Biz Storage File Share User’s Manual - NTT Com · Biz Storage File Share User’s Manual . NTT Communications Corporation ... Send File (Drag and Drop for Uploading (HTML5))

Biz Storage File Share User’s Manual

NTT Communications Corporation

～ ShareDisk ～ Note: If you have any questions, please ask your site administrator of Biz Storage File Share.

ShareStage ASP Service changed its named to Biz Storage File Share in April, 2012.

Last updated: 2017/9/26

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Table of Contents

4. ShareDisk Function 4-1. Types of Uploading Methods and Sizes of Uploadable Files 4-2. Send File (Drag and Drop for Uploading (HTML5)) 4-3. Send File (Specifying Files One by One for Uploading) 4-4. Sending File histories 4-5. Resend File 4-6. Delete Sending Files 4-7. Sending File list 4-8. Access history - files （Each file） 4-9. Access history Details ( Each file ) 4-10. Destination Email Address list 4-11. Access history （Email Address） 4-12. Access history Details （Email Address) 4-13. The access history to the file 4-14. Flow of approval from the superior 4-15. Send File (Drag and Drop for Uploading (HTML5)) (Approval from the superior)

4-16. Send File (Specifying Files One by One for Uploading) (Approval from the superior) 4-17. Approval from the superior 4-18. Sending File histories (Approval from the superior) 4-19. Resend File (Approval from the superior) 4-20. Delete Sending Files (Approval from the superior) 4-21. Sending File list (Approval from the superior) 4-22. Access history - files (Each file) (Approval from the superior) 4-23. Access history Details (Each file) (Approval from the superior) 4-24. Destination Email Address list (Approval from the superior) 4-25. Access history (Email Address) (Approval from the superior)

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Table of Contents

4. ShareDisk Function 4-26. Access history Details (Email Address) (Approval from the superior) 4-27. The access history to the file (Approval from the superior) 4-28. Send File (Drag and Drop for Uploading (HTML5)) (circulating superiors) 4-29. Send File (Specifying Files One by One for Uploading) (circulating superiors) 4-30. Sending File histories (circulating superiors) 4-31. Resend File (circulating superiors) 4-32. Delete Sending Files (circulating superiors) 4-33. Sending File list (circulating superiors) 4-34. Access history - files (Each file) (circulating superiors) 4-35. Access history Details (Each file) (circulating superiors)

4-36. Destination Email Address list (circulating superiors) 4-37. Access history (Email Address) (circulating superiors) 4-38. Access history Details (Email Address) (circulating superiors) 4-39. The access history to the file (circulating superiors)

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Table of Contents

5.ShareDisk (One-Time Reception) 5-1. Types of Uploading Methods and Sizes of Uploadable Files 5-2. Receiving files (Drag and Drop for Uploading (HTML5)) 5-3. Uploading files in response to a received email (Drag and Drop for Uploading (HTML5)) 5-4. Receiving files (Specifying Files One by One for Uploading) 5-5. Uploading files in response to a received email (Specifying Files One by One for Uploading) 5-6. Deleting receive records 5-7. Checking received files 5-8. Checking the receive history for a specific email address 5-9. Checking the details of multiple receive records

4.ShareDisk

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4-1. Types of Uploading Methods and Sizes of Uploadable Files

ShareDisk is file transfer function by selecting files you want to send, and entering Email address. In case Site Administrator set the disk space of #Share Disk”, you can use file transfer function. In case Site Administrator does not set the disk space of #Share Disk”, Tab of ShareDisk is not shown to window. You have four options to upload files and folders. Different uploading methods are supported by different web browsers. You should decide how you upload files and folders depending on your environment.

Method of Uploading Supported Web Browser Uploading Folder Size of Uploadable File (Restriction by System)

Drag and drop to upload (HTML5) (※1)

Internet Explorer 10.0/11.0 Google Chrome 41.0.2272.76m Firefox 36.0.1 Safari 7.1

Not available (If you use Chrome, when you drag a

folder, the files in the folder are uploaded.)

Up to 2GB per file ※2

Specifying files one by one for uploading Internet Explorer 10.0/11.0 Google Chrome 41.0.2272.76m Firefox 36.0.1 Safari 7.1

Not available Up to 2GB per file ※2

※1 You cannot use Internet Explorer 7/8/9 for this uploading method. ※2 This is a restriction by the system. The file size of Uploadable files may differ depending on web browsers. This function is based on the web

technology and does not have any function to control retransmission etc. So, the maximum size of Uploadable files is not guaranteed.

