Bbp Emami Mm_v2 Final14

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 1 of 59

    BBuussiinneessss BBlluuee PPrriinntt

    MATERIALS MANAGEMENT

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 2 of 59

    RGS MM TEAM

    S.no RevisionCreated

    Date

    Last

    modifiedRemarks

    1. 1.0 01.11.2011 11.11.2011

    .

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 3 of 59

    BUSINESS BLUEPRINT DOCUMENT

    MMMAAATTTEEERRRIIIAAALLL MMMAAANNNAAAGGGEEEMMMEEENNNTTT

    Version: 1.0

    Date: 12-11-2011

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 4 of 59

    Document Information

    Document Name Business Blue Print

    Title PRP_MM_BBP_Business Blueprint_Material Management

    Document Purpose Requirement gathering and Mapping to SAP

    Key Words

    Document Status

    Contact for

    Enquiries

    Document Change Control :

    Releas

    eDescription Created by Date

    Reviewe

    d byDate

    Approved

    byDate

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 5 of 59

    Contents

    RGS MM TEAM2

    MATERIALMANAGEMENT........................................... 3

    EXECUTIVESUMMARY.4

    ORGANIZATIONALSTRUCTURE.........................................................................

    8 REQUIREMENTS/EXPECTATIONS10

    TO BE STRUCTURE11

    CHANGES TO EXISTING ORGANIZATION

    PROCESSES.11

    PLANTS AND STORAGE LOCATIONS...11

    PLANTS12

    STORAGELOCATIONS..12

    PURCHASINGORGANIZATIONS.13

    PURCHASING ORGANIZATIONS FOR EMAMI

    ...13

    PURCHASINGGROUPS..14

    MASTERDATA..14

    AS IS PROCESS.14

    DETAILS IN MATERIALS MASTER15

    INDUSTRY SECTOR15

    MATERIAL TYPE,,,,,,,15

    MASTERIAL CODIFICATION..16

    TRANSACTION CODE..17

    DESCRIPTION OF IMPROVEMENTS.17VENDORMASTER..17

    VENDOR GROUP..18

    PARTNER FUNCTIONS18

    VENDOR.RECONCILIATION.ACCOUNTS18

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 6 of 59

    TRANSACTION CODE.19

    DESCRIPTION OF IMPROVEMENTS

    PURCHASE INFO RECORDS.20

    TRANSACTION CODE..20

    DESCRIPTION OF IMPROVEMENTS.20

    SOURCE LIST20

    AS-IS.21

    TO-BE21

    TRANSACTION CODES

    PROCUREMENT FLOW21

    REQUIRED BUSINESS PROCESS FLOW DIAGRAM FOR EMAMIREQUIREMENTS/EXPECTATIONS FROM THE

    PROCUREMENT22

    PURCHASE REQUISTIONS23

    PURCHASE REQUISTION DOCUMENTS...24

    PROCUREMENTS TYPE24

    PURCHASE REQUISTION NUMBERING....24

    ITEM NO.INPURCHASE REQUISTION...25

    PURCHASE REQUISTION RELEASE PROCEDURE......25

    ATTACHEMENTS IN PRDOCUMENT.25

    RFQ....26

    QUOATATION..26

    RFQ TYPE. .26

    PROCUREMENT TYPE....27

    NUMBER RANGE.27

    ATTACHEMENTS IN A RFQ DOCUMENT....27

    IMPROVEMENTS

    PURCHASE ORDER..27

    AS-IS..27

    TO-BE28

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 7 of 59

    PURCHASE ORDER...28

    PROCUREMENT TYPES.28

    DESCRIPTION OF IMPROVEMENTS...28

    OUTLINE AGREEMENT...28

    CONTRACT... .29

    AS-IS.29

    TO-BE...29

    NUMBER RANGES. ...29

    RELEASE STRATEGIES...29

    SCHEDULING AGREEMENT.....30

    NUMBER RANGE30SERVICES PROCUREMENT..31

    SPECIAL ORGANIZATIONAL CONSIDERATIONS...31

    TO-BE31

    NUMBER RANGE...31

    RELEASE STRATEGIES.31

    INVENTORY MANAGEMENT32

    GOODS RECIEPT..37

    TYPE OF GR/MATERIAL DOCUMENT...37

    NUMBER RANGE...37

    ACCOUNT MOVEMENT....38

    DESCRIPTION OF IMPROVEMENTS

    GOODS ISSUE39

    NUMBER RANGES.40

    ATTACHEMENTS IN A GI DOCUMENT.40

    IM (GOODS RETURNS TO VENDOR)..41

    REQUREMENTS/EXPECTATIONS ..42

    GENERAL EXPLANATIONS.42

    SPECIAL ORGANIZATIONAL CONSIDERATIONS...43

    SOLUTION IN SAP ....43

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 8 of 59

    STOCK TRANSFER (PLANT TO PLANT)44

    TRANSFER POSTING (STORAGE LOCATION TO STORAGE LOCATION)-

    TCODE:MB1B..45

    ONE STEP AND TWO STEP STOCK TRANSFER...45

    NUMBER RANGES.....45

    PHYSICAL INVENTORY VERIFICATION..46

    REQUIREMENTS/EXPECTATIONS.46

    TO-BE STRUCTURE...47

    PHYSICAL INVENTORY PROCEDURES.47

    PHYSICAL INVENTORY...48CREATE A PHYSICAL INVENTORY DOCUMENT. (TCODE MI01)...48

    BLOCKING MATERIALS FOR POSTING ...48

    INVENTORY COUNT.49

    ENTERING THE COUNT RESULTS IN THE SYSTEM (TCODE: MI04)...49

