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ANNUAL REPORT Academic Year 2014-2015

 ASSOCIATED STUDENTS OF DIABLO VALLEY COLLEGE 

 

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Table of Contents I.  Letter from President ............................................................................................................................ 4 

II.  Correspondence with DVC Students .................................................................................................... 6 

1.  Survey Question and Data................................................................................................................. 6 

2.  Response to Question No. 3 (What is the biggest obstacle to your success in DVC?) ..................... 8 

3.  Response to Question No. 4 (Do you have any suggestions for ASDVC?) .................................... 10 

4.  Response to Question No. 5 ............................................................................................................ 11 

III.  Financial Summary ............................................................................................................................. 12 

1.  Fiscal Year 2014-2015 Financial Summary .................................................................................... 12 

2.  Fiscal Year 2014-2015 Initial Budget ............................................................................................. 13 

3.  Fiscal Year 2015-2016 Approved Budget....................................................................................... 13 

4.  Historical Data of Club Funds ........................................................................................................ 13 

IV.  ASDVC Committees Report ............................................................................................................... 14 

1.  Legislative Committee (Fall: Yuan (Kevin) Tian, Spring: John Michaelson) ................................ 14 

2.  Rules Committee (Fall: Sherilyn Tjandra, Spring: Daniel Humphrey) .......................................... 14 

3.  Diversity Affairs Committee (Hajin (Lily) Yi) ............................................................................... 15 

4.  Public Relations Committee (Vivian Natalia) ................................................................................. 16 

5.  Activities Committee (Fall: Felicia Novia, Spring: Weihao (Wesley) Xia) ................................... 17 

6.  Budget Oversight Committee (Virginie Poetry) ............................................................................. 18 

7.  Student Union Building Committee (Fall: Fernando Reyes, Spring: Jacqueline Bueno) ............... 18 

8.  Sustainability Committee (Brittani Chew) ...................................................................................... 19 

9.  Elections Committee (Steven Wijaya) ............................................................................................ 20 

10.  Relations with Local Senates Committee (Keith Montes) .......................................................... 20 

11.  Technology Committee ............................................................................................................... 20 

12.  Academic Affairs Committee (ad-hoc) (Co-chair: Minsun (Kylie) Song, Hao (Jason) Wang) .. 20 

13.  Budget Planning Committee (ad-hoc) (Daniel Humphrey) ........................................................ 21 

14.  Scholarship Committee (ad-hoc) (Elijah Ziskin) ........................................................................ 21 

15.  Study Space Committee (ad-hoc) (Kenny Indradi) ..................................................................... 21 

16.  Resolutions Committee (ad-hoc) (Crystal Bedford) ................................................................... 21 

17.  Other Projects .............................................................................................................................. 21 

V.  Appendixes ......................................................................................................................................... 23 

Appendix A: Fiscal Year 2014-2015 Approved Budget ......................................................................... 23 

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Appendix B: Fiscal Year 2015-2016 Approved Budget ......................................................................... 24 

Appendix C: Historical Data of Club Funds ........................................................................................... 25 

Appendix D: Mental Health Resolution .................................................................................................. 32 

Appendix E: Multicultural Center Proposal ............................................................................................ 33 

Appendix F: Focus Group Results .......................................................................................................... 37 

Appendix G: Grant Proposal ................................................................................................................... 50 

Appendix H: Carpool Proposal ............................................................................................................... 52 

Appendix I: Result of General Elections ................................................................................................ 54 

Appendix J: Inter-Club Council Newsletter ............................................................................................ 55 

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I. Letter from President

Dear fellow stakeholders,

Welcome to the annual report of the Associated Students of Diablo Valley College 2014-2015. This

report is an opportunity to reaffirm the commitments we make to our ASDVC members, students,

faculty members and DVC community as a whole.

The mission of the ASDVC Board is to serve as the voice of all DVC students and ceaselessly

advocate for the needs and rights of its constituency. During my two and half years service for

ASDVC as a member, Vice President and now the President, I have truly understood the meaning

of dedication, contribution and responsibility.

Participation in ASDVC committees and college committees in addition to board meetings every

single week is already a huge sacrifice, but I can still see many of the members undertaking extra

work voluntarily and contributing more ideas and energy. I have seen in the sunset, a group of

ASDVCers designing and painting posters; I have seen more than one time, early in the morning

or late at night, our members working incredibly hard on a proposal, just to make a single word or

sentence more satisfactory. When I see the giant ASDVC promotional tent on those thin shoulders,

I always feel touched and overwhelmed. Hereby, I would like to extend my sincere appreciation to

all our board members for their diligence and dedication, for their year-long service and support to

our student community.

Serving as a member of ASDVC takes painstaking efforts, but yet I believe, gives us tremendous

joys and satisfaction. As we all believe, serving and advocating students in our community helps

us realize our social value and gives us a purpose in life. In this past year, besides our routine work

such as funding various clubs and organizations on campus, issuing scholarships and extending

library hours during dead weeks, we have taken huge initiatives and made brand new attempts. We

advocated for a car-pool resolution, aiming to connect students living in the same area to commute

to school in a more environmentally-friendly way. This resolution, meanwhile, could also address

the growing need of parking space near campus. We approved Multi-cultural Center proposal, in a

hope to provide a welcoming place for students to celebrate diversity and acknowledge individual

uniqueness. We have also been working with the First Year Experience program to bring together

the first ever student welcome program for DVC. Lots of our tasks appeared to be quite complicated

and we encountered major setbacks, but our steps of innovation and creation never stopped.

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If our history and trajectory have taught us one thing, it is that we have to think in terms of both

quarters and generations. In the past semester, we have developed more strategic goals that envision

the long-term development of ASDVC. We put significant emphasis on improving institutional

memory, as we came to the realization that many of our goals and programs demanded long-term

development. By engaging our new board members in major taskforce of ASDVC, and matching

them with “mentors”, they are able to grow as leaders and carry on the legacy of ASDVC. By

reorganizing our agenda, minutes, presentation files and supportive materials and passing it onto

the next board, we are able to provide our future generations with reference of not only what we

succeeded, but also what we attempted but failed and why. This, as we believe, will become a solid

foundation for ASDVC’s future progress.

We are proud of what we have achieved so far but recognize that there is much work to do to meet

the aggressive goals we have set for ourselves. ASDVC has the capacity, and the will, to lead. We

will continue to work with college governors, students, faculty members, and local community

partners toward common goals and fight for those things that make DVC a better community.

At the heart of ASDVC is the powerful idea that every footstep matters, but so does the horizon to

which we are headed. We are proud of the individual steps we are taking, and the larger journey on

which we have embarked. We remain steadfastly dedicated to building an enriched, friendly and

supportive student community at DVC. Our heritage as an innovative think-tank, a strong team and

a dedicated servant will run deep and stay long.

Kevin Tian

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II. Correspondence with DVC Students 1. Survey Question and Data

355

302

1. Do you know of ASDVC?

Yes

No

524

33

32

31

1514 10

33

2. What do you know of ASDVC's achievements?

Nothing

Very little

Extends Library Hours

Represents students

Organizes & funds clubs

Carnivals & Events

Scholarships

Others

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120

121

5544

28

26

23

20

19

144

3. What is the biggest obstacle to your success in DVC?Not enough classes

Personal shortcomings

Language

Homework/class rigor

Financing & financial aid

Faculty staffs' quality &miscommunicationTextbook price

Parking

Course & transfer planning

Others

35

16

14

7555

55

4

55

4. Do you have any suggestions for ASDVC? 

More publicity

More events

Be more active

Benefit students more

Carpool

Give free textbooks

More classes

More involvement

More representation

More parking spots

Others

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2. Response to Question No. 3 (What is the biggest obstacle to your success in

DVC?)

a. Not enough classes

In Fiscal Year 2015-2016, DVC will be hiring new faculty members and opening more

classes in order to serve the demand. Some of the departments that are currently hiring are

including but not limited to Art History, Economics, Engineering, English, Physics, and

Sociology.

b. Personal shortcoming

Personal shortcomings within the survey included laziness, time management, and

procrastination. DVC offers a variety of student services program and other resources to

assist students. Some of the college resources that are available for the students can be

accessed through http://www.dvc.edu/current/

c. Language

Various options that could be considered by students experiencing language barriers are

including but not limited to:

‐ English tutoring is available for free to all DVC students in LC 105.

