Best Practices in Intern SupportBest Practices in Intern Support

Gary E. Demele, AIAFormer AIA Minnesota State IDP Coordinator

Member of AIA IDP Subgroup

Edwin F. Jarboe, AIAIDP Auxiliary Coordinator, BRR Architecture

Member of AIA IDP Subgroup

Emerging Professionals is a Registered Provider with the American Institute of Architects Continuing Education System (CES). Credit earned on completion of this program will be reported to CES Records for AIA members. Certificates of completion for non-AIA members are available on request.

This program is registered with the AIA/CES for continuing professional education. As such, it does not include content that may be deemed or construed to be an approval or endorsement by the AIA of any material of construction or any method or manner of handling, using, distributing, or dealing in any material or product. Questions related to specific materials, methods, and services will be addressed at the conclusion of this presentation.

Learning ObjectivesLearning Objectives

• Develop a structured process that will enable Architectural Interns to plan for, prepare for, take and pass the ARE

• Discuss the latest and best practices used by Firms in Mentoring today.

• Examine the “IDP Outstanding Firm of the Year Award”

The AREThe ARE

AIA Minnesota’s Perspective

Starting an AREStarting an ARE Review Program Review Program• ORGANIZE THE PROGRAM

– 1. Determine the scope of the program• Why ? What is the Need ? (1 session or in-depth

classes) How many Classes ?

• Non-profit or for-profit ? (volunteer or paid

instructors)

• When ? How often ?

– 2. Build a network• Volunteer Program Director (IDP Coordinator)

• Administrator (AIA Staff)

• Volunteer Instructors (AIA or Assoc. Members, Engineers, etc.)

• Volunteer Network Support (IDP Committee)

– 3. Create a Program• Schedule

– classes, costs, location, instructors

Starting an AREStarting an ARE Review Program Review Program• ORGANIZE THE PROGRAM

– 3. Create a program (continued)• Advertise

– AIA website, AIA monthly newsletter

– word of mouth thru YAF and Emerging Professional committees, etc.

• Administrate– class registration

– buy course materials and books

– secure classroom - university or conference center or AIA office or Firm office

– 4. Manage the program• bring in new instructors

• constant program evaluation– provide feedback to existing instructors

– review course content and update (ARE 4.0)

Starting an AREStarting an ARE Review Program Review Program

• BUILD A NETWORK

Program DirectorIDP State Coordinator

orLocal IDP Coordinator

AdministratorAIA Chapter Staff Member

Continuing Education Director

InstructorsLocal Architects, Engineers, Attorney

and Recently Licensed Architects

IDP CommitteeAIA and Assoc. Members

Starting an AREStarting an ARE Review Program Review Program

• Paper brochure goes out to :– AIA Associate members

– Mailing List of candidates

– NCARB list of Record File holders in the state (IDP State Coordinators may request this list from Sonia Woolf at

NCARB) swoolf@ncarb.org

Starting an AREStarting an ARE Review Program Review Program

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Spring 08 ARE Reviews Five opportunities to help you prepare for the ARE

ARE 101 Site Planning Building Planning Building Technology Structures & Lateral Forces

Register Now ARE 101 - An Intro to Taking the Architectural Registration Exam Wednesday, March 5, 2008; 12:00 noon to 1:30 pm Registration cost: Free What’s it like to take the Architectural Registration Exam? Is it difficult to schedule? What is the testing site like? Are the people helpful? What’s it like to take all sections of the exam on the computer? What kinds of study materials are available for each section of the exam? Attend this introductory class to receive answers to these questions and any others you may have about taking the ARE. This class is led by three architects who have recently sat for and passed the exam. Vicky Boddie, AIA, Erin McKiel, AIA and Meg Parsons, AIA, will facilitate this discussion and respond to questions based on their experience taking the ARE. Vicky is at ESG Architects and passed her last exam in January 2007. Erin is at BWBR Architects and passed her last exam in September 2007. Meg is a principal with Cuningham Group and passed her last exam in December 2006. Location AIA Minnesota Office International Market Square, 275 Market Street, Suite 54, Minneapolis For directions go to http://www.imsdesignonline.com/about_directions.asp

Site Planning Wednesday, March 26, 2008; 6:30 pm to 9:30 pm AIA Members $30; NonMembers $45 This review session is an introduction to the computerized version of the Site Planning division of the ARE. Tips for exam preparation and time management are reviewed as it relates to the six vignettes: site design, zoning, parking, site analysis, site section and grading. A computer demonstration with sample problems from this section of the exam will

Starting an AREStarting an ARE Review Program Review Program

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Spring 08 ARE Reviews be offered.