4.ShareDisk (1)

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① To use the ShareDisk, click ShareDisk. ② Please click Send New Files

4-2. Send File (Drag and Drop for Uploading (HTML5))

③ Click on the [Drag & Drop (HTML5)] tab if it is not selected. ④ Perform Step 1. Enter Email Address you want to send. Enter the user’s email address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step ④. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted E-mail addresses and domains. ⑤ Perform Step 2. Type a message. Enter the subject of the email and a comment as needed. ⑥ Perform Step 3. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) ⑦ Drag and drop the files you want to upload to the upload area. Note: If you use Chrome, when you drag a folder, the files in the folder are sent.

4.ShareDisk 4-2. Send File (Drag and Drop for Uploading (HTML5)) (2)

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Important: Do not enter titles in the User name box.

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When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When 2 “sample.docx” files are uploaded, their names will be become “sample.docx” and “sample(1).docx”. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering.

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Secure SSL communication

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4.ShareDisk 4-2. Send File (Drag and Drop for Uploading (HTML5)) （3）

When a password is not required

When a password is

required

① An email is sent to users. As a recipient, access the sent file by clicking the URL in the email text. ② When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. ※ If five attempts to enter the password fail, files can no longer be downloaded. ③ When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file.

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4-3. Send File (Specifying Files One by One for Uploading)

③ Click on the [Specify files individually] tab if it is not selected. ④ Click Send New Files to display the Send New Files window. In the window, click Browse. ⑤ When the Select File window opens, select the file you want to Send, and then click Open. ⑥ Perform Step 2. Enter Email Address you want to send. Enter the user’s email address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step ⑥. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted E-mail addresses and domains. ⑦ Perform Step 3. Type a message. Enter the subject of the email and a comment as needed. ⑧ Perform Step 4. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) ⑨ Click confirm sending contents. ⑩ After confirming contents, Click send Files

4.ShareDisk 4-3. Send File (Specifying Files One by One for Uploading) (2)

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4.ShareDisk 4-3. Send File (Specifying Files One by One for Uploading) （3）


When a password is

required

① An email is sent to users. As a recipient, access the sent file by clicking the URL in the email text. ② When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. ※ If five attempts to enter the password fail, files can no longer be downloaded. ③ When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file.

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4.ShareDisk

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In ShareDisk-Sending File histories, you can see histories which you sent. Note： Total disk space and disk space you can use are displays on the window.

4-4. Sending File histories

4.ShareDisk

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In ShareDisk-Sending File histories, you can resend files by clicking resend. ① Click Resend ② Enter or change contents and settings as need. Note: Items other than file need to be changed as needed. ③ Click confirm sending contents ④ After confirming contents, Click Resend Files.

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4-5. Resend File

In ShareDisk-Sending File histories, you can erase the histories (files) you have sent. ① Click the check box of histories (files) you want to erase. ② Click Delete. ③ After confirming erasing histories (files), Click Delete Note: The file isn't deleted if there is another sent history.

4.ShareDisk

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4-6. Delete Sending Files

4.ShareDisk

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In ShareDisk-Sending File histories, you can confirms files you have sent. ① Click the subject of histories (files) you want to confirm. ② You can confirm the files you have sent.

4-7. Sending File list

4.ShareDisk

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In Files you have sent window, you can confirm access histories of files you have sent. ① Click Access history - files ② You can confirm the access histories per files.

4-8. Access history - files （Each file）

4.ShareDisk

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In Access history - files, you can confirm details of access histories. ① Click details of Access history - files ② You can confirm the details of access histories per files. Note: Details are not displayed at the unaccess file.

4-9. Access history Details (Each file)

4.ShareDisk

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In Email address tab of Files you have sent window, you can confirm Destination Email address you have sent. ① Click details of Access history - files ② You can confirm the details of access histories per files.

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4-10. Destination Email Address list

In Email address window, you can confirm access histories which recipient accessed files. ① Click Access history - Addresses ② You can confirm the access histories which recipient accessed files. Note: Date value is based on last access date of each file.

4.ShareDisk

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4-11. Access history (Email Address)

4.ShareDisk

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In Access history - Addresses window, you can confirm details of access histories which recipient accessed files. ① Click details ② You can confirm the details of access histories which recipient accessed files.

4-12. Access history Details (Email Address)

4.ShareDisk （1）

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In Access history - Addresses window, you can confirm multiple access histories of files you have sent. ① Click check access histories. ② You can confirm the multiple access histories you have sent. Note: The background color is changed on each sent.

