BIDS AND AWARDS COMMITTEE I SUPPLEMENTAL BID … · xxx.. Supplemental Bid Bulletin No. 1 issued on 07 February 2019 Page 4 of 72 Supply and Delivery of Brand New 5,000 Rounds Tear

Supplemental Bid Bulletin No. 1 issued on 07 February 2019 Page 1 of 72

Supply and Delivery of Brand New 5,000 Rounds Tear Gas, Ctg, 38mm, CS and 5,000 Rounds Tear Gas, Hand Grenade, CS for the General Headquarters, Armed Forces of the Philippines (GHQ, AFP)

Bid Ref. No. MPG-BI-2018-466

SUPPLEMENTAL BID BULLETIN NO. 1

SUPPLY AND DELIVERY OF BRAND NEW 5,000 ROUNDS TEAR GAS, CTG, 38MM, CS AND 5,000 ROUNDS TEAR GAS, HAND GRENADE, CS FOR THE GENERAL

HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES (GHQ, AFP)

Bid Reference No. MPG-BI-2018-466

This Supplemental Bid Bulletin No. 1 is being issued to schedule the Submission and Opening of Bids, to further clarify, modify and amend the provisions in the Bidding Documents as discussed during the Pre-Bid Conference held last 20 November 2018 and in response to clarifications from prospective bidders for the aforementioned project.

SUBMISSION AND OPENING OF BIDS ON : 15 FEBRUARY 2019, 9:00 AM

FROM TO

Section I. Invitation to Bid

xxx..

1. 4. Required delivery period and delivery place:

Delivery Period Delivery Place

Within One Hundred Twenty (120) Calendar Days upon receipt of Notice to Proceed or opening of Letter of Credit, whichever comes later. However, if payment is through a Letter of Credit, the supplier’s Proforma Invoice for LC opening must be issued/made to PITC within seven (7) calendar days from receipt of Notice of Award. Also, Single Administrative Document (SAD) must be submitted within seven (7) calendar days upon receipt of the Notice to Submit SAD. Otherwise, the period for delivery shall be reckoned from date of receipt of the Notice to Proceed.

Ammo Company, AAB Warehouse, LSG, ASCOM, PA, Camp General Servillano Aquino, San Miguel, Tarlac City

xxx..

xxx..

2. 4. Required delivery period and delivery place:

Delivery Period Delivery Place

Within Two Hundred Seventy (270) Calendar Days upon receipt of Notice to

Proceed or opening of Letter of Credit, whichever comes later. However, if payment is through a Letter of Credit, the supplier’s Proforma Invoice for LC opening must be issued/made to PITC within seven (7) calendar days from receipt of Notice of Award. Also, Single Administrative Document (SAD) must be submitted within seven (7) calendar days upon receipt of the Notice to Submit SAD. Otherwise, the period for delivery shall be reckoned from date of receipt of the Notice to Proceed.

Ammo Company, AAB Warehouse, LSG, ASCOM, PA, Camp General Servillano Aquino, San Miguel, Tarlac City

xxx..

Section III. Bid Data Sheet (BDS) ITB

Clause ITB

Clause

10.1 Prospective Bidders may request for clarifications on any part of the Bidding Documents for an interpretation. Such a request must be in writing and submitted to the Procuring Entity at the following address at least ten (10) calendar days before the deadline for the submission and receipt of bids:

Chair, Bids and Awards Committee I

5th Flr., Philippine International Trading Corporation (PITC)

NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City

Fax Number: 818-9801 loc 499 /892-2149

Email: [email protected] and [email protected]

10.1 Prospective Bidders may request for clarifications on any part of the Bidding Documents for an interpretation. Such a request must be in writing and submitted to the Procuring Entity at the following address at least ten (10) calendar days before the deadline for the submission and receipt of bids:

Chair, Bids and Awards Committee I

5th Flr., Philippine International Trading Corporation (PITC)

NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City

Fax Number: 818-9801 loc 499 /892-2149

Email: [email protected] and [email protected]

Note: Maximum size of email with attachment is six (6) MB only.

BIDS AND AWARDS COMMITTEE I




12.1 (a) ELIGIBILITY DOCUMENTS

Class “A” Documents:

a.1 ELIGIBILITY DOCUMENTS FOR LOCAL MANUFACTURERS

(i) xxx..

(ii) xxx..

(iii) Valid and Current Tax Clearance issued by Accounts Receivable Monitoring Division per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR;

(iv) xxx..

xxx..

Class “B” Documents (For Joint Venture)

xxx..

a) xxx..

b) For Joint Venture Partner, must submit the following:

Local JV Partner

(i) xxx..

(ii) xxx..

(iii) Valid and Current Tax Clearance issued by Accounts Receivable Monitoring Division per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR;

(iv) xxx..

xxx..

12.1 (a) ELIGIBILITY DOCUMENTS

Class “A” Documents:

a.1 ELIGIBILITY DOCUMENTS FOR LOCAL MANUFACTURERS

(i) xxx..

(ii) xxx..

(iii) Valid and Current Tax Clearance per Executive Order 398, Series of 2005 and Revenue Memorandum Order No. 46-2018;

(iv) xxx..

xxx..

Class “B” Documents (For Joint Venture)

xxx..

a) xxx..

b) For Joint Venture Partner, must submit the following:

Local JV Partner

(i) xxx..

(ii) xxx..

(iii) Valid and Current Tax Clearance per Executive Order 398, Series of 2005 and Revenue Memorandum Order No. 46-2018;

(iv) xxx..

xxx..

(b) TECHNICAL DOCUMENTS –

xxx..

(ii) Completed and signed Technical Bid Form and other Technical Documents:

Item No.1: 5,000 Rounds Tear Gas, Ctg, 38mm, CS

Annex V-A Technical Bid Form (9 pages)

Annex V- A1

Technical Specifications AFPMCC SPECS NR 131038CS-014-2017 dated 23 Nov 2017 (4 pages)

Annex V-A2

Test and Acceptance Procedure AFPMCC TAP NR 1330-12-2018-01 dated 30 August 2018 (10 pages)

Item No.2: 5,000 Rounds Tear Gas, Hand Grenade, CS

Annex V-B Technical Bid Form (9 pages)

Annex V-B1

Technical Specifications AFPMCC SPECS NR 1330-HGCS-015-2017-01 dated 23 Nov 2017 (5 pages)

Annex V-B2

Test and Acceptance Procedure AFPMCC TAP NR 1330-08-20-01 dated 30 August 2018 (11 pages)

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(b) TECHNICAL DOCUMENTS –

xxx..

(ii) Completed and signed Technical Bid Form and other Technical Documents:

Item No.1: 5,000 Rounds Tear Gas, Ctg, 38mm, CS Revised Annex V-A

Technical Bid Form (9 pages)

Revised Annex V- A1

Technical Specifications AFPMCC SPECS NR 1310-38CS-014-2019-01 dated 11 Jan 2019 (4 pages)

Revised Annex V-A2

Test and Acceptance Procedure AFPMCC TAP NR 1330-01-2019-01 dated 11 Jan 2019 (10 pages)

Item No.2: 5,000 Rounds Tear Gas, Hand Grenade, CS Revised Annex V-B


Revised Annex V-B1

Technical Specifications AFPMCC SPECS NR 1330-HGCS-015-2018-02 dated 20 Dec 2018 (4 pages)

Revised Annex V-B2

Test and Acceptance Procedure AFPMCC TAP NR 1330-08-2018-02 dated 20 Dec 2018 (10 pages)

xxx..

- 19.5 Bidders must sign or initial each and every interlineation, erasure, overwriting and correction made on their bids. Failure to do so shall result in the invalidation and rejection of their bids.




Section VI. Bidding Forms

Annex V-A (Technical Bid Form)

Line No.

Additional Requirements to be provided by the Bidder,

If Awarded the Contract

Bidder’s Statement of Compliance

xxx..

1

5,000 rounds Tear Gas, Ctg, 38mm, CS – Technical Specifications AFPMCC SPECS NR 1310-38CS-014-2017 dated Nov. 23, 2017 per Annex V-A1

6

Delivery Period: Within One Hundred Twenty (120) calendar days upon receipt of Notice to Proceed or opening of Letter of Credit whichever comes later. xxx..

11

PRE-SHIPMENT/PRE-DELIVERY INSPECTION AND TEST: FOR FOREIGN MANUFACTURERS: xxx.. g. However, final acceptance as to

physical count will be conducted in the Philippines.

The PDI shall be conducted in accordance with the prescribed Test and Acceptance Procedure (Annex V-A2). Cost of testing including the cost of the sample rounds shall be for the account of supplier. The sample rounds shall be over and above the quantity to be delivered.

In case of rejection, the ammunition/explosive shall be secured and shall remain under the custody of the GHQ, AFP until re-exported (if imported) at the expense of the supplier, subject to the applicable laws in the Philippines.

12

FOR FOREIGN AND LOCAL MANUFACTURERS: Manufacturer’s Quality Control Certificate: A. The manufacturer shall submit the following quality control certificates of raw materials and major components used during manufacture of the ammunition lot: 1. That primers came from one (1) production lot; 2. That propellants came from one (1) production lot; 3. Chemical filler came from one (1) production lot; 4. That cartridge case came from one (1) production lot; 5. That projectile material came from one (1) production lot.

xxx..

Revised Annex V-A (Technical Bid Form)

Line No.




xxx..

1

5,000 rounds Tear Gas, Ctg, 38mm, CS – Technical Specifications AFPMCC SPECS NR 1310-38CS-014-2019-01 dated 11 Jan 2019 per Revised Annex V-A1

6

Delivery Period: Within Two Hundred Seventy (270) calendar days upon receipt of Notice to

Proceed or opening of Letter of Credit whichever comes later. xxx..