‐ Taking English for Second Language (ESL) or English (ENGL) classes.

‐ Taking intensive English classes at DVC’s International Education Center:

http://www.iec-dvc.edu/

314

223

78

5. Would you support a $2 Student Representation Fee for advocacy purposes?

Yes

No

Possibly

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d. Homework/class rigor

Aside from the resources that you can find on http://www.dvc.edu/current/ the tutoring

options below are some of the possible academic help that are available for DVC students:

‐ Business/Business Accounting tutoring is available in BFL 107-109

‐ Chemistry/Physics tutoring is available in PS-110

‐ Economics tutoring is available in BFL-108

‐ English tutoring is available in LC-105

‐ EOPS tutoring is available in SSC-127

‐ Foreign language tutoring is available in BFL-211

‐ Geography Tutoring is available in ATC-112

‐ Life and Health Sciences tutoring is available in LHS-116

‐ Mathematics tutoring is available in the Math Lab, located on the second floor of the

LC Building

‐ San Ramon Campus: English tutoring is available in E-174

‐ San Ramon Campus: Mathematics tutoring is available in E-174

‐ San Ramon Campus: Science tutoring is available in E-188

‐ San Ramon Campus: Spanish tutoring is available in E-188

e. Financing & financial aid

Financial Aid Office is available on the first floor of Student Services Building. To learn

more, you can also contact the office directly at DVCfinancialaid@dvc.edu or see

http://www.dvc.edu/financialaid/

Scholarship

f. Faculty staffs’ quality and miscommunication

To minimize miscommunication and to ensure that students are properly informed of the

classes they are taking, DVC continuously makes sure that the Syllabus is up-to-date and

adhered.

http://www.dvc.edu/scholarships

g. Textbook prices

In order to maintain both equity and a manageable financial position, it is not possible to

directly distribute free books to students. As an alternative, we have been supplying funds

to the Library’s Textbook Reserves which is available for students’ use. For more

information, please contact the library at 925-969-2588.

h. Parking

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It is not possible for us to create more parking spots due to the high financial cost that is

involved. The College has also expressed that it is not currently looking into the possibility

of creating more parking lots due to the financial burden of the constructions that are

happening within the new student quad and HSF building.

i. Course & transfer planning

Diablo Valley College will be hiring 5 more Academic Counselors for Fiscal Year 2015

2016. Additionally, the Career and Transfer Center is also available on SSC 223 to answer

any inquiries that students may have regarding transferring and course planning. New

students are also required to make an appointment with a counselor to work on their

education plan.

3. Response to Question No. 4 (Do you have any suggestions for ASDVC?)

a. More publicity ‐ The ASDVC Website (www.asdvc.org) is currently in its final stages of development

and is expected to be launched by fall 2015.

‐ Weekly tabling schedules have been created and adhered to; ASDVC tent and ASDVC

tablecloth are also being utilized regularly.

‐ Advertisements on both The Inquirer and on posting walls around the campus are done

to publicize every major event.

b. More events In Fiscal Year 2014-2015, ASDVC has held 200% as many events as in the previous Fiscal

Year. Aside from increasing the duration of Spring Week from a 1-day to a 3-day event,

ASDVC is also hosting Poetry Slams and collaborating with other on-campus entity to

celebrate Earth Day. c. Be more active

Some of the tangible improvements that we have made to be more active includes:

‐ Proactively reaching out by tabling throughout the year as opposed to only in the

beginning of the semester.

‐ Creating events not only through other committees as opposed to through Activities

Committee alone.

‐ Creating a website and utilizing online social medias more in ensuring transparency

within our meetings and spreading information about our programs.

d. Benefit students more ASDVC is committed to support students throughout all of its programs.

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e. Carpool See Section IV.8.

f. Giving free textbooks In order to maintain both equity and a manageable financial position, it is not possible to

directly distribute free books to students. As an alternative, we have been supplying funds

to the Library’s Textbook Reserves which is available for students’ use. For more

information, please contact the library at 925-969-2588. g. Opening more classes

See Section II.2.a. h. More involvement

See Section II.3.c. i. More representation

ASDVC works to improve students’ representation in two ways. First, by appointing

student representatives to serve on college committees including campus-wide committees

and academic senate, ASDVC is able to increase students’ voices in DVC governance.

Second, ASDVC has been working hard to improve its two-way communication with the

student body. By initiating ASDVC constituent survey, ASDVC is able to have both

qualitative and quantitative information regarding students’ needs and obstacles, thus could

better serve and advocate for the students. By increasing its online presence including

major social media and website, ASDVC is able to deliver its first-hand messages to the

student community.

j. More parking spot See Section II.2.h.

4. Response to Question No. 5

A ballot pertaining to the Student Representation Fee was presented in Spring 2015’s

ASDVC General Elections as a referendum. The vote was tallied for yes and for no,

resulting in the implementation of the Student Representation Fee.

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III. Financial Summary 1. Fiscal Year 2014-2015 Financial Summary

Line Item Event Organization Amount

Student Travel / Conference

CCCSAA ASDVC $ 3,309 SSCCC FA14 ASDVC $ 2,874 March in March ASDVC $ 1,393 SSCCC SP15 ASDVC $ 4,851 TOTAL

$ 12,427

On-Campus Clubs

Trojan MUN DVC MUN $ 1,500 Aggie MUN DVC MUN $ 1,500 SBLC PBL $ 1,500 UCLA MUN DVC MUN $ 2,000 Spring Conference AGS $ 1,500 Hackathon DVC Coders $ 5,000 Evening with PAU PAU $ 594 US National Expo Enactus $ 2,873 TOTAL

$ 16,467

Other On-Campus Organizations

Fungi Conference Horticulture Dept. $ 320 Library Extra Hours Library $ 1,524 Library 14-15 Books Reserve Library $ 5,000 NorCal Trade Show Horticulture Dept. $ 1,115 KCACTF Drama Dept $ 5,000 Library 15-16 Books Reserve Library $ 5,000 Cal Poly Architecture Competition Architecture Dept $ 1,650 Music Tour in Los Angeles Music Dept $ 5,000 Jazz Tour in Hayward Music Dept $ 1,500 TOTAL

$ 26,109

ASDVC Promotion

ASDVC Tent ASDVC $ 2,174 General Election Promotion ASDVC $ 219 Spring Week Promotion ASDVC $ 530 Recruitment Session ASDVC $ 743 Student Rep Fee Promotions ASDVC $ 129 TOTAL

$ 3,795

ASDVC Miscellaneous Initiatives

ASDVC Website ASDVC - Tech $ 2,100 ASDVC Fun Fair ASDVC - A&P $ 3,970 Microwave ASDVC - LA $ 400 ASDVC General Election ASDVC - VPX $ 1,498 Spring Week ASDVC - A&P $ 4,005 Chalk Attack ASDVC - A&P $ 33 Earth Day ASDVC - EA $ 937 Institutional Memory Binders Purchase ASDVC - DA $ 77 Kaiser Health Fair ASDVC - A&P $ 1,500 Diversity Open Mic ASDVC – DA $ 110 TOTAL

