BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, APRIL … · 4/23/2018 · ASHLEY M. HALSEY and WESLEY R. HALSEY, wife and husband; and THE BOARD OF COUNTY COMMISSIONERS OF SHAWNEE

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, APRIL 23, 2018, 9:00AM

COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS

1. Presentation and consideration of proposed expansion of Master Gardeners Vegetable Demonstration Garden at the Kansas Expocentre-Lisa Martin, Extension.

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

1. Acknowledge receipt of summons in Case No. 2018CV000277-- Lyndon State Bank vs. Board of Commissioners of Shawnee County, Kansas, et. a!. --County Clerk

2. Consider approval of request to pay invoices from the Diversion Fund account in a total amount of $3,677.67-District Attorney.

3. Consider approval of Resolution No. 2018-20 authorizing the issuance of a Shawnee County credit card for official business for Megan Barrett, Legal Office Administrator, with a limit of $1 ,500.00--Counselor.

4. Consider authorization and execution of the following contracts for treatment of noxious weeds with a recovery rate of 1 00%--Parks + Recreation.

(a) Contract C135-2018 with Williamsport Township (b) Contract C136-2018 with Solider Township

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. SHERIFF'S OFFICE-Sheriff Jones

I. Consider approval of request to reclassify Civilian Process Servers from Range 513 to Range 516 to allow recruitment of quality applicants and retain the high quality employees we already have with funding from the current 2018 budget.

C. PARKS + RECREATION-John Knight

1. Consider approval of request to issue an RFP for bus services for summer camps and Old Prairie Town special events.

2. Consider approval of the Healthy Hometown Kansas Recreation and Park Association Grant application for the purchase and installation of bike racks thought selected parklands to encourage healthy lifestyles.

D. COURT ADMINISTRATION-Chuck Hydovitz

1. Consider approval of request tore-carpet the Division 15 courtroom, instead ofthe Division 9 courtroom as previously approved, using $11,603.30 from the special project fund (established for the Court's cyclical maintenance) and transferring an additional $10,820.45 from the Court's 2018 budget to this special project fund resulting in a total cost of $22,423.75.

E. COUNSELOR- Jim Crowl

1. Consider approval of Change Order #1 to Contract C95-2018 with Champion Builders for the East Topeka Learning Center renovation and addition project for costs related to additional abatement work.

F. ADMINISTRATIVE SERVICES -Betty Greiner

1. Year end update on revenues and expenses as of December 31, 2017.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

:r Shawnee County Extension Community Garden--A Community Garden for All Abilities and All Spaces j_ Proposed Expansion of Master Gardener Vegetable Demonstration Garden at the Kansas Expocentre.

Benefits of Community Gardens:

Community gardens bring people in the community together in an open space where they share in the

maintenance and produce of the garden, including healthful and affordable fresh fruits and vegetables.

Gardens provide physical and mental health benefits:

• Eat healthy fresh fruits and vegetables.

• Engage in physical activity, skill building, and creating green space.

• Beautify vacant lots and unused areas.

• Revitalize low-income communities.

• Create green space that helps the environment.

• Decrease violence in some neighborhoods, and improve social well-being through strengthening social

connections.

Shawnee County Extension Community Garden:

The Extension Community Garden will be used as a teaching garden to offer basic garden training as well as

leadership and management training on how to implement a community garden. It will be one of the seven

demonstration gardens implemented and maintained by Shawnee County Extension Master Gardeners.

The garden will showcase ways to have a community garden that work for all abilities and all spaces such as

raised beds that are accessible as well as container, mobile, small space and budget friendly gardening, and

permaculture (sustainable and self-sufficient gardening).

In addition, nutrition education-handling produce safely, harvesting, preparing and preserving produce will

be provided as well as produce donations will be offered to the community and food pantries.

Kansas Expocentre Area:

West and South of current vegetable garden. Small space close to vegetable garden in Phase 1 and expanding

as needed, leaving at least a 15-foot border near the sidewalk and Shunga trail.

Phase 1-2018- Vegetable Test Plots

Phase 2-2019- Raised beds and other forms of gardening options to be used in educational programs

Phase 3-2020 -Children's Teaching Lab Garden-tentative location in front of Garden Container

Budget: Grants, donations and corporate funding

Current support: SNAP-Ed, Lowe's, Skinner's Garden Store, Jackson's Greenhouse, Extension Master

Gardeners and Topeka Common Ground.

Ariel Whitely-Noll

Horticulture Agent

[email protected]

.78-232-0062, xl04

Brenda Jarboe

SNAP-Ed Garden to Plate Coordinator

[email protected]

xl13

Lisa J. Martin

EFNEP/SNAP-Ed Agent

[email protected]

xl19

TO:

FROM:

RE:

DATE:

Shawnee County //

Office of County Cler~ -CYNTHIA A. BECK I

785-251-4155 Fax 785-251-4912 200 SE th Street Room 107 www.snco.us Topeka, Kansas 66603-3963

MEMORANDUM Board of Co~ty Commissioners

1~ fkt·v,f0 Cynthta ~- ~eck, County Clerk

Litigation

April 13, 2018

..,

Please acknowledge receipt of Summons for the following case in the District Court of Shawnee County, Kansas:

CASE NO: 2018CV000277 Lyndon State Bank - a Banking Corporation vs. Board of Commissioners of Shawnee County, Kansas et. al.

which was received in the office of the Shawnee County Clerk and forwarded to the County Counselor on this date.

Attachment

Lyndon State Bank - a Banking Corporation

vs.

ELECTRONICALLY FILED 2018 Apr 06 AM 10:35

CLERK OF THE SHAWNEE COUNTY DISTRICT COURT CASE NUMBER: 2018-CV-000277

Ashley Halsey et. al.

SUMMONS

To the above-named Defendant/Respondent:

Board of County Commissioners of Shawnee

200 SE 7th St Room 107

Topeka, KS 66603

You are hereby notified that an action has been commenced against you in this court. You are required to file your

answer or motion under K.S.A. 60-212, and amendments thereto, to the petition with the court and to serve a copy upon:

Marian M Burns

PO Box487

704 Topeka Ave.

Lyndon, KS 66451

within 21 days after service of summons on you.

Clerk of the District Court

Electronically signed on 04/06/2018 02:21:41 PM

Documents to be served with the Summons:

PLE: Petition Petition for Foreclosure

BURNS, BURNS, WALSH & WALSH, P.A. ATTORNEYS AT LAW

" ELECTRONICALLY FILED 2018 Apr 06 AM 10:35

CLERK OF THE SHAWNEE COUNTY DISTRICT COURT CASE NUMBER: 2018-CV-000277

P.O. BOX 487 LYNDON, KANSAS 66451 PH. (785) 828-4418 FAX (785) 828-3269 [email protected]

IN THE DISTRICT COURT OF SHAWNEE COUNTY, KANSAS (Pursuant to Chapter 60)

THE LYNDON STATE BANK, a banking corporation, Lyndon, Kansas,

vs.

ASHLEY M. HALSEY and WESLEY R. HALSEY, wife and husband; and THE BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY, KANSAS,

(Petition Pursuant to K.S.A. Chapter 60)

Plaintiff,

Case No. 2018 CV d.,/{

Defendants.

PETITION ;EQB FORECLOSURE

The plaintiff, for its claim against the defendant~ above named, alleges and states:

1. Plaintiff, Lyndon State Bank, is a corporation organized and existing under the

laws of the State of Kansas, with a principal place of business at 817 Topeka Avenue, Lyndon,

Kansas 664 51.

2. The defendant, Ashley M. Halsey, may be served with summons and a copy of the

petition 7320 E. Sundown Ct., Columbia, MO 65201.

3. The defendant, Wesley R. Halsey, may be served with summons and a copy of the

petition 7320 E. Sundown Ct., Columbia, MO 65201.

4. That the defendant, The Board of County Commissioners of Shawnee County,

Kansas, may be served with summons and a copy of the petition by serving the Shawnee County

Clerk, Shawnee County Courthouse, 200 SE i 11 St., Room 107, Topeka, KS 66603.

The Lyndon State Bank vs. Ashley & Wesley Halsey Petition for Foreclosure

5. On or about February 4, 2010, the defendants, Ashley M. Halsey and Wesley R.

Halsey, made, executed and delivered to the plaintiff, a promissory note payable to the order of

the plaintiff, in the principal sum of $96,300.00, with interest from date at the rate of 6.50% per

annum, on the unpaid balance. Under the terms of said note, the principal and interest were to be

paid by said defendant in monthly installments of $608.81, commencing on March 4, 2010, and

on the 4th day of each month until the principal and interest are fully paid. Under the terms of

said note, in the event of default in the payment of any such installment; the holder of the note

could exercise the option to treat the entire remaining debt and accrued interest thereon

immediately due and payable. The plaintiff is now and has been since execution of the note the

owner and holder of said note. A true and correct copy of said note is attached hereto and is

marked Exhibit "A" and is incorporated herein by reference.