11

PRE-SHIPMENT/PRE-DELIVERY INSPECTION AND TEST: FOR FOREIGN MANUFACTURERS: xxx.. g. However, final acceptance as to

physical count will be conducted in the Philippines.

The PDI shall be conducted in accordance with the prescribed Test and Acceptance Procedure (Revised Annex V-A2). Cost of

testing including the cost of the sample rounds shall be for the account of supplier. The sample rounds shall be over and above the quantity to be delivered.


FOR FOREIGN AND LOCAL MANUFACTURERS: Manufacturer’s Quality Control Certificate: A. The manufacturer shall submit the following quality control certificates of raw materials and major components used during manufacture of the ammunition lot: 1. That primers come from no more than two (2) production lots; 2. That propellants come from no more than two (2) production lots; 3. Chemical filler come from no more than two (2) production lots; 4. That cartridge case come from no more than two (2) production lots;

5. That projectile material come from no more than two (2) production lots.

xxx..




Annex V-B (Technical Bid Form)

Line No.




xxx..

1

5,000 rounds Tear Gas, Hand Grenade, CS – Technical Specifications AFPMCC SPECS NR 1330-HGCS-015-2017-01 dated Nov. 23, 2017 per Annex V-B1

6

Delivery Period: Within One Hundred Twenty (120) calendar days upon receipt of Notice to Proceed or opening of Letter of Credit whichever comes later.

xxx..

12

PRE-SHIPMENT/PRE-DELIVERY INSPECTION AND TEST: FOR FOREIGN MANUFACTURERS:

xxx.. g. However, final acceptance as

to physical count will be conducted in the Philippines.

The PDI shall be conducted in accordance with the prescribed Test and Acceptance Procedure (Annex V-A2). Cost of testing including the cost of the sample rounds shall be for the account of supplier. The sample rounds shall be over and above the quantity to be delivered.


xxx..

Revised Annex V-B (Technical Bid Form)

Line No.




xxx..

1

5,000 rounds Tear Gas, Hand Grenade, CS – Technical Specifications AFPMCC SPECS NR 1330-HGCS-015-2018-02 dated 20 Dec 2018 per Revised Annex V-B1

6

Delivery Period: Within Two Hundred Seventy (270) calendar days upon receipt of Notice to Proceed or opening of Letter of Credit whichever comes later.

xxx..

12

PRE-SHIPMENT/PRE-DELIVERY INSPECTION AND TEST: FOR FOREIGN MANUFACTURERS:

xxx.. g. However, final acceptance as

to physical count will be conducted in the Philippines.

The PDI shall be conducted in accordance with the prescribed Test and Acceptance Procedure (Revised Annex V-B2). Cost of testing including the cost of the sample rounds shall be for the account of supplier. The sample rounds shall be over and above the quantity to be delivered.


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REPLIES TO QUERIES OF BIDDERS: Below are the queries/requests for consideration by the prospective bidder, which have been answered by the General Headquarters, Armed Forces of the Philippines (GHQ, AFP) and PITC Bids and Awards Committee I.

FIREPOWER DEFENSE CONTRACTORS INC. in its letters dated 22 November 2018 and 26 November 2018, received by BAC on the same dates, respectively.

ITEM NO.1: 5,000 ROUNDS TEAR GAS, CTG, 38MM, CS

Query 1: Requesting the delivery period be extended to two hundred seventy (270) days after LC opening.

GHQ,AFP/ PITC’s Reply

Request Granted. Please refer to ITB and Line No. 6 of Revised Annex V-A (Page 2 of 9) Technical Bid Form of this Bid Bulletin.

Query 2:

From To A. Technical Data-Complete Round:

1. Nomenclature Ctg 38mm CS (including Manufacturers Standard Model) Tear Gas/Riot Control

1. Nomenclature IRRT 37mm A/Riot STD CS (including Manufacturers Standard Model)

Request granted.

Please refer to Revised Annex V-A1 Technical Specifications (Page 1 of 4) of this Bid Bulletin. 2. Dimensions and Weight 2.1 Cartridge Diameter (Body) : 38mm 2.3 Cartridge Length : 116-122mm 2.4 Cartridge Weight: 170-190 Grams

2. Dimensions and Weight 2.1 Cartridge Diameter (Body) : 37mm 2.5 Cartridge Length : Max 100mm 2.6 Cartridge Weight: 150-170 Grams

GHQ, AFP-TWG considered the following: 2.1. Ctg Diameter (Body): 37/38 mm 2.3. Cartridge Length: 100mm-125mm 2.4. Cartridge Weight: 135gm-190 gm

Please refer to Revised Annex V-A1 Technical Specifications (Page 1 of 4) of this Bid Bulletin. 4. Performance 4.2 Burning Time : Min 20 sec 4.4 Muzzle Velocity : 76-68 mps

4. Performance 4.2 Burning Time : 5-25 sec 4.4 Muzzle Velocity : Muz Velocity not Measured Min Distance of 80m

4.2. The requested minimum time of 5 sec is a very short displacement of chemicals. It is also, inconsistent in ammunition if the minimum range is far from the maximum Burning Time of the ammunition. The TWG adjusted the Burning Time to a minimum of 10 sec.

4.4. The TWG considered the removal of Muzzle Velocity in the test.

Please refer to Revised Annex V-A1 Technical Specifications (Page 1 of 4) of this Bid Bulletin.







5. Marking (for Cartridge) 5.1 Color: Blue Color Band & Red Marking 5.2 Case/Body : Nomenclature (Same as Nr1) LOT NR (Including Manufacturers Code Year and Month of production) Explosive Filler

5. Marking (for Cartridge) 5.1 Color : Red Band and Marking

5.2 Case/Body : Nomenclature (Same as Nr1) LOT NR (Including Manufacturers Code Year of production) Explosive Filler

Request granted. 5.1. The TWG considered the changes in Marking from (Blue or color band and Red markings to read Blue or Red Color Band and Markings.

5.2. The TWG considered the request of FDC.

Please refer to Revised Annex V-A1 Technical Specifications (Page 1 of 4) of this Bid Bulletin. 8. Outer Packaging: 8.2 Markings : Lot NR (Including Manufacturers Code Year and Month of production)

8. Outer Packaging: 8.2 Markings : Lot NR (Including Manufacturers Code Year of production)

Request granted.

Please refer to Revised Annex V-A1 Technical Specifications (Page 2 of 4) of this Bid Bulletin. B. Test and Acceptance Procedure:

2. Gauging Test Standards Projectile Diameter : 37/38 mm Cartridge Length : 116 mm – 112 mm Cartridge Weight : 170 gm – 190 gm

2. Gauging Test (Gauging Not Done) Standards

Projectile Diameter : 37/38 mm Cartridge Length : Max 100 mm Cartridge Weight : 150 gm – 170 gm

GHQ, AFP-TWG considered the following:

2.1. Projectile Diameter (Body): 37/38 mm 2.3. Cartridge Length: 100mm-125mm 2.4. Cartridge Weight: 135gm-190 gm

Please refer to Revised Annex V-A2 Test and Acceptance Procedures (Page 4 of 10) of this Bid Bulletin.







3. Performance Test 3.1 Burning Time: STANDARD a. The projectile shall start to emit

smoke not less than 2 sec and not more than 4 sec after projection from the launcher.

b. The Ammunition should continuously emit smoke not less than 20 sec.

3.3 Muzzle Velocity: PURPOSE: This test shall be performed to ensure that the projectile velocity shall be within the required specification.

3. Performance Test 3.1 Burning Time: STANDARD a. Delay Time not measured.

b. The Ammunition should continuously emit smoke for a period of 5-25 sec.

3.3 Muzzle Velocity: PURPOSE: Muzzle Velocity is not measured due to testing equipment capability.

3. Performance Test

3.1 Burning Time:

a. The TWG will stick to the Test and Acceptance Procedures. b. The requested minimum time of 5 sec is a very short displacement of

chemicals. It is also, inconsistent in ammunition if the minimum range is far from the maximum Burning Time of the ammunition. The TWG adjusted the Burning Time to a minimum of 10 sec

3.2 Burning Time:

Same with above No. 3.1, letter b.

Please refer to Revised Annex V-A2 Test and Acceptance Procedures (Page 4 of 10) of this Bid Bulletin. C. Allocation of Representative Samples:

Table – 2 A. Visual Inspection 1.1. Packaging: Representative number of packaging indicated in Para A Table corresponding to the packaging of ammunition lot size where representative sample ammunition taken. 1.2. Ammunition: 100% of the quantity of sample indicated in Para B Tables corresponding to the Ammunition lot size.

B. Gauging Test. 100% of the quantity of samples indicated in Para C Tables Corresponding to the Ammunition Lot Size.

Table – 2

A. Visual Inspection 1.1. Packaging: 8 Boxes

1.2. Ammunition: 125 Rounds

B. Gauging Test. 25% of the quantity of samples indicated in Para A 1.2 Ammunition Quantity. Gauge Test Not Done Rounds to be measured.

Request denied.

The Visual and Gauging Inspections have Standard Sampling Plan Procedures that use during procurement of ordnance items. Thus, the TWG will stick to the sampling plan stated in the Test and Acceptance Procedures.


GHQ,AFP/ PITC’s

Reply

GHQ,AFP/ PITC’s

Reply




C. Performance Test 3.3. Muzzle Velocity Test: 20% of the quantity of samples indicated in Para C Tables Corresponding to the Ammunition Lot Size

C. Performance Test 3.3. Muzzle Velocity Test: Muzzle Velocity not Measure will be determined by testing Range.

Request granted.

The TWG considered the removal of Muzzle Velocity in the test.

