AVOIDING THE HIGH COST OPTION

Google Apps for education and chromebooks

A bit about the ISANet project and our work

What is Google Apps for Education?

Google Apps for Education is a free suite of hosted email and collaboration applications exclusively for schools and universities. Registration is required to ensure the business qualifies and to set up the Edu domain.

The suite is advertising free, and Google use the data you provide to ensure that the services integrate and work well within your domain. They assure us that they do not use the data in any other way.

Whose gone Google?4

May 2013 – Dubai and the Middle east?April 2013 – Malaysia has 10,000 schools, and the government’s plan is to equip them all with 4G Internet access, a virtual learning platform, and at minimum a 10:1 ratio of students to computers.March 2013 – Chromebooks come available in Australia, Canada, France, Germany and The Netherlands. University of BristolFeb 2013 – All Nippon AirlinesJan 2013 - Chicago Public Schools bringing 270,000 students, teachers and administrators into the cloudSummer 2011 – Claires Court, Halliford School and Norfolk County Council

A quick look at the core Apps

G-Mail Google DriveGoogle’s productivity suite

Document – Docs Presentation - Slides

Spreadsheet – Sheets Forms DrawingsGoogle SitesGoogle CalendarGoogle Groups & ContactsGoogle Maps, PicassaWeb albumsYouTube and video channelsChrome browser, Extensions and Apps

Gmail

Gmail – 25GB of storage, in 2012, 99.983% availability

It’s through Gmail that the core services are integrated. Gmail provides all sorts of extras in addition to emailInstant messagingVideo chat and advanced conferencingPhonecall and other voice featuresTranslation bots and other geeky features

Google Drive

Google Drive provides 5GB per userSupports all file types for file storage & transferenceAllows you to view Microsoft and Adobe filesAllows you to convert such files to the appropriate Google format for editing Plays most video formatsGoogle Drive is both a web-based service and a local ‘extra’ drive on your chosen hardware, synching so files stay current – PC, Mac, iPad, phoneAllows you to share really big files that won’t email

Google Drive – 99.9% uptime guarantee

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Google’s productivity suite9

Document – Docs Presentation - SlidesSpreadsheet – Sheets Forms Drawings Scripts

All open up from your Drive

Can be created anew or translated from an existing file

Can be shared, private, anyone with the link, public

Permit collaboration of up to 50 at a time, with editing, commenting and viewing rights adjustable.

Google Sites10

Dynamic (and secure) web pages for students, staff and clubsGoogle Sites is an easy way to create web pages for intranets or class projects. You control what's public and what's private. No coding or HTML required.System and site-level security controls - Administrators can manage site sharing permissions across the school and authors can share and revoke file access at any time.Simple, but powerful - Creating a web page is as easy as writing a document. Embed documents, presentations and video and more to develop impressive, interactive websites.Anytime, anywhere access - Google Sites is securely powered by the web, so you can access your sites from school, from home and even on your mobile phone.Works across operating systems - Google Sites works in the browser on PC, Mac and Linux computers. Teachers, students and parents don't need to buy or download software.

Google Calendar – 99.9% uptime guarantee

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Google Calendar enables users to easily schedule meetings, share event calendars and stay organised – no matter how busy their days are.Manage class timetables, club meetings, office hours, game days, and moreEasily schedule appointmentsOverlay multiple calendars to see when people are available. Google Calendar sends invitations and manages RSVPs.Google Calendar is integrated into Gmail and is interoperable with popular calendar applications.Calendars can be shared school-wide or with selected colleagues. Share with classes, teams and clubsA range of sharing permission controls help maintain security and privacy.Access with your mobile device, Even receive calendar notifications via SMS.Publish calendars for students, parents and supporters, publicise big school events by publishing an events calendar for all to see. Easily embed calendars into web pages.Using https://www.gtimereport.com/ crunch a whole host of calendars into one print out.

Google Groups & Contacts12

Google Groups allows users to set up their own mailing lists and easily share docs, sites and calendars with colleagues. Administrators can control memberships if desired and connect Groups to LMS and SIS systems.Fast setup, allowing teachers and student groups to create and manage their own small groups and lists without burdening IT.Easy, safe sharing - Users can share docs, calendars, sites, shared folders and videos with a group instead of individuals, while admins can keep control of group membership. Robust APIs even allow for integration with LMS, SIS and course management systems, so access permissions stay up-to-date.Less clutter and noise - Customisable subscription settings let users receive mailing list discussions as a digest or by browsing the web.Searchable archives - Group members can access and search archives of mail sent to their lists to efficiently find topics of interest.Reply on behalf of a group - Groups can serve as a central point to receive and respond to communications and members can reply on behalf of the group.

Google Maps13

An entire educational world of its ownNot just find locations and plot routes, but also create your own maps and links to stories, research and even chat through maps

http://googlemapsmania.blogspot.com/

This picture taken from the 1 April Google joke

PicassaWeb Albums/Google+14

The integration of a disparate number of other Google services such as Picassa continues, under the Google+ brand, a service for 13+ age students.

If time, here’s a quick look at Google+

YouTube for EDU15

YouTube EDU lets you discover, create, and share educational videos. Educational and instructional videos are some of the most popular videos on YouTube.

YouTube EDU is YouTube’s corpus of 700k+ high quality educational videos from partners like Khan Academy, Stanford and TED-Ed.