6. For the purpose of securing the debt and interest thereon, the defendants, Ashley

M. Halsey and Wesley R. Halsey, did on February 4, 2010, execute, acknowledge, and deliver to

the plaintiff a written real estate first mortgage in the principal amount of $96,300.00, whereby

they did mortgage and warrant to the plaintiff the following described real estate, in Shawnee

County, Kansas, which was at that time owned by said defendants:

Lot 1, Block A, Southwest Meadows Subdivision No. 4, in the City of Topeka, Shawnee County, Kansas.

Plaintiff has been since the execution of said mortgage, and is now, the holder of said mortgage

and is authorized to exercise any and all rights set forth therein in favor of the mortgagee. A true

and correct copy of said mortgage, with all endorsements thereon, is attached hereto and marked

Exhibit "B", and is incorporated herein by reference. Said mortgage was duly recorded in the

Office of the Register of Deeds of Shawnee County, Kansas, on February 5, 2010, in Book 4777,

at Page 80 and Document No. 20100001969 and the mortgage registration tax wa~ paid thereon

at that time.

2

TO:

Jjj_ -· OFFICE OF THE DISTRICT ATTORNEY " 2 ..

THIRD JUDICIAL DISTRICT OF KANSAS Michael F. Kagay, District Attorney

MEMORANDUM

Board of County Commissioners

FROM: Michael F. Kagay, District Attorney

DATE: April17, 2018

RE: Request for Diversion Fund Payments

The District Attorney's Office wishes to pay the following invoices from its Diversion Fund account:

1) Beach, Julie for transcript fees a) Invoice No. 1020 dated April11, 2018 in the amount of$15.50 b) Invoice No. 1021 dated April 11, 2011 in the amount of $67.50

2) CFCC and Associates for expert witness fees a) Invoice dated April13, 2018 in the amount of$350.00

3) Independent Stationers for office supplies a) Invoice No. 279715 dated April11, 2018 in the amount of$256.46 b) Invoice No. 279961 dated April12, 2018 in the amount of$29.10

4) Office Depot for office supplies a) Invoice No. 122647222001 dated April4, 2018 in the amount of$74.80 b) Invoice No. 122647465001 dated April4, 2018 in the amount of$9.74 c) Invoice No. 125037401001 dated April 11, 2018 in the amount of $69.30

5) OPTN for RSA Security tokens a) Invoice No. 100084714 dated April12, 2018 in the amount of$101.68

6) SHI for computer software license a) Invoice No. B08054915 dated April10, 2018 in the amount of$366.00

7) Staples for office supplies a) Invoice No. 3373895673 dated April4, 2018 in the amount of$91.02 b) Invoice No. 3374047935 dated April6, 2018 in the amount of$124.82

8) Thomson West for monthly Thomson Reuters library plan [Approved by the BCC on 11/27/2017 Contract C424-2017] a) Invoice No. 83 8051048 dated April 4, 2018 in the amount of $72.00

Shawnee County Courthouse 200 SE 7th Street, Suite 214 • Topeka, Kansas 66603 • (785) 251-4330

9) Topeka Bar Association for membership dues a) Invoice No. 00636 dated April13, 2018 in the amount of$339.00

10) Verizon Wireless for telephone, data charges and equipment for March 2018 [Approved by the BCC on 10/9114- Contract #C361-2014] a) Invoice No. 09-4539849 dated April1, 2018 in the amount of$1,690.75

II) Westside Stamp for employee service award a) Invoice No. 170590 dated April 11, 2018 in the amount of $20.00

The District Attorney's Office hereby requests placement on the consent agenda for consideration of the above itemized invoices, in the total amount of$3,677.67, to be paid from the Diversion Fund account.

!~=~ CFCC

AND ASSOCIATES

A compassionate ministry for hope and healing for all people

April13, 2018

This is an itemized bill for the summons request of Sarah Madgwick, LMFT

$350 (due immediately for court prep and first 2 hours of testimony)

Total= $350

Please make check payable to CFCC & Associates 2000 SW Gage Blvd Topeka,KS 66604

Tax ID # 721621081

2000 SW Gage Blvd., Topeka, KS 66604 - 785-272-0778 (phone) - 785-272-2056 (fax) www. counselingtopeka.com

Local Delivery Provided By: SALES INVOICE OFFICE PLUS OF KANSAS

Remit Independent Stationers, Inc. To: 5600 N River Road, Suite 700

Invoice Questions: 847-261-0052 Rosemont, IL 60018 Contract No.: R141701 800-231-9848

Sold SHAWNEE COUNTY

To: 200 SE 7TH ST

TOPEKA, KS 66603

I ACCT. NO. Sales Order No. CUSTOMER PO I

PNW206579 000000

PNWitem Description Customer ID:

ACM90109 FIRST AID,IBUPROFEN,125BX

---r>er~-e~ntract#i'\1"4"11'01

SMD34276 FLDR,FILE,ENDTAB,LTR,MLA

Per TCPN Contract# R141701

DXEWNP90D PLATE,PAPER,9",UNC,250/PK

PerTCPN Contract# R141701

DCC16J16 CUP,16 OZ,FOAM,1M/CTN,WH

Per TCPN Contract# R141701

RAC02522 CLEANER,TOLIET BOWL,BE

UNV40101 ENVELOPE, 10X13,CAT,WHT


UNV96920 BOOK,STENO,GREGG,80SH,W


UNV43623 BOARD,DRY,ERASE,24X36,WE


Transferred to page 2. ................................

Ord Qty

1 BX

1 BX

1 CT

1 CT

3EA

1 BX

10 EA

1 EA

Sales Invoice Number: SI00279715

Sales Invoice Date: 04/11/18

Page: 1

Ordered By: Kathy Beach

Ship DISTRICT ATTORNEY

To: Kathy Beach

200 SE 7TH RM 214

DISTRICT ATTORNEY

TOPEKA, KS 66603

DEPARTMENT

Ship Qty Unit Price

1 BX 38.43

1 BX 61.20

1 CT 37.45

1 CT 57.85

3 EA 4.62

1 BX 15.91

10 EA 1.11

1 EA 20.66

DUE DATE

05/11/18

Total Price

38.43

61.20

37.45

57.85

13.86

15.91

11.10

20.66

256.46

0 inde · endent p staeic,ner:.l



Sold SHAWNEE COUNTY

To: 200 SE 7TH ST

TOPEKA, KS 66603

Local Delivery Provided By: OFFICE PLUS OF KANSAS

SALES INVOICE

Sales Invoice Number: 5100279715


Page: 2



To: Kathy Beach 200 SE 7TH RM 214

DISTRICT ATIORNEY

TOPEKA, KS 66603

DUE DATE I ACCT. NO. Sales Order No. CUSTOMER PO DEPARTMENT

05/11/18 r

I

-.~79

PNWltem Customer ID:

PNW206579 000000

Description

Transferred from page 1 ........................... .

Amount Subject to Sales Tax

0.00

(End of Report)

Amount Exempt from Sales Tax

256.46

Ord Qty Ship Qty Unit Price Total Price

256.46

Subtotal: 256.46

Total Sales Tax: 0.00

Total: 256.46

Local Delivery Provided By: SALES INVOICE 0 independent

OFFICE PLUS OF KANSAS

sta!1'''1e' s



Sold SHAWNEE COU.NTY

To: 200 SE 7TH ST

TOPEKA, KS 66603

I ACCT. NO. Sales Order No. CUSTOMER PO I -

PNWitem Customer ID:

PNW207031 000000

Description

PGC95531PK WIPES,CLOTH,WET,SWIFFR, 1

Amount Subject to Sales Tax

0.00

(End of Report)

Amount Exempt from Sales Tax

29.10

Ord Qty

6 PK

Sales Invoice Number: SI00279961


Page: 1



To: Kathy Beach

200 SE 7TH RM 214

DISTRICT ATTORNEY

TOPEKA, KS 66603

DEPARTMENT

Ship Qty Unit Price

6 PK 4.85

Subtotal:

Total Sales Tax:

Total:

DUE DATE

05/12/18

Total Price

29.10

29.10

0.00

29.10

Office DEPOT.