$ 14,629

ASDVC Year End Banquet & Awards

Spring 2015 Banquet ASDVC $ 1,720

ASDVC Team Building Spring 2015 Team Building Activity ASDVC $ 1,500

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Total Expenditure $ 81,647 Budgeted Expenditure from Fiscal Year 2014-2015 Approved Budget $ 89,000

Note that the following Expenditures were not reflected because of different approval

procedures:

‐ Production Lab – Supplies/Materials

‐ Production Lab – Equipment Maintenance/Replacement

‐ ASDVC Printing

‐ ICC Allocations – Club Allocations

‐ ICC Allocations – ICC Retreat

‐ ICC Allocations – ICC Executives Team Building

‐ ASDVC Initiatives – ASDVC Retreats

‐ ASDVC Initiatives – ASDVC Sponsored Scholarships

‐ Staff Position – ASDVC Advisor

2. Fiscal Year 2014-2015 Initial Budget

See Appendix A

3. Fiscal Year 2015-2016 Approved Budget

See Appendix B

4. Historical Data of Club Funds

See Appendix C

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IV. ASDVC Committees Report

1. Legislative Committee (Fall: Yuan (Kevin) Tian, Spring: John Michaelson)

‐ SSCCC General Assembly

o Fall 2014

The Legislative Committee composed and heavily supported a Mental Health

Resolution, resulting in having successfully passed the resolution with a majority

of 93%. The Resolution is currently under the purview of Student Senate of

California Community Colleges’ Resolutions Committee. For a copy of the

resolution, see Appendix D.

o Spring 2015

The Legislative Committee maintained its presence on the state level by heavily

supporting the incorporation of the SSCCC as a 501(c)3 organization – thus

enabling it to receive funding from the Student Representation Fee as arranged by

each individual colleges – as well as maintaining perfect attendance at Region III

meetings and March in March.

‐ Microwave Program

In order to accommodate the demand for warm food during end of Fall/beginning of Spring,

the Legislative Committee advocated for the purchase of two Microwaves for students’ use.

To maximize accessibility, both microwaves were put in the Cafeteria. Additionally, it was

agreed with the Cafeteria that maintenance over the microwaves were to be under their

supervision.

‐ Full Time Faculty Position Statement

In Spring of 2015, the Legislative Committee also proposed and passed a position

statement advocating for more full time faculty on Diablo Valley College.

2. Rules Committee (Fall: Sherilyn Tjandra, Spring: Daniel Humphrey)

‐ Board Member Petitioning Process

Changed the process of becoming a board member from 150 signed petitions to 3 class

presentations, 25 signed petitions, and 25 Constituent Surveys.

‐ Constitution and Bylaw Consolidation

The Rules Committee did numerous corrections of cross-references on the multiple

documents, added social media permissions to job descriptions, reformed removal

processes from individual committees and from the General Board, rewrote ASDVC’s

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mission statement, and clarified special election process in both the Bylaws and the

Elections Code.

3. Diversity Affairs Committee (Hajin (Lily) Yi)

‐ Multicultural Center Proposal

The Diversity Affairs Committee (DAC) developed a proposal to renovate SU 111 for

a Multicultural Center (MCC). The DAC is now in the process of clearing the space by

auctioning off kitchen items and working with the college to hire contractors, solidify

the renovations plan and go through construction. For further information, please refer

to the detailed proposal attached in Appendix E.

‐ Student Input in the Student Equity Plan

To ensure students’ voices were included in applying for a $700,000 state fund for equity

work, the DAC conducted two focus group discussions to gather students’ thoughts on

matters of equity. The students’ feedback were recorded and organized in a report, which

was presented to the Student Equity College Committee and incorporated into the Student

Equity Plan. For more information see Appendix F.

‐ Diversity Open Mic/ Poetry Slam

In honor of Asian Pacific American Heritage Month in May, the DAC planned and

executed an open mic event on May 4th, 2015 that is themed around the following topics:

cultural heritage, identity, diversity or social justice. The event aimed to celebrate diversity,

encourage educational discussion through peer to peer learning, bring cultural solidarity

and awareness, showcase student talent and create an opportunity for self-expression and

identity development.

‐ Asian Pacific American Heritage Month Library Display

In honor of Asian Pacific American Heritage Month in May, the DAC collaborated with

the library to put together a display of books related to Asian American history, literature,

and culture. In addition to the book display, the DAC collected artifacts, like traditional

clothing, pottery and fans from DVC students. This display aimed to raise awareness to

Asian American history and contributions that have not always been recognized. Working

with the library brought about a collaborative energy between student government and the

rest of the college.

‐ Co-Sponsor Immigration Justice Forum

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Multifaith Immigration Coalition for Action (MICA) in Contra Costa County asked the

DAC to co-sponsor their immigration justice forum on May 3rd. The DAC marketed this

off-campus event to DVC students, spoke at the beginning of the event explaining why

MICA’s event aligned with DAC’s values, and raised awareness about ASDVC’s presence

to the local community by presenting informational flyers at their resource table. This was

a successful collaboration with an off campus organization and a wonderful opportunity to

increase ASDVC’s influence beyond campus onto the local community.

‐ The following are ongoing accomplishments of the DAC:

DAC worked on improving its reputation and presence on campus by working with other

clubs, off campus organizations, presenting in class, and communicating its achievements

with the Inquirer. The Diversity Affairs Officer was also actively engaged in the Student

Equity College Committee’s discussions by being on time and present through all meetings

because being in communication with the Vice President of Student Services, the chair of

the committee, helped put DAC’s work in the larger context of the campus. Working with

the Student Equity College Committee is a valuable partnership that must continue on

during the next semesters.

‐ Recommendations for the future:

o Communicate ASDVC DAC’s vision for the MCC with the administration, so that

the DAC is working with the rest of the college. Clear communication with the

administration will help speed up the renovations process.

o Get an advisor to attend DAC’s meetings, give advice, and link the committee to

necessary resources. It is extremely helpful to take faculty’s perspectives when

planning and executing student government affairs.

4. Public Relations Committee (Vivian Natalia)

‐ ASDVC Tent

Public Relations Committee has purchased a tent in order to boost tabling efforts.

‐ Tabling

PR Committee has continuously increased ASDVC’s exposure to the general public

through the various platforms that is available on both the Pleasant Campus and the San

Ramon Campus. Since Fall 14 up until Spring 15, ASDVC PR committee members have

been actively tabling in the Library quad (Fall 14), the BFL Quad (First half of Spring 15)

and currently, the Student Quad (Second half of Spring 15).

‐ Posters and Fliers

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Posters to promote ASDVC related events (General Elections, Student Representation Fee,

Candidates Forum, Recruitment Session, Info Session and Spring Week) have been

continuously printed and posted out on the exterior campus walls as well as strategic

locations on both the Pleasant Hill and San Ramon campuses. Starting from Spring 2015,

ASDVC PR Committee has also been utilizing the student newspaper (The Inquirer) to

further inform the general student body on ASDVC related events.

‐ Other Promotional Materials

ASDVC  has  also  bought  more  promotional  items  (water  bottles,  blue/green  books, 

stickers and possibly goody bags in Fall 15) to be given out for free to the student body. 