YouTube created two programs to help schools and teachers utilize YouTube EDU most effectively: YouTube for Schools and YouTube for Teachers.YouTube for Teachers provides tips & tricks for bringing YouTube into the classroom and organizes YouTube EDU videos to align with common core subjects.YouTube for Schools allows schools to access all of the YouTube EDU content while limiting access to non-educational content.

To find content that suits your needs, start on the YouTube EDU homepage and browse according to the following three learning segments:Primary and Secondary:  Channels that span from preschool to secondary school, also known as our K12 segmentHigher Education: Channels that include colleges, universities and college departments around the worldLifelong Learning: Channels for continuing learners that include everything from museums to language instructors

The Google Apps grow16

These are some Apps that sync with your Drive

WevideoLucidcharts

SliderocketConceptboard

SimplebookletSumopaint

And hundreds more…

Chrome browser17

Chrome browser is one of the unsung heroes of the set

As of February 2013, according to StatCounter, Google Chrome has a 37% worldwide usage share of web browsers making it the most widely used web browser in the world.[10] Net Applications, however, indicates that Chrome is only third when it comes to the size of its user base, behind Internet Explorer and Firefox (wikipedia).

It provides access to the various Apps and Extensions you have added, plus easy access to the Google playstore.Allows you to see what you have been doing on all of your connected devices.

In short, an entire ecosystem18

What’s to like in Education?

Cost freeUsed by thousands of schools and universities alreadySupported by a growing community of Google certified teachers, trainers, conferences and communitiesWorks on any pc or mac platform, on school networks and on android and iOS devicesAllows for collaborative working, rapid feedback, roll-back on revisions and history

Questions19

Chromebooks for Edu domains20

Laptop clamshell design – circa £230Up and running in under 10 secondsUsing Chrome OS, runs through the web browserSo not need for virus or other locally installed software, everything coming through the wireless connectionThe user that logs on to the Chromebook gets their own experience – so easy to use any deviceMust have the Management Admin console – cost?

Samsung Chromebook – boring details21

Battery life - Up to 10 hours Bluetooth - NOBrand – SamsungBuilt-in ethernet connection - NOBuilt-in Webcam- YES CD/DVD/Blu-ray Drive -NODimensions - H17.5 x W289.6 x D208.5mmcard - video RAM Shared Hard drive - 16GB SSDMemory card slot - 3-in-1Model name / numberXE303C12-A01UK Operating system -Google Chrome OSProcessor - Exynos 5250 1.7GHzProcessor RAM - 2GBScreen Resolution - 1366 x 768Screen size - 11.6“USB ports 1 x USB 2.0, 1 x USB 3.0Weight - 1.1kgWireless networking - 802.11b/g/nAnd almost no value in the Pub!

What Chromebooks allow22

"There is no software to install, no imaging that needs to be done. The less administrative burden you have to manage, the more computers you can put out in the classroom and sustain and maintain over time". KIPP LA schools

“Chrome devices enable you to...Scale access to the web with computers that are simple to use and easy to distributeShare devices among students, with no manual set-up for different usersEnjoy constant connectivity through integrated Wi-Fi, for always-on access without relying on school networksAdminister machines throughout the school, no matter how many Chrome devices you have or where they’re being used”

What Chromebooks allow23

“Learning doesn’t stop when the school day ends, so why limit access to applications, collaboration tools and homework resources after school? The educational disconnect between school and home can now be bridged with Chrome devices, which make it easy for...Students to access the web, their applications and files wherever they are, with light weight, long battery life and fast start-upTeachers and students to collaborate on homework and learning after the last bellAdministrators to assign and manage one machine for each student every school-year, with no manual maintenance, security patching or time-consuming support”

What about Android devices – iPad competitors

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These are just beginning to roll out, as appropriate battery life and processor speed makes them competitors with iPads.Pricing is under £100 per device for 7/8inch screens, twin cameras.We can manage them using the admin console, and a first trial within the ISANet project begins this summer.However, unlike the Chromebooks, I don’t know whether they can be user independent – more likely 1:1

Storage carts and charging25

A number of suppliers now support Chromebooks

DIY – using flightcases, 20 Chromebooks will charge of a 13A socket!

They are getting smaller!

Questions26

The Ecosystem requirements27

Great Internet connection

Good wi-fi coverage – about £200 a wireless point, plus wireless point server

Filter

Staff training

A couple of Google Evangelists, including the Boss

What can be achieved28

The Claires Court example – in 18 months

Creation of a ‘Hub’All pupils from Y2 engaged, personal id from Y4Lead pupils through the school developed as mentors- Digital leaders programme by Sheli Blackburn http://goo.gl/OkKCK

- Quad blogging from Y5 by Dave Mitchell http://quadblogging.net/

All staff moved to GmailAll intranet moved to DriveA complete culture change, pupil support more effectiveFrom Y2 to Sixth Form, a multitude of uses discovered120+ teaching, support and admin staff trainingParent workshops to explain the transition

Gone Google – where next29

As the software disappearsHarden up the curricular offer to include ProgrammingIntroduce Gaming (Minecraft Edu) and other cross-country initiativesDevelopment of Digital Leaders to include layers up to Google Certified IndividualsDevelop Android solutions, and further develop BYOD optionsUse University research to confirm that the approach is giving rise to higher standards

Claires Court Essentials30

Credits31

Many thanks to:ISA and the ISA ICT committee for their on-going support and encouragementIan Nairn of c-learning for his technical and commercial support in bringing the ISANet and ISAGrid for Learning ideas to fruitionGoogle and the Google Certified teachers (800+ in the world now) whose generosity of spirit is powering this remarkable change for education.