FEDERAL ID:59-2663954

BILL TO:

Office Depot, Inc PO BOX 630813 CINCINNATI OH 45263-0813

ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA

"'~ 200 SE 7TH ST STE 214 ~ TOPEKA KS 66603-3933 g

ORIGINAL INVOICE 10000

THANKS FOR YOUR ORDER IF YOU HAVE ANY QUESTIONS OR PROBLEMS. JUST CALL US

FOR CUSTOMER SERVICE ORDER: (888) 263-3423 FOR ACCOUNT: (800) 721-6592

INVOICE NUMBER AMOUNT DUE 122647222001 74.80 INVOICE DATE TERMS

04-APR-18 Net30

SHIP TO: SHAWNEE CNTY DA 200 SE 7TH ST STE 214 TOPEKA KS 66603-3933

PAGE NUMBER Page 1 of 1

PAYMENT DUE 05-MAY-18

J.II ... IJ ... IJ .. II ..... IJ ... IJ.J.J .... II ... JI .. II ... J .. J ... III

.. --- BER PJLRQ-IASE ORDER SHIP TO ID ORDER NUMBER ORDER DATE SHIPPED DATE 1 ooooooo DA 122647222001 )03-APR-18 I 04-APR-18

J:lTII '1'1.1,... lD !ACCOUNT MANAGER! RELEASE ORDERED BY DESKTOP iCOST CENTER I I J<I\THY .BEACH. L

CATALOG ITEM #I I DESCRIPTION/

I

U/M

I

QTY I QTY I QTY I_ UNIT I EXTENDED MANUF CODE CUSTOMER ITEM # ORO SHP B/0 PRICE PRICE

842820 3X4' DRY ERASE BRD ALUM EA 2 2 0 37.400 74.80 LLR55652 842820

All amounts are based on USD currency

SUB-TOTAL

DELIVERY

SALES TAX

TOTAL

74.80

0.00

0.00

74.80 To retum supplies, please repacl< in original box and insert our packing list, or copy of this invoice. Please note problem so we may issue credit or replacement, whichever you prefer. Please do not ship collect. Please do not return furniture or machines until you call us first for instructions. Shortage or damage must be reported within 5 days after delivery.

CUSTOMER NAME

SHAWNEE CNTY DA

Please Send Your Check to:

BILLING ID

FLO

OFFICE DEPOT PO Box 660113 Dallas TX 75266-0113

DETACH HERE

INVOICE NUMBER

122647222001

INVOICE DATE

04-APR-18

INVOICE AMOUNT

74.80

AMOUNT ENCLOSED ~----------------~

002324481 1226472220011 00000007480 1 0

Please return this stub with your payment to ensure prompt credit to )rour account

Please DO NOT staple or fold. Thank You.

00001/00002

Office DEPOT.


BILL TO:


ATTN: ACCTS PAYABLE m SHAWNEE CNTY DA ~ 200 SE 7TH ST STE 214 ~ TOPEKA KS 66603-3933

8




INVOICE NUMBER AMOUNT DUE PAGE NUMBER 122647465001 9.74 INVOICE DATE TERMS

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04-APR-18 Net30


Page 1 of 1 PAYMENT DUE

05-MAY-18

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. - . 4BER PURCHASE ORDER SHIP TO ID ORDER NUMBER ORDER DATE SHIPPED DA E 1 ooooooo DA 122647465001 !03-APR-18 I 04-APR-18

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CATALOG ITEM #/ I DESCRIPTION/ I U/M l QTY I QTY I QTY I UNIT I EXTENDED MANUF CODE CUSTOMER ITEM # ORD SHP B/0 PRICE PRICE

869832 MRKR,EXP02,DE,CHSL PK 2 2 ·0 4.870 9.74 80653 869832


SUB-TOTAL

DELIVERY

SALES TAX

TOTAL

9.74

0.00

0.00

9.74 To retum supplies, please repack in original box and insert our packing list, or copy of this invoice. Please note problem so we may issue credit or replacement, whichever you prefer. Please do not ship collect. Please do not retum furniture or machines until you call us first for instructions. Shortage or damage must be reported within 5 days after delivery.

CUSTOMER NAME

SHAWNEE CNTY DA


BILLING ID

FLO


DETACH HERE

INVOICE NUMBER

122647465001

INVOICE DATE

04-APR-18

INVOICE AMOUNT ENCLOSED AMOUNT ~--------------~

9.74

002324481 1226474650017 00000000974 1 0

Please return this stub with your payment to ensure prompt credit to your account


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CATALOG MANUF

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BILL TO:


~ ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA g 200 SE 7TH ST STE 214 I TOPEKA KS 66603-3933

g

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ITEM #/ I DESCRIPTION/ I U/K CODE CUSTOMER ITEM #

COFFEE, VERANDA, 1 LB,GROU EA SBK11019631 902212




INVOICE NUMBER AMOUNT DUE PAGE NUMBER

I

125037401001 69.30 INVOICE DATE TERMS

11-APR-18 Net30


Page 1 of1 PAYMENT DUE

12-MAY-18

ORDER NUMBER ORDER DATE SHIPPED DATE 125037401001 j10-APR-18 111-APR-18 DESKTOP I COST CENTER

I QTY I QTY I QTY I UNIT I EXTENDED ORO SHP B/0 PRICE PRICE

6 6 0 11.550 69.30

I ......


SUB-TOTAL

DELIVERY

SALES TAX

TOTAL

69.30

0.00

0.00

69.30 To return supplies, please repack in original box and insert our packing list, or copy of this invoice. Please note problem so we may issue credit or replacement, whichever you prefer. Please do not ship collect. Please do not return furniture or machines until you call us first for instructions. Shortage or damage must be reported within 5 days after delivery.

CUSTOMER NAME

SHAWNEE CNTY DA


BILLING ID

FLO


001769-000911

DETACH HERE

INVOICE NUMBER

125037401001

INVOICE DATE

11-APR-18

INVOICE AMOUNT ENCLOSED AMOUNT r---------------~

69.30

002324481 1250374010015 00000006930 1 0

Please return this stub ·with your payment to ensure prompt credit to your account


00001100001

8

~~~~~/~ 1125 17th Street Ste 1700 Denver CO 80202

OPT IV Ph: 303.298.0600 Fx: 303.298.0868

"- TIN# 43-1806449 DUNS# 01-946-6684

Please make electronic payment to: Beneficiary: Optiv Security Inc. Bank: JPMorgan Chase

Please send check payment to: Optiv Security Inc. P.O. Box 28216 Network Place

By Wire: Chicago, IL 60673-1282 ABA: 021000021 Overnight address: Swift: CHASUS33 Account No: 679967237 J.P Morgan

Optiv Security Inc. By ACH: 131 S Dearborn, 6th Floor ABA: 102001017 Chicago, IL 60603 Account No: 679967237 LOCKBOX 28216

Attention: Theresa Peters

BiiiTo -

i Shawnee County District Attorney's Office 1

200 SE 7TH St Ste 214 ; Topeka KS 66603-3933

Invoice Date 4/12/2018

Invoice# INV-100084714

Terms Net30

Due Date 5/1212018

PO# Theresa Peters

Sales Rep Mike Hill

Currency US Dollar

Shipping Method Tracking# FOB

Ship To fsf1awnee county District Attorney's Office I 200 SE 7TH ST 1 STE 214 l TOPEKA KS 66603-3933 ! I

I I

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******PLEASE SEND REMITTANCE DETAILS TO [email protected]***** l.at\Sfi llt.i -- ·-- .. -·g . l····- ·Em - nli4.JU-WI,fu!.mn Bl;a

; KCJIS-SJD700..S:S0-36- n~h sec~k: 3YearKey FOBTokeiis~KCJIS I 2 I "5i5.s4] 101.68 r---· o.o%1 ~ ; System i ~ / ! I

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Item ~- ~- -

Serial Numbof\s) Start Date End Date

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-Thank you for your business. If you have any questions regarding this invoice, please contact Optiv Accounts Receivable at [email protected], 303-298-0600. - Optiv invoices for product sales upon receipt of an approved purchase order or signed agreement. All invoices are due on or before the due date listed on this invoice. Any invoice not paid on or before the due date will be subject to a 1.5% late charge per month. -All sales are final. Manufacturer's warranty applies. Optiv shall have no liability or responsibility for any loss or damage connected with the sale or use of the product. -The parties hereby incorporate the requirements of 41 C.F.R. § 60-1.4(a) and 29 C.F.R. § 471, Appendix A to Subpart A, if applicable. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a), if applicable. These regulations prohibit discrimination against qualified protected veterans and qualified individuals with disabilities, and require affirmative action by covered prime contractors and subcontrectors to employ and advance in employment qualified protected veterans and qualified individuals with disabilities ..

Total Amount Due

101.68 $101.68

Federal tax ID: 22-3009648 290 Davidson Ave. Somerset, NJ 08873 Phone: 888-235-3871 Fax: 732-805-9669

Bill To

Please remit payment to: SHIIntemational Corp P.O. Box 952121 Dallas, TX 75395-2121 Wire information: Wells Fargo Bank Wire Rt# 121 000248 ACH Rt# 021200025 Account#2000037641964 SWIFT Code: WFBIUS6S For W-9 Form, www.shi.com/W9

KS-Shawnee County Information Technology 200 SE 7th, Suite 200 ATIN:AP Topeka, KS 66603 USA

Ship Date

4/10/2018

Item No. Mfg Part No.

33928862 6528037 4AF01 AOO ESD

Salesperson Purchase Order

John Bums 5841

Description

Acrobat Professional2017- License- NewTLP- L1

Adobe Volume License Multiple platforms English ESD SoftWare Contract number: Open Market

Quote: 15145944

Invoice No. Invoice date Customer number Sales order

808054915 4/10/201R

;:;47420142

Finance charge of 1.5% per month will be charged on past due accounts - 18%/yr. All returns require an RMA# supplied by your SHI Sales team.

Ship to KS-Shawnee County Information Technology 200 SE 7th Suite 200 Topeka, KS 66603 USA 5841/Jo Atkinson

Ship Via FOB Terms

ESD FOB ORIGIN NET30

Qty Ordered

Qty Shipped

1

Sales Balance

Freight

Recycling Fee

Sales Tax

Total

Currency

Unit Price

366.00

Extended Price

366.00

366.00

0.00

0.00

0.00

366.00 USD

Page of 1

STAPlES. Business Advantage

tci.Vm~R P.A~:; ;~;~ Qf~~~~~y~;:~:·~:,:):.::: :_!:: ,·~ *.N.Y.QICI;:·tf!JM!t~.R;~:-· 4/04/18 3373895673

·g@..§§f:~j:!.;~xi,' !€=,~-~~:)i~~,L~~~:~l~J~'~.:;:;_t AMPY~t.P1J~ij?;;.~:;~§ 5/04/18 Net 30 Days 91.02

INVOICE staples Business Advantage Federal ID #:04-3390816

Bill to Account: 412614

1004851 01 AB 0.408 .. AUTO 0 2 8198 66603-393227 -C01-P04655-l

SHAWNEE COUNTY PURCHASING MICHELLE HAGEMAN 200 SE 7TH ST RM B-27 TOPEKA, KS 66603-3932

Budget ctr Budget Ctr Desc: P 0 Number : P o Desc Release Release Desc

order Line Item Number oescri tion

1 421000 BREWRITE CONE CFE FILTER #4 40 2 571863 NESTLE PURE LIFE .5L 24/CT DEP 4 1571988' STAPLES 16GB FLASH DRIVE 3.0 5 1571987 STAPLES 8GB FLASH DRIVE 3 0

Freight: .00 Tax:( .0000%) .00

Delivery signed for by:

Delivery signature is not currently available

Delivery date and time:

Ship to Account: SBAWCOPURCH

SHAWNEE COUNTY PURCHASING

ATTN: KATHY BEACH 200 SE 7TH ST 200 SE 7TH, ROOM 214, TOPEKA, KS 66603-3933

Invoice Number: 3373895673 order 7195153970-000-001 orde1·ed By KATHY BEACH order Date 4/03/18

order Ship Qt t 10 10

2 2 4 4 5 5

sub-Total: Total:

Invoice Payment Inquiries 888-753-4103 De t DAL PO BOX 83689, Chica o IL 60696-3689

unit Price

.67 8.07 8.12 7 14

customer service inquiries # 877-826-7755 Invoice Payment Inquiries 888-753-4103

STAPf.ES Business Advantage

~tff>J~~~'RAit;;~;~,-; ~Ji§tdBiK;.::~~~;"]·;~g:;;,~;~*~· !tf~S>tes:mtY,;~§~~-~ 4/04/18 3373895673