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4-13. The access history to the file

In Access history of files window, you can confirm multiple access histories of files you have sent. ① Click details. ② You can confirm the Access details history to selected file you have sent.

4.ShareDisk 4-13. The access history to the file（2）

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4.ShareDisk 4-14. Flow of approval from the superior

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Sender

Superior

▲ Send Files

（Select one of the superiors from the

maximum of 5 superiors. ）

Set DL validity period

▲ Approve

★ Approval request

mail

★ Approve / Reject

/ Pending Mail

The approval period is the same as the DL validity period.

Destination

• Approval/denial inly (edition cannot be made)

• Conformation of file required • Input of the commend for the

sender (Comment is not displayed at the destination.)

★ Access

notification mail (at the time of

setting)

DL validity period

★ Expired mail (at

the time of unapproval)

★ Expired mail (at

the time of unapproval)

★ Approval request

cancelation mail

▲ Deletion before

approval

★ Reminder E-mail

8:00/15:00 every day

4.ShareDisk 4-15. Send File (Drag and Drop for Uploading (HTML5)) (Approval from the superior) (1)

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③ Click on the [Drag & Drop (HTML5)] tab if it is not selected. ④ Select the superior requesting approval with [Step 0.Set the approval from the superior]. ⑤ Perform Step 1. Enter Email Address you want to send. Enter the user’s email address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step ⑤. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted E-mail addresses and domains. ⑥ Perform Step 2. Type a message. Enter the subject of the email and a comment as needed. ⑦ Perform Step 3. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) ⑧ Drag and drop the files you want to upload to the upload area. Note: If you use Chrome, when you drag a folder, the files in the folder are sent.


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When a password is

required

① The approval request mail in which the E-mail address is described is sent to the superior. Refer to [4-17. Approval from the superior] for approval from the superior. ② If the superior approves, the E-mail is sent to the recipient of the file. As a recipient, access the sent file by clicking the URL in the email text. ③ When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. ※ If five attempts to enter the password fail, files can no longer be downloaded. ④ When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file.

E-mail sent to the destination

E-mail sent to the superior


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4.ShareDisk 4-16. Send File (Specifying Files One by One for Uploading) (Approval from the superior) (1)

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③ Click on the [Specify files individually] tab if it is not selected. ④ Select the superior requesting approval with [Step 0.Set the approval from the superior]. ⑤ Click Send New Files to display the Send New Files window. In the window, click Browse. ⑥ When the Select File window opens, select the file you want to Send, and then click Open. ⑦ Perform Step 2. Enter Email Address you want to send. Enter the user’s email address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step ⑦. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted E-mail addresses and domains. ⑧ Perform Step 3. Type a message. Enter the subject of the email and a comment as needed. ⑨ Perform Step 4. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) ⑩ Click confirm sending contents. ⑪ After confirming contents, Click send Files


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When a password is

required

① The approval request mail in which the E-mail address is described is sent to the superior. Refer to [4-17. Approval from the superior] for approval from the superior. ② If the superior approves, the E-mail is sent to the recipient of the file. As a recipient, access the sent file by clicking the URL in the email text. ③ When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. ※ If five attempts to enter the password fail, files can no longer be downloaded. ④ When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file.


E-mail sent to the superior


4.ShareDisk 4-17. Approval from the superior (1)

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① When the user sends a file, the superior receives the E-mail requesting approval from the superior. Note: If the approval validity period described in the E-mail expires, transmission of file becomes invalid. Note: The access period set when a user sends an E-mail and the validity period of approval are the same. Note that the access period may expired before the destination downloaded a file if the superior approves immediately before expiration of the validity period of approval. ② You can download the files by accessing the indicated URL or by accessing ShareDisk. ③ Click the [Unapproved] link on the [Approval from the superior] screen.

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4.ShareDisk 4-17. Approval from the superior (2)

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⑤ Check the [Sender information]. ⑥ Check the [Destination] and put a check mark in the check box. ⑦ Check the [Subject],[Comment] and [Access period]. ⑧ Click the link of the file name in [Transmission file name and file size]. The file to be transmitted is downloaded and contents can be checked. ⑨ If there is a comment for the sender, input a comment in [Input Approval/Denial/Pending comments]. ⑩ If any of [Approve], [Reject] and [Pending] is clicked, the sender is notified with the E-mail. Note: If [Approve] or [Reject] is selected, the decision cannot be canceled. Note: If [Approve] is selected, the file is sent to the destination.

