ASOPRS 2020 Scientific Symposia - MemberClicks ... ASOPRSVEGAS 51st ANNUAL FALL SCIENTIFIC SYMPOSIUM

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  • ASOPRSVEGAS 51st ANNUAL FALL SCIENTIFIC SYMPOSIUM November 12-13, 2020 • Caesars Palace, Las Vegas, NV

    Sponsorship and Exhibitor Prospectus

    ASOPRS 2020 Scientific Symposia

  • We invite you to join us for our 2020 Spring and Fall Scientific Symposia! Spring Scientific Symposium Fairmont Le Château Frontenac – Québec City, Canada

    The “jewel” of the Society, open to members only. This meeting is designed to be family friendly and intimate. The intimacy allows for unique networking opportunities that extend beyond the tradeshow environment, including social and recreational activities, in which exhibitors and supporters are invited to purchase tickets.

    Fall Scientific Symposium Caesars Palace – Las Vegas, Nevada

    This two-day symposium is a venerable tradition which precedes the American Academy of Ophthalmology’s Annual Meeting and attracts members and non- members alike. Traditional exhibiting opportunities are available, as well as numerous promotional events, designed to help our industry partners directly showcase their products and services to our audience.

    Support opportunities for the Spring and Fall Symposia are designed to suit both small and large budgets. Please contact the Executive Office if you have sponsorship ideas not listed in this prospectus.

    Your participation adds value and contributes to a positive and enjoyable attendee experience. ASOPRS symposia are powerful concentrations of oculofacial plastic and reconstructive surgeon experts offering our industry partners excellent opportunities to build relationships, network, collaborate, and educate.

    It would be a great pleasure to welcome you as a supporter of ASOPRS and we look forward to seeing you in Québec City and Las Vegas!

    Warmest Regards,

    John J. Martin, MD Secretary of Meetings Chair, Industry Relations Committee

    Thomas E. Johnson, MD Spring Meeting Program Chair

    Catherine J. Hwang, MD Fall Meeting Program Chair

    Mark J. Lucarelli, MD, FACS President

    Table of Contents

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    ASOPRS Contact Amanda Macrina, Meeting Manager, amandamacrina@asoprs.org

    About the Spring Symposium . . . . . . . . . . . . . . . 3

    About the Fall Symposium . . . . . . . . . . . . . . . . . .4

    Application for Exhibit Space . . . . . . . . . . . . . . . 5

    Exhibitor Rules and Regulations . . . . . . . . . . . . .6

    Spring Meeting Support Opportunities . . . . . . . 7

    Fall Meeting Support Opportunities . . . . . . . . . . 8

    Fall Meeting Promotional

    Sponsorship Opportunities . . . . . . . . . . . . . . . . .9

    Supporter Terms and Conditions . . . . . . . . . . . 10

    Advertisement Opportunities and Payment . . 11

    2019 Exhibitors and Sponsors . . . . . . . . . . . . . . 12

    Québec City

  • 2020 SPRING SCIENTIFIC SYMPOSIUM

    • 2020 Spring Preliminary Program

    • An exclusive members only meeting.

    • Audience: domestic and international members and ASOPRS-accredited Fellows-in-training.

    • Ample networking opportunities: exhibiting hours, recreational activities, and social events including President’s Welcome Reception and Annual Banquet (supporters are invited to purchase tickets).

    • Half day (morning) General Session

    ATTENDANCE HISTORY Year Location Attendance 2019 Bahamas 200

    2018 Austin, TX 232

    2017 Vancouver, BC 244

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    PRELIMINARY SCHEDULE

    Thursday, June 25 Exhibitor Set-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Noon – 4:00 pm President’s Welcome Reception . . . . . . . . . . . . . . . . . . . . . . . . . . 6:00 pm (Exhibitors may purchase tickets on registration form page 5)

    Friday, June 26 NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 am Refreshment Break in Exhibit Hall . . . . . . . . . . . . . . . . TBD (30 minutes)

    Saturday, June 27 NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 am Refreshment Break in Exhibit Hall . . . . . . . . . . . . . . . . TBD (30 minutes) Annual Banquet and New Member Inductions . . . . . . . . . . . . . 6:00 pm (Exhibitors may purchase tickets on registration form page 5)

    Sunday, June 28 NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 am Refreshment Break in Exhibit Hall . . . . . . . . . . . . . . . . TBD (30 minutes) Exhibit Tear Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . after break

    The Exhibit Hall will remain open while the attendees are in the General Session. Exhibitors are welcome to attend the General Session.