This will increase the indirect exposure amongst the students as they carry/wear ASDVC 

related  items. This will also help to  increase students’ awareness regarding ASDVC and 

will  later on help to strengthen ASDVC’s brand as a student government. This will also 

aide the PR Committee’s general tabling sessions, hence bringing in more members who 

wishes to join ASDVC.  

5. Activities Committee (Fall: Felicia Novia, Spring: Weihao (Wesley) Xia)

‐ Fun Fair & Carnival

An all-day event happening on 15th of November 2014, Fun Fair & Carnival showcased

more than 20 clubs and attractions and was created to create a community spirit within the

Diablo Valley College community. The construction in the Quad was not yet complete,

unfortunately, making marketing efforts very difficult and attendance scarce.

‐ Spring Week

A week-long event lasted from April 28th throughout 30th, consisted of Kaiser Health Fair,

Junior outreach day, and spring festival of 2015. In which over thousands of students on

campus joined us during this week long event. Performances, Food and beverages were

also present during this event. Over 30 on campus organizations have joined this collative

effort.

‐ Team Building Activity

2015 Team Building Activity was hold in Santa Cruz, CA. Members of Student

government were able to use this opportunity to have fun and increase the cohesive bonding

between ASDVC members. The Activity itself consisted multiple games: Eagle catches

chicken, Bag racing and laser tag.

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6. Budget Oversight Committee (Virginie Poetry)

‐ Budget Code Amendment

o Abolishment of 10% rule

In Fall 2014, BOC recommended to remove the 10% minimum contribution

line in Appendix A because our members at that time felt that we should not

have a quantified limitation, instead we should have subjective opinions and

discuss as a committee.

o BOC Schedule Change

BOC recommended to add a time frame when BOC meetings should be held,

which will affect the funds request timeline, so that the funds request procedure

will take only one week for funds request up to $1500 and two weeks if it is

over $1500.

‐ Sticker Discount Program

BOC reconsolidated the agreements that various companies has agreed to and updated the

Sticker brochure accordingly.

‐ Grant Proposal

In order to foster innovation and encourage initiative within the Diablo Valley College

population, the BOC has created a Grant Proposal system. For more information regarding

procedures, please see Appendix G.

‐ Fiscal Year 2015-2016 Approved Budget

See Appendix B.

7. Student Union Building Committee (Fall: Fernando Reyes, Spring: Jacqueline

Bueno)

‐ ASDVC/ICC End-of-Year Banquet Spring 2015

At this banquet, ASDVC and ICC members will come together and celebrate all of their

hard work and accomplishments in addition to recognizing certain individuals for all of

their contributions through a formal awards ceremonies. Awards are given out by both

ASDVC and ICC. The rest of the night will be followed with good food and festivities such

as dancing, comments from DVC’s President, and more to commemorate ASDVC and

ICC’s accomplishments within the last year.

‐ Online Room Request System

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To increase accessibility and mobility in this technological age, the Student Union Building

Committee has created an Online Room Request System whose data will be accessible to

both the Committee and the Student Life Office.

https://docs.google.com/forms/d/1em9v5d-WM7JtYbBQ_pKKDHxaRPI7jxyhmC-

mgdL83Rc/viewform

‐ Student Union Building Code

In order to comply with the Bylaws and the Constitution, Student Union Building

Committee has started the first ever Student Union Building Code. The Code covers

procedures of allocation, criteria of allocation, and other rules regarding use of the

Margaret Lesher Student Union Building.

8. Sustainability Committee (Brittani Chew)

‐ Carpool Proposal

In response to the need for a carpool system as was surveyed in the beginning of the year,

an additional survey of smaller proportions was done to have a sense of students’ attitude

towards carpooling. Out of a sample size of 94, 16% were already carpooling to DVC, 58%

said they would carpool if there is a program, and 83% were in support having of reserved

spots. ASDVC’s carpool proposal was then created and is planned to launch on the Fall of

2015. For more information, contact asdvcenvironmental@dvc.edu or see Appendix H.

‐ Duck Pond: Fountain Realignment

In response to several students’ complaints that the Duck Pond fountain is splashing water

to the pathways surrounding it, we successfully requested that Diablo Valley College’s

Buildings and Grounds Department to realign its fountain direction.

‐ Earth Day

Sustainability committee wanted to make Earth Day, a more interactive day than it has in

the past. It was decided that collaborating with other clubs and departments to put on during

the day was the best way to approach it. After careful of planning for half the semester: we

got Earth Club, Dance Club, Horticulture Department, and Architecture Department, and

College Sustainability Committee to come together.

‐ Discussion Panels

Sustainability committee believed that one of the main issues of sustainability is getting

the word out and getting people to know about issues such as drought, fracking, recycling

here at DVC. However after contacting faculty members and nonprofit organizations, it

was difficult to get a people to come to DVC to come. A solution to this is collaborate with

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the college Sustainability Committee to help in the process of getting speakers. However,

a discussion panel will not be hosted this semester.

9. Elections Committee (Steven Wijaya)

‐ Candidates’ Forum

In order to maximize accessibility and marketability, Spring 2015’s Candidates’ Forum

was held in Business Foreign Language Conference Room instead of historically in the

Student Union Building Conference Room, successfully increasing attendance by around

800% from the previous year. An attempt to record the Candidates’ Forum was also made,

despite a technical error happening during recording. To see the recordings please visit:

http://tinyurl.com/asdvc15elections

‐ ASDVC General Elections

On grounds of maximizing accessibility and making sure that as much people as possible

are reached, the General Elections was held in the Cafeteria as opposed to within the

Student Union Building Quiet Rooms where it was historically done. Marketing of this

event was also greatly amplified by the efforts of the Public Relations Committee and with

the incentive that was offered by both the Cafeteria and the Police Department. The results

of the General Elections can be seen in Appendix I.

10. Relations with Local Senates Committee (Keith Montes)

Relations with Local Senates Committee has nothing to report.

11. Technology Committee

Technology Committee is no longer in existence effective June 1st, 2013.

12. Academic Affairs Committee (ad-hoc) (Co-chair: Minsun (Kylie) Song, Hao

(Jason) Wang)

This committee was created in Spring 2015 to assist students in transitioning into Diablo Valley

College. Contingent on First Year Experience Program’s approval, two workshops groups will

be held during Fall 2015’s Welcome Days with the following details:

‐ Academic Workshops

Experienced student volunteers will be giving presentations about their respective majors.

The presentations will be composed of a 10-minute general introduction and a 30-minute

group discussion session.

‐ Extracurricular Workshops

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For this workshop, we will have ICC, clubs' representatives (on a volunteer basis), and

ASDVC introducing themselves in front of the attending students. On top of that, the list

of the clubs and their contact information will also be given out on the end of the workshop.

13. Budget Planning Committee (ad-hoc) (Daniel Humphrey)

This committee was created to ease the process of research and debate on the new budget. Due

to the hard work of this committee, we were able to get a much more definite description of

each line item in the 71 fund budget, and because of this information we were able to make

much better informed decisions on how the budget should look. For more information on the

budget please see Appendix B.

14. Scholarship Committee (ad-hoc) (Elijah Ziskin)

This committee was created in Fall 2014 to look into the possibility of changing the current

systematics of ASDVC Scholarships from a set number of 10 into a variable number,

depending on our retained revenue. The initiative, however, was not continued in Spring of

2015 due to the consequential degree of operational and administrational complexity.

15. Study Space Committee (ad-hoc) (Kenny Indradi)

Study Place Committee was formed in the Spring of 2015 to advocate for providing a study

space on campus during nights and weekends. The chair of the committee concluded the year

by stating that more time and discussion is needed to reach a conclusion.

