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Sponsorship and Exhibitor Prospectus
ASOPRS GOLDEN JUBILEE2019 Scientific Symposia
We are delighted to invite you to join us for our GOLDEN JUBILEE celebrations in 2019!
Spring Scientific Symposium Atlantis – Paradise Island – Bahamas
The “jewel” of the Society, open to members only. This meeting is designed to be family friendly and intimate. The intimacy allows for unique networking opportunities that extend beyond the tradeshow environment, including social and recreational activities, in which exhibitors and supporters are invited to participate.
Fall Scientific Symposium Hilton – San Francisco Union Square
This two-day symposium is a venerable tradition which precedes the American Academy of Ophthalmology’s Annual Meeting and attracts members and non-members alike. Traditional networking support opportunities are available, as well as numerous promotional events, designed to help our industry partners directly showcase their products and services to our audience.
Support opportunities for the Spring and Fall Symposia are designed to suit both small and large budgets. Please contact the Executive Office if you have sponsorship ideas not listed in this prospectus.
Your participation adds value and contributes to a positive and enjoyable attendee experience. ASOPRS symposia are powerful concentrations of oculofacial plastic and reconstructive surgeon experts offering our industry partners excellent opportunities to build relationships, network, collaborate, and educate.
It would be a great pleasure to welcome you as a supporter of ASOPRS and we look forward to seeing you in the Bahamas and San Francisco!
Warmest Regards,
John J. Martin, MD Secretary of Meetings Chair, Industry Relations Committee
Catherine J. Hwang, MDSpring Meeting Program Chair
Jeremiah P. Tao, MD, FACSFall Meeting Program Chair
Daniel P. Schaefer, MD, FACSPresident
Table of Contents
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ASOPRS ContactAmanda Macrina, Meeting Manager, [email protected]
About the Spring Symposium . . . . . . . . . . . . . . . 3
About the Fall Symposium . . . . . . . . . . . . . . . . . .4
Application for Exhibit Space . . . . . . . . . . . . . . . 5
Exhibitor Rules and Regulations . . . . . . . . . . . . .6
Spring Meeting Support Opportunities . . . . . . . 7
Fall Meeting Support Opportunities . . . . . . . . . . 8
Fall Meeting Promotional Sponsorship Opportunities . . . . . . . . . . . . . . . . .9
Advertisement Opportunities and Payment . . 10
2018 Exhibitors and Sponsors . . . . . . . . . . . . . . 11
Bahamas
San Francisco
2019 SPRING SCIENTIFIC SYMPOSIUM
• 2019 Spring Preliminary Program
• An exclusive members only meeting.
• Audience: domestic, international, and Fellows-in-Training in ASOPRS-accredited fellowships.
• Ample networking opportunities: exhibiting hours, recreational activities, and social events including President’s Welcome Reception and Annual Banquet (supporters are invited to purchase tickets).
• Half day (morning) General Session
ATTENDANCE HISTORYYear Location Attendance2018 Austin, TX 232
2017 Vancouver, BC 244
2016 Ojai, CA 189
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PRELIMINARY SCHEDULEThursday, May 30Exhibitor Set-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Noon – 5:00 pmPresident’s Welcome Reception . . . . . . . . . . . . . . . . . . . . . . . . . . 6:00 pm (Exhibitors may purchase tickets on registration form page 5,)
Friday, May 31NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 amRefreshment Break in Exhibit Hall . . . . . . . . . . . . . . . . TBD (30 minutes)
Saturday, June 1NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 amRefreshment Break in Exhibit Hall . . . . . . . . . . . . . . . . TBD (30 minutes) Annual Banquet and New Member Inductions . . . . . . . . . . . . . 6:00 pm (Exhibitors may purchase tickets on registration form page 5,)
Sunday, June 2NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 amRefreshment Break in Exhibit Hall . . . . . . . . . . . . . . . . TBD (30 minutes)Exhibit Tear Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . after break
The Exhibit Hall will remain open while the attendees are in the General Session. Exhibitors are welcome to attend the General Session.