    POSTING INVENTORY DIFFERENCES (TCODE: MI07)...49

    Batch Management..50

    As-Is Process.50

    To-Be.50

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 9 of 59

    EXECUTIVE SUMMARY

    SAP Implementation at EMAMI is being carried out using standard ASAP (Accelerated

    SAP) methodology suggested by SAP for implementation.

    The consultants from RGS Ltd. referred Q & A DB (Question & Answer Database) as

    suggested in ASAP methodology for capturing the requirements from EMAMI process

    owners, core users and core team members. A series of various meetings were

    conducted with EMAMI process owners, core users and core team members to capture

    AS-IS process followed in EMAMI. After that SAP orientation sessions were

    administered for the process owners, core users and core team members of EMAMI to

    give them orientation towards the standard SAP process functionality.

    Orientation sessions were followed by exhaustive and interactive business workshops

    with EMAMI process owners, core users and core team members, in which RGS

    consultants demonstrated the standard SAP process functionality cycles suitable for

    EMAMI group and got confirmation from the process owners, core users and core

    team members regarding the To- Beprocesses to be followed in EMAMI after SAP

    implementation. These proposed To-Be processes, captured during business

    workshops as well as meetings with EMAMI process owners, core users and core team

    members, are consolidated in this business blueprint document.

    This business blueprint is prepared based on the inputs given by EMAMI process

    owners, core users and core team members till the date of submission of the business

    blueprint. Configuration of SAP modules for the processes of EMAMI group will be

    done as mentioned in the business blueprint. Any future changes in these processes

    documented and agreed upon as part of this blueprint sign-off will be addressed

    strictly through Change Management Procedure as mutually agreed in the Contract.

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 10 of 59

    ORGANIZATIONAL STRUCTURE

    AS IS SITUATION

    EMAMI COMESTICS

    GROUP

    KOLKATA

    PLANT

    oc1 Stloc3 Sloc1

    PONDICHERRY

    PLANT

    EMAMI MAN

    COMPANY

    EMAMI MARK

    COMPANY

    CHENNAI

    PLANT

    MUMBAI

    PLANT

    Sloc2 Sloc1 Sloc2 Sloc3 Sloc1

    CEN PURCH

    OFFICE

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    EMAMI, PONDICHERRY - 500081, Andhra Pradesh, India, Phone : 39832312 , 39832532, Fax : 282 49457

    Page 11 of 59

    EMAMI Manufacturing Company consists of two plants located in KOLKATA and

    PONDICHERRY which manufactures Cosmetic Products.

    EMAMI marketing Company Consists of two Plants located at CHENNAI and MUMBAI

    Which is responsible for Distribution across India.

    The purchase department is the organization, which handles the acquiring of goods

    or services to fulfill the goal of enterprise. It ensures that the materials or services

    are procured at the best possible total cost of ownership to meet the needs of the

    purchaser in terms of quality, quantity, time and location.

    The structure provided above demonstrates the purchasing department of EMAMI. It

    consists of three purchasing points responsible for procurement of all the materials

    in all the plants across the two companies.

    There are 3 storage locations in Kolkata plant and the Pondicherry plant which can

    store Raw materials, Semi Finished and Finished Goods separately in each storage

    location. There is an individual storage location for each plant (Chennai & Mumbai)

    under marketing company which stores Finished goods.

    REQUIREMENTS/EXPECTATIONS

    Material management organization structure should support:

    Purchase of materials, Vendor Consignments and Services for the manufacturing units

    of EMAMI at Kolkata and at PONDICHERRY

    Purchase of administration related items.

    Inter plant stock transfer orders.

    Intra company stock transport orders

    Inventory Management.

    Subcontracting

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    EMAMI,