Please refer to Revised Annex V-A2 Test and Acceptance Procedures (Page 6 of 10) of this Bid Bulletin. D. Types and Classification of Defects:

A. Visual Inspection: 1. For Packaging : (Outer) Box cannot close Properly and Secured: f MAJ 3. Ammunition: 3.1. Body: Body Cracked: CRIT Incomplete Components/Not Prop Assembled: CRIT 3.2. Case: Perforated Case Expelling Content: CRIT Case Split in K, L or M Location: CRIT 3.3 Primer: Primer Missing: CRIT Primer Cocked: CRIT Primer Inverted: CRIT Primer Blowback: CRIT Loose Primer: CRIT C. Performance Test: Min range less than 80 meters: MAJ Misfire: CRIT Projectile remaining in Barrel: CRIT Premature Detonation: CRIT Blown Primer: CRIT Circumferential Rupture: CRIT

A. Visual Inspection: 1. For Packaging : (Outer)

Box cannot close Properly and Secured: MIN

3. Ammunition: 3.1. Body: Body Cracked: MAJ Incomplete Components/Not Prop Assembled: MAJ 3.2. Case: Perforated Case Expelling Content: MAJ Case Split in K, L or M Location: MAJ 3.3 Primer: Primer Missing: MAJ Primer Cocked: MAJ Primer Inverted: MAJ Primer Blowback: MAJ Loose Primer: MAJ C. Performance Test: Min range less than 80 meters: MIN Misfire: MAJ Projectile remaining in Barrel: MAJ Premature Detonation: MAJ Blown Primer: MAJ Circumferential Rupture: MAJ

RDM definitions under Sentencing Criterias

CRITICAL Defect Failure A CRITICAL Defect/Failure is a Defect/Failure that is likely to result in:

- Hazardous or unsafe conditions for the using, maintaining or depending upon the product

- Hazardous or unsafe conditions for the equipment used

The prevention of the performance of the tactical function of a major end item such as a Ship, Aircraft, Tank, Missile, Space Vehicle, Communication System, Land Vehicle, Surveillance System or Major part thereof

GHQ,AFP/ PITC’s

Reply




MAJOR Defect Failure MAJOR A A MAJOR A Defect/Failure is a Defect/Failure that is likely to result in a failure of the unit or product for its intended purpose. For the purpose of this evaluation the weapon system is considered the unit or product.

MAJOR B A MAJOR B Defect/Failure is a Defect/Failure other than MAJOR A or CRITICAL that is likely to result in reducing the efficiency of the unit or product for its intended purpose. For the purpose of this evaluation the weapon system is considered the unit or product.

MINOR Defects/Failure A MINOR Defect/Failure is a Defect/Failure that is not likely to reduce materially the efficiency of the unit or product for its intended purpose, although it can have negative implications with respect to cost and schedule. For the purpose of this evaluation the weapon system is considered the unit or product.

The above mentioned definitions are extract from ISO 9001 Procedure Doc No: RDM-001076-603.

Except for the following requested changes, the TWG will stick to the criteria of defects as stated in the Test and Acceptance Procedures:

1. For Packaging (Outer Box) cannot close properly and secure : MIN Loose Primer: MAJ Misfire: MAJ Premature Detonation: MAJ

Please refer to Revised Annex V-A2 Test and Acceptance Procedures (Pages 7-8 of 10) of this Bid Bulletin. V. MANUFACTURERS QUALITY CONTROL CERTIFICATE

1. That the primers came from one (1) Production lot 2. That the propellant come from one (1) lot 3. Chemical Filler came from one (1) Production lot 4. That the Cartridge case came from one (1) Production lot 5. That the Projectile material came from one (1) Production lot

V. MANUFACTURERS QUALITY CONTROL CERTIFICATE

1. That the primers came from one (1) Production lot 2. That the propellant come from one (1) lot 3. Chemical Filler came from more than one (1) Production lot 4. That the Cartridge case came from more than one (1) Production lot 5. That the Projectile material came from one (1) Production lot

GHQ, AFP adjusted the Manufacturer’s Quality Control Certificate, to wit: 1. That primers come from no more than two (2) production lot. 2. That propellants come from no more than two (2) production lot. 3. That chemical filler come from no more than two (2) production lot. 4. That cartridge case come from no more than two (2) production lot. 5. That projectile material come from no more than two (2) production lot.


GHQ,AFP/ PITC’s

Reply

GHQ,AFP/ PITC’s

Reply




ITEM NO.2: 5,000 ROUNDS TEAR GAS, HAND GRENADE, CS

Query 3: Requesting the delivery period be extended to two hundred seventy (270) days after LC opening.


Request Granted. Please refer to ITB and Line No. 6 of Revised Annex V-B (Page 2 of 9) Technical Bid Form of this Bid Bulletin.

Query 4: Technical Specifications

From To

A. Technical Data

5. Filler: 5.1. Type: CS Mixture 5.2. Weight: 409 gm – 524 gm

5. Filler: 5.1. Type: CS Mixture 5.2. Weight: 150 gm – 180 gm

GHQ, AFP-TWG considered the following:

5. Filler: 5.2. Weight: 150-524gm

Please refer to Revised Annex V-B1 Technical Specifications (Page 1 of 4) of this Bid Bulletin.

7. Performance: 7.2. Delay Time: 1 sec – 3 sec 7.3. Duration of Smoke: 15 sec – 30 sec

7. Performance: 7.2. Delay Time: 1,2 sec – 3 sec 7.3. Duration of Smoke: 8 sec – 40 sec

7.2. The requested Delay Time is within the range. 7.3. The requested minimum time of 8 sec is a very short displacement of the chemical. It is also inconsistent in grenades if the minimum range is far from the maximum Burning Time of the ammunition. The TWG adjusted the Burning Time to a range of 10 sec to 40 sec.


8. Color: 8.1. Body: Gray or Black with one (1) Red Band and Red marking 8.2. Safety Lever: Gray or Olive Drab or Aluminum with Black Marking

8. Color: 8.1. Body: Gray or Natural Metal with one (1) Red Band and Red marking 8.2. Safety Lever: Natural Metal or Aluminum with Brown Label and yellow Marking Black Marking

Request granted.

Please refer to Revised Annex V-B1 Technical Specifications (Pages 1-2 of 4) of this Bid Bulletin.

GHQ,AFP/ PITC’s

Reply

GHQ,AFP/ PITC’s

Reply





From To

9. Marking: 9.1 Body: Lot Number (Indicating Manufactures Code, Year and Month of Production) 9.2. Body: Lot Number (Indicating Manufactures Code, Year and Month of Production)

9. Marking: 9.1 Body: Lot Number (Indicating Manufactures Code, Year of Production) 9.2. Body: Lot Number (Indicating Manufactures Code, Year of Production)

Request granted.


10. Inner Packaging: 10.1. Material: One (1) Grenade per Plastic Cases 10.2. Color: Airtight and Water Tight Plastic Case

10. Inner Packaging: 10.1. Material: One (1) Grenade per Plastic Pouch 10.2. Color: Airtight and Water Tight Clear Plastic Pouch

Request granted.


11. Intermediate Packaging: 11.1. Material: Airtight and watertight plastic container with belt clip or provision for belt strap. 11.2. Marking: Nomenclature (Same as Nr 1 Format) Lot Number (Indicating Manufacturers Code, Year and Month of Production)

11. Intermediate Packaging: 11.1. Material: Cardboard Spacers 42 Grenades Per Box. 11.2. Marking: Nomenclature (Same as Nr 1 Format) Lot Number (Indicating Manufacturers Code, Year of Production)

Request granted.


12. Outer Packaging: Marking – Lot Number (Indicating Manufactures Code, Year and Month of Production)

12. Outer Packaging: Marking – Lot Number (Indicating Manufactures Code, Year of Production)

Request granted.


GHQ,AFP/ PITC’s

Reply

GHQ,AFP/ PITC’s

Reply






From To

B. Test and Inspection Parameters

2. Weight and Dimensional Inspection: PURPOSE: This test shall be performed to determine compliance of the grenades to the provided weight and dimensional requirements in the technical specifications.

TABLE 1 Overall Weight: 265gr – 525 gr Overall Length: 125 mm – 160 mm Diameter: 55 mm – 65 mm Filler Weight: 409 gr – 524 gr

2. Weight and Dimensional Inspection: PURPOSE: Weight and Dimensions not done for Lot acceptance. These tests are not done at component level.

TABLE 1 Overall Weight: 450 gr (Max) Overall Length: 125 mm – 160 mm Diameter: 55 mm – 65 mm Filler Weight: 150 gr – 180 gr

*Filler Weight is indicated at similar to complete Product

Overall Weight, Overall Length, and Diameter are within the specifications, except for the Filler Weight. The TWG adjusted the Filler Weight to 150 gm to 524 gm.

Please refer to Revised Annex V-B2 Test and Acceptance Procedures (Page 4 of 10) of this Bid Bulletin.

3. Performance Test: 3.1. Waterproofness Test: (Packaging) PURPOSE: This test shall be performed to determine the waterproofness of the grenades inner and intermediary packaging.

3.2. Jolt and Jumble Test: PURPOSE: This test shall be performed to ensure stability/safety of the grenades during handling and Transport.

3.2. Drop Test: PURPOSE: This test shall be performed to ensure the grenades are safe when accidentally dropped.

3. Performance Test: 3.1. Waterproofness Test: (Packaging) PURPOSE: This test is done during Product Qualification before Production not during Lot Acceptance. Results can be issued.

3.2. Jolt and Jumble Test: PURPOSE: This test is done during Product Qualification before Production not during Lot Acceptance. Results can be issued.

3.2. Drop Test: PURPOSE: This test is done during Product Qualification before Production not during Lot Acceptance. Results can be issued.

Request denied.

The AFP has standards in the acceptance of Grenade, Hand CS, further, the test is doable thus, the TWG will stick to the test procedures.

Please refer to Revised Annex V-B2 Test and Acceptance Procedures (Page 4-5 of 10) of this Bid Bulletin.