EXHIBIT PACKAGE INCLUDES 6' draped and skirted table, two chairs, and two representative registrations (breakfasts and breaks included in the registrations). Pipe and drape are not included.
2019 EXHIBIT SPACE IS LIMITEDExhibits are assigned on a first come, first served basis and must be paid in full to be confirmed.
SPRING MEETING EXHIBITOR INFORMATION
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O2019 FALL SCIENTIFIC SYMPOSIUM • Preliminary Program will be HERE, once available.
• The ASOPRS Fall Scientific Symposium precedes the American Academy of Ophthalmology’s Annual Meeting.
• Audience: member oculofacial plastic and reconstructive surgeons, general ophthalmologists, otolaryngologists, head and neck surgeons, facial plastic surgeons, and dermatologic surgeons.
ATTENDANCE HISTORY Year Location Attendance2018 Chicago, IL 878
2017 New Orleans, LA 790
2016 Chicago, IL 849
2015 Las Vegas, NV 919
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PRELIMINARY SCHEDULEWednesday, October 9Exhibitor Set-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TBD
Thursday, October 10NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 amAM Refreshment Break in Exhibit Hall. . . . . . . . . . . . . TBD (30 minutes)PM Refreshment Break in Exhibit Hall . . . . . . . . . . . . . TBD (30 minutes)
Friday, October 11NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 amAM Refreshment Break in Exhibit Hall . . . . . . . . . . . . TBD (30 minutes)PM Refreshment Break in Exhibit Hall . . . . . . . . . . . . TBD (30 minutes)Exhibit Tear Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .after PM break
EXHIBIT PACKAGE INCLUDES 8' x 10' space with an 8' backwall and 3' side drape, 6' skirted table, two chairs, wastebasket, and two representative registrations (breakfasts and breaks included in registration).
2019 EXHIBIT SPACE IS LIMITEDExhibits are assigned on a first come, first served basis and must be paid in full to be confirmed.
FALL MEETING EXHIBITOR INFORMATION
Select your own exhibit location! Click HERE to view the Exhibit Hall diagram and email your top three preferences to [email protected]. Upon receipt of payment, your exhibit location will be confirmed.
Company Name (as it will appear in the program) Contact Name Address
City/State/Zip Phone
Fax Email
EXHIBIT PLACEMENT PREFERENCESSPRING MEETING: I do NOT want my booth next to
FALL MEETING: Select your location! Click here to view the Exhibit Hall diagram then email your top three preferred locations to [email protected]. Upon receipt of payment, your exhibit location will be confirmed.
Description of Product/Service: If you do not submit a description, only your company name will appear in the Program Book. Enter description here or send to [email protected].
List names of all representatives as they will appear on name badges:
1. Included Email 2. Included Email 3. Additional Representative $250 Email 4. Additional Representative $250 Email The rules and regulations listed on page six become binding upon signing this contract below, between the Exhibitor, its agents or employees and ASOPRS. Exhibitor agrees to comply with the Americans with Disabilities Act. Exhibitor agrees to abide by all rules, regulations, and restrictions outlined herein and to all conditions under which the exhibit area is leased to the Society. Exhibitor agrees to license music if used in their exhibit. Exhibitor agrees that ASOPRS may rearrange the floor plan where necessary without prior approval from Exhibitor. In the event of fire, strikes, or other uncontrollable circumstances, Exhibitor assumes entire responsibility for exhibit materials and equipment. No prior or present agreements or representations shall be binding upon the parties unless included in this Contract. No modification or change in this Contract shall be valid or binding upon the parties unless in writing and executed by the party intended to be bound by it.
Authorized Signature Date
EXHIBIT PAYMENT (payment must accompany application form)
Check (US funds and payable to ASOPRS)
Check No.