Building Planning - Tuesday, April 15, 2008; 6:30 pm to 9:30 pm Building Technology - Tuesday, April 22, 2008; 6:30 pm to 9:30 pm AIA Members $30 per evening; NonMembers $45 per evening These review sessions offer an introduction to the computerized version of the Building Planning and Building Technology divisions of the ARE. Tips for exam preparation and time management are reviewed. Handouts will include ADA requirements and a suggested reading list. A computer demonstration with sample problems from these exam sections will be offered. Instructors David Haaland, AIA, UrbanWorks Architecture, LLC, and Jeffrey Mandyck, AIA, MS&R will co-teach these ARE reviews for the graphic sections of the exam. Both passed the ARE and became licensed architects in 2007. Location Dorsey Ewald Conference Center 1000 Westgate Drive, St. Paul For directions go to http://www.ewald.com/displaycommon.cfm?an=8

Structures & Lateral Forces Thursday’s, May 1, 8, 15; 3:30 pm to 6:30 pm Registration cost: $150 AIA Members; $200 NonMembers Registration deadline: April 4, 2008. This three-evening seminar will cover the General Structures and Lateral Forces sections of the Architectural Registration Exam. The first two sessions will be taught by a structural engineer and the final session by two architects who have recently passed the exam. The review sessions will provide a general review of concepts, formulas and vocabulary. Kaplan study materials will be available for attendees in advance of the first class. Registrants are encouraged to spend time prior to the first class working through some of the problems from the study materials on their own. Registrants should come to the class prepared to ask questions and prepared to identify problems they’d like to work out together during class time. Instructors Dean Smith, PE, is a structural engineer for Ellerbe Becket. Dan Grothe, AIA, Cuningham Group, is a member of the AIA Minnesota IDP Committee. He was an instructor for the Mechanical & Electrical ARE Review in 2007. DJ Heinle, AIA, CM Architecture, is a member of the AIA Minnesota IDP Committee. He is an IDP Auxiliary Coordinator and oversees IDP activities for his firm.

Starting an AREStarting an ARE Review Program Review Program

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Spring 08 ARE Reviews Enrollment Form * Required Field First Name:*

Last Name:*

AIA ID# (required for Member price)

Phone Number:

Firm Name:

Address:*

Address 2:

City:*

State:* MN

Zip:*

E-mail:*

Check the ARE Reviews for which you wish to register:*

ARE 101 - March 5, 2008 - Free

Site Planning, March 26, 2008 Member / NonMember - $30 / $45

Building Planning, April 15, 2008 Member / NonMember - $30 / $45

Building Technology, April 22, 2008 Member / NonMember - $30 / $45

Starting an AREStarting an ARE Review Program Review Program

• By the Numbers• ARE Review Courses : 8

• 5 spring courses• 3 fall courses (one at AIA MN Convention)

• Instructors : 5 architects, 3 engineers, 1 attorney, 5 recently licensed architects

• ARE Candidates Served (each year): 160 - 200• Cost : free to $125 per session fees cover all

costs of program

Starting an AREStarting an ARE Review Program Review Program• content Spring 2007

ARE 10190 minutes – 18 people – No charge to attendInformal discussion facilitated by three architects who had passed the exam within the last year.

Structures & Lateral ForcesTwo three-hour afternoons (3:30 to 6:30 pm) – 21 registrants We charged $100 for AIA members; $125 for non-members.Taught by a volunteer structural engineer with a brief visit for Q& A by an architect. Used Kaplan books as a handout and the basis of the class.

Site PlanningOne 3-hour evening (6:30 pm to 9:30 pm) - 22 registrantsWe charged $25 for AIA members; $35 for non-members.Taught by two young volunteer architects.

Building PlanningOne 3-hour evening – 22 registrantsWe charged $25 for AIA members; $35 for non-membersTaught by two young volunteer architects.

Building TechnologyOne 3-hour evening – 16 registrantsWe charged $25 for AIA members; $35 for non-members. Taught by two young volunteer architects.

Expenses for our spring ARE reviews were basically the cost of Kaplan books for the Structures & Lateral Forces participants, facility room rental, catering, AV rental totaling $3603.34. Revenue was $3730. AIA staff time was not included in expenses.

Fall 2007Construction Documents & ServicesTwo 3-hour evenings – 21 registrantsWe charged $45 for AIA members; $65 for non-membersCo-taught by a volunteer architect and a volunteer attorney.

Mechanical and ElectricalThree 3-hour evenings – 29 registrantsWe charged $65 for AIA members; $85 for non-membersThe first two evenings taught by a volunteer Electrical Engineer and a volunteer Mechanical Engineer. The third evening co-taught by two volunteer architects.

Expenses for Construction Documents & Services and Mechanical & Electrical reviews were for Kaplan books for M&E instructors, facility room rental, catering, and AV totaling $1608. Revenue was $1782.50. AIA staff time was not included in expenses.