3.4. Functional Test: 3.4.1. Delay Time Test PROCEDURES: b. Sample grenades shall be conditioned at 70°F ± 2°F for at least 2 hours c. Place a fixture that will hold the grenade in the impact area.

3.4. Functional Test: 3.4.1. Delay Time Test PROCEDURES: b. Sample grenades shall be conditioned at 21°C ± 3°C for at least 2 hours c. Functioning Test will be done by Hand. Therefore point d and e are not applicable.

GHQ,AFP/ PITC’s

Reply

GHQ,AFP/ PITC’s

Reply




3.4.2. Duration of Smoke Emersion Test PROCEDURES: b. Sample grenades shall be conditioned at 70°F ± 2°F for at least 2 hours

c. Place a fixture that will hold the grenade in the impact area.

STANDARD: b. The Duration of the Smoke emission shall be 15-30 sec

3.4.2. Duration of Smoke Emersion Test PROCEDURES: b. Sample grenades shall be conditioned at 70°F ± 2°F for at least 2 hours c. Functioning Test will be done by Hand. Therefore point d and e are not applicable.

STANDARD: b. The Duration of the Smoke emission shall be 8-40 sec

3.4.1. Delay Test: Request granted for b. and c. above.

STANDARD: b. The requested minimum time of 8 sec is a very short displacement of the chemical. It is also inconsistent in grenades if the minimum range is far from the maximum Burning Time of the ammunition. The TWG adjusted the Burning Time to a range of 10 sec to 40 sec.

Please refer to Revised Annex V-B2 Test and Acceptance Procedures (Page 5-6 of 10) of this Bid Bulletin.

C. Allocation of Representative Samples:

Table-2

A. Visual Inspection 1. Packaging: Representative Number of packaging indicated in Para A Table corresponding to the packaging of ammunition lot size where representative sample ammunition taken. 2. Grenades: 100% of the quantity of sample indicated in Para B Tables corresponding to the Ammunition lot size.

B. Weight and Dimensional Inspection 100% of the quantity of samples indicated in Para C Tables Corresponding to the Ammunition lot size.

C. Performance Test Waterproof Test: As per Spec

Jolt and Jumble Test: As per Spec Drop Test: As per Spec

Table-2

A. Visual Inspection 1. Packaging: 32 Boxes 200 Grenades 2. Grenades: 20 Grenades

B. Weight and Dimensional Inspection 25% of the quantity of samples indicated in Para A 1.2 of Grenade Quantity .

C. Performance Test Waterproof Test: Not Performed

Jolt and Jumble Test: Not Performed Drop Test: Not Performed

Request denied.

The AFP has standard Sampling Plan Procedures to determine the number of samples for each test based on the quantity of the lot.

GHQ,AFP/ PITC’s

Reply

GHQ,AFP/ PITC’s

Reply




From To

D. Types and Classification of Defects:

A. Visual Inspection: 4. For the Grenade: Body Cracked or Split: CRIT Incomplete Components/Not Prop Assembled: CRIT

5. Fuze Assembly: Assembly Physically Damaged: CRIT Incomplete Components/Not Prop Assembled: CRIT

C. Performance Test: 1. Waterproof Test: Intermediate Packaging not watertight: MIN Inner Packaging not watertight: MIN

2. Jolt and Jumble Test: Detonate when Tumbled: CRIT Grenade Partially Armed: MAJ Parts were deformed and broken:MAJ

3. Drop Test: Detonate when Tumbled: CRIT Grenade Partially Armed: MAJ Parts were deformed and broken: MIN

4. Functioning Test: Delay Time less than 1 sec: CRIT Duration of Smoke less than 15-30sec: MAJ Grenade Misfire Fail to function: MAJ

A. Visual Inspection: 4. For the Grenade: Body Cracked or Split: MAJ Incomplete Components/Not Prop Assembled: MAJ

5. Fuze Assembly: Assembly Physically Damaged: MAJ Incomplete Components/Not Prop Assembled: MAJ

C. Performance Test: 1. Waterproof Test: Intermediate Packaging not watertight: MIN Inner Packaging not watertight: MIN

2. Jolt and Jumble Test: Detonate when Tumbled: CRIT Grenade Partially Armed: MAJ Parts were deformed and broken:MAJ

3. Drop Test: Detonate when Tumbled: CRIT Grenade Partially Armed: MAJ Parts were deformed and broken: MIN

4. Functioning Test: Delay Time less than 1 sec: MAJ Duration of Smoke less than 15-30sec: MIN Grenade Misfire Fail to function: MIN RDM definitions under Sentencing Criteria’s CRITICAL Defect Failure A CRITICAL Defect/Failure is a Defect/Failure that is likely to result in:

- Hazardous or unsafe conditions for the using, maintaining or depending upon the product

- Hazardous or unsafe conditions for the equipment used

The prevention of the performance of the tactical function of a major end item such as a Ship, Aircraft, Tank, Missile, Space Vehicle, Communication System, Land Vehicle, Surveillance System or Major part thereof




MAJOR Defect Failure MAJOR A A MAJOR A Defect/Failure is a Defect/Failure that is likely to result in a failure of the unit or product for its intended purpose. For the purpose of this evaluation the weapon system is considered the unit or product. MAJOR B A MAJOR B Defect/Failure is a Defect/Failure other than MAJOR A or CRITICAL that is likely to result in reducing the efficiency of the unit or product for its intended purpose. For the purpose of this evaluation the weapon system is considered the unit or product. MINOR Defects/Failure A MINOR Defect/Failure is a Defect/Failure that is not likely to reduce materially the efficiency of the unit or product for its intended purpose, although it can have negative implications with respect to cost and schedule. For the purpose of this evaluation the weapon system is considered the unit or product. The above mentioned definitions are extract from ISO 9001 Procedure Doc No: RDM-001076-603.

Request denied.

The TWG will stick to the required classification of defects based on the Test and Acceptance Procedures.

GHQ,AFP/ PITC’s

Reply




Mr. Oussama Nsibi of FALKEN (Non-lethal ammunition manufacturer from Spain) in his email letter dated 22 November 2018 and received by BAC on the same date.

Query 1: In the Statement of All Ongoing Contracts and Statement of Single Largest Contract, is it possible to hide the client name for confidentiality reason?


Request denied. The “Client’s Name” is included in the information mandatorily required to be indicated in the Statement of All Ongoing Contracts and Single Largest Contract as stated in the Philippine Bidding Documents prescribed by the GPPB pursuant to Section 23.1 of the 2016 Revised IRR of the RA 9184.

Query 2: For Item No.1: 5,000 Rounds Tear Gas, Ctg, 38mm, CS The requested case is Aluminum. Is the Polymer external case can be accepted?


Request granted. Please refer to Revised Annex V-A1 Technical Specifications (Page 1 of 4) of this Bid Bulletin.

Query 3: For Item No.1: 5,000 Rounds Tear Gas, Ctg, 38mm, CS

Cartridge Dimension and Weight:

From To

Weight Range: 170 gm – 190 gm Weight Range: 135 gm – 190 gm

Length Range: 116 mm – 122 mm Length Range: 116 mm – 125 mm


The TWG considered the following: Cartridge Weight: 135 gm – 190 gm Cartridge Length: 100 mm – 125 mm Please refer to Revised Annex V-A1 Technical Specifications (Page 1 of 4) of this Bid Bulletin.




Bidders are advised to use and submit the Technical Bid Forms per Revised Annex V-A and Revised Annex V-B, Technical Specifications per Revised Annex V-A1 and Revised Annex V-B1, and Test & Acceptance Procedures per Revised Annex V-A2 and Revised Annex V-B2, together with the other required documents for the Bid Opening on 15 February 2019, 9:00 AM. Also, please use the Revised Checklist of Requirements as reference. This Supplemental Bid Bulletin No. 1 shall form part of the Bidding Documents. Any provisions in the Bidding Documents inconsistent herewith is hereby amended, modified and superseded accordingly. For guidance and information of all concerned.

Issued this 7th day of February 2019 in Makati City.

Reviewed and Approved by:

(PLEASE RETURN OR FAX THIS PORTION ONLY TO THE PITC BAC-I Received by : (PLS SIGN) ________________________________ _____________________________

Bidder’s Name : (PLS PRINT) __________________________________________________________

Date : ______________________________________________________________________

- (SGD) ATTY. MA. VICTORIA C. MAGCASE Chairperson

(SGD) ATTY. MARIA GUDELIA C. GUESE Vice-Chairperson

(SGD) CHRISTABELLE P. EBRIEGA

(SGD) DAVID A. INOCENCIO

Member Member (SGD) MYRA CHITELLA T. ALVAREZ Member

(SGD) JOEL S. RODRIGUEZ Alternate Member Concurred by:

COL FERNANDO V FELIPE

GHQ, AFP – Provisional Member

Philippine International Trading Corporation Bid Reference No. MPG-BI-2018-466




PLEASE USE THIS BID FORM. DO NOT RETYPE OR ALTER.

Revised Annex V-A

(page 1 of 9)

PHILIPPINE INTERNATIONAL TRADING CORPORATION

TECHNICAL BID FORM

SUPPLY AND DELIVERY OF BRAND NEW 5,000 ROUNDS TEAR GAS, CTG, 38MM, CS AND 5,000 ROUNDS TEAR GAS, HAND GRENADE, CS

FOR THE GENERAL HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES (GHQ, AFP)

Bid Ref. No. MPG-BI-2018-466 Item No. 1: 5,000 Rounds Tear Gas, Ctg, 38mm, CS

PHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONAL

TO THE BIDDER: Indicate “COMPLY” if Bidder’s Statement of Compliance meets the technical specifications and project requirements. DO NOT LEAVE ANY BLANK. A “YES OR NO” ENTRY WILL NOT BE ACCEPTED. FAILURE TO CONFORM WILL RESULT IN A RATING OF “FAILED”.