E-mail sent to the sender

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4.ShareDisk 4-18. Sending File histories (Approval from the superior)

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Not approved The superior has not approved yet.

Approve Request for approval was approved.

Reject Request for approval was denied.

Pending Request for approval was suspended.

Invalid The specified superior does not exist or the setting as the superior is reset.

When the link of the status is clicked, comments from the superior can be checked.

4.ShareDisk 4-19. Resend File (Approval from the superior)

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In ShareDisk-Sending File histories, you can erase the histories (files) you have sent. ① Click the check box of histories (files) you want to erase. ② Click Delete. ③ After confirming erasing histories (files), Click Delete Note: The file isn't deleted if there is another sent history. Note: If the history of requests of approval from the superior is deleted, the approval request cancelation mail is sent to the superior.

4.ShareDisk 4-20. Delete Sending Files (Approval from the superior)

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4.ShareDisk 4-21. Sending File list (Approval from the superior)

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4.ShareDisk 4-22. Access history - files (Each file) (Approval from the superior)

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4.ShareDisk 4-23. Access history Details (Each file) (Approval from the superior)

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4.ShareDisk 4-24. Destination Email Address list (Approval from the superior)

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4.ShareDisk 4-25. Access history (Email Address) (Approval from the superior)

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4.ShareDisk 4-26. Access history Details (Email Address) (Approval from the superior)

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4.ShareDisk 4-27. The access history to the file (Approval from the superior) (1)

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4.ShareDisk 4-27. The access history to the file (Approval from the superior) (2)

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4.ShareDisk 4-28. Send File (Drag and Drop for Uploading (HTML5)) (circulating superiors) (1)

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③ Click on the [Drag & Drop (HTML5)] tab if it is not selected. ④ Perform Step 1. Enter Email Address you want to send. Enter the user’s email address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step ④. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted E-mail addresses and domains. ⑤ Check the superior displayed in [List of circulating superiors]. Note: The E-mail is transmitted to superiors displayed on the list. ⑥ Perform Step 2. Type a message. Enter the subject of the email and a comment as needed. ⑦ Perform Step 3. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) ⑧ Drag and drop the files you want to upload to the upload area. Note: If you use Chrome, when you drag a folder, the files in the folder are sent.


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When a password is

required

① An email is sent to users. As a recipient, access the sent file by clicking the URL in the email text. ② The circulating mail in which E-mail addresses of destinations are described is sent to the superior. ③ When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. Note: If five attempts to enter the password fail, files can no longer be downloaded. ④ When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file.


E-mail sent to the superior Secure SSL communication

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4.ShareDisk 4-29. Send File (Specifying Files One by One for Uploading) (circulating superiors) (1)

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③ Click on the [Specify files individually] tab if it is not selected. ④ Click Send New Files to display the Send New Files window. In the window, click Browse. ⑤ When the Select File window opens, select the file you want to Send, and then click Open. ⑥ Perform Step 2. Enter Email Address you want to send. Enter the user’s email address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step ⑥. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted E-mail addresses and domains. ⑦ Check the superior displayed in [List of circulating superiors]. Note: The E-mail is transmitted to superiors displayed on the list. ⑧ Perform Step 3. Type a message. Enter the subject of the email and a comment as needed. ⑨ Perform Step 4. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) ⑨ Click confirm sending contents. ⑩ After confirming contents, Click send Files


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When a password is

required

① An email is sent to users. As a recipient, access the sent file by clicking the URL in the email text. ② The circulating mail in which E-mail addresses of destinations are described is sent to the superior. ② When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. Note: If five attempts to enter the password fail, files can no longer be downloaded. ③ When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file.


E-mail sent to the superior Secure SSL communication

4.ShareDisk 4-30. Sending File histories (circulating superiors)

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4.ShareDisk 4-31. Resend File (circulating superiors)

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In ShareDisk-Sending File histories, you can erase the histories (files) you have sent. ① Click the check box of histories (files) you want to erase. ② Click Delete. ③ After confirming erasing histories (files), Click Delete Note: The file isn't deleted if there is another sent history.

