AP Test Script Template

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    AIM

    TE.040 SYSTEM TEST SCRIPTS

    Parsons Brinckerhoff US, EAME, AOrgs, AU & NZ

    Accounts Payables - Oracle Databas

    11G upgrade

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    Document Control

    Change Record

    Date Author Version Change Reference

    Enter Date Enter your name here 1 No previous document3/7/2011 John Tsang 2 Format and Contents

    Reviewers

    Name Position

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    Contents

    Document Control ......................................................................................

    System Test Sequences Application Process Flow Sequences ...............

    Data Entry and Setup Sequences ........................................................

    Test Sequence 10 Invoices Batches Without PO Match .........................

    Test Sequence 20 Invoice Batch With PO Match ..................................

    Test Sequence 30 Invoices ......................................................................

    Test Sequence 40 Invoice Quick ............................................................

    Test Sequence 50 Open Interface Invoices

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    System Test Sequences Application Process Flow Sequences

    Seq. Test Name Procedure Name Procedure Description10 Accounts Payable Invoicing Invoices Batches without PO This procedure covers entering invoices batches from suppliers, without

    matching to PO.

    20 Accounts Payable Invoicing Invoice Batches with match to PO. This procedure covers entering invoices batches from suppliers, withmatching to PO.

    30 Accounts Payable Invoicing Invoices This procedure covers entering invoices without using an invoice batch.

    40 Accounts Payable Invoicing Invoice Quick This procedure covers creating , importing and correcting invoice batchesvia the quick invoice gateway.

    50 Accounts Payable Invoicing Open Interface Invoices This window i s used to view records in the Payables Open Interface tables.

    60 Accounts Payable Invoicing Inquire Invoice Batches This procedure covers finding existing invoice batches for viewing of dataonly.

    70 Accounts Payable Invoicing Inquire Invoices This procedure covers locating previously entered invoices for viewing of data only.

    80 Accounts Payable Invoicing Inquire Quick Invoices This procedure covers locating Invoices in the Quick invoice gateway forviewing of data only.

    90 Accounts Payable Invoicing Inquire Invoice Overview This procedure covers viewing invoices using the invoice overview form.

    100 Accounts Payable Payments Payment Batches This procedure covers building and processing payment batches.

    110 Accounts Payable Payments Payments This procedure covers the process of selecting invoices, printing, formatting& confirming payments.

    120 Accounts Payable Payments Payments Overview This procedure covers the viewing of payments overview form.

    130 Accounts Payable Accounting View Accounting Lines This procedure covers view the accounting lines generated from invoice and

    payment generated in accounts payables.

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    Seq. Test Name Procedure Name Procedure Description140 Accounts Payable

    Open PeriodContro l Payables Per iods This procedure covers the process of open ing a period in accounts payable.

    150 Accounts Payable Supplier Entry Enter and Maintain Supplier Records This procedure covers entering and maintenance of Suppliers and sites.

    160 Accounts Payable Supplier Inquiry Inquire Suppliers This procedure covers locating previously entered Suppliers for viewing of data only

    Data Entry and Setup Sequences

    Sequence Test Name Procedure Name Procedure Description170 Accounts Payable Reports Reports This procedure covers the process of running account payable reports.

    180 Accounts Payable Close Period Payables Close Period This procedure covers the process of closing a period in accounts payable.

    Test Sequence 10 Invoices Batches Without PO Match

    Seq. Test Name Action or Path Test Steps Data Expected Results10.1 Create Invoice

    Batch without

    match to PO

    Invoices -> Entry-> Invoice Batches

    -Use data from Data column-Enter Batch Name

    -Data for PBUS testing-Responsibility = PBUS AP Field Office

    Staff-Enter a batch name =201103045571V1

    Created an Invoice Batch usingstandard batch naming convention.

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    Seq. Test Name Action or Path Test Steps Data Expected Results-Each regions pre-defined namingconvention should be followed in the Batchnaming.