PreDesign at AIA Minnesota Annual State ConventionA three-hour session offered through the AIA Minnesota State Convention.49 registrantsTaught by a volunteer architect.The charge to attend was through Convention registration so fee varied depending on package used.Expenses and income absorbed by total Convention budget.

Starting an AREStarting an ARE Review Program Review Program• content

Spring 2007ARE 10190 minutes – 18 people – No charge to attendInformal discussion facilitated by three architects who had passed the exam within the last year.

Structures & Lateral ForcesTwo three-hour afternoons (3:30 to 6:30 pm) – 21 registrants We charged $100 for AIA members; $125 for non-members.Taught by a volunteer structural engineer with a brief visit for Q& A by an architect. Used Kaplan books as a handout and the basis of the class.

Site PlanningOne 3-hour evening (6:30 pm to 9:30 pm) - 22 registrantsWe charged $25 for AIA members; $35 for non-members.Taught by two young volunteer architects.

Building PlanningOne 3-hour evening – 22 registrantsWe charged $25 for AIA members; $35 for non-membersTaught by two young volunteer architects.

Building TechnologyOne 3-hour evening – 16 registrantsWe charged $25 for AIA members; $35 for non-members. Taught by two young volunteer architects.

Expenses for our spring ARE reviews were basically the cost of Kaplan books for the Structures & Lateral Forces participants, facility room rental, catering, AV rental totaling $3603.34. Revenue was $3730. AIA staff time was not included in expenses.

Fall 2007Construction Documents & ServicesTwo 3-hour evenings – 21 registrantsWe charged $45 for AIA members; $65 for non-membersCo-taught by a volunteer architect and a volunteer attorney.

Mechanical and ElectricalThree 3-hour evenings – 29 registrantsWe charged $65 for AIA members; $85 for non-membersThe first two evenings taught by a volunteer Electrical Engineer and a volunteer Mechanical Engineer. The third evening co-taught by two volunteer architects.

Expenses for Construction Documents & Services and Mechanical & Electrical reviews were for Kaplan books for M&E instructors, facility room rental, catering, and AV totaling $1608. Revenue was $1782.50. AIA staff time was not included in expenses.

PreDesign at AIA Minnesota Annual State ConventionA three-hour session offered through the AIA Minnesota State Convention.49 registrantsTaught by a volunteer architect.The charge to attend was through Convention registration so fee varied depending on package used.Expenses and income absorbed by total Convention budget.

MentoringMentoring

Mentoring - Current PracticesMentoring - Current Practices

• Young Architects Forum YAF

• Can make mentoring presentations to your Chapter, Firm or School

• www.aia.org/yaf_liasons

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Liaisons and Chapters

Emerging Professionals

> Get Licensed > Working with

I nterns > Get I nvolved

| YAF Regional Liaisons and Chapters

YAF Regional Liaisons YAF regional liaisons work with their counterparts, the COF regional representatives and the National Associates Committee (NAC) regional associate directors. YAF regional liaisons are responsible for gathering information about the issues facing young architects within their geographic areas and disseminating information about national/regional activities and resources for use on the local level. YAF regional liaisons also serve as an important link between young architects and the national organization.

To find out more about how to become a Regional Liaison, click here. The following information has been compiled from a survey of local AIA components in 2003. I f you are looking for a chapter to get involved with in your area, we hope that you will find them here. YAF Regional Liaisons and Chapters

California Michigan North Central Texas Central States Mid-Atlantic Northwest/Pacific The Virginias Florida Caribbean New England Ohio Valley Western Mountain Gulf States New Jersey Pennsylvania I llinois New York South Atlantic

California Regional Liaisons North VACANT South Stuart Magruder, AIA (’08) Studio Nova A Architects, Inc. 4337 West 59th Street Los Angeles, CA 90043 (323) 292-0909 smagruder@studionovaa.com

Websites : www.aia.org/idp and www.aia.org/ed_mentoring

- Mentoring Essentials Workbook

- Best Practices in Mentoring

- IDP Mentoring

- Mentorship : A Journey in Collaborative Leaning

- ACE Mentoring Program

Mentoring Resources Mentoring Resources from AIAfrom AIA

Website : www.ncarb.org

- IDP Guidelines

- Direct Supervision vs. Mentoring

Mentoring Resources Mentoring Resources from NCARBfrom NCARB

The Best firms are proactive in creating new Learning Environments for Emerging Professionals, not just there to sign interns’ IDP employment records (Form 123).

