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BARANGAY TRADE FAIR(A Proposal)

I.RATIONALETrade fair is defined as a manner of conducting business on a national scale. Some companies refer to it as a marketing tool full of information. It can provide an excellent opportunity to assess opinions from clients and determine market potential by identifying new agents and distributors, and initiating joint ventures and project partnerships.Barangay Trade Fair is an innovative scheme for partnership to promote community participation and empowerment. A participatory approach of the formed group or organization to the barangay government, with their complementary nature of services, shall serve as the main mechanism of this effort. The residents of the barangay formed a group of not less than 15 members. This group is called ENTREPRENEURS. The members of the group planned and created their own product to be presented and shown to other people. Participants of the proposed event would have benefits and advantages. To name a few; First, It is proven that Trade Fairs offer budget friendly solutions to market your brand and sell your product. With a simple booth, some technological accessories and selling charm, conventions offer simple, inexpensive ways to get your brand on the market. Second, Trade fairs pull in a highly targeted market that is vastly interested in your product. Even though the event is only a few days long, thousands of interested clients come to one location specifically to learn about your product. Third, The personal interaction offered at trade fairs allows you to establish a direct, more effective relationship with your client. This relationship is valuable in the future as you maintain a connection, thrive off of their business and network through other clients.

II.OBJECTIVESThe Barangay Trade Fair aims to unite people by having a 3-day Trade fair with participants coming from barangays showcasing products that are produced in their locality.

III.SPECIFIC OBJECTIVESa.) Creating Opportunities- Fair trade endeavors to provide opportunities for people who are marginalized in the conventional trading system.b.) Working conditions- To promote safe and healthy working conditions are made available to workers and producers.c.) Ecological integrity- Environmentally-sound methods of productions are observed, by taking into account factors such as the maximum utilization of raw materials, and efficiency in energy consumption.

IV.PROPONENTSMajor Proponent:City government of Baguio Secondary Proponent:DTI- Baguio DSWD- Baguio Partners:Baguio City Councilorsa.) Hon. Isabelo B. Cosalan-Committee on Employment, Livelihood and Cooperatives and Persons with Disabilities (PWD)b.) Hon. Betty Lourder F. Tabanda- Committee on Social Services, Women and Urban Poorc.) Hon. Roberto C. Ortega -Committee on Human Rights, Justice, Public Protection and Safety, Peaced.) Hon. Elmer O. Datuin -Committee on Tourism, Special Events, Parks and Playgroundse.) Hon. Elaine D. Sembrano - Committee on Market, Trade and Commerce

V.THEMETrade as a strategy for community development

VI.PROJECT COMPONENTBarangay Trade fair will also conduct its own line of activities to develop new approaches to resolving differences, establish a shared identity with other group members, find effective peers to emulate and develop their own voice and perspectives in relation to peers.ACTIVITYDESCRIPTION

a.) Little miss Barangay

A contest in search of young, cute, and talented girls aged 6 years old and below to join the prestigious search for Little Miss Barangay.

b.) Battle of the Bands

A contest in which two or more bands compete for the title of Best Band. Winners will be determined by the response of the general audience.

c.) The search for Ms. Barangay

This contest is meant to search for young Ambassadors of Goodwill that will appeal to and represent the pre-teen generation. The winners of this event will be asked to promote Philippine culture and showcase the beauty, talents, intelligence and virtues of a young Filipina.

d.)Talent search

A contest in search of a unique talent with representatives coming from a each barangay as the participant.

VII. Executive and Technical Committee

The event has a set of committees to work well because they allow a team to focus upon a single task, with a leadership structure that supports its major strategic objectives.

A. Executive CommitteeChairman: Barbara C. EstacioVice-Chairman: HarryP. PotterSecretary General: Micheal Y. HayTreasurer:Peter L. ParkerAuditor: Marry O. Poppins

B. Technical Committee

a. Lights and Sound CommitteePresident: Whisper K. HarperVice-President: Lyndon P. BrentSecretary: John F. George

b. Security and First Aid CommitteePresident: Halee L. LimVice-President: Henry L. DenverSecretary: Dianne K. Lusane

c. Food and Beverage CommitteePresident: Ching O. RinVice-President: Rom J. CroverSecretary: Channing H. Tatumd. Photography and Video CommitteePresident: Leonardo D. GrayVice-President: Henry L. SySecretary: George J. Fransico

e. Venue CommitteePresident: Jose V. CarlozVice-President: Tracy C. ChapmanSecretary: Dan H. Kliva

VIII. SponsorsCompanysponsorship

Globe TelecomTo provide our sound systems to be used in our 3-day Trade Fair.

EurotelEurotel will be presenting a gift certificate worth 5,000.00 as a cash prize for the winner of The search for Miss Barangay.

Coca-colaCoca- Cola would be providing cash worth of 50,000 pesos allotted as a prize for the Grand winner of The search for Ms. Barangay.

ColgateColgate would be providing cash worth of 25,000 pesos allotted as a prize for the 1st Runner up of The search for Ms. Barangay.

MiloMilo would be providing cash worth of 10,000 pesos allotted as a prize for the 2nd Runner up of The search for Ms. Barangay.

ABS-CBNTo provide free advertisement on television and forecast our upcoming event for 1 month, 3x a day.

Pines Multi Telecom ShopTo provide any cellphone model and present it as Prize for the winner of Little miss Barangay

Jack n JillTo provide a gift certificate worth 5,000.00 as a prize for the winner of Little Miss barangay.