Send checks to 1043 Grand Avenue #132, St. Paul, MN 55105
Credit card payments accepted online only.
Click here to register online.
*ASOPRS does not guarantee “away from/next to” requests. Please see Rules and Regulations.
To clear this form, please click here.
Click Here to Register OnlineASOPRS 2019 Application for Exhibit Space
SPRING FALL
SPRING/FALL PACKAGE
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By April 3, 2019
Exhibits @ $2,500 each $ After April 3, 2019
Exhibits @ $3,000 each $ Welcome Reception ticket
@ $150 each $
Annual Banquet ticket
@ $200 each $
Additional representatives
@ $250 each $
By August 22, 2019
Exhibits @ $3,250 each $ After August 22, 2019
Exhibits @ $4,250 each $
Additional representatives
@ $250 each $
TOTAL $
Special rate only available before April 3, 2019.Exhibit at both symposia — a $500 savings!
Exhibits @ $5,250 each $
EXHIBIT SPACE OPTIONS
SOLD OUT
1. Contract: The following rules and regulations become binding upon acceptance of this contract between the applicant (Exhibitor or Exhibitor Company) and his/her employees and the American Society of Ophthalmic Plastic and Reconstructive Surgery (ASOPRS), the show sponsor.
2. Exhibit Space Description: Spring Meeting packages include one 6’ draped and skirted table, two chairs, and two representative registrations. Fall Meeting package includes an 8’ x 10’ space with one 8’ high backwall and 3’ high side drape, a 6’ skirted table, two chairs, a wastebasket and two representative registrations. Additional Exhibitor representatives registrations may be purchased. No walls, partitions, signs, or decorations may be erected which will interfere with the general view “down the aisle” or with other exhibits. If additional space is needed for display purposes, additional fees will apply. All additional charges incurred including, but not limited to, electrical or internet services, shipping, and security fees are at Exhibitor’s expense.
3. Space Assignment: Exhibit locations will be assigned at the sole discretion of show management. Placement will be made based on receipt of payment in full, extent of sponsorship, order in which contracts were received, electrical needs and, if possible, separation of direct competitors. ASOPRS reserves the right to rearrange the floor plan without notice when necessary to facilitate the best traffic flow.
4. Adherence to Schedule: No move-ins or move-outs will be permitted outside of the schedule. In the event that ASOPRS incurs additional expenses as a result of Exhibitor’s failure to adhere to the move-in/move-out schedule, Exhibitor agrees to reimburse ASOPRS for any such additional expenses. It is required that exhibits be staffed during the posted hours. Exhibits are subject to modification prior to the Symposium to adapt to necessary changes in Symposium session times.
5. Exhibit Hours and Disclaimer: This agreement is for the rental of the exhibit space only. ASOPRS has not made and does not make any warranty of representation whatsoever, either expressed or implied, including, but not limited to (1) level of attendance at the Symposium, (2) number of meeting attendees who will visit the exhibits, or (3) whether any exhibit will be seen by persons having the authority to procure or commit to procure products or services being exhibited. Please see pages 3-4 for Attendee/Exhibitor Networking times.
6. Unoccupied Space: ASOPRS reserves the right, should any rented exhibits remain unoccupied after the first hour of the show’s opening, to rent or occupy the space.
7. Payments and Refunds: The total amount for exhibit space is due with the Application. APPLICATIONS WILL NOT BE REVIEWED/CONSIDERED AND SPACE WILL NOT BE RESERVED UNTIL PAYMENT HAS BEEN RECEIVED. In the event the Exhibitor cancels a contract, ASOPRS must be notified in writing for refunds to be issued. There will be a $125 administration fee assessed for all cancellations. No refunds will be issued after April 3, 2019 for the Spring Scientific Symposium or August 22, 2019 for the Fall Scientific Symposium.
8. Food Service: ASOPRS reserves the right to provide food and beverage service during certain hours in the exhibit area. Exhibitor fees include the breakfasts and refreshment breaks for two representatives. Tickets must be purchased for all other events.
