etc.• Item Overview : The item overview screen shows an overview of all Nota Fiscal items. Data

can not be entered on this screen. The screen is the starting point for the item screens Item Detail, Item Taxes and Link to Messages.

• Item Detail : This screen contains item data such as material, quantity, price, discount, freight, tax control information, tax laws, NBM code, etc.

• Item Taxes : This screen contains the tax details such as tax type, base amount, excluded base amounts, rates, tax amount, etc. All taxes must be entered on this screen. Tax amounts can be entered manually or they can be calculated for selected items via the function Calculate taxes from base amount and rate.

• Linked Messages : This screen shows all messages which are linked to the specified item. For manually created messages, the links must be specified on the screen Links to items.

• Partner : This screen can be used to specify partners other than the main partner (e.g. carrier).


• Partner Detail : The partner detail screen shows detailed information about the specified partner, such as address, CGC, CPF, etc. No data can be entered except for the creation of Notas Fiscais with one-time partners.

• Totals : The totals screen summarizes all tax values across the items. No data can be entered here.

• Messages Overview : This screen is used to specify specific Nota Fiscal texts (header and line texts). Automatically created text can not be changed (e.g. Tax Laws). New texts can be created.

• Long Text : If a header or item text has multiple lines, this screen can be used to enter all lines. The screen Messages Overview can be used only for the first line.

• Links to items : Item texts must be linked to the particular item. All items are shown on this screen. Items which are linked to the chosen message can be selected.

• Administrative Data : This screen contains administrative data such as the name of the user who created the NF, print indicator, etc.

Brazil Localization Nfe Details

Architecture Components for NFe


The SAP GRC NF-e 1.0 solution supports the following communication processes:

• Digital Signature (native or custom specific);• NF-e Batches Sending;• NF-e Batches Verification;• NF-e Cancellation Request;• NF-e Number Skipping Request;• NF-e Status Request (for incoming NF-e’s);• Service Status Monitoring;• XML Sending/Receiving through B2B integration.

Brazil Localization – Nfe

Web Interface (Outgoing NF-es monitor 1)


Web Interface (Outgoing NF-es monitor 2)


Web Interface (Incoming NF-es monitor)


Web Interface (NF-e Batches monitor)


Web Interface (Service Status monitor)


Web Interface (NF-e Details view)