~~~,1i~¥I~~~;y;; r~~M.~~~~~~r~~tQ;;;~~~~;,~~~,;~ i~9,\;,~1?~q§,;#~,~~~ 5/04/18 Net 30 Days 91.02

DAL3373895b730000091024

Please send payment to:

Staples Advantage De()t DAL PO Box83689 Chicago, IL 60696-3689

Extended Price

6.70 16.14 32.48 35 70 91.02 91.02

Page: 1

STAPlES' Business Advantage

tNYQt¢,i: DATF< < q:{,gQMER ,_ ·• :•- - - ·.- IN,YC>ICENUM~ER -: 4/06/18 3374047935

5/06/18 Net 30 Days 124.82

INVOICE staples Business Advantage Federal ID #:04-3390816

Bill to Account: 412614

Budget ctr : Budget ctr oesc: P o Number : P o oesc Release Release oesc

order Line Item Number oescri tion

Ship to Account: SHAWCOPURCH

SHAWNEE COUNTY PURCHASING

ATTN: KATHY BEACH

200 SE 7TH ST

200 SE 7TH, ROOM 214,

TOPEKA, KS 66603-3933

Invoice Number: 3374047935 order : 7195153970-000-002 Ordet·ed By : KATHY BEAOl order Date : 4/03/18

3 IM1XR8206 128GB FLASH DRIVE-USB 2 0 BLUE Freight: .00 Tax:( .0000%)

Delivery signed for by:

Delivet·y signature is not currently available

Delivery date and time:

.00 sub-Total: Total:

Invoice Payment Inquiries 888-753-4103 PO Box 83689, chica o IL 60696-3689

Unit Price 62 41

customer service inquiries # 877-826-7755 Invoice Payment Inquiries 888-753-4103

STAPt:.ES Business Advantage

clNV.QIQ;~PAI(;~ :~ P.l!S,T9J~~R.i,\?~,-:_- ~· ;. ':> · · ~,Nl/.Q~R!;,NQ~-~§3: 4/06/18 3374047935

e~~~=~eAr§~f;';t {IJ~S.~i,; ::~tr:<; .: ;;3~ ,S:\r, :~~24i~trJ>.Y~i~;£Gi 5/06/18 Net 30 Days 124.82

DAL33740~79350000124824

Please send payment to:

Staples Advantage Dej)t DAL PO Box83689 Chicago, IL 60696-3689

Extended Price 124 82 124.82 124.82

Page: 1

iiiiiiiiiiiiiii = --

SUBSCRIPTION INVOICE SUMMARY

Bill To: From:

SHAWNEE COUNTY DISTRICT ATTORNEY SHAWNEE COUNTY COURTHOUSE 200 SE 7TH ST STE 214 TOPEKA KS 66603-3933

IMPORTANT NEWS .

Thomson Reuters - West P.O. Box 64833 St. Paul, MN 55164-0833

Page 1 of 04

TIME SAVING TIP: You can now find answers 24/7 to commonly asked customer service questions online at legalsolutions.com/support. Find information on account maintenance, billing, returns, refunds, OnePass, orders, subscriptions, contracts and more.

Customer Service: 1/800-328-4880

LIBRARY PLAN CHARGES 72.00 0.00 72.00S

RETURN BOTTOM PORTION WITH PAYMENT - THANK YOU

INVOICE#

ACCOUNT#

VENDOR#

VAT REG #

PAYMENT DUE

AMOUNT DUE IN USD

AMOUNT ENCLOSED IN USD

838051048

41-1426973

EU826006554

05/04/2018

72.00

Thomson Reuters - West Payment Center P.O. Box 6292 Carol Stream. IL 60197-6292

SHAWNEE COUNTY DISTRICT ATTORNEY SHAWNEE COUNTY COURTHOUSE 200 SE 7TH ST STE 214 TOPEKA KS 66603-3933

0838051048 0000000000000000000000 20180404 ZCMI 000007200 0010 1000589558 0

7

i 2

Bill To

Topeka Bar Association

700 SW Jackson Street Suite 209 Topeka, Kansas 66603

Shawnee Collllty District Attorney's Office 200 SE 7th Street, Suite 214 Topeka, KS 66603

MikeKagay Dan Dllllbar Charlie Kitt

Description

Invoice Date Invoice#

4/13/2018 0063.6

Amount

113.00 113.00 113.00

Total $339.00

·verizon" P.O. BOX 4002 ACWORTH, GA 30101

0000737 08 MB 2.172 -AUTO T1 0 6001 66603-393364 -C24-P007S7-11 - . . 'rll 11'•1••''·1•'••'•' h •''r•n'l'''''l•llll''r••l·l'l'•l•••l II I' SHAWNEE COUNTY DISTRICT ATTORNEY 200 SE 7TH ST STE 214 TOPEKA, KS 66603-3933

verizon"-: SHAWNE~ COUNTY DISTRICT ATTORNEY 200 SE 7TH ST STE 214-TOPEKA, KS 66603-3933

Change your address at http://sso.verizonenterprise.com

Account Number

Invoice Number

Quick Bill Summary Mar 02 - Apr 01

Previous Balance (see back for details)

Payment- Thank You

Balance Forward Due Immediately

Monthly Charges Usage and Purchase Charges

Voice Messaging Data

Equipment Charges Surcharges

and Other Charges & Credi'IE Taxes, Governmental Surcharges & Fees

Total Current Charges Due by April23, 2018

Total Amount Due

Bill Date Account Number Invoice Number

Total Amount Due

Anril n1 ?fi1R ..

9804538748

$4,386.97 -$2,709.93

$1,677.04

$1,593.89

$.00 $.00 $.00

$14.99

$60.87 $21.00

$1,690.75

$3,367.79

Make check payable to Verizon Wireless. $3 367 79 Please return this rem it slip with payment. , •

$D,DDD.DD P.O. BOX 25505 LEHIGH VALLEY, PA 18002-5505

IJIIJ•IJIJ•JIJJJ•I•JJ•III.IIJn••JJ••JII•IJtlii'II•••••JIItlllltl

980453874801068708885200001DODDD169075DDDD03367797

ESTSIDE -STAMP & Aw.ARDs-

2030 SW Fairlawn Rd Topeka, KS 66604 P: 785-272-7242 F: 785-272-1366 Email: [email protected]

Bill To

Shawnee County District Attorney 200 SE 7th Street Topeka, KS 66603

Quantity Price Each

Invoice

Contact

Kathy Beach 233-8200

Date

4/11/2018

x4390 [email protected]

P.O.# Terms

Net 15

Description

Invoice#

170590

File

file

Amount 1 20.00 CE6500 4 x ·6 Curved Glass Award - 5 Years 20.00

Watson

-

WestSidE Stam.p &Awar is, Inc.