Line No.

Technical Specifications Bidder’s

Statement of Compliance

1. 5,000 rounds Tear Gas, Ctg, 38mm, CS – Technical Specifications AFPMCC SPECS NR 1310-38CS-014-2019-01 dated 11 Jan 2019 per Revised Annex V-A1

2. Manufacturing Date: Ammunition manufacturing date should not be more than one (1) year from date of delivery (brand new/freshly manufactured)

Line No.

Other Requirements Bidder’s


3. Bidder has no overdue deliveries or unperformed services intended for GHQ, AFP and the PITC.

4. Bidder did not participate as a consultant in the preparation of the design or technical specification of the GOODS subject of the bid.

Additional Requirements to be provided

If declared as Single/Lowest Calculated Bidder

5.

The manufacturer is required to provide following certifications in order to attest and assure the reliability and effectivity of the ammunition in lieu of the actual test: a. Third Party Certification for the results of test on the duration of incapacitation

and its effects. b. Proof of sales that the ammunition is being used by the Military and Police or

other security agencies within the state of origin or other countries.

BIDDER’S UNDERTAKING I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby OFFER to (supply/deliver/perform) the above described items. I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the bid documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award. Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.

______________________________________________ Name of Company (in print)

_____________________________________________________________

Signature of Company Authorized Representative

_________________________________________

Name & Designation (in print)

____________________________

Date






Revised Annex V-A

(page 2 of 9) PHILIPPINE INTERNATIONAL TRADING CORPORATION

TECHNICAL BID FORM SUPPLY AND DELIVERY OF BRAND NEW 5,000 ROUNDS TEAR GAS, CTG,

38MM, CS AND 5,000 ROUNDS TEAR GAS, HAND GRENADE, CS FOR THE GENERAL HEADQUARTERS, ARMED

FORCES OF THE PHILIPPINES (GHQ, AFP)




Line No.

Additional Requirements to be provided by the Bidder, If Awarded the Contract


6.

Delivery Period: Within Two Hundred Seventy (270) calendar days upon receipt of Notice to Proceed or Opening of Letter of Credit whichever comes later. However, if payment is through a Letter of Credit, the supplier’s Proforma

Invoice for LC opening must be issued/made to PITC within seven (7)

calendar days from receipt of Notice of Award. Also, Single Administration

Document (SAD) must be submitted seven (7) calendar days upon receipt

of the Notice to Submit SAD.

Otherwise, the period for delivery shall be reckoned from date of receipt of Notice to Proceed.

Delivery Place: Ammo Company, AAB Warehouse, LSG, ASCOM, PA, Camp General Servillano Aquino, San Miguel, Tarlac City

Delivery must be done in the presence of General Headquarters, Armed Forces of the Philippines and PITC authorized representatives.

The supplier must inform PITC account officer at least seven (7) calendar days prior to delivery of goods in delivery place/site. Failure to give due notice shall be a ground for non-acceptance of delivery.


________________________________ Name of Company (in print)

___________________________________________ Signature of Company Authorized Representative

________________________________ Name & Designation (in print)

___________________ Date






Revised Annex V-A








Line No.



6.

Continuation…

Other than the delivery schedule stated above. NO partial deliveries are allowed. Only Complete deliveries will be accepted.

Deliveries made for “safekeeping” purposes are NOT ALLOWED. During delivery, the Supplier shall be responsible in unloading the items from the

container to the designated warehouse of the GHQ, AFP. All costs related to porter services, handling and other related expenses shall be borne by the Supplier. In the absence of materials handling equipment at the site, the Supplier shall provide the necessary equipment such as but not limited to: forklifts, hand pallet truck, etc. at the expense of the Supplier.

7.

Issuance of End-User Certificate:

Pursuant to D4 CMILD-001-2017 dated Jan-26-2017 issued by the Office of the

Deputy Chief of Staff for Logistics, J4, the deadline for submission of End User

Certificate (EUC) requirements shall be within seven (7) calendar days upon

receipt of Contract/Notice to Proceed (NTP). The letter request shall include as an

attachment important documents necessary for the issuance thereof, such as

specific template/format required by the foreign government and not by the foreign

supplier. Failure on the part of the supplier to submit said requirement/s within the

specified period shall not be used and acknowledge as a valid excuse or

justification to warrant the extension of the contract.





___________________ Date






Revised Annex V-A








Line No.



8 Warranty Period: One (1) year after final acceptance which includes full

replacement of defective items free of charge.

9

Replacement of Defective Items Noted During Pre-Delivery Inspection: Any defects noted during pre-delivery inspection shall be corrected prior to shipment of the goods.

10

Replacement of Defective Items upon Delivery and Testing of Items:

Any defects noted during delivery shall be corrected within one hundred (100)

calendar days from receipt of Notice to Replace.

In case items are rejected, PITC/GHQ, AFP – TIAC shall issue Certificate of Non-Acceptance on the cause of non-compliant of the item. A corresponding Notice to Replace shall then be issued to the supplier further advising that the period for replacement of defective item is within one hundred (100) calendar days from receipt thereof.

In case of rejection, the ammunition/explosive shall be secured and shall remain

under the custody of the GHQ, AFP until re-exported (if imported) at the expense

of the supplier, subject to the applicable laws in the Philippines.


________________________________

Name of Company (in print) ___________________________________________ Signature of Company Authorized Representative


___________________ Date






Revised Annex V-A








Line No.



11.

PRE-SHIPMENT/PRE-DELIVERY INSPECTION AND TEST:

For Local and Foreign Manufacturers: All Items shall be subjected to pre-delivery inspection by the General Headquarters, Armed Forces of the Philippines/ PITC Representatives. FOR FOREIGN MANUFACTURERS:

a. All Items shall be subjected to pre-shipment / pre-delivery inspection and test (PDI) by the General Headquarters, Armed Forces of the Philippines / PITC Representatives. The PDI shall be conducted no later than sixty (60) days prior to the expiry of the required delivery period at the foreign manufacturer’s facilities. No extension of delivery period shall be allowed in case of failure or refusal of supplier to comply with said PDI period.

In no case shall the Supplier be relieved from responsibility relative to the delivery of the goods in the event that the PDI is delayed for any reason including issues related to travel documents (i.e visas, travel authority) except for circumstances beyond the control of the Supplier. Appropriate penalties for delay shall be imposed as applicable.





___________________ Date






Revised Annex V-A








Line No.



11.

Continuation…


b. There will be six (6) members of the Inspection Team that will attend the pre-shipment/pre-delivery test at the country of origin at supplier’s expense composed of four (4) from GHQ, AFP and two (2) from PITC.

The Manufacturer shall ensure that the Inspection Team will be allowed to jointly participate in the conduct of the testing procedures at the option of the Inspection Team.

c. Supplier shall shoulder all the costs and expenses of travel (via/IATA member airlines in case of international travel) and accommodation including Daily Subsistence Allowance (pursuant to Section 8, EO 298) and securing visas as necessary and travel insurance of all the Inspection Team Members for seven (7) calendar days. In this regard, supplier is required to ISSUE the required written invitations to the Inspection Team through PITC relative to the PDI at least seven (7) calendar days from receipt of NTP.


________________________________



___________________ Date






Revised Annex V-A








Line No.



11.

Continuation…


d. Supplier shall conduct product/inspection and pre-departure briefing to orient the members of the Inspection Team at least one (1) week prior to departure date. Supplier shall also ensure that a full time/on-board interpreter is available for non-English speaking country of manufacturer/plant site. Travel documents including insurance must be submitted to the inspection team during the pre-departure briefing.

e. Failure to provide such invitation per C. Above will result in delays in release of required travel orders for the inspection team which shall be the sole responsibility of the supplier and will subject the supplier to applicable sanctions including liquidated damages due to late delivery.

f. Results of the Pre-Shipment Testing Procedures duly signed by Inspection Team in attendance to be submitted for payment purposes.





___________________ Date






Revised Annex V-A








Line No.



11.

Continuation… PRE-SHIPMENT/PRE-DELIVERY INSPECTION AND TEST: g. However, final acceptance as to physical count will be conducted in the

Philippines.

The PDI shall be conducted in accordance with the prescribed Test and

Acceptance Procedure (Revised Annex V-A2). Cost of testing including the

cost of the sample rounds shall be for the account of supplier. The sample

rounds shall be over and above the quantity to be delivered. In case of rejection, the ammunition/explosive shall be secured and shall remain under the custody of the GHQ, AFP until re-exported (if imported) at the expense of the supplier, subject to the applicable laws in the Philippines.

FOR LOCAL MANUFACTURERS:

a. Pre-delivery inspection of the items to be conducted at the manufacturer’s

facilities by the joint PITC/GHQ, AFP Inspection Team.

b. All expenses relative to inspection shall be for the account of the

manufacturer.

c. Acceptance Tests to be conducted as per prescribed Test and Acceptance

Procedures. Cost of sample rounds to be used for testing shall be for the

account of the manufacturer. The sample rounds shall be over and above the

quantity to be delivered.





___________________ Date






Revised Annex V-A








Line No.



12.

FOR FOREIGN AND LOCAL MANUFACTURERS:

Manufacturer’s Quality Control Certificate: A. The manufacturer shall submit the following quality control certificates

of raw materials and major components used during manufacture of the ammunition lot: 1. That primers come from no more than two (2) production lots; 2. That propellants come from no more than two (2) production lots; 3. Chemical filler come from no more than two (2) production lots; 4. That cartridge case come from no more than two (2) production

lots; 5. That projectile material come from no more than two (2)

production lots.