9. Noisy and Obnoxious Equipment: The Society reserves the right to restrict exhibits that may be objectionable or to order the removal of any portion of an exhibit which, in the judgment of the Society, is detrimental to or distracts from the general order of the exhibits.
10. Security: Security for exhibits and Exhibitor property will be provided during the hours the Exhibit Hall is officially closed. Any additional security outside of these hours is at the sole discretion of the Exhibiting Company and the Exhibiting Company shall not hold the Society, its employees, agents, officers, directors or hotel liable for any loss, theft, or damages.
11. Fire and Safety Regulations: In order to comply with local fire ordinance requirements, all decorative material must be flame resistant. No volatile or flammable fluids, substances or materials of any nature prohibited by city fire regulations or insurance carriers may be used in any exhibit. All local regulations will be strictly enforced and the Exhibitor assumes all responsibility for compliance with such regulations. Fire hose cabinets and fire exits must be left accessible and in full view at all times.
12. Indemnification and Limitation of Liability: Exhibitor shall assume responsibility for damage to the Hotel and shall indemnify and hold harmless ASOPRS, its employees, agents, officers, and directors and the Hotel for all liability ensuing from any cause whatsoever, including accidents or injuries to Exhibitor, its agents or employees. Exhibitor assumes full responsibility for any accident, injury or property damage to any person viewing its exhibit where such accident, injury or property damages is caused by negligence of Exhibitor, agents or employees. All exhibit materials, equipment, and property of any kind that may be on licensed premises of the Hotel shall be the sole risk of the Exhibitor. In the event that Exhibitor’s property is stolen, lost, destroyed or damaged, no part of such loss or damage is to be charged to or borne by ASOPRS or the Hotel. In addition, Exhibitor acknowledges that ASOPRS and the Hotel do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such losses by Exhibitor. Proof of insurance must be submitted with space agreement. Reasonable care should be exercised to protect all exhibits.
13. Damage to Property: Exhibitors are liable for any damage caused to the building, floor, walls, columns, or to standard exhibit equipment, or to other Exhibitors’ property. Exhibitors must not apply paint, lacquer, adhesive, tape, Velcro, or any other coating to building, columns, floors, or to standard exhibit equipment.
14. Public Policy: Exhibitors are charged with the knowledge of all ordinances and regulations pertaining to taxes, health, fire prevention, customs, and public safety while participating in this show. Compliance with such laws is mandatory for Exhibitors and is the responsibility of the Exhibitor.
15. Use of Exhibit Space: No Exhibitor shall assign, sublet, or share exhibit space.
Exhibitor Rules and Regulations
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Click Here to Register Online
GOLDEN JUBILEE SPRING MEETING SPONSORSHIP OPPORTUNITIES
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The Spring Meeting offers a variety of signature marketing opportunities. Your message impacts key decision makers from across the field. Spring Meeting sponsorship is acknowledged in the onsite program book, onsite signage, and the ASOPRS website. These opportunities are available on a first-come, first-served basis. ASOPRS and Sponsor agree that these events are NOT considered part of the CME activity (2019 ASOPRS Spring Scientific Symposium). The events will take place separately from the CME activity and will not be concurrent with any educational session.
