BBP EMAMI MM_V2

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    Business Blue PrintBusiness Blue Print

    MATERIALS MANAGEMENT

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    RGS MM TEAM

    S.no RevisionCreated

    Date

    Last

    modifiedRemarks

    1. 1.0 26.06.2011 30.06.2011

    .

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    BUSINESS BLUEPRINT DOCUMENT

    MATERIAL MANAGEMENTMATERIAL MANAGEMENT

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    Version: 1.0

    Date:

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    Document Information

    Document Name Business Blue Print

    Title PRP_ MM_BBP_Business Blueprint_Material Management

    Document Purpose Requirement gathering and Mapping to SAP

    Key Words

    Document Status

    Contact for Enquiries

    Document Change Control :

    Release Description Created by DateReviewed

    byDate

    Approved

    byDate

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    ContentsContents

    RGS MM TEAM2

    MATERIALMANAGEMENT.................................................................................... 3

    EXECUTIVESUMMARY..4

    ORGANIZATIONALSTRUCTURE.........................................................................8

    REQUIREMENTS/EXPECTATIONS10

    TO BE STRUCTURE11

    CHANGES TO EXISTING ORGANIZATION

    PROCESSES.11

    PLANTS AND STORAGE LOCATIONS...11

    PLANTS12

    STORAGELOCATIONS..12

    PURCHASINGORGANIZATIONS.13

    PURCHASING ORGANIZATIONS FOR EMAMI

    ...13

    PURCHASINGGROUPS..14

    MASTERDATA..14

    AS IS PROCESS.14

    DETAILS IN MATERIALS MASTER15

    INDUSTRY SECTOR15

    MATERIAL TYPE,,,,,,,15

    MASTERIAL CODIFICATION..16

    TRANSACTION CODE..17

    DESCRIPTION OF IMPROVEMENTS.17

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    VENDOR MASTER..17

    VENDOR GROUP..18

    PARTNER FUNCTIONS18

    VENDOR.RECONCILIATION.ACCOUNTS18

    TRANSACTION CODE.19

    DESCRIPTION OF IMPROVEMENTS

    PURCHASE INFO RECORDS.20

    TRANSACTION CODE..20

    DESCRIPTION OF IMPROVEMENTS.20

    SOURCE LIST20

    AS-IS.21

    TO-BE21

    TRANSACTION CODES

    PROCUREMENT FLOW21

    REQUIRED BUSINESS PROCESS FLOW DIAGRAM FOR EMAMIREQUIREMENTS/EXPECTATIONS FROM THE

    PROCUREMENT22

    PURCHASE REQUISTIONS23

    PURCHASE REQUISTION DOCUMENTS...24

    PROCUREMENTS TYPE24

    PURCHASE REQUISTION NUMBERING....24

    ITEM NO.INPURCHASE REQUISTION...25

    PURCHASE REQUISTION RELEASE PROCEDURE......25

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    ATTACHEMENTS IN PRDOCUMENT.25

    RFQ....26

    QUOATATION..26

    RFQ TYPE..26

    PROCUREMENT TYPE....27

    NUMBER RANGE.27

    ATTACHEMENTS IN A RFQ DOCUMENT....27

    IMPROVEMENTS

    PURCHASE ORDER..27

    AS-IS..27

    TO-BE28

    PURCHASE ORDER...28

    PROCUREMENT TYPES.28

    DESCRIPTION OF IMPROVEMENTS...28

    OUTLINE AGREEMENT...28

    CONTRACT....29

    AS-IS.29

    TO-BE...29

    NUMBER RANGES....29

    RELEASE STRATEGIES...29

    SCHEDULING AGREEMENT.....30

    NUMBER RANGE30

    SERVICES PROCUREMENT..31

    SPECIAL ORGANIZATIONAL CONSIDERATIONS...31

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    TO-BE31

    NUMBER RANGE...31

    RELEASE STRATEGIES.31

    INVENTORY MANAGEMENT32

    GOODS RECIEPT..37

    TYPE OF GR/MATERIAL DOCUMENT...37

    NUMBER RANGE...37

    ACCOUNT MOVEMENT....38

    DESCRIPTION OF IMPROVEMENTS

    GOODS ISSUE39

    NUMBER RANGES.40

    ATTACHEMENTS IN A GI DOCUMENT.40

    IM (GOODS RETURNS TO VENDOR)..41REQUREMENTS/EXPECTATIONS..42

    GENERAL EXPLANATIONS.42

    SPECIAL ORGANIZATIONAL CONSIDERATIONS...43

    SOLUTION IN SAP ....43

    STOCK TRANSFER (PLANT TO PLANT)44

    TRANSFER POSTING (STORAGE LOCATION TO STORAGE LOCATION)-

    TCODE:MB1B..45

    ONE STEP AND TWO STEP STOCK TRANSFER...45

    NUMBER RANGES.....45

    PHYSICAL INVENTORY VERIFICATION..46

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    REQUIREMENTS/EXPECTATIONS.46

