ASD Procurements

1 BROOKHAVEN SCIENCE ASSOCIATES

ASD Procurements

Gregory Fries Liaison/Manufacturing Engineer

NSLS-II ASAC October 22-23, 2009


Outline

• Overview of Procurement Process• Review Significant Procurements in Process

• Current Status• Contract Award Status (Baseline vs. Current)• Next Milestone• Delivery Schedule• Challenges

• Delivery, Storage & Assembly• Upcoming Procurements• Conclusion


Overview of Sig. Procurement ProcessProcess Step Typical Timeframe

1. SOW, Specification & Supporting Documents 3-6 weeks

2. ASD, PPM, QA & ESH Review 2-4 weeks

3. Evaluation Criteria & Purchase Requisition 1-2 weeks

4. Package to PPM for Review 1-2 weeks

5. Request for Proposal (RFP) 1-2 weeks

6. BSA Review 2-3 weeks

7. DOE Review (> $5 mil) 2-3 weeks

8. Out for Bid 2-6 weeks

9. Technical Evaluation 2-3 weeks

10. Negotiation 1-3 weeks

11. BSA Review 1-2 weeks

12. DOE Review (> $5 mil) 1-2 weeks

13. Award Total 16-38 weeks


Storage Ring Magnets• Current Status

• Quads & Correctors – Contracts issued• Sextupoles – DOE Approved• Large Aperture – In negotiation with vendor• Dipoles – Technical review (10/19)• Contracts spread to spread risk; can shift

• Next Milestone – Issue all contracts; Track vendor progress• BL Contract Award Date – Aug/Sept, 2009• Current Contract Award Date – Oct/Nov, 2009• Delivery Schedule – On schedule for mid-2011• Challenges – Complexity, Resources,

First major ASD procurement• Will produce Lessons Learned


Storage Ring Girders

• Current Status• SOW signed• Finalizing & checking drawings

• Next Milestone – RFQ/RFP, Send out for bid• BL Contract Award Date – Oct, 2009• Current Contract Award Date – Jan, 2010 (deliberate to avoid

girder storage onsite)• Delivery Schedule – Compressed, but still end-2010• Challenges – Alignment analysis, Verifying with lattice,

RFQ vs. RFP


Linac

• Current Status• SOW & Spec signed• RFP in BSA review

• Next Milestone – Send out for bid• BL Contract Award Date – Jan, 2010• Current Contract Award Date – Feb, 2010 • Delivery Schedule – Beg-2012 (commissioned by vendor)• Challenges - Resources


Booster

• Current Status• Specification & SOW in final review, awaiting feedback• Drawings & Appendixes being completed

• Next Milestone – Sign off Spec & SOW, RFP creation• BL Contract Award Date – March, 2010• Current Contract Award Date – March, 2010• Delivery Schedule – Beg-2013 (commissioned by vendor),

Compressed, On Critical Path• Challenges – PPM consumed with magnet

procurement, Semi-turnkey addedcomplexity


Vacuum Chamber Extrusions

• Current Status• Multipole – Contract issued• Dipole – Out for bid

• Next Milestone – Award Dipole contract• BL Contract Award Date – Aug, 2009• Current Contract Award Date – Oct, 2009• Delivery Schedule – Compressed, On schedule for end-2009

thru mid-2010• Challenges – Limited interest from vendors, Changed

multipole profile, Vendor ability to hold tolerances, Long prototype phase


Damping Wigglers

• Current Status• Spec & SOW in process• Addressing vendor exceptions

• Another national lab is potential vendor• Next Milestone – Sign Spec & SOW• BL Contract Award Date – Sep, 2009• Current Contract Award Date – Feb, 2010 • Delivery Schedule – Late, mid-2011 instead of beg-2011,

Delivery date dependant on vendor selection• Challenges – Feasibility of specifications, Limited vendors


Other Procurements

• Ultrasonic Cleaning Facility – Out for bid• Vacuum System Bimetallic Flanges – Contract issued• Environmental Enclosure – Out for bid• Hall Probe Bench – Contract issued• Moving Wire Bench – Spec in process• Precision Current Transducer – Contract issued


Delivery, Storage & Assembly

• Dedicated Receiving Area• Plan Started to Link Area Needed to Delivery Schedule• Storage locations being identified• Locations identified & secured for assembly of:

• Magnets• Process Water System• Front Ends• RF• Electrical Systems• Diagnostics & Instrumentation


Procurement Awards

Vacuum Chamber Machining Beg-2010Vacuum Components 2010-11Power Supplies, Amplifiers & Controllers Mid-2010Equipment Racks & Heat Exchangers Mid-2010Beam Position Monitors & Receivers 2010-11Front Ends Mid-2010Process Water System Mid-2010RF Cavities & Power System 2010-11Cryogenic System 2010-11Personal Protection Systems Mid-2010

Some Upcoming Procurements


Conclusion

• Much progress made, but some procurements are late due to resource and technical reasons• Booster is most pressing

• PPM seems overloaded, but the load should lighten• Ways to makeup for delays being identified• Systems, procedures & templates in place• Delivery, storage & assembly plan in progress• Future procurements should go quicker due to experience