APR 1 3 2018

RECEr /ED BY

edr Subtotal $20.00

I

Sales Tax (0.0%,) $0.00

Total $20.00

Payments/Credits $0.00

Balance Due $20.00

Shawnee County

=zz! 0

Office of the County Counselor

JAMES M. CROWL County Counselor

MEMORANDUM

TO: Board of Shawnee County Commissioners

FROM: James M. Crowl, Shawnee County Counselor

DATE: April17, 2018

RE: Authorization of Issuance of Shawnee County Credit Card

Shawnee County Courthouse 200 SE ih Street, Ste. 100

Topeka, Kansas 66603-3932 Office: (785) 251-4042

Fax: (785) 251-4902 Email: [email protected]

Please place this item on the Monday, April23, 2018 CONSENT AGENDA for consideration.

Please consider for approval the attached resolution concerning the issuance of a Shawnee County credit card for official business for Megan Barrett, Legal Office Administrator for the Shawnee County Counselor's Office with a credit limit of $1,500.00.

This position acts as our Office Manager and frequently orders supplies, makes travel arrangements, pays registration fees, as well as other administration needs.

Thank you for your consideration.

JMC/mlb

c: Betty Greiner, Director of Administrative Services

RESOLUTION NO. 201Y- _.ac_

A RESOLUTION AUTHORIZING THE ISSUANCE OF A SHAWNEE COUNTY CREDIT CARD FOR OFFICIAL BUSINESS

WHEREAS, Megan Barrett, an employee of the County Counselor's Office has made

proper application for the issuance of a Shawnee County credit card for official business; and

WHEREAS, the Purchasing Director and the Audit Finance Administrator have

determined that Ms. Barrett has demonstrated the need for a Shawnee County credit card for

official business; and

WHEREAS, the County Clerk and the Audit Finance Administrator recommend

approval ofMs. Barrett's application for a Shawnee County credit card for official business;

NOW THEREFORE, the Board of County Commissioners of the County of Shawnee,

Kansas, sitting in regular session on this __ day of ___ , 2018, resolves to authorize Ms.

Barrett to obtain and use a Shawnee County credit card for official business only, subject to the

normal purchasing procedures as set forth in Home Rule Resolution No. HR-2011-9, as

amended. This authorization is automatically withdrawn and revoked upon the cessation of Ms.

Barrett's employment with Shawnee County, and upon such occurrence, she shall immediately

return any Shawnee County credit card in • possession to • supervisor or the Audit Finance

Administrator.

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J. Cook, Chair

Michele A. Buhler, Vice-Chair

Robert E. Archer, Member

r, •• ,

,~_c.~;:t.;Ly

TO BE READ AND SIGNED BY RECIPIENT OF SHAWNEE COUNTY CREDIT CARD:

All Shawnee County credit cards shall be used strictly for official business. At no time shall any Shawnee County issued credit card be used to pay for personal expenses incurred by the user. Any charges for personal expenses shall be the sole responsibility of the user. In addition, any employee who charges or attempts to charge personal expenses to a Shawnee County credit card shall be subject to the disciplinary procedure as established by their appointing authority, the Shawnee County Personnel Rules and Regulations and/or any applicable Union contract.

BY SIGNING BELOW, I ACKNOWLEDGE THAT I HAVE READ THE ABOVE PARAGRAPH, THAT I UNDERSTAND AND AG TO mE SAME

~.-....... 1 Date: L\ \ \] \ 12J

'

2

Shawnee I ~ounty '', r '; P.arKs+ -!. recreation April12,2018

TO:

FROM:

RE:

Board of Commissioners Shawnee County I. John E. Knight, Directo{J Parks + Recreation

Agreements for Treatment of Noxious Weeds Greenspaces/Land- Noxious Weeds

Purpose: Board of Commissioners authorization and execution of the attached agreements for treatment of noxious weeds with the Soldier and Williamsport Townships is requested. Shawnee County Noxious Weeds will invoice contracting parties based on the rates specified for services in each agreement.

Justification: The contracted parties who desire to have the County treat portions of its property known to have noxious weed infestations, agree to provide Shawnee County Noxious Weeds with maps, keys (if necessary) and access to all property wherein the County is to treat areas. All invoices for treatment shall include chemicals used, dye furnished, inspections and treatment of noxious weeds, equipment and labor if any is utilized to perform such services.

JEK/blt JW Attachment( s)

parks.snco.us

· ·; __ ._, .-,. · '·· ; · ' . - • 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-2600

SHAWNEE COUNTY CONTRACT NO. C.l 35 -cl.O\ R" NOXIOUS WEED TREATMENT AGREEMENT

THIS AGREEMENT is entered into this day of , 2018, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Williamsport Township Board, hereinafter refetTed to as "Township."

WHEREAS, Shawnee County Weed Department hereinafter refen·ed to as the "Department" shall be the County department accountable for pe1f01ming said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared certain weeds to be "Noxious Weeds" pursuantto K.S.A. 2-1314 et seq.; and

WHEREAS, the County has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those portions of its property known to occasionally have noxious weed infestations; and

NOW, THEREFORE, in consideration of the mutual considerations indicated, the County and the Township agree as follows:

1. The Township shall supply the Department with maps, keys (if necessary) and access to all Township property wherein the County is to treat noxious weeds.

2. The Department shall treat noxious weeds on Township property by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means.

3. The Department shall spot treat all noxious weed infestations on Township property throughout the growing season.

4. This fall or early spring the Department shall solid spray 1/3 of the Townships road right-of-way as a preventive for Musk Thistle, Field Bindweed, and broadleaves.

5. Upon Township request the Department may treat existing brush and other invasive weeds on Township property at the County's hourly rate.

6. The County shall invoice the Township upon approval of the contract. Payment by the Township shall be due upon receipt of the statement from the County.

a. Labor, equipment, and chemical costs shall be billed at the following rate:

$22.00 PER TOWNSHIP ROAD MILE

7. In carrying out its services pursuant to this agreement, the Depm1ment shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas State Board of Agricultw·e.

8. The Depat1ment representative performing the work shall:

a. Record size, location and type of noxious weed areas treated. b. Record amount and kind of chemical applied on each area. c. Record date(s) chemicals were applied. d. Record labor and equipment time spent on each area. e. Maintain recotds no less than the three year period statutorily

required. f. Make all t•ecords of work performed pursuant to this agreement

available for audit by the Township upon the Township's request.

9. The Department shall perfmm all services pursuant to this agreement in a workmanlike manner.

TERM. This Agreement shall be effective fi·om the date above until December 31, 2018. Either pmiy may tenninate this agreement sooner by providing 30 days advance written notice to the other party.

ATTEST:

Cynthia A Beck, Shawnee County Clerk

BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS


2

Rev. 09/2013 AITACHMENTTO

SIIAWI\'EE COUNTY CONTRACf C:..._ __ _

CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of _______ _, 20 __ .

1. TERliiS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and evecy provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and constmed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. I 0-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The tennination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold hannless or indemnifY any contractor for any liability \\hatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in evecy subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CONTRACI. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARBITRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this document, the repreSentative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONSIBILITY FOR TAXES. The County shall not be responsible for, nor indemnify a contractor for; any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract. ·

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75· 6101 et seq.), the vendor or lessor shall bear the risk of any Joss or damage to any personal property to which vendor or lessor holds title.

By:

Date:

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, I<ANSAS


Date:

ATTEST:


I I I

I I J

I

SHAWNEE COUNTY CONTRACT NO. C\ 2lo- aQ\ ~

NOXIOUS WEED TREATMENT AGREEMENT

THIS AGREEMENT is entered into this z_q#\ day of IV\Cv('():, 2018, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Soldier Township Board, hereinafter refen·ed to as "Township."

WHEREAS, Shawnee County Weed Department hereinafter referred to as the "Department" shall be the County department accountable for performing said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared certain weeds to be "Noxious Weeds'' pursuant to K.S.A. 2-1314 et seq.; and

WHEREAS, the County has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those portions of its property known to occasionally have noxious weed infestations; and

NOW, THEREFORE, in consideration of the mutual considerations indicated, the County and the Township agree as follows:

1. The District shall supply the Department with maps, keys (if necessary) and access to all Township property wherein the County is to treat noxious weeds.

2. The Department shall treat noxious weeds on Township propetty by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means.

3. The Depattment shall spot treat all noxious weed infestations on Township property throughout the growing season.

4. This fall or early spring the Department shall solid spray 1/3 of the Townships road right-of-way as a preventive for Musk Thistle, Field Bindweed, and broadleaves.

5. Upon Township request the Department may treat existing brush and other invasive weeds on Township property at the County's hourly rate.