16. Resolutions Committee (ad-hoc) (Crystal Bedford)

This committee was created in the Fall of 2014 to finalize on resolutions that would be sent to

Student Senate of California Community Colleges. ASDVC finally sent one resolution to the

General Assembly of SSCCC, and the resolution is attached in Appendix C.

17. Other Projects

‐ ASDVC Website

Please see www.asdvc.org

‐ Institutional Memory Binder

In order to preserve institutional memory, Hajin (Lily) Yi created and drove forward the

idea of having a binder for each committee, where each binder will encompass the agendas,

minutes, and other documentation involved in the committee’s operation and any advices

or information that the previous committee heads would like to impart to their successors.

‐ Inter-Club Council (ICC)

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The Inter-Club Council is not a standing committee under ASDVC; it is, however, still an

integral part of the Student Governance Process. For further information, please refer to

Appendix J for the Inter-Club Council Newsletter.

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V. Appendixes Appendix A: Fiscal Year 2014-2015 Approved Budget

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Appendix B: Fiscal Year 2015-2016 Approved Budget

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Appendix C: Historical Data of Club Funds

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Appendix D: Mental Health Resolution

Whereas, “more than 45 percent of those who stopped attending college because of their

mental health related reasons did not receive accommodations. Additionally, 50% of them did not

have access to mental health services and support” (Crudo & Gruttadaro, 2012, 8).

Whereas, in the publication College Students Speak: Survey Report on Mental Health,

Crudo and Gruttadaro stated that, “An overwhelming majority (64%) of the student dropouts

surveyed are not attending college because of mental health related issues;

Whereas, Suicide is a one of the leading preventable public health problems plaguing the

United States, deemed the eleventh leading cause of death in the U.S. It accounts for approximately

32,439 deaths annually, and is the third leading cause of death among individuals aged 1824. (State

of New Jersey, 2009, pg. 3)

Whereas, in 2011 California Community Colleges Chancellor's Office (CCCCO) and the

Foundation for California Community Colleges (FCCC) received a onetime grant that only focused

on prevention and early intervention but did not address the lack of mental health resources

available on campus, leaving the current programs unsustainable.

Therefore be it resolved, the Student Senate of California Community Colleges will

aggressively pursue the enactment of legislation and/or policies that requires all California

Community Colleges to establish a Mental Health Services Program to provide a minimum of 40

hours per week of qualified mental health counseling services to students via licensed clinical

psychologist or licensed psychiatric and mental health nurse practitioner by collaborating with and

forwarding a copy of this resolution to the appropriate officials: Governor Jerry Brown, all

members of the California State Legislature, California Community Colleges Chancellor Brice

Harris, all members of the California Community Colleges Board of Governors, the Chancellors of

all 72 community college districts, and the President of the Board of Trustees for all 72 community

college districts; and

Resolved, that the Student Senate of California Community Colleges recommends and

encourages advocating to the United States Congress, to pass H. R. 274, to amend section 520J of

the Public Health Service Act to authorize grants for mental health first aid training programs by

forwarding a copy of this resolution to all Members of Congress that represent constituents in the

State of California.

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Appendix E: Multicultural Center Proposal

Multicultural Center Proposal

Final Draft 03/10/2015

Room 111 downstairs in the Student Union Building has become vacant during fall of 2014,

because the Basement Café closed. The following is a proposal from the ASDVC Diversity

Affairs Committee (DAC) to allocate the space for a Multicultural Center (MCC).

I. Mission Statement: The Multicultural Center shall promote all of the following core

values, with an emphasis on social justice and cross cultural empathy and solidarity.

(1) Social Justice: MCC shall promote equality and make effort to end oppression especially

in areas of gender, ethnicity, class, disability, age, sexual orientation and spiritual faith.

(2) Cross Cultural Empathy and Solidarity: MCC shall promote understanding and

appreciation of all cultures. MCC shall also embrace communication between different cultures

and unification through mutual respect.

(3) Student leadership: MCC shall promote opportunities for students to practice leadership.

MCC shall also promote collaboration between students, clubs, organizations, staff and faculty.

(4) Freedom of expression: MCC shall embrace expression of diverse cultures, backgrounds

and opinions.

(5) Sustainability: MCC’s activities shall be environmental friendly and executed with long-

term goals and implications in mind.

(6) Community Building: MCC shall promote relationship-building to form an inclusive,

connected and inviting community.

(7) Academic Outreach: MCC shall support academic discussions and learning around but not

limited to social justice.

II. Activities: The Multicultural Center shall be a venue for

(1) One-time events: Students, clubs and organizations shall go through the ASDVC Student

Union Building Committee (SUBC) to request the use of the space to hold events. It is

encouraged that the goals of the event be aligned with MCC’s mission statements to get priority.

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a. In order for this to happen, the SUBC must amend its current document for requesting

rooms to include an additional section, listing the MCC’s core values.

(2) Open space for students: Students are free to use the space for studying, informally

gathering and interacting. However, students must abide by the Student Code of Conduct and

be respectful with regards to the space and others.

(3) Events Calendar: The DAC shall regularly update diversity-related community events to

this calendar. ICC shall post the most updated version of all club meeting times and club-

related events to this calendar.

(4) Freedom Board: MCC shall have open cork boards for students to post inspirational quotes,

personal experiences or comments about a diversity-related theme celebrated each month. (For

example, Black History Month or Women’s History Month)

(5) Peer Education Workshops: Student leaders may educate fellow students about diversity

and equity by leading and facilitating discussions. This training and leadership opportunity

corresponding with core value #6 and #7 and it may take place on a regular basis in the future.

(6) Resource Table: Diversity Affairs Committee and the Student Life Office shall update a

table with brochures from local and campus resources like EOPS, Financial Aid, DSS, club

flyers etc.

III. Decorations: MCC shall have the following decorations, in accordance with the core

values.

(1) Student Art: DVC students may request to have their artwork displayed in the MCC by

submitting one in accordance with MCC’s core values throughout the semester on a rolling

basis. We propose that the codes of the Student Union Building Committee specify that it is

the SUBC who approves the artwork before it goes on display.

(2) Events Calendar & Freedom Board: see Article II Section 3 and 4.

(3) Library: MCC shall maintain a library of diversity related books, available for them to be

read in the space and also outside, through an honor check out system.

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(4) Furniture and Floors: MCC shall have carpet and furniture to accommodate students and

events. Furniture and items for purchase includes but not limited to couches, bean bags,

projector, and sound system.

(5) Movable Stage: MCC shall purchase and have available a movable stage, to serve as a

platform for speakers, open mic, poetry slams and other events.

IV. Maintenance Responsibilities/ Hours/ Staffing

a. The MCC shall be open during the same hours as the Student Union Building.

b. It shall be the ASDVC DAC’s responsibility to regularly add diversity related events to the

Events Calendar, to update the monthly themes for the Freedom Board and to update the

resource table as needed. In order for this to occur, the ASDVC Bylaws must be amended to

include this in the job description of the Diversity Affairs Officer.

c. It shall be the ICC’s responsibility to regularly update club activities to the Events Calendar.

In order for this to happen, the ICC Bylaws must be amended to include this in the job

description of the appropriate officer.

V. Additional Proposals

(1) Gender Neutral Bathrooms: MCC shall install new single occupancy gender-neutral

bathrooms to create a more inclusive environment for the Lesbian Gay Bisexual Transgender

Queer Intersexual Asexual (LGBTQIA), disabled and family communities.

(2) Relocation of Existing Furniture: The extra chairs and tables currently occupying Room

111 shall be placed in the Student Union Storage Room.