    EXHIBIT PACKAGE INCLUDES 6' draped and skirted table, two chairs, and two representative registrations (breakfasts and breaks included in the registrations). Pipe and drape are not used; these are tabletop exhibits only.

    EXHIBIT SPACE IS LIMITED Exhibits are assigned on a first come, first served basis and must be paid in full to be confirmed.

    SPRING MEETING EXHIBITOR INFORMATION

    https://asoprsconf.memberclicks.net/spring-program

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    S 2020 FALL SCIENTIFIC SYMPOSIUM • Preliminary Program will be HERE, once available.

    • The ASOPRS Fall Scientific Symposium precedes the American Academy of Ophthalmology’s Annual Meeting.

    • Audience: member oculofacial plastic and reconstructive surgeons, fellows-in-training, general ophthalmologists, otolaryngologists, head and neck surgeons, facial plastic surgeons, and dermatologic surgeons.

    ATTENDANCE HISTORY Year Location Attendance 2019 San Francisco, CA 959

    2018 Chicago, IL 878

    2017 New Orleans, LA 790

    2016 Chicago, IL 849

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    PRELIMINARY SCHEDULE

    Wednesday, November 11 Exhibitor Set-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TBD

    Thursday, November 12 NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 am AM Refreshment Break in Exhibit Hall. . . . . . . . . . . . . TBD (30 minutes) PM Refreshment Break in Exhibit Hall . . . . . . . . . . . . . TBD (30 minutes)

    Friday, November 13 NETWORKING: Breakfast in Exhibit Hall . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:45 – 8:00 am AM Refreshment Break in Exhibit Hall . . . . . . . . . . . . TBD (30 minutes) PM Refreshment Break in Exhibit Hall . . . . . . . . . . . . TBD (30 minutes) Exhibit Tear Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .after PM break

    EXHIBIT PACKAGE INCLUDES 8' x 10' space with an 8' backwall and 3' side drape, 6' skirted table, two chairs, wastebasket, and two representative registrations (breakfasts and breaks included in registration).

    EXHIBIT SPACE IS LIMITED Exhibits are assigned on a first come, first served basis and must be paid in full to be confirmed.

    FALL MEETING EXHIBITOR INFORMATION

    Select your own exhibit location! Click HERE to view the Exhibit Hall diagram and email your top three preferences to amandamacrina@asoprs.org. Upon receipt of payment, your exhibit location will be confirmed.

    https://asoprsconf.memberclicks.net/fall-program https://asoprsconf.memberclicks.net/assets/docs/ASOPRS_Fall_2020_ExhibitHall.pdf

  • Company Name (as it will appear in the program) Contact Name Address

    City/State/Zip Phone

    Fax Email

    EXHIBIT PLACEMENT PREFERENCES SPRING MEETING: I do NOT want my booth next to

    FALL MEETING: Select your own exhibit location! Click HERE to view the Exhibit Hall diagram and email your top three preferences to amandamacrina@asoprs.org. Upon receipt of payment, your exhibit location will be confirmed.

    Description of Product/Service: If you do not submit a description, only your company name will appear in the Program Book. Enter description here or send to amandamacrina@asoprs.org.

    List names of all representatives as they will appear on name badges (limit four representatives per booth):

    1. Included Email 2. Included Email 3. Additional Representative $300 Email 4. Additional Representative $300 Email The rules and regulations listed on page six become binding upon signing this contract below, between the Exhibitor, its agents or employees and ASOPRS. Exhibitor agrees to comply with the Americans with Disabilities Act. Exhibitor agrees to abide by all rules, regulations, and restrictions outlined herein and to all conditions under which the exhibit area is leased to the Society. Exhibitor agrees to license music if used in their exhibit. Exhibitor agrees that ASOPRS may rearrange the floor plan where necessary without prior approval from Exhibitor. In the event of fire, strikes, or other uncontrollable circumstances, Exhibitor assumes entire responsibility for exhibit materials and equipment. No prior or present agreements or representations shall be binding upon the parties unless included in this Contract. No modification or change in this Contract shall be valid or binding upon the parties unless in wri