    TO-BE STRUCTURE...47

    PHYSICAL INVENTORY PROCEDURES.47

    PHYSICAL INVENTORY...48

    CREATE A PHYSICAL INVENTORY DOCUMENT. (TCODE MI01)...48

    BLOCKING MATERIALS FOR POSTING ...48

    INVENTORY COUNT.49

    ENTERING THE COUNT RESULTS IN THE SYSTEM (TCODE: MI04)...49

    POSTING INVENTORY DIFFERENCES (TCODE: MI07)...49

    Batch Management..50

    As-Is Process.50

    To-Be.50

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    EXECUTIVE SUMMARY

    SAP Implementation at EMAMI is being carried out using standard ASAP (Accelerated SAP)

    methodology suggested by SAP for implementation.

    The consultants from RGS Ltd. referred Q & A DB (Question & Answer Database) as suggested in

    ASAP methodology for capturing the requirements from EMAMI process owners, core users and

    core team members. A series of various meetings were conducted with EMAMI process owners,

    core users and core team members to capture AS-IS process followed in EMAMI. After that SAP

    orientation sessions were administered for the process owners, core users and core team members

    of EMAMI to give them orientation towards the standard SAP process functionality.

    Orientation sessions were followed by exhaustive and interactive business workshops with EMAMI

    process owners, core users and core team members, in which RGS consultants demonstrated the

    standard SAP process functionality cycles suitable for EMAMI group and got confirmation from

    the process owners, core users and core team members regarding the To- Be processes to be

    followed in EMAMI after SAP implementation. These proposed To-Be processes, capturedduring business workshops as well as meetings with EMAMI process owners, core users and core

    team members, are consolidated in this business blueprint document.

    This business blueprint is prepared based on the inputs given by EMAMI process owners, core

    users and core team members till the date of submission of the business blueprint. Configuration of

    SAP modules for the processes of EMAMI group will be done as mentioned in the business

    blueprint. Any future changes in these processes documented and agreed upon as part of this

    blueprint sign-off will be addressed strictly through Change Management Procedure as mutually

    agreed in the Contract.

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    ORGANIZATIONAL STRUCTURE

    AS IS SITUATION

    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312, 39832532, Fax : 28249457

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    EMAMI COMESTICS

    GROUP

    KOLKATA

    PLANT

    oc1 Stloc3Sloc 1

    PONDICHERRYPLANT

    EMAMI MANCOMPANY

    EMAMI MARKCOMPANY

    CHENNAIPLANT

    MUMBAI

    PLANT

    Sloc2 Sloc1 Sloc2

    Sloc3

    Sloc 1

    CEN PURCHOFFICE

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    EMAMI Manufacturing Company consists of two plants located in KOLKATA and

    PONDICHERRY which manufactures Cosmetic Products.

    EMAMI marketing Company Consists of two Plants located at CHENNAI and MUMBAI Whichis responsible for Distribution across India.

    The purchase department is the organization, which handles the acquiring of goods or services to

    fulfill the goal of enterprise. It ensures that the materials or services are procured at the best

    possible total cost of ownership to meet the needs of the purchaser in terms of quality, quantity,

    time and location.

    The structure provided above demonstrates the purchasing department of EMAMI. It consists of

    one purchasing point responsible for procurement of all the materials in all the plants across the

    two companies.

    There are 3 storage locations in Kolkata plant and the Pondicherry plant which can store Raw

    materials, Semi Finished and Finished Goods separately in each storage location. There is an

    individual storage location for each plant (Chennai & Mumbai) under Marketing company

    which stores Finished goods.

    REQUIREMENTS/EXPECTATIONS

    Material management organization structure should support:

    Purchase of materials, Vendor Consignments and Services for the manufacturing units of EMAMI

    at Kolkata and at PONDICH