IX. Project Cost

Food and BeveragePrizes and TrophiesLightning RentalsSound System RentalPosters and FlyersPosters and flyers will be printed bu Unique printing press.Posters (LxW) (20x12.5) =Brochure (LxW) (11x8.5) =FireworksTo end the program, Fireworks will be the mark of the end of the program. The fireworks that will be utilized during the event will be bought from Bulacan Fireworks inc, Malolos, Bulacan.Photography and VideoThe event will be documented by the use of photography and video. The event committee will hire the services of Beanscoop.. From November 29 to December 2 every activity and event will be documented by the ..Venue RentalThe proposed event would like to be conducted in the Baguio Convention Center. Its location, environment and landscape are is perfect for the proposed event.SecurityThe Safety and Security of the event will be. The event committee will be availing the services of Interlink ..Food and Beverage80,000.00

Prizes and Trophies300,000.00

Lightning Rentals100,000.00

Sound System Rental80,000.00

Posters and Flyers20,000.00

Fireworks35,000.00

Photography and Video120,000.00

Venue Rental300,000.00

Instrument Rentals100,000.00

Security25,000.00

TOTAL1,210,000.00

X. Source of FundsThe source of funds for the proposed event will be coming from different organizations and individuals from the city of Baguio and also for the registration fee that will be collected from the Barangay participants as well as for the tickets sold.

XI. Marketing/Public RelationsTo market and advertise our proposed event to the, we will be having advertisements on newspapers namely Baguio Midland Courier and Inquirer, Giving fliers, Posting posters with the accreditation from the government, banners, radio advertisements, Social networking sites like Facebook, Twitter, and Instagram. This will be handled by assigned committee specifically, the advertisement committee. To market and advertise our proposed event to the public, The proposed event will be having advertisement on the following areas:a.)NewspaperNewspapers are believed to be used b.)Postersc.)Bannerd.)Radio advertisemente.)social networking sites

XII. Food and BeverageOur Food and Beverage during the event will be coming from our local sponsors namely, Teahouse, Kamayan sa Baguio, and Mang Inasal. Each individual will be provided with a meal stub as a proof that they are included in the event. One will just present it to the people in charge in the Food and beverage area.

XIII. Noise ManagementA Barangay Trade fair is difficult to control and would be facing noise problems. To minimize the noise, the venue where the event would be held is away from the city area and residential area. We would also have a meeting with the city officials to have a discussion primarily on our noise management.

XIV. Merchandising including Intellectual RightsThe event committee would also present a variety of souvenirs made available in a certain booth. Such items that would be sold in the event would be the following:

T-shirtsP150.00 - P300.00

MugsP100.00 - P150.00

KeychainsP10.00 - P25.00

JacketsP450.00

XV. Waste ManagementThe waste that would be created in the span of our event would be managed by our assigned committee, the waste management committee. During the celebration of our event, Trash bins would be labelled as a non-biodegradable and biodegradable and made available on a designated corner. The waste management committee together with the Security and Crown management committee will help in the monitoring and maintenance of the cleanliness of the venue until the event will end. There will also be signs and placards for the directions for comfort rooms, entrance and exits.

XVI. LightningEvery event calls for a spectacular lightning because these details makes the event more dynamic. The lights committee will be the one tasked to manage the lights and would make sure they are in an excellent working condition. Emergency light will also be available during the event in case of emergencies.

XVII. Risk/Crowd ManagementThe Crowd is the soul of every event. Without them, your event is useless. The guards and security committees will be in charge of the crowd control during the event to avoid untoward accidents. The location of the entrance and exits would be strictly managed by the assigned committee. (Staff will be allocated into their respective area)

XVIII. Security PlanningPrevention is the best tool to avoid unwanted situations and happenings during the event. The security personnel will be checking the bags of every individual and participant that will be entering. All assigned personnel will be scattered around to observe the people during the event. The security committee will be having a briefing about the safety and security during the event and individuals would be assigned to a designated location who would guard a section of the venue.

XIX. Safety/Provision for first-aid facilitiesThe event committee will be asking the assistance of the First aid- Baguio division who will provide or bring volunteers scattered at a specific location inside and outside the venue.(Check the office infront of Zola)

XX. InsuranceThe event committee and its partners will ensure that all the officers, staffs and committees behind the event will be insured by an insurance company in case of accidents.The event committee will be availing the services of Insular Life. The event will be Availing an Accident Insurance blah blah blah.

XXI. Ticketing Provisions and Revenue DistributionBarangay Trade Fair will be have the registration fee for the participants. Tickets will be made available in the following establishments Teahouse- Baguio, Manginasal SM City Baguio, and Goldilocks Sm City Baguio.

Registration FeeP120.00

Ticket PriceP70.00

Annex ACalendar of EventsDATETIMEEVENTVENUE

November 29 , 20149:00 amOpening of the EventThe event will be formally opened by the city mayor together with the events Baguio Convention Center, Baguio City

10:00 amIntermission Number Intermission Number will be given by Ms. Ingrid PayaketBaguio Convention Center, Baguio City

10:20 amRibbon CuttingRibbon cutting will be headed by the Mayor and the Councilors.Baguio Convention Center, Baguio City

1:00-5:30pm Little miss BarangayBaguio Convention Center, Baguio City

November 30, 201410:00 amBattle of the BandsBaguio Convention Center, Baguio City

2:00 pmTalent SearchBaguio Convention Center, Baguio City

December 1. 201410:00 amThe search for Ms. BarangayBaguio Convention Center, Baguio City

December 2. 201410:00 amAwarding of the Winners The awarding will be headed by The event committeeBaguio Convention Center, Baguio City

6:30 pmClosing ceremoniesBaguio Convention Center, Baguio City

Annex BCalling card

Camilia Aginaya Bestre FoundationCAB BLDG, Bonifacio Street, Baguio CityContact DetailsMobile: Smart- 0928-125-1253 Globe- 0927-963-4563

E-mail: [email protected]

Annex CPoster

Annex DBrochure

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