4.ShareDisk 4-32. Delete Sending Files (circulating superiors)

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4.ShareDisk 4-33. Sending File list (circulating superiors)

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4.ShareDisk 4-34. Access history - files (Each file) (circulating superiors)

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4.ShareDisk 4-35. Access history Details (Each file) (circulating superiors)

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4.ShareDisk 4-36. Destination Email Address list (circulating superiors)

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4.ShareDisk 4-37. Access history (Email Address) (circulating superiors)

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4.ShareDisk 4-38. Access history Details (Email Address) (circulating superiors)

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4.ShareDisk 4-39. The access history to the file (circulating superiors) (1)

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4.ShareDisk 4-39. The access history to the file (circulating superiors) (2)

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Unlike file sharing using GroupDisk, the file receive function allows you to receive files in ShareDisk without issuing IDs or creating groups in advance. This function is convenient when you want to share files with temporary customers. Notes: - If the system administrator has not permitted use of one-time reception, the button is grayed out. - Files whose download deadlines have passed are automatically deleted. You have four options to upload files and folders. Different uploading methods are supported by different web browsers. You should decide how you upload files and folders depending on your environment.

5.ShareDisk (One-Time Reception)

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5-1. Types of Uploading Methods and Sizes of Uploadable Files

Method of Uploading Supported Web Browser Uploading Folder Size of Uploadable File (Restriction by System)

Drag and drop to upload (HTML5) (※1)

Internet Explorer 10.0/11.0 Google Chrome 41.0.2272.76m Firefox 36.0.1 Safari 7.1

Not available (If you use Chrome, when you drag a

folder, the files in the folder are uploaded.)

Up to 2GB per file ※2

Specifying files one by one for uploading Internet Explorer 10.0/11.0 Google Chrome 41.0.2272.76m Firefox 36.0.1 Safari 7.1

Not available Up to 2GB per file ※2

※1 You cannot use Internet Explorer 7/8/9 for this uploading method. ※2 This is a restriction by the system. The file size of Uploadable files may differ depending on web browsers. This function is based on the web

technology and does not have any function to control retransmission etc. So, the maximum size of Uploadable files is not guaranteed.

Unlike file sharing using GroupDisk, the file receive function allows you to receive files in ShareDisk without issuing IDs or creating groups in advance. This function is convenient when you want to share files with temporary customers. Notes: - If the system administrator has not permitted use of one-time reception, the button is grayed out. - Files whose download deadlines have passed are automatically deleted. ① Click Receive Files.

5.ShareDisk (One-Time Reception) (1)

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5-2. Receiving files (Drag and Drop for Uploading (HTML5))

① In the STEP1. Enter E-mail Address you want to send section, set the information about the message recipient you want to upload files. Enter the email address and name of the recipient, and then click Add to List. (You can also set the information by selecting an entry in the address book.) Note: If you want to send a message to more than one recipient, repeat step ①. ② In the STEP2. Type a message section, specify the Send messages in Japanese, Subject, Comment, and Set the sender settings as required. ③ In the STEP3. Specify other settings section, set the upload deadlines, password, and secret phrase. Notes: - A password and secret phrase must be set. - Notify the recipients of the password and secret phrase by a means other than Biz Storage File Share. - The secret phrase is displayed on the site that you have asked the recipients to access. - A recipient accessing the site checks the displayed phrase to determine whether the site is the correct site. - Do not use the same character string for both the password and the secret phrase. ④ Click confirm sending contents. ⑤ After confirming the contents, click Send. When the recipient has uploaded the files, you will receive an email to that effect. You can download the files by accessing the indicated URL or by accessing the files from the Sending/Receiving File histories page.

5. ShareDisk (One-Time Reception) 5-2. Receiving files (Drag and Drop for Uploading (HTML5)) (2)

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Important: Do not enter titles in the Destination name box.

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① If you receive an email like the one shown below, you are being asked to upload files. By clicking the indicated URL, you can open the One-time upload page. ② Check the secret phrase displayed on the One-time upload page to see whether it is the same as the secret phrase provided to you by a means other than Biz Storage File Share. If the two phrases are the same, enter the password, and then click Login. When a valid password is entered, the file upload page opens. If five attempts to enter the password fail, files can no longer be uploaded. If the displayed secret phrase is not the one you received or if you do not know why you received the email, contact the sender for confirmation before you upload any files.

5. ShareDisk (One-Time Reception) (1)

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5-3. Uploading files in response to a received email (Drag and Drop for Uploading (HTML5))

5. ShareDisk (One-Time Reception) 5-3. Uploading files in response to a received email (Drag and Drop for Uploading (HTML5)) (2)

① Click on the [Drag & Drop (HTML5)] tab if it is not selected. ② After repeating the above steps for each upload file, select whether you want to receive an email reporting access. ③ When you have completed making your selections, click Upload. When a message reporting that uploading has been completed appears, close the page. Notes: - The uploaded files are encrypted automatically on the server, and saved in ShareDisk. - The uploaded files will be deleted automatically after the number of days specified by the system administrator.