___________________ Date





Revised Annex V-A1

Page 1 of 4

Conforme: ______________________________

Bidder’s Company Name ________________________________ Signature of Authorized Representative ________________________________

Designation ________________________________

Date





Revised Annex V-A1

Page 2 of 4

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A1

Page 3 of 4

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A1

Page 4 of 4

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 1 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 2 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 3 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 4 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 5 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 6 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 7 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 8 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 9 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-A2

Page 10 of 10

Conforme: ______________________________


Designation ________________________________

Date






Revised Annex V-B

(page 1 of 9)

PHILIPPINE INTERNATIONAL TRADING CORPORATION

TECHNICAL BID FORM

SUPPLY AND DELIVERY OF BRAND NEW 5,000 ROUNDS TEAR GAS, CTG, 38MM, CS AND 5,000 ROUNDS TEAR GAS, HAND GRENADE, CS

FOR THE GENERAL HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES (GHQ, AFP)

Bid Ref. No. MPG-BI-2018-466 Item No. 2: 5,000 Rounds Tear Gas, Hand Grenade, CS



Line No.

Technical Specifications Bidder’s


1. 5,000 rounds Tear Gas, Hand Grenade, CS – Technical Specifications AFPMCC SPECS NR 1330-HGCS-015-2018-02 dated 20 Dec 2018 per Revised Annex V-B1

2. Manufacturing Date: Ammunition manufacturing date should not be more than one (1) year from date of delivery (brand new/freshly manufactured)

Line No.

Other Requirements Bidder’s


3. Bidder has no overdue deliveries or unperformed services intended for GHQ, AFP and the PITC.

4. Bidder did not participate as a consultant in the preparation of the design or technical specification of the GOODS subject of the bid.

Additional Requirements to be provided

If declared as Single/Lowest Calculated Bidder

5.

The manufacturer is required to provide following certifications in order to attest and assure the reliability and effectivity of the ammunition in lieu of the actual test: a. Third Party Certification for the results of test on the duration of incapacitation

and its effects. b. Proof of sales that the ammunition is being used by the Military and Police or

other security agencies within the state of origin or other countries.


______________________________________________ Name of Company (in print)

_____________________________________________________________

Signature of Company Authorized Representative

_________________________________________

Name & Designation (in print)

____________________________

Date






Revised Annex V-B








Line No.



6.

Delivery Period: Within Two Hundred Seventy (270) calendar days upon receipt of Notice to Proceed or Opening of Letter of Credit whichever comes later. However, if payment is through a Letter of Credit, the supplier’s Proforma

Invoice for LC opening must be issued/made to PITC within seven (7)

calendar days from receipt of Notice of Award. Also, Single Administration

Document (SAD) must be submitted seven (7) calendar days upon receipt

of the Notice to Submit SAD.

Otherwise, the period for delivery shall be reckoned from date of receipt of Notice to Proceed.

Delivery Place: Ammo Company, AAB Warehouse, LSG, ASCOM, PA, Camp General Servillano Aquino, San Miguel, Tarlac City

Delivery must be done in the presence of General Headquarters, Armed Forces of the Philippines and PITC authorized representatives.

The supplier must inform PITC account officer at least seven (7) calendar days prior to delivery of goods in delivery place/site. Failure to give due notice shall be a ground for non-acceptance of delivery.





___________________ Date






Revised Annex V-B








Line No.



6.

Continuation…

Other than the delivery schedule stated above. NO partial deliveries are allowed. Only Complete deliveries will be accepted.

Deliveries made for “safekeeping” purposes are NOT ALLOWED. During delivery, the Supplier shall be responsible in unloading the items from the

container to the designated warehouse of the GHQ, AFP. All costs related to porter services, handling and other related expenses shall be borne by the Supplier. In the absence of materials handling equipment at the site, the Supplier shall provide the necessary equipment such as but not limited to: forklifts, hand pallet truck, etc. at the expense of the Supplier.

7.

Issuance of End-User Certificate:

Pursuant to D4 CMILD-001-2017 dated Jan-26-2017 issued by the Office of the

Deputy Chief of Staff for Logistics, J4, the deadline for submission of End User

Certificate (EUC) requirements shall be within seven (7) calendar days upon

receipt of Contract/Notice to Proceed (NTP). The letter request shall include as an

attachment important documents necessary for the issuance thereof, such as

specific template/format required by the foreign government and not by the foreign

supplier. Failure on the part of the supplier to submit said requirement/s within the

specified period shall not be used and acknowledge as a valid excuse or

justification to warrant the extension of the contract.





___________________ Date






Revised Annex V-B








Line No.



8 Warranty Period: One (1) year after final acceptance which includes full

replacement of defective items free of charge.

9 Shelf Life: Four (4) years (minimum)

10

Replacement of Defective Items Noted During Pre-Delivery Inspection: Any defects noted during pre-delivery inspection shall be corrected prior to shipment of the goods.

11

Replacement of Defective Items upon Delivery and Testing of Items:

Any defects noted during delivery shall be corrected within one hundred (100)

calendar days from receipt of Notice to Replace.

In case items are rejected, PITC/GHQ, AFP – TIAC shall issue Certificate of Non-Acceptance on the cause of non-compliant of the item. A corresponding Notice to Replace shall then be issued to the supplier further advising that the period for replacement of defective item is within one hundred (100) calendar days from receipt thereof.

In case of rejection, the ammunition/explosive shall be secured and shall remain

under the custody of the GHQ, AFP until re-exported (if imported) at the expense

of the supplier, subject to the applicable laws in the Philippines.





___________________ Date






Revised Annex V-B








Line No.



12.


For Local and Foreign Manufacturers: All Items shall be subjected to pre-delivery inspection by the General Headquarters, Armed Forces of the Philippines/ PITC Representatives. FOR FOREIGN MANUFACTURERS:

a. All Items shall be subjected to pre-shipment / pre-delivery inspection and test (PDI) by the General Headquarters, Armed Forces of the Philippines / PITC Representatives. The PDI shall be conducted no later than sixty (60) days prior to the expiry of the required delivery period at the foreign manufacturer’s facilities. No extension of delivery period shall be allowed in case of failure or refusal of supplier to comply with said PDI period.

In no case shall the Supplier be relieved from responsibility relative to the delivery of the goods in the event that the PDI is delayed for any reason including issues related to travel documents (i.e visas, travel authority) except for circumstances beyond the control of the Supplier. Appropriate penalties for delay shall be imposed as applicable.





___________________ Date






Revised Annex V-B








Line No.



12.

Continuation…


b. There will be six (6) members of the Inspection Team that will attend the pre-shipment/pre-delivery test at the country of origin at supplier’s expense composed of four (4) from GHQ, AFP and two (2) from PITC.

The Manufacturer shall ensure that the Inspection Team will be allowed to jointly participate in the conduct of the testing procedures at the option of the Inspection Team.

c. Supplier shall shoulder all the costs and expenses of travel (via/IATA member airlines in case of international travel) and accommodation including Daily Subsistence Allowance (pursuant to Section 8, EO 298) and securing visas as necessary and travel insurance of all the Inspection Team Members for seven (7) calendar days. In this regard, supplier is required to ISSUE the required written invitations to the Inspection Team through PITC relative to the PDI at least seven (7) calendar days from receipt of NTP.


________________________________



___________________ Date






Revised Annex V-B








Line No.



12.

Continuation…


d. Supplier shall conduct product/inspection and pre-departure briefing to orient the members of the Inspection Team at least one (1) week prior to departure date. Supplier shall also ensure that a full time/on-board interpreter is available for non-English speaking country of manufacturer/plant site. Travel documents including insurance must be submitted to the inspection team during the pre-departure briefing.

e. Failure to provide such invitation per C. Above will result in delays in release of required travel orders for the inspection team which shall be the sole responsibility of the supplier and will subject the supplier to applicable sanctions including liquidated damages due to late delivery.

f. Results of the Pre-Shipment Testing Procedures duly signed by Inspection Team in attendance to be submitted for payment purposes.


________________________________



___________________ Date






Revised Annex V-B








Line No.



12.

Continuation… PRE-SHIPMENT/PRE-DELIVERY INSPECTION AND TEST: g. However, final acceptance as to physical count will be conducted in the

Philippines.

The PDI shall be conducted in accordance with the prescribed Test and

Acceptance Procedure (Revised Annex V-B2). Cost of testing including the

cost of the sample rounds shall be for the account of supplier. The sample

rounds shall be over and above the quantity to be delivered. In case of rejection, the ammunition/explosive shall be secured and shall remain under the custody of the GHQ, AFP until re-exported (if imported) at the expense of the supplier, subject to the applicable laws in the Philippines.

FOR LOCAL MANUFACTURERS:

a. Pre-delivery inspection of the items to be conducted at the manufacturer’s

facilities by the joint PITC/GHQ, AFP Inspection Team.

b. All expenses relative to inspection shall be for the account of the

manufacturer.

c. Acceptance Tests to be conducted as per prescribed Test and Acceptance

Procedures. Cost of sample rounds to be used for testing shall be for the

account of the manufacturer. The sample rounds shall be over and above the

quantity to be delivered.





___________________ Date






Revised Annex V-B








Line No.



13.

FOR FOREIGN AND LOCAL MANUFACTURERS:

Manufacturer’s Quality Control Certificate:

A. For every lot/s of grenade that composed the procured quantity, the manufacturer shall submit the following quality control certificates of raw materials and major components used during manufacture/assembly of the said ammunition lot/s:

1. That the fuze assembly came from one (1) production lot; 2. That the body came from one (1) production lot; 3. That the chemical filler came from one (1) production lot.