6. The County shall bill the Township upon approval of the contract. Payment by the Township shall be due upon receipt of the statement from the County.

a. Labor, equipment, and chemical costs shall be billed at the following rate:

$22.00 PER TOWNSHIP ROAD MILE

7. In call'ying out its services pursuant to this agreement, the Department shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas State Board of Agriculture.

8. The Depat1ment representative pe1f01ming the work shall:

a. Record size, location and type of noxious weed areas treated. b. Record amount and ldnd of chemical applied on each area. c. Record date(s) chemicals were applied. d. Record labor and equipment time spent on each area. e. Maintain records no less than the three year period statutorily

required. f. Make all records of work perf01med pursuant to this agreement

available for audit by the Township upon the Township's request.

9. The Department shall perfotm all services pursuant to this agreement in a WOl'kmanlike manner.

TERM. This Agreement shall be effective fi·om the date above until December 31, 2018. Either party may terminate this agreement sooner by providing 30 days advance written notice to the other party.

ATIEST:

Cynthia A Beck, Shawnee County Clerk

ApproV•3d as to Legality and Form: Date~-"1-t t

v--ASBT. co. COUI'.h il.OR

BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS


SOL IER TOWNSHIP BOARD

~ ..

2

I I I I r I I I

Rev. 09/2013 ATTACHMENT To

SHAWNEE COUNTY CONTRACT C ___ _

CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree th~t the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of ________ , 20_.

I. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANsAS LAw· It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

·- . >3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with-the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) an~ the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex. disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A 44-1031 and K.S.A 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARBITRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fi~ness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is cluly aythorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisio?s thereof.

9. RESPONSmiLITY FoRT AXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

t:7~ ~B~~

Title: ?:>/ z_q I I r Date:

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS


Date:

ATTEST:


(

I

I I .. f

I j

I I ' I l I

I

Shawnee County

Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center

320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641

785-251-2200

MEMORANDUM

April 12, 2018

To: Shawnee County Commission

From: Sheriff Herman T. Jones

Re: Request to Reclassify Civilian Process Servers

I am requesting to reclassify the Civilian Process Servers from a Range 513 to Range 516. This would adjust the starting hourly pay from $10.52 to $13.07. This pay increase will allow us to recruit quality applicants and retain the high quality employees we currently have.

A Civilian Process Server's employment is dependent on several criteria not required of all county employees, some of which are: possession of a valid driver's license, having no DUI's in the last 5 years, having no more than 3 accidents on their driving record, and they are commissioned to by the Sheriff. Civilian Process Servers are required to work in an uncontrolled environment daily, dealing with factors that pose a risk to their safety.

I am requesting to use existing funds from my 2018 budget.

Please place this on your April 23, 2018 agenda.

If you have any questions please let me know.

Herman T. Jones, Sheriff

Shawnee 1 ~ounty '-', r f; P.arKs+ ~ recreation Aprilll, 2018

To:

From:

RE:

Board of Commissioners

Shawnee County j John E. Knight, Director Parks + Recreation

Request to Solicit Bids - Bus Services Recreation- Afterschool/Camps and Old Prairie Town

Purpose: Board of Commissioners consideration and approval is requested to allow Shawnee County Parks + Recreation (SCP+R) to solicit bids for bus services to transport day camp participants on field trips this summer and utilize shuttle services for special events at Old Prairie Town or other parks when applicable.

Justification: SCP+R camps provide untque experiences to youth serve as a challenging, educational and most importantly fun outlet. The camps attain this through various venues provided by utilizing transportation. Durham School Services announced in January that they are no longer contracting services in Shawnee County. This request for RFP for bus services will allow nearly 3,800 campers to continue to get these opportunities and make SCP+R summer camps a parent's 'first' choice for care.

In addition to camps, Parks + Recreation will use the selected provider as a shuttle service during special events. The Cost Recovery Policy is followed when utilizing such services. On February 16, 2018, SCP+R received notice from Durham School Services exercising their option to terminate contract C197-2014, effective May 1, 2018.

JEK/blt SH

parks.snco.us

:~:!Hv,nE·' Coun>y P.cd:<, 1 Re·.'tc"·'' '-"' • 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-2600

Shawnee 1 ~ounty '-' ~ r!; P.3fKS+ -!. recreation April17, 2018

TO: Board of Commissioners

FROM:

Shawnee County ~

John E. Knight, Di ec Parks+ Recreation~

RE: Healthy Hometown Grant Application Kansas Recreation and Park Association Members Grant

Purpose: Board of Commissioners consideration of approval is requested on the Healthy Hometown Kansas Recreation and Park Association (KRP A) Grant application for the purchase and installation of bike racks throughout selected parklands to encourage healthy lifestyles through park visitations. KRP A awards grants based on need with the maximum amount not to exceed $5,000.

Justification: Trails and nature areas are the number one desired amenity according to research done as part of the SCP+R Master Plan. In correlation with this request, the equipment will provide applicable locations for securing bicycles while allowing visitors an opportunity to experience active or passive recreation for 1-3 hours. The park classifications related to the selection of eight parks includes community, neighborhood, natural areas and mini-parks.

Final site determination will be decided by the Individual Management Plan (IMP) committee with intentions to provide each quadrant with a share of amenities. Encouraging park visits no matter the experience is the idea behind providing such amenities.

Grants are identified in the Parks +Recreation Master Plan to secure as an additional funding source. This grant is in cooperation with the Kansas Recreation and Park Association and the Powercat Health Partnership (Kansas State University, Kansas Health Foundation, StormontVail Hospital) which specifies the need for healthy lifestyles and communities.

JEK!blt Attachments

parks.snco.us

EVELYN Z. WILSON Chief Judge

KANSAS DISTRICT COURT Shawnee County Courthouse

200 S.E. 7th, Suite 406 Topeka, Kansas 66603-3922

(785) 233-8200 Ext. 4018 Fax (785)291-4917

TO: Shawnee County Commissioners FROM: Charles Hydovitz, District Court Administrator ~ DATE: 4/17/18 SUBJECT: CARPET PURCHASE ($10,820.45)

CHARLES L. HYDOVITZ District Court Administrator

The Courts opened a special project fund for our cyclical maintenance (new carpet & paint) projects in 2016. At the end of 2017, we were granted permission to deposit $88,909.30 from the 2017 budget into that fund.

We are planning to deviate from our proposed scope of work. Rather than recarpet Division 9 ($11,603.30), we are going to re-carpet Division 15. That will require an additional $10,820.45 for extra carpeting. The $10,820.45 will be drawn from our 2018 budget and placed in the existing special project fund for the Court's cyclical maintenance program.

Please note, we are using the County's carpeting contract to obtain the best price. And, this proposed course of action was discussed with and approved by Audit/Finance.

Thank you in advance for your favorable consideration.

Charles Hydovitz

From: Sent: To: Subject: Attachments:

[email protected] Tuesday, April17, 2018 11:12 AM Charles Hydovitz DIVISION 15 Copy of SNCO - DIVISION - 15.xls

IF WE DO NOT DO DIVISION 9, COST DIFFERENCE ADDITIONAL IS $10,820AS.

Best regards,

Dennis "Denny" Lunnon Contract Flooring Specialist Abbey Flooring Headquarters W estridge Mall Upper level Furniture Mall of Kansas, Topeka 785-817-9165 Office 785-554-1265 Cell httP:/ /topeka.abbeycarpet.com mailto:[email protected]

1

Furniture Mall of Kansas

www.FurnltureMollofKcnsos~com

DISCOVERY .. RJRNITURE -

~i:JUiJ::?! "',.\~ · :: z~ N

• :~ -·~ "';1~;;hi<t ~ -~ -~:-~:'i,', SNCO - DIVISION - 15

- iinROOM ~ n•Abbey ] MAKERS l~ ---

I Project Total I $22,423.751

~~lfl..-JII !IIJ!E Take up old carpet and cove base, normal glue removal, install new carpet and base.

}J'-~~- VAT removal, black cut-back removal, asbestos removal, furniture. Nights and weekends extra. LEVELING, FLOOR PATCHING, TIME AND MATERIALS EXTRA.

i~~~~net30days

All Installation will be supervised by Dennis Lunnon,

I am a Carpet and Flooring Institute Certified Installer with 47 years experience.

Dennis "Denny" Lunnon Contract Flooring Specialist

Abbey Flooring Headquarters

The Furniture Mall of Kansas

Westridge Mall, Topeka KS

Cell 785-554-1265

All installers on the project will be certified as well.

INSTALLATION HAS A 3 YEAR WARRANTY.

ALL PRODUCTS HAVE THEIR OWN MANUFACTURER'S WARANTY

Shawnee County

Office of the County Counselor

JAMES M. CROWL County Counselor

MEMORANDUM

TO:

FROM:

DATE:

Board of Shawnee County Commissioners /'}_ ~

James M. Crowl, Shawnee County Counselor~

April18, 2018

Shawnee County Courthouse 200 SE ?'h Street, Ste. 100

Topeka, Kansas 66603-3932 Office: (785) 251-4042

Fax: (785) 251-4902 Email: [email protected]

RE: Approval of Change Order #1 to Contract C95-2018 with Champion Builders for the East Topeka Learning Center Renovation and Addition Project.

