apps.des.wa.gov · Web viewTONER,10A,SMART PRINT Q2610A TONER,HP CLJ CC530A,2PK,BLACK CC530AD TONER,LJ CE278A,HP,BLACK CE278A CARTRIDGE,TONER,HP Q7582A,YLW Q7582A CARTRIDGE,HP Q7583A,MAGENTA

State of WashingtonDEPARTMENT OF GENERAL ADMINISTRATION

Office of State ProcurementRm. 201 General Administration Building, P.O. Box 41017 Olympia, Washington 98504-1017 (360) 902-7400

http://www.ga.wa.gov

DEPARTMENT OF ENTERPRISE SERVICESOffice of State Procurement

Solicitation Amendment

IFB/RFQ Reference #: RFP #04411Title: Office Supplies, Ink and Toner, and Paper (Desk Top Delivery)

Amendment number: OneDate issued: December 8, 2011

The above referenced solicitation is amended as follows:

Purpose: To provide revised Price Sheets for Category Two, Ink and TonerAmendment must be submitted with response. All other Terms, Conditions, and Specifications remain unchanged.

Attachments: One (revised Price Sheets)

Previously scheduled opening date and time New opening date and time

January 4, 2012 – 2:00 pm (unchanged)

Connie Stacy, Contracts Specialist Phone: (360) 407-9403

signed 12/08/11

Bidder to complete the following:

Company:

Authorized Representative:

Signature Date

http://www.ga.wa.gov/

Please download the following revised Category Two, Ink and Toner Price Sheet. Cells in the original were inadvertently locked. This Price Sheet replaces the original.

document.doc Rev 2003-06-02

DEPARTMENT OF ENTERPRISE SERVICESOffice of State ProcurementSolicitation Amendment #2


Amendment number: TwoDate issued: December 22, 2011


Purpose: 1. To extend opening date from: January 4 to January 18, 20122. To provide clarifications/changes/additional information to RFP document,

resulting from the prebid conference or other information3. To provide (a) attendee roster; and (b) list of questions and responses from

December 19th prebid conference4. To provide revised MANDATORY Price Sheets for all three Categories

(unlocked protected cells, delete items, adjust quantities, etc)

Amendment must be SIGNED and SUBMITTED with response to be deemed responsive. Bids without signed Amendment Two and the completed revised price sheets will be disqualified.

All other Terms, Conditions, and Specifications remain unchanged.

Attachments: Questions/Responses/Clarifications; Prebid Attendee Roster; Revised Price Sheets

1. Previously scheduled opening date and time: New opening date and time:January 4, 2012 – 2:00 pm January 18, 2012 – 2:00 pm


signed 12/22/11

Bidder Information:Company Name: Authorized Representative:


Signature: Date:


2. CLARIFICATIONS, CHANGES AND ADDITIONAL INFORMATION

Reference Page #Section One, Clause 1.2

3 Add “A voluntary numerical goal of 5% minority and 5% woman business participation has been established for this solicitation”

A “comprehensive Small Business/MWBE outreach plan” is defined as “providing a list of existing vendors with name, address and certification designation, if any; demonstrated willingness to encourage proposer’s existing vendors/suppliers to seek certification with OMWBE, willingness to engage in targeted outreach to Washington State’s mwbe businesses as supplier and vendor within their supply chain. Commitment to report spend with certified mwbe businesses on a quarterly basis”

Add “Only those firms certified by OMWBE can be counted toward a state of Washington’s agency mwbe business goals”

Section One, Clause 2.4

4 & 5 Correct “initial three year term” to read “initial two year term” Correct “Delivery Locations” to read “approx 6500 are physical ship to

locations with approx 8882 active ship to addresses.” Add “Total Number of Accounts: 693”

Add “Demographic spend is approx 54% in the Olympia/Thurston County area, approx 25% in the Seattle/north area, with the remaining spend on the eastern side of the state”