___________________ Date





Revised Annex V-B1

Page 1 of 4

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B1

Page 2 of 4

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B1

Page 3 of 4

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B1

Page 4 of 4

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B2

Page 1 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B2

Page 2 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B2

Page 3 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B2

Page 4 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B2

Page 5 of 10

Conforme: ______________________________


Designation ________________________________

Date





Revised Annex V-B2

Page 6 of 10

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PITC BIDS AND AWARDS COMMITTEE I

REVISED CHECKLIST OF REQUIREMENTS

Name of Company :__________________________________________________________

Project : SUPPLY AND DELIVERY OF BRAND NEW 5,000 ROUNDS TEAR GAS, CTG, 38MM, CS AND 5,000 ROUNDS TEAR GAS, HAND GRENATE, CS FOR THE GENERAL

HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES (GHQ, AFP)


Per Bid Docs Item No.

Particulars

CERTIFICATION ON ELIGIBILITY

ENVELOPE 1: ELIGIBILITY AND TECHNICAL DOCUMENTS ELIGIBILTY (CLASS “A” DOCUMENTS )

12.1 a (i)

Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, or from Department of Trade and Industry (DTI) for sole proprietorship, or from Cooperative Development Authority (CDA) for cooperatives;

12.1 a (ii)

Valid and current Business/Mayor’s Permit issued by the city or municipality where the principal place of business of the prospective bidder is located OR the equivalent document for Exclusive Economic Zones or Areas;

In case of recently expired Mayor's/Business permits, said permit shall be submitted together with the official receipt as proof that the bidder has applied for renewal within the period prescribed by the concerned local government unit, provided that the renewed permit shall be submitted as a post-qualification requirement;

12.1 a (iii) Valid and Current Tax Clearance per Executive Order 398, Series of 2005 and

Revenue Memorandum Order No. 46-2018;

12.1 a (iv)

Copy of Audited Financial Statements for 2017 and 2016 (in comparative form or separate reports):

(a) Independent Auditor’s Report;

(b) Balance Sheet (Statement of Financial Position); and

(c) Income Statement (Statement of Comprehensive Income).

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions.

OR Submission of valid and current PHILGEPS Certificate of Registration and Membership (Platinum Registration*) together with Annex A in lieu of items (i), (ii), (iii) and (iv) above.

*Note: Bidder must ensure that all Class “A” Eligibility Documents are valid and current at the time of submission of PhilGEPS Certificate of Registration and Membership (Platinum Registration). In case any of the submitted Eligibility Documents are not valid and current at the time of submission of Platinum Registration, bidders are required to submit the valid and current documents including the Audited Financial Statements for 2017 and 2016 (stamped received by the BIR or its duly accredited and authorized institution) together with the Platinum Registration.





*In case the bidder opts to submit their Class “A” Documents, the Certificate of PhilGEPS Registration (Platinum Membership) shall remain as a post-qualification requirement to be submitted in accordance with Section 34.2 of the 2016 Revised IRR of RA 9184. [GPPB Circular 07-2017 dated 31 July 2017]

12.1 a (v)

Statement of all ongoing government and private contracts including contract awarded but not yet started (Annex I)

12.1 a (vi)

Statement of Single Largest Completed Contract similar to the contract to be bid within the last five (5) years from the date of submission and receipt of bids, amounting to at least twenty five percent (25%) of the ABC of the lot being bid. (Annex I-A)

“Similar” contract shall mean Ammunition or Riot Control Items.

Any of the following documents must be attached in Annex I-A:

Copy of End User’s Acceptance; or

Copy of Official Receipt/s; or

Copy of Sales Invoice with Collection Receipt/s

12.1 a (vii)

Duly signed Certificate of NFCC per Annex II-A in accordance with ITB Clause 5.5 OR committed Line of Credit per Annex II-B.

Item No.

Description Qty ABC (Php)

(DAP)*

NFCC must at least equal to

(Php)

Committed Line of Credit

1 Tear Gas, Ctg, 38mm, CS

5,000 rounds

17,307,650.00 (3,461.53/round)

17,307,650.00

1,730,765.00

2 Tear Gas, Hand Grenade, CS

5,000 rounds

12,692,300.00 (2,538.46/round)

12,692,300.00

1,269,230.00

*Customs Duties and Taxes for the account of GHQ, AFP.

a) Should the bidder opt to submit NFCC, computation must be equal to the ABC of the project. The detailed computation using the required formula must be shown as provided for in Annex II-A.

NFCC = [(Current assets minus current liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started, coinciding with the contract to be bid.

Notes:

1. The phrase “the values of the bidder’s current assets and current liabilities” shall be based on the data submitted to the BIR, which refers to the values of the current assets and current liabilities reflected in the Annual Income Tax Return and Audited Financial Statements.

2. The value of all outstanding or uncompleted contracts refers to those listed in Annex I.

3. The detailed computation must be shown using the required formula provided above.

4. The NFCC computation must at least be equal to the ABC of the project

12.1 b.1 (vii)

OR

b) Should the bidder opt to submit a committed Line of Credit, it must be at least equal to ten percent (10%) of the ABC of the project issued by a Local Universal or Local Commercial Bank. The amount of the committed Line of Credit MUST BE MACHINE VALIDATED. (Annex II-B)





a.2 ELIGIBILITY DOCUMENTS FOR FOREIGN MANUFACTURERS AND ITS PHILIPPINE BASED REPRESENTATIVE

a.2.1 For Foreign Manufacturers

12.1 a.2.1 (i)

Valid and current certificate/license/authority to conduct/operate business issued by the regulatory authority in the country where the bidder is based;

12.1 a.2.1 (ii)

Valid and Current Tax Clearance issued by Accounts Receivable Monitoring Division per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR;

12.1 a.2.1 (iii)

Corporate Financial Statements or Annual Report for 2017 or 2016.

OR

Submission of valid and current PhilGEPS Certificate of Registration and Membership (Platinum Registration*) in lieu of items (i), (ii), and (iii) above.

*Note: Bidder must ensure that all Class “A” Eligibility Documents are valid and current at the time of submission of PhilGEPS Certificate of Registration and Membership (Platinum Registration). In case any of the submitted Eligibility Documents are not valid and current at the time of submission of Platinum Registration, bidders are required to submit the valid and current documents including the Financial Statements or Annual Report for 2017 or 2016 (stamped received by the BIR or its duly accredited and authorized institution) together with the Platinum Registration.

In case the bidder opts to submit their Class “A” Documents, the Certificate of PhilGEPS Registration (Platinum Membership) shall remain as a post-qualification requirement to be submitted in accordance with Section 34.2 of the 2016 Revised IRR of RA 9184. “GPPB Circular 07-2017 dated 31 July 2017”

12.1 a.2.1 (iv)

Statement of all ongoing government and private contracts (including contracts awarded but not yet started), if any whether similar or not in nature and complexity to the contract to be bid. (Annex I);

12.1 a.2.1 (v)

Statement of Single Largest Completed Contract similar to the contract to be bid within the last five (5) years from date of submission and receipt of bids equivalent to at least twenty five percent (25%) of the total ABC of the lot being bid (Annex I-A).

“Similar contract” shall mean Ammunition or Riot Control Items.

Any of the following documents must be submitted/attached corresponding to listed completed largest contracts per Annex I-A:

(a) Copy of End User’s Acceptance; or

(b) Copy of Official Receipt/s; or

(c) Copy of Sales Invoice with Collection Receipt/s





12.1 a.2.1 (vi)

Duly signed Certificate of NFCC per Annex II-A in accordance with ITB Clause 5.5 OR committed Line of Credit per Annex II-B.

Item No.

Description Qty ABC (Php)

(DAP)*

NFCC must at least equal to

(Php)

Committed Line of Credit


5,000 rounds

17,307,650.00 (3,461.53/round)

17,307,650.00

1,730,765.00


5,000 rounds

12,692,300.00 (2,538.46/round)

12,692,300.00

1,269,230.00

*Customs Duties and Taxes for the account of GHQ, AFP.

a. Should the bidder opt to submit NFCC, computation must be equal to the ABC of the project. The detailed computation using the required formula must be shown as provided for in Annex II-A.

NFCC = [(Current assets minus current liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started, coinciding with the contract to be bid. Notes:

1. The phrase “the values of the bidder’s current assets and current liabilities” shall be based on the data submitted to the BIR, which refers to the values of the current assets and current liabilities reflected in the Annual Income Tax Return and Audited Financial Statements.

2. The value of all outstanding or uncompleted contracts refers to those listed in Annex I.

3. The detailed computation must be shown using the required formula provided above.

4. The NFCC computation must at least be equal to the ABC of the project.

OR

b) Should the bidder opt to submit a committed Line of Credit, it must be at least equal to ten percent (10%) of the ABC of the project issued by a Local Universal or Local Commercial Bank. The amount of the committed Line of Credit MUST BE MACHINE VALIDATED. (Annex II-B)

CLASS “B” DOCUMENTS (For Joint Venture)

1. For Joint Ventures, Bidder to submit either:

12.1 b.1(i)

Joint Venture Agreement (JVA) in case the joint venture already in existence, OR

12.1 b.1 (ii)

Copy of Protocol/Undertaking of Agreement to Enter into Joint Venture (Annex III) in case the joint venture is not yet in existence.

In case the joint venture is not yet in existence, the submission of a valid JVA shall be within ten (10) calendar days from receipt by the bidder of the notice from the BAC that the bidder is the Lowest Calculated and Responsive Bid [Sec 37.1.4 (a) (i) of the 2016 Revised IRR of RA 9184]

The JVA or the Protocol/Undertaking of Agreement to Enter into Joint Venture (Annex III) must include/specify the company/partner and the name of the office designated as authorized representative of the Joint Venture.





2. Each JV Partner, must also submit the following:

Local JV Partner

12.1 b.2 (i)

Registration Certificate from the Securities and Exchange Commission (SEC) for corporations or from Department of Trade and Industry (DTI) for sole proprietorship, or from Cooperative Development Authority (CDA) for cooperatives.