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Unlike file sharing using GroupDisk, the file receive function allows you to receive files in ShareDisk without issuing IDs or creating groups in advance. This function is convenient when you want to share files with temporary customers. Notes: - If the system administrator has not permitted use of one-time reception, the button is grayed out. - Files whose download deadlines have passed are automatically deleted. ① Click Receive Files.

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5-4. Receiving files (Specifying Files One by One for Uploading)

① In the STEP1. Enter E-mail Address you want to send section, set the information about the message recipient you want to upload files. Enter the email address and name of the recipient, and then click Add to List. (You can also set the information by selecting an entry in the address book.) Note: If you want to send a message to more than one recipient, repeat step ①. ② In the STEP2. Type a message section, specify the Send messages in Japanese, Subject, Comment, and Set the sender settings as required. ③ In the STEP3. Specify other settings section, set the upload deadlines, password, and secret phrase. Notes: - A password and secret phrase must be set. - Notify the recipients of the password and secret phrase by a means other than Biz Storage File Share. - The secret phrase is displayed on the site that you have asked the recipients to access. - A recipient accessing the site checks the displayed phrase to determine whether the site is the correct site. - Do not use the same character string for both the password and the secret phrase. ④ Click confirm sending contents. ⑤ After confirming the contents, click Send. When the recipient has uploaded the files, you will receive an email to that effect. You can download the files by accessing the indicated URL or by accessing the files from the Sending/Receiving File histories page.

5. ShareDisk (One-Time Reception) 5-4. Receiving files (Specifying Files One by One for Uploading) (2)

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Important: Do not enter titles in the Destination name box.

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① If you receive an email like the one shown below, you are being asked to upload files. By clicking the indicated URL, you can open the One-time upload page. ② Check the secret phrase displayed on the One-time upload page to see whether it is the same as the secret phrase provided to you by a means other than Biz Storage File Share. If the two phrases are the same, enter the password, and then click Login. When a valid password is entered, the file upload page opens. If five attempts to enter the password fail, files can no longer be uploaded. If the displayed secret phrase is not the one you received or if you do not know why you received the email, contact the sender for confirmation before you upload any files.

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5-5. Uploading files in response to a received email (Specifying Files One by One for Uploading)

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5. ShareDisk (One-Time Reception) 5-5. Uploading files in response to a received email (Specifying Files One by One for Uploading) (2)

① Click on the [Specify files individually] tab if it is not selected. ② On the One-time upload page, click Browse to open the dialog box for selecting a file. ③ In the dialog box that opens, select a file you want to upload, and then click Open. ④ After repeating the above steps for each upload file, select whether you want to receive an email reporting access. ⑤ When you have completed making your selections, click Upload. When a message reporting that uploading has been completed appears, close the page. Notes: - The uploaded files are encrypted automatically on the server, and saved in ShareDisk. - The uploaded files will be deleted automatically after the number of days specified by the system administrator.

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You can delete receive records by using the list of send and receive records on the Sending/Receiving File histories page.

① In the list, select the check boxes of the receive records you want to delete.

② When you have completed selecting records, click Delete.

③ On the Deleting histories page that opens, confirm the displayed information, and then click Delete.

Note: If a receive record is deleted, the URL in the corresponding send request message is no longer valid. In addition, the files that have been uploaded are also deleted.

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5-6. Deleting receive records

You can check received files from the list of send and receive records on the Sending/Receiving File histories page. ① In the list, click the subject of the receive record whose received files you want to check.

② The List of received files page opens. You can check the received files listed on this page. Note: Select files to be downloaded. Click Download.


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5-7. Checking received files

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By clicking the E-mail address tab on the List of received files page, you can check the receive history for an email address to which a send request message has been sent. ① On the List of received files page, click the E-mail address tab.

② A list of email addresses from which files have been received appears. By clicking the link in the Receive history column for an email address in the list, you can check the receive history for that email address.


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5-8. Checking the receive history for a specific email address

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When multiple receive records are displayed on the Sending/Receiving File histories page, you can check their details in a single list. ① On the Sending/Receiving File histories page, select the check boxes of the receive records whose details you want to check, and then click Check Receive Histories.

② The History of received files page appears. All the files received for the selected receive records are listed on this page.


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5-9. Checking the details of multiple receive records

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Documents

Biz Storage File Share User’s Manual - NTT Com · Biz Storage File Share User’s Manual . NTT Communications Corporation ... Send File (Drag and Drop for Uploading (HTML5))