DIAMOND SPONSOR $25,000
Networking Event: Annual Banquet and
New Member Inductions
Held on the Royal Deck, featuring traditional Bahamian dancing and food. New members are inducted during the banquet. Don’t miss this opportunity to be a part of commemorating the Golden Jubilee anniversary; your sponsorship will make this tradition a memorable occasion!Sponsor benefits:• Acknowledgment in onsite signage, Program Book, and website• 4 complimentary banquet tickets• Drink tickets to distribute to clients• Company logo on banquet tickets• Customized cocktail napkins with company logo• Pre- and post-attendee lists
PLATINUM SPONSOR $15,000
Networking Event: President’s
Welcome Reception
Held on Dig Deck, this is the traditional kickoff to the meeting, and the first opportunity for members to reconnect. Don’t miss this opportunity to be a part of commemorating the Golden Jubilee anniversary; your sponsorship will make this tradition a memorable occasion!Sponsor benefits:• Acknowledgment in onsite signage, Program Book, and website• 2 complimentary reception tickets• Drink tickets to distribute to clients• Company logo on reception tickets• Pre- and post-attendee lists
GOLD SPONSOR $5,000
Networking Event: Golf and
Tennis Tournaments
The Golf Tournament will be held at Ocean Club golf course, and the tennis tournament will be held on the courts, both onsite at the Atlantis.Sponsor benefits:• Acknowledgment in onsite signage, Program Book, and website• 2 complimentary golf registrations• 2 complimentary tennis registrations• Pre- and post-attendee listsYour sponsorship:• Underwrites tournament prizes for golf and tennis• Provides the opportunity to develop a branded “giveaway” (at your discretion) to distribute to golfers
and tennis players
GOLD SPONSOR $5,000
Marketing and Advertising Opportunity:
Custom Swag or Other Meeting Items
Be a lasting part of the commemoration with your logo on customized “swag” or other meeting items.Opportunities include:• Logo on Meeting Items (lanyards, bags) — distributed at registrationOR• Custom Swag (hats, water bottles, computer sleeves, etc.) distributed at BanquetYour sponsorship:• Allows you to choose the item (in concert with, and subject to, ASOPRS approval)• Customize with your company logo (with the society logo)• Offsets the cost of the swag/item• ASOPRS will produce the item
Please contact Amanda Macrina, Meeting Manager, at [email protected] or 612-601-3168 for further information on becoming an ASOPRS Sponsor.
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GOLDEN JUBILEE FALL MEETING PROMOTIONAL SPONSORSHIP OPPORTUNITIES
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The Fall Meeting offers a variety of signature marketing opportunities. Your message impacts key decision makers from across the field. Fall Meeting sponsorship is acknowledged in the onsite program book, onsite signage, walk-in session slides, and the ASOPRS website. These opportunities are available on a first-come, first-served basis. ASOPRS and Sponsor agree that these events are NOT considered part of the CME activity (2019 ASOPRS Fall Scientific Symposium). The events will take place separately from the CME activity and will not be concurrent with any educational session.
Become a Supporter of the ASOPRS Fall Meeting! Unrestricted educational grants are in any amount are welcome. Contact Amanda at [email protected] for more information.
DIAMOND SPONSOR $35,000
Networking Event: 50th Anniversary Gala
ASOPRS 50TH Anniversary Gala will be held at the Hilton San Francisco, and feature dinner and entertainment. Don’t miss this opportunity to be a part of commemorating the Golden Jubilee anniversary; your sponsorship will make this tradition a memorable occasion! Your sponsorship includes:• Acknowledgment in onsite signage, Program Book and website• 4 complimentary gala tickets• Drink tickets to distribute to clients• Company logo on banquet tickets• Customized cocktail napkins with company logo• Pre- and post-attendee lists
PLATINUM SPONSOR $25,000
Networking Event: Advisory Board Reception
Our traditional Advisory Board event will be expanded to include historical leaders who have shaped the Society over the last 50 years. Be a part of this special, once every 50 years event!Your sponsorship includes:• Acknowledgment in onsite signage, Program Book, and website• 4 complimentary reception tickets• Company logo on reception tickets• Pre- and post-attendee lists
GOLD SPONSOR $18,000
Marketing and Advertising Opportunity:
Custom Swag or Other Meeting Items
Be a lasting part of the commemoration with your logo on customized “swag” or other meeting items.Opportunities include:• Logo on Meeting Items (lanyards, bags) — distributed at registrationOR• Custom Swag — distributed at GalaYour sponsorship:• Allows you to choose the item (in concert with, and subject to, ASOPRS approval)• Customize with your company logo (with the society logo)• Offsets the cost of the swag/item• ASOPRS will produce the item
PROMOTIONAL PRODUCT THEATERS
Mini Breakfast and Learn — Thursday and Friday $5,000 Product Theaters are forums to promote your product or service directly to 50 to 250 meeting attendees. Product Theaters are promotional, not approved for CME credit and cannot conflict with the official ASOPRS meeting program. The product theaters are limited and will sell out.