(3) Temporary Wall: In order for students to access the MCC before major construction

(during fall 2015 and spring 2016), the MCC shall have a temporary wall installed to restrict

access to gas valves and other potentially dangerous items in the kitchen portion of the room.

VI. Implementation of the Proposal: If the MCC proposal is approved by the ASDVC

General Board, then they shall implement the proposal according to the timeline below.

Time Frame

Spring 2015 + Summer 2015

Fall 2015 + Spring 2016

Summer 2016

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ASDVC Agenda

(1) Auction Kitchen Items(2) Install Temporary Wall (3) Purchase Temporary Items (bookshelf, decorations, cork board, etc.)

(1) Detailed Planning for Construction with diagram (2) Go through DVC Buildings & Grounds to hire contractors

Construction

Status of Room 111

Closed for construction of temporary wall

Open Closed for construction of carpet, sound system, removal of counters, etc.

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Appendix F: Focus Group Results

Focus Group Presentation Portion

INTRO

Thank you for participating in the student equity focus group! My name is Lily and I am the

Diversity Affairs Officer of ASDVC. These are wonderful members of the Diversity Affairs

Committee (say their names).

We are here to get your input into the Student Equity Plan.

SEP’s goal is to ensure equal educational opportunities and to promote student success for all

students, regardless of race, gender, age, disability or economic circumstances. It aims to close

achievement gaps in access and success in underrepresented student groups (current or former

foster youth, students with disabilities, low-income students, veterans, students of ethnic

minorities). The plan measures student equity success with access, course completion, ESL

and basic Skills Completion, degree and certificate completion and transfer rates.

The Student Equity Plan is due on January 1st, 2015 and if approved, California will award

$70 million to student equity, specifically $736,000 to DVC.

As the Student Government Diversity Affairs Committee, we are here to listen to the students’

voice and report it back to the college and the writers of the plan. Please know that this is a

safe environment for you to express your thoughts and give your honest suggestions.

STRUCTURE

The DAC members are passing out the focus group questions. We will read each question and

give you about one minute for you to think about and write down answers to them. Please be

silent and respectful as everyone thinks and writes the answers. Then we will break up into

smaller groups so you can discuss and expand on your ideas. The whole process should take

no more than 30 minutes.

QUESTIONS & EXPLANATIONS

(1) Pathways programs: summer intensive or transition program to prepare incoming

students academically and plug them into campus resources

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(2) Authentic Orientation: Students are connected with a mentor/ counselor to get guidance

multiple times throughout the semester.

(3) Research and Evaluation: DVC devotes its resources to conduct more research student

success and potential remedy plans

(4) Professional Development: train staff about student equity issues

(5) Retention to Completion: financial literacy programs, career/ transfer resources, student

life and engagement programs to expand club activities. Instill active, collaborative and

personalized learning in classrooms.

Focus Group Discussion Questions

The term ‘equity’, as stated in the DVC Strategic Plan, “DVC values and is committed to institutional practices that

foster inclusive excellence, that is, the commitment of an institution to create the conditions students need to achieve at

their highest potential. We expect ourselves to deliver the highest level of excellence to students of every race, ethnicity,

languages, class, ability, gender and sexual orientation.”

1a. How would you define equity or inequity in the context of education or schools?

1b. Do you have any examples where you have encountered and/or witnessed conditions of

equity or inequity at DVC?

The term ‘achievement gap’, is used to refer to the discrepancy in educational outcomes and access between various

student groups in the United States, in particular African Americans, Native American, certain Asian American and

Latino students on the low end of the performance scale, and in relation to their White and certain Asian American

counterparts at the higher end of the academic performance scale.” (Howard, 2010).

2a. Based on the definition of the Achievement Gap, do you believe this condition exists at

DVC?

If no, please explain?

If yes, what recommendations, based on your experience, do you have for DVC in addressing

this issue to improve student success outcomes?

2b. Going back to your first experience with DVC, with Equity and Achievement Gap

definitions in mind, please describe your overall DVC experience with the following areas:

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➝ Did you find the process of enrolling in classes easy to navigate?

➝ Academic experience (classes, teachers, etc.)

➝ Student Support Services

➝ Student life (student clubs, extracurricular activities, etc.)

4.From the perspective of a student, how can students develop cultural competency and race

awareness?

5.From the perspective of a student, how can the college develop cultural competency and race

awareness?

(1)Pathways Program (2) Authentic Orientation (3) Research & Evaluation

(4)Professional Development (5) Retention to Completion

6.How well do the suggested activities of the Student Equity Plan address equity? Are they

appropriate and relevant to you? If not, what is missing?

Focus Group Discussion Written Response Sample #1

1a. How would you define equity or inequity in the context of education or schools?

“everyone gets a chance”

“equity is that we would treat each other as equal in order to achieve our goals”

“discrimination of any kind”

“the equal educational opportunities for all students of sexual orientation, race or gender”

2 unsure. 6 no answer.

1b. Do you have any examples where you have encountered and/or witnessed conditions of

equity or inequity at DVC?

“A lot of inequity on the San Ramon of other students not offering any assistance”

“I have witnessed equity when some had car problem and another student helped them out”

“No, it’s [been] pretty good so far that I am here”

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“My only example is people that have enrolled in DVC that are from Richmond people

automatically assume people are ghetto [there is a stereotype that students who come to DVC

from Richmond are “ghetto”.]”

3 “unsure” 5 no answer.

è Inequality on SRC, because of the lack of assistance/ resources

è Stereotype/ bias against students from Richmond being “ghetto”

2a. Based on the definition of the Achievement Gap, do you believe this condition exists at

DVC?

1 I do not know.

3 no answer.

If no, please explain?

“At DVC, I haven’t seen this happen personally”

“School and education should be fueled by self motivation”

“No, I don’t believe this because I have seen and I know people who are African American,

Asian American and Latino students who have high academic performance.”

“DVC shows a lot of group works”

4 no.

è Achievement is based on personal motivation.

è Minority exceptionalism: one student thinks the achievement gap does not exist at DVC

because she sees some minority students excelling.

If yes, what recommendations, based on your experience, do you have for DVC in addressing

this issue to improve student success outcomes?

“Yes, because some students have problems of how to know how to register for classes as a

first year”

“It’s not on DVC; it’s on the students and parents”

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“Interact Club, Red Cross [club], LGBTQ [club]”

“Yes, just because they have a certain gap; join clubs”

4 yes

è Assist students in registration

è Have students join clubs

2b. Going back to your first experience with DVC, with Equity and Achievement Gap

definitions in mind, please describe your overall DVC experience with the following areas:

“Overall things are pretty good”

➝ Did you find the process of enrolling in classes easy to navigate?

“Somewhat, the site always goes down though”

“It can be extremely difficult”

“Confused at first”

“Yes, just because there’s people that can help”

“Yes, I did not have help applying to courses [referring to counseling?]”

“Yes”

3 said easy. 3 said difficult. 6 no answer.

è The site goes down often

è One student wrote s/he did not get help applying to courses. Another student wrote that it was

easy to navigate because there were people who could help

➝ Academic experience (classes, teachers, etc.)

“It’s alright actually”

“Good”

“So far helpful”

“Teachers”

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“Certain teachers are nice”

➝ Student Support Services

“I haven’t really had trouble with it”

“Good”

“They should make their presence to be known [they should increase their presence among

students]”

“Haven’t used any”

“So so”

è Student Support Services need to increase their presence among students.

➝ Student life (student clubs, extracurricular activities, etc.)

“Dance club is the best club”

“Good and fun”

“Very different it all depends where you see you[rself] connect”

“Dance club is diverse”

“Awesome”

4.From the perspective of a student, how can students develop cultural competency and race

awareness?