Please place this item on the Monday, April 23, 2018 Commission agenda.

Please find attached Change Order No. 1 relating to the East Topeka Learning Center Renovation Project, along with a memorandum from Zach Snethen of HTK Architects and supporting documentation ofthe requested action.

The change order represents costs related to additional abatement work required due to previously unidentified asbestos containing materials. A representative from HTK will be present at the meeting to answer any questions you may have.

If you have any questions or concerns, please do not hesitate to contact me.

cc: Zach Snethen, HTK Architects Barbara Stapleton, Director of Workforce and Education, GO Topeka JEDO Members

HTK • ---ARCHITECTSPA

April16, 2018

Barbara Stapleton Greater Topeka Partnership 120 SE 6th Avenue Topeka, Kansas 66603

RE: East Topeka Learning Center Change Order #1

Dear Barbara

The enclosed change order represents costs related to additional abatement work required due to previously unidentified asbestos containing materials. This change order is required to complete the project. The amount of this change order is $1298.00. Dean Ferrell and myself have reviewed the proposed amounts and find them acceptable.

The original contract amount is $3,183,235.00. The new contract amount with this change order will be $3,184,533.00. This is within the budget of the project.

Attachments: ETLC Change Order #1

CC: Jim Crowl - SNCO Counselor Dean Ferrell- Ferrell Construction Rich Connell - Washburn University

900 S. Kansas Ave., Suite 200 • Topeka, KS 66612 • P 785.266.5373 • htkarchitects.com

AlA Document G70f' ... 2017 Change Order

PROJECT: (Name and address) East Topeka Learning C~nter 2014 SE Washington Street Topeka, KS 66605

OWNER: (Name and address) Board of County Commissioners of Shawnee Kansas 200 SE 7th Street, B-11

Topeka,KS 66603

THE CONTRACT IS CHANGED AS FOLLOWS:

CONTRACT INFORMATION: Contract For: General Construction Date: February 19, 2018

ARCHITECT: (Name and address) Horst, Terrill & Karst Architects, P.A.

900 S. Kansas Ave., Suite 200 Topeka, KS 66612

CHANGE ORDER INFORMATION: Change Order Number: 001 Date: Aprill6, 2018

CONTRACTOR: (Name and address) Champion Builders

1836 SW 65th Street Topeka, KS 66619

(Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon atfjustments attributable to executed Construction Change Directives.)

Addition abatement work. ADD: $1,298.00

The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be

The Contract Time will be unchanged by Zero (0) days. The new date of Substantial Completion will be November 30, 2018

$ $ $ $ $

3,183,235.00 0.00

3,183,235.00 1,298.00

3,184,533.00

NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.

NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.

Zachary Snethen PRINTED NAME AND TITLE

4116/18 DATE

Board of County Commissioners of Shawnee Kansas OWNER (Firm name)

SIGNATURE

Kevin J. Cook,, Chairman PRINTED NAME AND TITLE

DATE

AlA Document G701 111 - 2017. Copyright C 1979, 1987, 2000, 2001 •nd 2017 by The AmeriCIIn Institute of Ardlitects. All rlghbl reserved. WARNIJIG~ Tills AlA• OGC'UIIIe.nt Is protRted liy u . .s. Copyright LaW and International Treaties. UnautliOifud rep.o4Uilllon or cttslrillutron elf tl)tsAJA• bocumail\ or 1 •n~ portion of If, m*J result 11'1 ilev..,.. Clllll iil:ld cdllllllllll penalllu, ll.ild Will be jmlftCUfellf ta the m.xlmlllll iiXl*llt.J!Ohlblie under ltlelaW. This · document was produced by AlA software at 10:4!1:43 on 04117/2018 under Order No. 713911625015 which expires on 03107/2019, •nd is not for n1nle. User Notes: (319ADA32)

ETLC #1801 Change Order Request

04/10/18

Proposal Back-Up:

Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division -7 Division 8 Division 9 Division 10 Division 11,12 & 13 Division21 Division 22 Division 23 Division 26 Division 27, 28, & 29 Division 31 Division 32 & 33

Subcontractor General Subtotal

5% 10%

Bonds & Insurance 0.03 Total this proposed change

2

Champion Bldrs, LLC 1836 SW 65th Street Topeka, KS 66619

785-862-3900

HTK# 1704.03

Remove Holding Tank & Mechanical Room Asbestos Line #2 of email

TOTALS TOTALS Material Labor

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Sub total

General TOTALS

Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

1,260 38

1,298

Subcontractor TOTALS Subcontr.

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

1,200.00 1,200.00

1,200.00 60.00

1,260.00

We Request additional contract days totaling 0 Calender Days

Page 1

Change Order Request 2

DIVISION 1: GEM. REQ. QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. Supervision 1 Is 0.00 0.00 0.00

Layout hr 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 1 0.00 0.00 0.00 0.00

DIVISION 2: DEMOLITION QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. o:oo 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 2 0.00 0.00 0.00 0.00

DIVISION 3: CONCRETE QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 3 0.00 0.00 0.00 0.00

DIVISION 4: MASONRY QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 4 0.00 0.00 0.00 0.00

DIVISION 5: METALS QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 5 0.00 0.00 0.00 0.00

DMSION 6: WOOD & PLASTIC QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 6 0.00 0.00 0.00 0.00

DIVISION 7: THERM.&MST. PR01 QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 7 0.00 0.00 0.00 0.00

Page2


DIVISION 8: DOORS & WINDOW~ QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 8 0.00 0.00 0.00 0.00

DIVISION 9: FINISHES. QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00 0.00

1 Is 0.00 0.00 0.00 0.00

1 Is 0.00 0.00 0.00 0.00

1 Is 0.00 0.00 0.00 0.00

1 LS 0.00 0.00 0.00 0.00

TOTALS DIVISION 9 0.00 0.00 0.00 0.00

DIVISION 10: SPECIALTIES. QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 10 0.00 0.00 0.00 0.00

DIVISION 11& 12 Equip & Fumisl QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 11&12 0.00 0.00 0.00 0.00

DIVISION 21: Fire Suppression QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 21 0.00 0.00 0.00 0.00

DIVISION 22: Plumbing QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 22 0.00 0.00 0.00 0.00

DIVISION 23: HVAC QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 23 0.00 0.00 0.00 0.00

Page3


DIVISION 26: Electrical QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 26 0.00 0.00 0.00 0.00

DIVISION 27,28& 29: Communica QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 27, 28 & 29 0.00 0.00 0.00 0.00

DIVISION 31: Earthwork QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT u.c.s. 1 Is 0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTALS DIVISION 31 0.00 0.00 0.00 0.00

DIVISION 32 &33 : Exterior lmpro QTY. Units U.C.M. MAT. TOT. U.C.L. LAB. TOT UCE EQUIP. TOT U.C.S.

Jacobson Asbestos Company 1 Is 0.00 0.00 0.00 1,200.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00 TOTALS DIVISION 32 0.00 0.00 0.00 1,200.00

Page4

'Prj'.e.d.~ t?Nf {1;(<4.(0;.. j.ew~1 l c_-fAd-ot lf s e- Wt1.f JL, vy_ fo ;1 sf. ~fJ'--{,/.&'1 !U t; (i; '(: o s--

·.-

....

Greg Hughes

From: Sent: To: Cc: Subject:

Zack

Items we reviewed Friday

Paul Frahm Sunday, April 08, 2018 2:56 PM [email protected] Greg Murray; Greg Hughes ETLC

1. Relocating wall lines at Restrooms 118-120 and Mech room 120, if I could know by the end of the day Monday 2. Terracon abatement review did not include the mech room which contains a pipe shield and two holding tanks with wraps 3. Ceramic floor tile Aprox 520 sf with 11/2" grout bed

Thanks

Paul Frahm Superintendent 1836 SW 65th St Topeka Ks 66619 785-925-1644 cell 785-862-3900 office 785-862-3901 fax [email protected]

1

FINANCIAL REPORT

FOR DECEMBER 31, 2017

SHAWNEE COUNTY, KANSAS

~,

SHAWNEE COUNTY KANSAS DECEMBER 31, 2017 FINANCIAL REPORT 2

TOTAL REVENUE

$120,000,000

$100,000,000

$80,000,000

$60,000,000

$40,000,000

$20,000,000

$-

2017 $103,726,190

BUDG ET $103,700,943

CATEGORY 2017 BUDGET

$103,726,190 $1 03,700,943

Property Taxes $ 79,595,819 $ 80,213,603

Othe r Taxes 12,894,214 13,062,000

Property Related Fees 2,033,448 1,557,500

Charges for Services 4,619,058 5, 207,479

Misc. Revenue 4,583,652 3, 660,361

$ 103,726,190 $ 103,700,943

2016 $101,184,635

2016 $101,184,635

$ 78,256 ,054

12,808,931

2,261 ' 182

4,561 ,536

3,296,932

$ 101,184,635

$

$

Misc. Revenue

• Charges for Services

• Property Related Fees

• Other Taxes

• Property Taxes

BUDGET ACTUAL TO VARIANCE PRIORYR

{617,784) $ 1,339, 765

{167,786) 85,283

475,948 (227,734)