Mini Lunch and Learn — Thursday and Friday $6,000
Lunch and Learn — Thursday and Friday $25,000
2019 Lunch and Learn Sponsors committed as of March 2019: Genentech, Legally Mine, Galderma, Merchant Advocate
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Product theaters are separate from the CME-accredited program and all aspects of the event/program are developed and controlled by the sponsor.
ASOPRS will approve all promotional message, items, content, etc. to ensure separation from the CME program is evident and attendees know ASOPRS in no way endorses, sponsors, plans or controls the event, and that the content is appropriate.
Please contact Amanda Macrina, Meeting Manager, at [email protected] or 612-601-3168 for more information on becoming an ASOPRS Sponsor.
ASOPRS is committed to providing a meeting environment that allows for ample opportunity to network with attendees. Please let us know if you have other support or sponsorship ideas and we will be happy to work with you, within our accreditation guidelines, to effectively present your company and product to your customers.
GOLDEN JUBILEE FALL MEETING PRODUCT THEATER OPPORTUNITIES
Increase your exposure with a full page, full color advertisement in the Spring and/or Fall Program Books.
Spring Meeting Advertisements Due: April 3, 2019.
Fall Meeting Advertisements Due: August 22, 2019.
Program Advertising Rates Back Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,250 $3,000
Inside Front Cover . . . . . . . . . . . . . . . . . . . . . $1,750 $2,500
Inside Back Cover . . . . . . . . . . . . . . . . . . . . . $1,750 $2,500
Full Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,250 $2,000
Half Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $750 $1,250
Quarter Page . . . . . . . . . . . . . . . . . . . . . . . . . $500 $550
Click here for advertisement specifications.
TOTAL $
Check (US Funds) Check No. (Payable to ASOPRS)
Send checks to 1043 Grand Avenue #132, St. Paul, MN 55105
Credit card payments accepted online only. Click here to buy an advertisement online.
To clear this form, please click here.
GOLDEN JUBILEEADVERTISEMENT OPPORTUNITIES
SPRINGMEETING
FALLMEETING
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Bahamas
San Francisco
A Special Thank You to our 2018 Spring and Fall Exhibitors and SponsorsAdvice MediaAerolaseAllerganAnthony Products, Inc.Canfield Scientific, Inc.Castle BiosciencesCrystal Clear Digital MarketingDePuy SynthesDesigns for Vision, Inc.Ellman International, Inc.Enova Illumination
FCI OphthalmicsGaldermaGenentechGraves DiseaseGunther Weiss ScientificHuman TouchIOIJEDMEDKaneka Pharma America LLCLegally MineLid Lift Goggle
Mallinckrodt Pharmaceuticals
McClain Laboratories, LLC
MedDev Corporation
Merz Aesthetics
MicroAire Surgical Instruments
NewMedical Technology
NexTech
OJM Group
OMIC
Poriferous LLC
Quality Medical Publishing
Quest Medical, Inc.
Rohrer Aesthetics, LLC
Rose Micro Solutions
Scottlab Pathology
SENTE
Skinuva Scar
Stryker
Wolters Kluwer Health
Zero Gravity Skin
2020 SPRING SCIENTIFIC SYMPOSIUM June 25-28, 2020Fairmont Le Château FrontenacQuébec City, QC, Canada
2020 SAVE THE DATES
51ST ANNUAL FALL SCIENTIFIC SYMPOSIUMNovember 12-13, 2020
Caesars PalaceLas Vegas, NV