“Take a sociology class? Have a DVC Tumblr?”

“Make more legit and fun events; examples like more raves, DJ events and dance”

“Stop being ignorant and giving into stereotype”

“Get educated and have an open mind like decent human”

“Be socially involved”

“Try and get to know and don’t judge a person”

“Being more open minded”

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“Learn other cultures. Socialize and communicate with one another”

“By getting to know students who come from other countries [like] exchange students”

è Change students attitude toward cultural competency (open mind, get educated, don’t judge,

learn other cultures)

è Increased cross-cultural communication (get to know different students)

5.From the perspective of a student, how can the college develop cultural competency and race

awareness?

“International Day”

“More colleges should be more friendly and open”

“I don’t think it can”

“Include some cultural celebrations”

“Have expert speaker that give information about them”

“IDK”

“Try getting all the students to work together”

è Events to educate and unite studnets: speaker series, international day, cultural celebrations

(1)Pathways Program (2) Authentic Orientation (3) Research & Evaluation

(4)Professional Development (5) Retention to Completion

6.How well do the suggested activities of the Student Equity Plan address equity? Are they

appropriate and relevant to you? If not, what is missing?

“Pathways Program and Professional Development”

“It’s very appropriate”

“Sure”

“All sounds good”

“I believe these programs are or will be helpful if they spread the word around campus”

“They cool”

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“Yes”

“Relevant”

è Generally, approving the list of activities, but suggested that the college raise awareness about

these programs, because they did not know what they were until we explained it to them.

Biased feedback from the facilitator’s point of view

è They’re unable to think of solutions on an institutional level

è They don’t recognize or think about equity issues or the achievement gap. Students just live

their lives and are busy going through the day to care. Getting a random sample of students

who want pizza will not result in the most passionate group of students.

Notes from Lily’s Focus Sub-Group #1a

The college should focus on student needs over physical appearance; why do we prioritize all

this construction when there are students who can’t afford to pay their tuition?

The achievement gap is a cultural problem, not a school problem. The media and many studies

reinforce the achievement gap and discourages minority students. It is not within DVC’s job

to motivate students, because education should be self-motivated. [Even if DVC is willing to

help, students have to take the initiative, be willing and seek help themselves.]

Props to the college for giving DSS students priority registration.

EOPS should be promoted more, because people are not aware.

Financial Aid: DVC should offer more scholarships

Is “so bad”, because the process to get aid is “too hard”, referring to all the

forms and the mandatory test online. (“I have to prove that I’m poor”). The Financial Aid

Office hours are weird and it’s always packed.

Problems with FAFSA: students cannot claim independence when they’re not

24 years old, which means they don’t qualify for aid, because they must file their parents’ tax

returns, not their own.

Registration: classes fill up too fast

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It’s difficult to navigate which classes to take (which ones are required, so they

can transfer on time; they’ve “wasted their time” because they took random classes that ended

up not being necessary).

There needs to be a unified policy that awards students’ initiatives about add

codes: as of now, it depends on the teacher. It’s unfair that a registered student who doesn’t

show up on the first day gets to keep their spot when other waitlisted students took the initiative

to show up and wait for an add code.

Pre-reqs make it difficult to finish within 2 years

Textbooks: are too expensive

Teachers who require their custom version, and won’t allow online version.

There should be mental health and counseling support

Academic counselors are not available.

Notes from Crystal and Hugo’s focus sub-group #1b

Group Tutoring: getting participation points for attending group tutoring is helpful

Orientation: some people don’t know about the process

The college should modify it so it’s more simple and easy to follow (ex) some

items were out of order. ASSESSMENT TESING NEEDS TO BE TALKED ABOUT

DURING OREINTATION. Maybe an ice breaker during orientation to increase

communications and break down potential social barriers between the students.

Career Resources: Career 110 was a helpful class. We should have a career day: panel of

professionals who speak about the practicalities and applications of their job.

Drop-in counseling is not helpful

We should have a club board: a bulletin quark board/ physical place on campus for club

promotion.

The ideas of a pathways program seemed appealing, but few people knew about it.

Notes from Focus Group #2

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Existing programs that for financial assistance or designed for a specific ethnicity need to be

promoted more.

Young adults in college from Mexican American families don’t get the entitlement/incentive

or guidance for their education from their parents (most of whom, from this student’s

experience, did not attend higher education). This could be a potential cause of the achievement

gap.

Authentic Orientation

è It is important for students to see the same counselor in order to establish a personal

relationship with them and continuously work on an academic plan. Seeing different counselors

every time requires students to start over in explaining their story; it also decreases the

likelihood of developing long-lasting connection with the counselor.

è Students feel like the current counseling sessions are “rushed”, “brief” and “abrupt like a

factory line”, because there is not enough time or energy from the counselors to carefully go

over their questions, given the large number of students they have to go through. They did not

feel welcomed. They felt hesitant to ask for clarifications because the counselors were rushed

and did not look like they wanted to answer their questions. Therefore, one student does not

plan on returning to the counseling center, but would rather look up the information him/herself.

è One student felt like some counselors flat out discouraged him/her, because of the tone of

their voice when s/he told the counselor about his/her reach school. S/he also felt like the

counselors gave misinformation about UC Berkeley’s acceptance rate; s/he later found out that

UC Berkeley’s acceptance rate varies per major, which the counselor did not tell originally.

S/he asks that the counselors be respectful and encouraging in making realistic suggestions

instead of directly putting down students’ high goals.

Research and Evaluation

è One student feels like this kind of research is already funded and has been going on

continuously. Instead of allocating any more funding, s/he asks that the money be invested in

more active programs.

Professional Development

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è Professors need to be culturally competent, aware of the issues presented in the Student

Equity Plan and make an effort to know their students on a personal level, rather than projecting

profiles or biases based on the students’ race. Students feel like the professors project their pre-

judgments on certain students, based on their prior experience with students of the same

ethnicity.

è There needs to be an increase in professor-student interactions in class, to humanize and

personalize the students. Right now, students have been trained to listen and are afraid to speak

up.

è Students shared that it’s important to have a faculty whom they feel like they can relate to.

Having more faculty of color or being connected to a faculty who has their best interest can

make all the difference in not feeling isolated.

Retention to Completion

è It is in the responsibility of the students to get themselves plugged into clubs on campus. But

it is with the help of the college that the clubs are promoted. We need a CENTRAL PLACE

for all club events (not just meeting times) either physically on campus or online.

è The idea of financial literacy workshops is good. However, in addition to the workshops, the

college should post that information on the website, record the lecture and make it available on

YouTube to increase student access to these valuable information.

è In addition to the communications effort between the college and the students, there needs to

be an expanded effort for student to student connection. One student suggested expanding the

Student Ambassador Program to increase peer to peer connection.

Other Suggestions

è One student suggested developing an Ethnic Studies program for cultural competency and an

effort to truly address diversity on campus.

è One student suggested for more information and resources for undocumented students.

Notes from Focus Group #2

Authentic Orientation

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è It is important for students to see the same counselor in order to establish a personal

relationship with them and continuously work on an academic plan. Seeing different counselors

every time requires students to start over in explaining their story; it also decreases the

likelihood of developing long-lasting connection with the counselor.

è Students feel like the current counseling sessions are “rushed”, “brief” and “abrupt like a

factory line”, because there is not enough time or energy from the counselors to carefully go

over their questions, given the large number of students they have to go through. They did not

feel welcomed. They felt hesitant to ask for clarifications because the counselors were rushed

and did not look like they wanted to answer their questions. Therefore, one student does not

plan on returning to the counseling center, but would rather look up the information him/herself.