Section One, Part Two

10 Delete the requirement for “descriptive literature” since it was emphasized that you must offer a true equivalent in bidding other than the standard of quality provided (house brands cannot be offered in this column, see below)

Section One, Part Two, #5 “Submission of Response”

For all Categories, correct/clarify that “house brands” cannot be offered as an equivalent to the standard of quality oem provided in Column C (unless a house brand has already been specified). “House brands” are only allowed in the column(s) specifically designated in each Price Sheet (column designated “compatibles” in Category Two, Ink and Toner)

Appendix D 10 Download the following revised Price Sheets which supersede the prior forms Protected cells have been unlocked, sku’s have been provided for Category One, some items have been deleted from Category Two and annual usage quantities adjusted. THESE REVISED FORMS MUST BE USED AND SUBMITTED.


3(a). PREBID CONFERENCE ROSTER

NAME COMPANY REPRESENTED1 Michael Scanes Printer Ink Source2 Cindy Henderson Office Depot3 Kaylea Kuhlman Department of Corrections4 Ken Cohrs Department of Transportation5 Carla Nustrom Department of Social & Health Services

6 Greg Russell Staples7 Kyle Diamond Staples8 Nick Braden Magnum Print Solutions9 Al Lynden Chuckal’s Office Products10 Steven Sterne Keeney’s11 Lisa Kenney Keeney’s12 Mark Blake Keeney’s13 Shannon Moore Keeney’s14 Steve Duhamel Keeney’s15 Spencer Priett The Creative Office16 Lowell Gorden The Creative Office17 Dan Marcus Complete Office18 Kyle Nark Complete Office19 David Patterson Complete Office20 Tracy Savage Pacific NW Business Products21 Kelly Cudworth Pacific NW Business Products22 Jim Chatfield Office Max23 Jad Hamdan Office Max24 Gerald Ballard OMWBE25 Larry Golden Office Depot26 Francine Smith Office Depot27 Lance Yount Labor & Industries28 Shannon Kingsley Department of Licensing29 Tim Shay Department of Enterprise Services30 Jennifer Burbage Department of Enterprise Services31 Melanie Williams Department of Enterprise Services


3(b). QUESTIONS AND REPONSES FROM PREBID CONFERENCE

Question Response1. Will the state consider multiple awards within the

three Categories?No, the RFP was structured to consider a single award for each of three categories.

2. Would you consider combining Category One and Category Three for a single award?

No, although the scoring of the RFP’s may result in award to fewer than three contractors. You may also choose to bid on an “all or none” basis for these two categories.

3. What level is the pcard used for payment purposes? Although substantial due to rebates and decreased administrative costs, we are unable to provide specific usage. Customers can choose to pay via pcard at time of order placement, or choose to be billed monthly – and then pay via pcard (or electronic funds transfer).

4. Can we offer a discount for payment via pcard? Yes, see Appendix D, although due to the above, it cannot be a factor during evaluation

5. By awarding three separate categories, will that foster small business participation?

We believe so, primarily for Category Two, Ink & Toner.

6. Is it your intent to award to a single vendor? See response to item 27. Will you consider pre-bates? No, instead we expect you to pass along any

cost initiatives in your bid pricing8. Is there a mechanism to steer agencies from

purchasing off contract?No, although we do our best to steer purchases to the contract. Off contract spend is typically determined by the individual agency.

9. Going forward, would you consider a different method of evaluation and award?

No, the current process identified was given thoughtful consideration

10. Are we looking at a potential of 9000 items plus with the possible addition of house brands, recycled, reman and compatibles?

Highly doubtful although we do want as many of those types of items made available as possible for cost saving and green initiatives.

11. Who can block items from potential product lists? The customers12. Would you consider bidder changes to the Terms

and Conditions?Taking exception to the Standard Terms and Conditions will result in your bid being considered nonresponsive. You may propose changes to the Special Terms and Conditions however they must not materially affect your bid response or your bid will be considered nonresponsive.