12.1 b.2 (ii)

Valid and current Business/Mayor’s Permit issued by the city or municipality where the principal place of business of the prospective bidder is located OR the equivalent document for Exclusive Economic Zones or Areas;

In case of recently expired Mayor's/Business permits, said permit shall be submitted together with the official receipt as proof that the bidder has applied for renewal within the period prescribed by the concerned local government unit, provided that the renewed permit shall be submitted as a post-qualification requirement;

12.1 b.2 (iii)

Valid and Current Tax Clearance per Executive Order 398, Series of 2005 and Revenue Memorandum Order No. 46-2018;

12.1 b.2 (iv)

Copy of Audited Financial Statements for 2017 and 2016 (in comparative form or separate reports):

a. Independent Auditor’s Report a. Balance Sheet (Statement of Financial Position); and b. Income Statement (Statement of Comprehensive Income).

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions.

Foreign JV Partner 12.1 b. 2(i)

Valid and current certificate/license/authority to conduct/operate business issued by the regulatory authority in the country where the bidder is based;

12.1 b. 2 (ii)

Valid and Current Tax Clearance issued by Accounts Receivable Monitoring Division per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR;

12.1 b. 2 (iii)

Corporate Financial Statement or Annual Report for 2017 or 2016.

OR Submission of valid and current PHILGEPS Certificate of Registration and Membership (Platinum Registration*) together with Annex A. 3

*Note: Bidder must ensure that all Class “A” Eligibility Documents are valid and current at the time of submission of PhilGEPS Certificate of Registration and Membership (Platinum Registration). In case any of the submission of Platinum Registration, bidders are required to submit the valid and current documents including:

For Local JV Partner: Audited Financial Statements for 2017 and 2016 (stamped received by the BIR or its duly accredited authorized institutions) together with the Platinum Registration.

For Foreign JV Partner: Corporate Financial Statement of Annual Report for 2017 or 2016.





In case the bidder opts to submit their Class “A” Documents, the Certificate of PhilGEPS Registration (Platinum Membership) shall remain as a post-qualification requirement to be submitted in accordance with Section 34.2 of the 2016 Revised IRR of RA 9184. “GPPB Circular 07-2017 dated 31 July 2017”

For other required Class “A” Eligibility Documents, submission by any of the partner(s) constitutes collective compliance. Provided, that the partner responsible to submit the NFCC shall likewise submit the Statement of All its Ongoing Contracts (Annex I).

TECHNICAL DOCUMENTS

12.1. b(i)

Bid security must be issued in favor of the PHILIPPINE INTERNATIONAL TRADING CORPORATION (PITC) in any of the following forms:

1) Bid Securing Declaration per Annex IV; 2) Cash or Cashier’s/ Manager’s Check* equivalent to at least 2% of the

ABC; 3) Bank Guarantee/ Bank draft or Irrevocable LC* equivalent to at least 2%

of the ABC; OR 4) Surety bond callable upon demand equivalent to at least 5% of the ABC

Item No.

Description Qty ABC (PhP)

DAP*

Bid Security** P

2% of ABC 5% of ABC


5,000 rounds

17,307,650.00 (3,461.53/round)

346,153.00 865,382.50


5,000 rounds

12,692,300.00 (2,538.46/round)

253,846.00 634,615.00

*Customs Duties and Taxes for the account of GHQ, AFP. **Separate Bid Security per line item

Notes: (a) The Cashier’s/Manager’s Check shall be issued by a Local Universal or

Commercial Bank. (b) The Bank Draft/Guarantee or Irrevocable Letter of Credit shall be issued

by a Local Universal or Local Commercial Bank. (c) Should bidder opt to submit a Surety Bond as Bid Security, the surety

bond must conform with the following: (1) Issued by a surety or insurance company duly certified by the

Insurance Commission as authorized to issue such bond. Together with the surety bond, a copy of a valid Certification from Insurance Commission must be submitted by the bidder which must state that the surety or insurance company is specifically authorized to issue surety bonds.

(2) Callable upon demand





(3) Must specify the grounds for forfeiture of bid security as stated in Section II, ITB Clause 18.5, to wit:

IF A BIDDER: (i) withdraws its bid during the period of bid validity specified in

ITB Clause 17;

(ii) does not accept the correction of errors pursuant to ITB

Clause 28.3(b);

(iii) has a finding against the veracity of any of the documents

submitted as stated in ITB Clause 29.2; or

(iv) submission of eligibility requirements containing false

information or falsified documents;

(v) submits bids that contain false information or falsified

documents, or the concealment of such information in the bids

in order to influence the outcome of eligibility screening or any

other stage of the public bidding;

(vi) allowing the use of one’s name, or using the name of another

for purposes of public bidding;

(vii) withdrawal of a bid, or refusal to accept an award, or enter into

contract with the Government without justifiable cause, after

the Bidder had been adjudged as having submitted the Lowest

Calculated and Responsive Bid;

(viii) refusal or failure to post the required performance security

within the prescribed time;

(ix) refusal to clarify or validate in writing its bid during post-

qualification within a period of seven (7) calendar days from

receipt of the request for clarification;

(x) any documented attempt by a bidder to unduly influence the

outcome of the bidding in his favor;

(xi) failure of the potential joint venture partners to enter into the

joint venture after the bid is declared successful; or

(xii) all other acts that tend to defeat the purpose of the competitive

bidding, such as habitually withdrawing from bidding,

submitting late Bids or patently insufficient bid, for at least

three (3) times within a year, except for valid reason.

IF THE SUCCESSFUL BIDDER:

(xiii) fails to sign the contract in accordance with ITB Clause 32; or

(xiv) fails to furnish performance security in accordance with ITB

Clause 33





12.1. b (ii)

Completed and signed Technical Bid Form and other Technical Documents:

Item No. 1 Tear Gas, Ctg, 38mm, CS

Revised Annex V-A


Revised Annex V-A1

Technical Specifications (4 pages)

Revised Annex V-A2

Test and Acceptance Procedures (10 pages)

Item No. 2: One (1) Lot Bomb, 110 Lbs, LDGP, with Complete Accessories

Item No. 2 Tear Gas, Hand Grenade, CS

Revised Annex V-B


Revised Annex V-B1

Technical Specifications (4 pages)

Revised Annex V-B2

Test and Acceptance Procedures (10 pages)

12.1. b (iii)

Brochure or Technical Data Sheet showing compliance to the required Technical specifications. Internet downloads may be included to supplement the information contained in the original brochures.

12.1.b (iv)

For Manufacturers: Certification that Bidder is the Manufacturer of the item being bid for. (Annex V-C) OR For First Tier Distributors: Copy of Valid and Current Certificate of Distributorship (as First Tier Distributor) issued by the principal manufacturer authorizing the bidder to sell/distribute the item/s subject of this bidding.

Note: If not in English, must be subject requirement per Clause 11 of the Instructions to Bidders.

12.1.b (v)

Manufacturer’s Test and Acceptance Procedures.

12.1.b (vi)

Manufacturer’s Certification on Conformance to the project’s Technical Specifications, Packaging, Markings, Test and Acceptance Procedures, and Sampling Plan signed by the Production Engineer or designated personnel signed as per Annex V-D

12.1.b (vii)

Required Ammunition License/s

(v.a) For Local Manufacturers: Valid and current License to Manufacture the items to be bid issued by the Philippine National Police (PNP) Camp Crame, Quezon City.

(v.b) For Foreign Manufacturers: Valid and current Indent License to Deal in Firearms and Ammunition (for sale to the AFP) pertinent to the items to be bid issued by the Philippine National Police (PNP), Camp Crame, Quezon City.

OR

Philippine Representative Company’s valid and current Indent License to Deal in Firearms and Ammunition (for sale to the AFP) pertinent to the items to be bid issued by the Philippine National Police (PNP), Camp Crame, Quezon City.

Note: Required ammunition license(s) presented during opening of bids shall be used for the importation of the item being bid.





12.1.b (viii)

For Foreign Manufacturers:

12.1.b (viii.a)

Valid and Current Written Appointment of the Philippine based company (as local representative of foreign manufacturer) issued by the foreign bidder.

The written appointment must include detailed scope of responsibility of the local representative;

12.1.b (viii.b)

Duly Notarized authorization of the Philippine Based Company’s representative (e.g. Secretary’s Certificate for Corporation, Special Power of Attorney for Sole Proprietor) with specimen signature of the authorized representative to transact with PITC including address, telephone number, fax number and email address;

12.1.b (ix)

Valid and current ISO Registration Certificate (or equivalent) issued by an independent certifying agency in the name of the Manufacturer of the item. The certificate shall cover the design, manufacture and production, as applicable.

12.1. b (x)

Proof of Authority of the designated representative/s for purposes of the bidding

a. Duly notarized Special Power of Attorney – For Sole Proprietorship if owner opts to designate a representative/s; OR

b. Duly notarized Secretary’s Certificate evidencing the authority of the designated representative/s, issued by the corporation, cooperative or the members of the joint venture.

12.1. b(xi)

Omnibus Sworn Statement (Annex VI)

a. Authority of the Designated representative corresponding with above proof of authority

b. Non-inclusion in blacklist or under suspension status

c. Authenticity of submitted documents

d. Authority to validate submitted documents

e. Disclosure of Relations

f. Compliance with existing labor laws and standards

g. Bidders Responsibilities

h. Did not pay any form of consideration

ENVELOPE 2: FINANCIAL COMPONENT

13.1 (a)

Completed and signed Financial Bid Form per Annex VII-A and Annex VII-B

Notes: 1. In case of inconsistency between the Checklist of Requirements for bidders and the

provisions in the Instructions to Bidders and Bid Data Sheet, the Instructions to Bidders and Bid Data Sheet prevail.

2. In order to facilitate efficiency in evaluating all the documents submitted by the prospective bidder/supplier, we encourage all prospective bidders to put tabs in all documents to be submitted with the same number as indicated in the Eligibility, Technical and Financial Documents checklist.