è One student felt like some counselors flat out discouraged him/her, because of the tone of

their voice when s/he told the counselor about his/her reach school. S/he also felt like the

counselors gave misinformation about UC Berkeley’s acceptance rate; s/he later found out that

UC Berkeley’s acceptance rate varies per major, which the counselor did not tell originally.

S/he asks that the counselors be respectful and encouraging in making realistic suggestions

instead of directly putting down students’ high goals.

Research and Evaluation

è One student feels like this kind of research is already funded and has been going on

continuously. Instead of allocating any more funding, s/he asks that the money be invested in

more active programs.

Professional Development

è Professors need to be culturally competent, aware of the issues presented in the Student

Equity Plan and make an effort to know their students on a personal level, rather than projecting

profiles or biases based on the students’ race. Students feel like the professors project their pre-

judgments on certain students, based on their prior experience with students of the same

ethnicity.

è There needs to be an increase in professor-student interactions in class, to humanize and

personalize the students. Right now, students have been trained to listen and are afraid to speak

up.

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è Students shared that it’s important to have a faculty whom they feel like they can relate to.

Having more faculty of color or being connected to a faculty who has their best interest can

make all the difference in not feeling isolated.

Retention to Completion

è It is in the responsibility of the students to get themselves plugged into clubs on campus. But

it is with the help of the college that the clubs are promoted. We need a CENTRAL PLACE

for all club events (not just meeting times) either physically on campus or online.

è The idea of financial literacy workshops is good. However, in addition to the workshops, the

college should post that information on the website, record the lecture and make it available on

YouTube to increase student access to these valuable information.

è Existing programs that for financial assistance or designed for a specific ethnicity need to be

promoted more.

è In addition to the communications effort between the college and the students, there needs to

be an expanded effort for student to student connection. One student suggested expanding the

Student Ambassador Program to increase peer to peer connection.

Other Suggestions

è One student suggested developing an Ethnic Studies program for cultural competency and an

effort to truly address diversity on campus.

è One student suggested for more information and resources for undocumented students.

è Young adults in college from Mexican American families don’t get the entitlement/incentive

or guidance for their education from their parents (most of whom, from this student’s

experience, did not attend higher education). This could be a potential cause of the achievement

gap.

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Appendix G: Grant Proposal

 

Student Initiative Grant Proposal 

Stage #1: Form Submission 

Please fill in this form electronically to __ (insert name & email) ___ by __ (insert date) _____. 

For further information, contact _ (insert name & email) ____. 

 

Applicant Name: __________ DVC ID#: ____________    Date:__________ 

 

Project Title: ___________________________ 

Team Members (please list everyone’s name & ID): 

 

 

Brief description of project: 

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________ 

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Project Outcomes (Measure Results): 

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________ 

 

How will this project benefit the entire DVC student body? 

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________ 

 

DVC Employee Sponsor(s): ______________________________________________ 

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Appendix H: Carpool Proposal ASDVC Sustainability Committee Carpool Program

1. Program Background

a. Diablo Valley College

Parking in campus is seen as a major challenge as demand highly exceeds the supply of

parking spots. Moreover, with an increase in enrollments at Diablo Valley College parking

will also become an increasingly difficult issue in the future. There have been increasing

complaints about the public parking and to address this, ASDVC wants to increase

transportation options by creating a carpool program.

b. Logistical Perspective

Carpooling offers a commuter option that may work better than other methods of

transportation. Carpooling works best for people who live where transit service may be

limited or non-existent and compared to other options, carpooling may better fit for one’s

schedule. Carpooling also encourages networking and communication among students. In

a population sample of 94 about 58% of DVC students say they would carpool if DVC had

a program.

c. Environmental Perspective

28% of all greenhouse gas emissions are contributed by transportation (United States

Environmental Protection Agency, 2014) and carpooling helps to cut the emission by at

least 35%.

d. Economical Perspective

Gas prices has increased by 59% within 10 years (U.S. Energy Information Administration,

2014) whereas the income for the median 50% of U.S. population has been static.

Carpooling cuts the cost of transportation by at least 30% and as such is an effective way

for students to save money, considering the fact that an average students in DVC spends

approximately $20 on gas on a weekly basis.

2. Program Description

Associated Students of Diablo Valley College (from hereby called ASDVC) is therefore

proposing the formation of a carpool system for DVC Students. The mechanism of its working

will be as such:

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a. Students interested in Carpooling will be asked to fill out a form online *See

Attachment 1.

b. ASDVC through email shall inform the student registered of other registered

individuals who are within a close proximity. In addition, information & gathering

session dates hosted by ASDVC shall also be sent out.

c. To promote free will, it is then up to the informed students’ deliberation to contact

other individuals and organize the carpool among themselves. ASDVC shall hold

information session about the program throughout the semester to help promote the

program and also serve as a social setting for people to organize the carpool among

themselves.

3. Partnership Proposal

ASDVC hereby invites the Police Station to collaborate with us in materializing this proposal

by

a. Reserving a set amount of priority carpool spots in parking lots 4,8, and 9 for carpool

program participants.

b. The police would check, similarly to the parking permits, for the ASDVC carpool

clipper card which was obtained through ASDVC to ensure carpoolers get parking

spots.

c. Any Diablo Valley College student who participates in the carpooling program by

registering their group (* See Attachment 2) with the ASDVC Sustainability

Committee shall receive 1 ASDVC carpool clipper card per group minimum of 3 which

can be rotated among the cars registered in the group. The clipper card will only be

valid for one semester. The purpose of the Clipper cards shall serve as checking system

for the police.

Creating carpool parking spots will create an incentive that can potentially reduce the amount

of cars on the road and in turn reduce the amount of traffic. For example if 3 people decide to

carpool having a total of 15 reserved spot will reduce the amount of cars by 30.

ASDVC hereby invites the Marketing Department to collaborate with us in materializing this

proposal by

a. Advertising the Carpool Program through email blasts during the first two weeks and

last two weeks of the semester.

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Appendix I: Result of General Elections

President Secretary Keith Montes 338 Maina Sato 664Hao (Jason) Wang 405 Public Relations Officer Vice President for Executive Affairs Jiating Lin 358John Michaelson 279 Tricia Yu 341Minsun (Kylie) Song 451 Activities Coordinator Vice President for Legislative Affairs Weihao (Wesley) Xia 637Ana Doane 320 Kenny Indradi 392 Diversity Affairs Officer Kris Espanol 289Controller Wen (Reena) Zhang 425Anna Chen 382 Weihao (Peter) Zhou 339 Environmental Affairs Officer Yitong (Jerry) Chen 368Parliamentarian Jonathan Otis 345Ashley Leung 614

California Education Code 76060.5 (a) authorizes the associated student organization of a

community college to hold an election to establish a $2 Student Representation Fee that will be

used to:

One dollar of the Student Representation Fee would be used by Associated Students of Diablo

Valley College “to provide support for governmental affairs representatives of local or statewide

student body organizations who may be stating their positions and viewpoints before city,

county, and district governments, and before offices and agencies of state government”.

One dollar would be used “to establish and support the operations of a statewide community

college student organization, recognized by the Board of Governors of the California Community

Colleges, with effective student representation and participation in state-level community college

shared governance and with governmental affairs representatives to advocate before the

Legislature and other state and local governmental entities”.

Do you affirm the establishment of this Student Representation Fee at Diablo Valley College?

Yes 332

No 286

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Appendix J: Inter-Club Council Newsletter

A request for the Inter-Club Council Newsletter was sent numerous times to the Inter-Club Council Chair. No response was received.