13. If we can offer an equivalent, can we bid it? Yes14. Can Office Depot provide the sku’s? Yes, they’ve been incorporated into the revised

price sheets15. Can Office Depot provide breakdown of desk top

versus loading dock deliveries?Yes, they’ve indicated that approx. 6500 ship to locations represent desktop delivery with 8882 locations overall

16. For Category One, Office Supplies, it appears that the total column for the “green” items is missing

That was done intentionally since pricing is not a consideration in award

17. Is the state looking for bids on the same quantity by line item?

Note that “multipliers” have been built in by line the event you can offer specified alternatives (house brands, compatibles & remans)

18. Can Office Depot provide level of EFT and Pcard payments?

They are unable to do so at this point in time

19. Can Office Depot provide the rate of customers returns?

Office Depot reports that the rate is approx. 1%

20. Is Hewlett Packard extending their “Big Deal” to all bidders?

We do not presume to know what pricing manufacturers choose to extend to specific distributors

21. Can you provide the demographic spend? Demographic spend is approx 54% in the Olympia/Thurston County area, approx 25% in the Seattle/north area, with the remaining spend on the eastern side of the state

22. Why is Clause #27 “Billing Accuracy” highlighted in Appendix B?

It was intended as a reminder for OSP to double check the 99% billing accuracy statement (which remains unchanged)

23. Would the prompt payment discount be applied to pcard transactions?

If the bidder indicates it does

[End of Questions]




Amendment number: ThreeDate issued: December 23, 2011


Purpose: 5. To provide revised MANDATORY Price Sheets for all three Categories (unlocked protected cells, delete items, adjust quantities, etc). The set provided with Amendment #2 were flawed.

Amendment must be SIGNED and SUBMITTED with response to be deemed responsive. Bids without signed Amendment Three and the completed revised price sheets will be disqualified.


Attachments: Revised Price Sheets



signed 12/22/11


RFP #04411Amendment #3

Bidder Information:

Company Name: Authorized Representative:

Signature: Date:


1. Appendix D 10 Download the following revised Price Sheets which supersede the prior forms Protected cells have been unlocked, sku’s have been provided for all categories, some items have been deleted from Category Two and annual usage quantities adjusted. THESE REVISED FORMS MUST BE USED AND SUBMITTED.




Amendment number: FourDate issued: January 5, 2012


Purpose: To re-emphasize the following in response to bidder request:

For all categories, you must bid the “OEM” product specified (or an actual “OEM” equivalent). House brands or compatibles may only be offered in the columns specifically designated. If you have an equivalent house brand or compatible, you cannot offer it as an “OEM”.


Attachments: None



signed 01/05/12

Bidder Information:


Signature: Date:




Amendment number: FiveDate issued: January 12, 2012


Purpose: To post updated Appendix B – Special Terms and Conditions with updated :


Attachments: None

Previously revised bid due date and time remains unchanged:

January 18, 2012 – 2:00 pm

Heidi Bohl for Connie Stacy, Contracts SpecialistPhone: (360) 407-9403

signed 01/12/12

Bidder Information:


Signature: Date:


Solicitation Amendment #6

IFB/RFQ Reference #: RFP #04411

Title: Office Supplies, Ink and Toner, and Paper (Desk Top Delivery)

Amendment number: Six

Date issued: January 17, 2012


Purpose: To postpone bid due date until January 25, 2012 due to inclement weather.


Attachments: None

Previously scheduled opening date and time: New bid due date and time:

January 18, 2012 – 2:00 pm January 25, 2012 – 2:00 pm

Heidi Bohl for Connie Stacy, Contracts SpecialistPhone: (360) 407-9403

signed 01/17/12

Bidder Information:


Signature: Date:


Documents

apps.des.wa.gov · Web viewTONER,10A,SMART PRINT Q2610A TONER,HP CLJ CC530A,2PK,BLACK CC530AD TONER,LJ CE278A,HP,BLACK CE278A CARTRIDGE,TONER,HP Q7582A,YLW Q7582A CARTRIDGE,HP Q7583A,MAGENTA