1. goal setting / tracking time frames to complete IDP and the ARE2. Firm provided Mentors and Reverse Mentoring3. Opportunities for Community involvement4. Active use of the EPC (Emerging Professional’s Companion) 5. Leadership roles6. Lunchtime technical seminars7. Personalize IDP to match Firm culture

Financial Support1. Pay for opening NCARB file2. Reimburse for passed Exams3. Pay for Time to take Exams4. Provide ARE study materials

Outstanding Firm PracticesOutstanding Firm Practices

Incentives for completing Licensure

1. Cash payment 2. Salary Increase 3. Future Reward opportunities ( ie : On the Firm’s Management

track)4. Firm Recognition - reception for new Architects5. Increase in project responsibility and control

Outstanding Firm PracticesOutstanding Firm Practices

It’s Not All About the Money: SSOE Grows Their Business with Benefits - Ohio-based firm lets employees decide how they’ll be compensatedHow do you . . . attract and retain architects at a large firm after exiting a period of business stagnation?

Summary: Architecture firm SSOE has been able to open three new offices and expand their workforce by 40 percent up to 1,000 people by offering employees expanded benefits, continuing education classes, and other programs as part of their Total Employment Value Proposition, which lets staff members personalize their set of benefits. In response to this, several trade media publications have recognized the firm as a superior place to work.

-AIA IDP Outstanding Firm of the Year Award

New program - open to all Firms regardless of size or number of interns in January 2008

2 Designations for Firms1. “IDP Firm” - Meet Criteria in 7 areas2. “IDP Outstanding Firm” - Submit Best Practices for Jury Review

- 3 year firm recognition. - Firm will be able to resubmit and continue designation or upgrade.- Open submittal. Firm is able to submit at any time for “IDP Firm”.- “IDP Best Practices” will be added to AIA website as a resource for other Firms.

www.aia.org/idp_outstandingfirm_default

Award ProgramsAward Programs

Current Best Practices Current Best Practices

IDP/ARE Best PracticesIDP/ARE Best Practices

20072007AREARE Success Teams Success Teams Boston Society of ArchitectsBoston Society of ArchitectsCrossing Firm Boundaries Crossing Firm Boundaries Burkholder / MullenixBurkholder / MullenixLaddershipLaddership Kim Kim

20062006Colorado Partnership for Mentoring Colorado Partnership for Mentoring AIA Colorado and U of CAIA Colorado and U of CMentoring InternsMentoring Interns Payette Payette

Providing EPC Seminars in your FirmProviding EPC Seminars in your Firm HKS HKS

AIA ResourcesAIA Resources : : www.aia.org/ep_idparebpwww.aia.org/ep_idparebp

The AREThe ARE

BRR’s Perspective

The Survey Says . . . . . The Survey Says . . . . .

What should I expect?

How do I pay for this?

What if I fail an exam division?

What To Do . . . . .What To Do . . . . .

Develop a logical exam preparation plan

• ARE Master Plan

– Exam sequence

– Exam schedule

– Study methods

– Study materials

– Study schedule

How To Prepare . . . . .How To Prepare . . . . .

In-house Study and Review Sessions

• Focus on one exam division per month

• Saturday morning ARE Study Session

• Wednesday lunchtime review sessions

Saturday Morning ARESaturday Morning ARE Study Session Study Session

• Informal, small group• Led by a recently licensed

Architect• Describe what the exam involves• Discuss the information required

for the exam• Carefully review the example

questions

Wednesday Lunchtime ReviewsWednesday Lunchtime Reviews

• Three review sessions• Review the exam Study Guides

chapter by chapter• Carefully review and discuss

example questions• The Study Session leader attends

the third Wednesday session for additional clarifications

Exam Week . . . . .Exam Week . . . . .

• Preparation

• Confidence

• Paid time off

• Take the Exam

Exam Reimbursement . . . . .Exam Reimbursement . . . . .

• Pass & Pay

• Exam “Mulligan”

Announce and CelebrateAnnounce and Celebrate

• Ceremony

• Cake

• Licensure is a valuable and significant accomplishment

Questions for AIA MinnesotaQuestions for AIA Minnesota• For further information please contact :

• Administrator : – Deanna Christiansen, Continuing Ed Director

AIA Minnesota 612.338.6763 or christiansen@aia-mn.org

• Program Director– Meg Parsons, AIA Minnesota State IDP Coordinator

612.379.5531 or mparsons@cuningham.com

Questions for MentoringQuestions for Mentoring

• Contact your YAF Regional Representative. Go to : www.aia.org/yaf_liasons

• Contact NCARB with mentoring questions as they relate to IDP.

Contact Douglas Morgan, Director, Records 202.454.2231 or dmorgan@ncarb.org

Questions for BRR’s PerspectiveQuestions for BRR’s Perspective

• ARE Master Plan?

• Study Sessions?

• Reimbursement?

This concludes the American Institute of Architects Continuing Education System Program