(588,421) 57,521

923,291 1,286,721

25,247 $ 2,541,556


$90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000

$-

•

$14,000,000

$12,000,000

$10,000,000

$8,000,000

$6,000,000

$4,000,000

$2,000,000

$-

•

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$500,000

$-

•

PROPERTY TAXES

2017 BUDGET 2016 $79,595,819 $80,213,603 $78,256,054

2017 BUDGET 2016 $12,894,214 $13,062,000 $12,808,931

2017 BUDGET 2016 $2,033,448 $1,557,500 $2,261,182


$6,000,000

$5,000,000

$4,000,000

$3,000,000

$2,000,000

$1,000,000

$-

•

$5,000,000

$4,000,000

$3,000,000

$2,000,000

$1,000,000

$-

•

2017 BUDGET 2016

$4,619,058 $5,107,479 $4,561,536

2017 BUDGET 2016 $4,583,652 $3,659,921 $3,296,932

2017 REVENUE

Property Related Cha rges for Services Fees 5% 2%


TOTAL EXPENDITURES

$120,000,000

$100,000,000

$80,000,000

$60,000,000

$40,000,000

$20,000,000

$0

2017 $103,372,297

CATEGORY 2017

$103,372,297

PUBLIC SAFETY $ 45,450,274 PUBLIC HEALTH 8,921 ,286 ADMIN. SERVICES 12,932,545 PUBLIC WORKS 10,698,861 PARKS, REC & EXPO 15,349,087 DEBT SERVICE 9,982,093 Y/E PAYROLL ACCRUAL 38,151

$ 103,372,297

BUDGET $103,700,943

BUDGET $103,700,943

$ 45,725,084 8,921 ,286

12,949,369 10,813, 001 15,363,681 9,928,522

$ 103,700,943

$

$

---------- DEBT

2016 $99,714,934

2016 BUDGET $99,714,934 VARIANCE

43,830,222 $ 274,810 9,520,066

10,874,690 16,824 10,404,706 114,140 15,010,142 14,594 10,075,108 (53,571)

(38, 151) 99,714,934 $ 328,646

SERVICE

Y/E PAYROLL ACCRUAL

ACTUAL TO PRIORYR

$ 1,620,052 (598, 780)

1,369,917 294,155 338,945 (93,014)

$ 2,931,273


$50,000,000

$40,000,000

$30,000,000

$20,000,000

$10,000,000

$-

2017

PUBLIC SAFETY

BUDGET • $45,450,274 $45,725,084

$10,000,000

$8,000,000

$6,000,000

$4,000,000

$2,000,000

$-

•

PUBLIC HEALTH

2017 BU DGET $8,921,286 $8,921,286

2016 $43,830,222

2016 $9,520,066

ADMINISTRATIVE SERVICES

$14,000,000

$12,000,000 $10,000,000

$8,000,000

$6,000,000

$4,000,000

$2,000,000

$-2017

• $12,932,545 BU DGET 2016

$12,949,369 $10,874,690


$12,000,000 $10,000,000

$8,000,000

$6,000,000 $4,000,000 $2,000,000

$-2017

PUBLIC WORKS

BUDGET • $10,698,861 $10,813,001

2016 $10,404,706

PARKS, RECREATION & EXPOCENTRE

$16,000,000 $14,000,000 $12,000,000 $10,000,000

$8,000,000 $6,000,000 $4,000,000 $2,000,000

$-2017 BU DGET

• $15,349,087 $15,363,681

$12,000,000

$10,000,000

$8,000,000

$6,000,000

$4,000,000

$2,000,000

$-2017

• $9,982,093

DEBT SERVICE

BUDGET $9,928,522

2016 $15,010,142

2016 $10,075,108


$50,000,000

$45,000,000

$40,000,000

$35,000,000

$30,000,000

$25,000,000

$20,000,000

$15,000,000

$10,000,000

$5,000,000

$-PUBLIC

SAFETY

YEAR-TO-DATE EXPENDITURES

PUBLIC

HEALTH

ADMIN.

SERVICES

PUBLIC PARKS, REC DEBT

WORKS & EXPO SERVICE

2017 EXPENDITURES


NET CHANGE IN GENERAL FUND BALANCE

VARIANCE 2017 BUDGET VARIANCE PERCENT

REVENUES $ 103,726,190 $ 103,700 ,943 $ 25,247 0.02%

EXPENDITURES (1 03 ,372 ,297) (1 03 ,700,943) 328 ,646 0.32%

NET CHANGE IN GENERAL FUND $ 353,893 $ $ 353,893 0.34%


EXPENDITURES BY DEPARTMENT

DEPARTMENT 2017 BUDGET 2016 BUDGET

VARIANCE

ADMINISTRATIVE SERVICES GENERAL EXPENSES $ 1,876,892 $ 1,878,038 $ 1,532,923 $ 1 '146 CONTINGENCY 999,862 1,000,000 423,817 138 CAPTIAL OUTLAY 2,000,000 2,000,000 1,000,000 AUDIT FINANCE 472,448 499,605 492,490 27,157 BOARD OF COUNTY COMMISSIONERS 358,757 367,022 296,220 8,265 COUNSELOR 567,006 610,186 560,571 43,180 COUNTY CLERK 767,167 767,167 805,087 0 ELECTlONS 1,281 '120 1,096,682 1,410,460 (184,438) FACILITlES MANAGEMENT 655,936 662,566 612,115 6,630 HUMAN RESOURCES 361 ,491 411 ,742 248,188 50,251 INFORMATlON TECHNOLOGY 3,072,622 3,137,117 3,035,098 64,495

TREASURER 519,244 519,244 457,721

TOTAL- ADMINISTRATIVE SERVICES 12,932,545 12,949,369 10,874,690 16,824

PUBLIC SAFETY DEPARTMENT OF CORRECTlONS 22,214,843 22 ,274,025 21 ,213,094 59,182 DISTRICT ATTORNEY 3,793,663 3,859,909 3,758,383 66,246 DISTRICT COURTS 2,372,11 8 2,385,025 2,346,682 12,907 DRUG COURT 15,000 15,000 15,000 EMERGENCY MANAGEMENT 266,424 270,501 263,488 4,077 SAFE STREETS 15,000 15,000 15,000 SHERIFF 16,773,226 16,905,624 16,218,575 132,398

TOTAL- PUBLIC SAFETY 45,450,274 45,725,084 43,830,222 274,810

PUBLIC WORKS APPRAISER 1,748,339 1 '781 ,871 1,681 ,094 33,532 PLANNING DEPARTMENT 248,631 329,235 294,003 80,604 PUBLIC WORKS 8,477,444 8,477,444 8,225,528 REGISTER OF DEEDS 224,447 224,451 204,081 4

TOTAL- PUBLIC WORKS 10,698,861 10,813,001 10,404,706 114,140

PUBLIC HEALTH AMBULANCE 350,000 350,000 632,798 ANIMAL SHELTER 130,000 130,000 120,000 COMMUNITY RESOURCES 35,065 35,065 35,065 CONSERVATlON DISTRICT 42,000 42,000 41 ,000 CORONER 535,000 535,000 535,782 HEALTH CLINIC -GRACE MED 1,275,000 1,275,000 2,000,000 HEALTH DEPARTMENT 2,151 ,781 2,151 ,781 2,101 ,781 HEAL THACCESS 105,000 105,000 100,000 EXTENSION COUNCIL 582,312 582,312 573,512 MENTAL HEALTH - VALEO 1,826,51 2 1,826,512 1,626,512 MENTAL RETARDATlON- TARC 970,685 970,685 935,685 SERVICE PROGRAMS FOR THE ELDERLY 696,000 696,000 611 ,000 SOCIAL SERVICE GRANTS 221 ,931 221 ,931 206,931

TOTAL- PUBLIC HEALTH 8,921,286 8,921,286 9,520,066

PARKS & RECREATION EXPOCENTRE 1,619,087 1,633,310 1,633,310 14,223 FAIR ASSOCIATlON 61 ,000 61,000 61 ,000 PARKS & RECREATlON 13,382,767 13,382,767 13,035,112 NOXIOUS WEEDS 286,233 286,604 280,720 371

TOTAL- PARKS & RECREATION 15,349,087 15,363,681 15,010,142 14,594

DEBT SERVICE BOND DEBT SERVICE 6,204,845 6,145,753 6,211 ,663 (59,091 ) COP DEBT SERVICE 3,777,249 3,782 ,769 3,863,445 5,520

TOTAL- DEBT SERVICE 9,982,093 9,928,522 10,075,108 (53,571)

YEAR-END PAYROLL ACCRUAL 38,151 (38, 151)

TOTAL $ 103,372,297 $ 103,700,943 $ 99,714,934 $ 328,646