    -For example, US Naming Convention YYYYMMDDCCCC%1 ((where % may bereplaced by S=Subcontractor or V=Vendor)

    - UK Naming ConventionAsia Naming ConventionAU/NZ Naming convention

    10.2 Complete BatchHeader info Continue from Seq.10.1 -Enter Liability Account-Click OK on the Accounting Flexfieldwindow-Enter Control Count-Enter Control Amount-Enter Pay Group- Hold name (if invoice- Hold Reason-Click Save icon button from the top

    -Date: default to current date-Liability Acct: 002.000.211001.000000(Account can only be 211001,211009,213001))-Control Count: 1-Control Amt: 100.00-Pay Group: 0288-1

    Batch is created, LiabilityDescription is populated

    10.3 Enter StandardInvoice

    Invoices -> Entry-> Invoices

    Click on Invoices- Invoice date (Enter valid date within anopen accounting period)-Type (Select appropriate depending ontype of invoice)- Supplier- Supplier number

    - Site- Invoice number- Currency (default is Org specific)-Invoice Amount- Invoice flex field: individual check (No or

    Yes), Retainage invoice (No or Yes),Retainage invoice # (enter or skip),Invoice Approved by (enter or acceptdefault), bar code (must have validsequence), P-Card Report Bar Code- GL date (Enter valid date within an openaccounting period or accept default)- SAVE

    Invoice Date: 11-APR-06Type:StandardSupplier: CINGULAR WIRELESSSupplier Num: 55014Site: PO 31287Invoice Num: 854-XYZ-ABCCurrency: USD

    Invoice Amount: 100.00Invoice Flexfield individual check: NORetainage invoice: NOInvoice Approved by, accept the defaultBar code: Z002382845OGL Date: 14-APR-06SaveAnd click on distributions to enter theinvoice distribution lines

    Opens Invoices Customized form

    Standard Invoice Saved

    10.4 Enter Invoicedistributions forstandardinvoice

    Invoices -> Entry-> Invoices

    From Invoices screen, select desiredinvoice and click on Distributions button-Num-Type (accept default)

    -Amount-Tax name-GL Date

    Num: 1Type: accept defaultAmount: 100.00Tax Name: for US is null

    GL Date: 14-APR-06Project: OVERHEADTask: ENTER CC BELOW

    Opens Distribution form

    Invoice distributions saved

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    Seq. Test Name Action or Path Test Steps Data Expected Results-Project-Task- Expenditure Type- Expenditure Organization- Expenditure Item Date- Repeat steps above until distributiontotal equals invoice total- SAVE

    Expenditure Type:MOBILE/CELLULARTELEPHONESExpenditure Organization: 0217 TUNNELVENT DIVISIONExpenditure Item Date:11-Apr-06Save

    Test Sequence 20 Invoice Batch With PO Match

    Seq. Test Name Action or Path Test Steps Data Expected Results20.1 Create Invoice

    Batch withmatch to PO

    Invoices -> Entry-> Invoice Batches

    Enter invoice batches for requiredinvoice test steps.US Naming Convention YYMMDDCCCC%1UK Naming ConventionAsia Naming Convention

    Enter a batch name 06APR14ABCDDDDate: 14-APR-2006Liability Acct: 002.000.211001.000000Control Count: 1Control Amt: 200.00Pay Group: 0288-1Click on Save and enter into the invoicesregion to enter invoice information.

    Create an Invoice Batch usingstandard batch naming convention.Where % may be replaced by S Subcontractor or V - Vendor

    20.2 Complete BatchHeader info

    For Liability Account:Enter or query,

    company, costcenter, account,accept defaults foractivity

    -Date- Liability account (Account can only be

    211001, 211009,213001)- Control count- Control amount- Pay group- Hold name (if invoice- Hold Reason-SAVE

    Batch is created, LiabilityDescription is populated

    20.3 Enter standardinvoice viaInvoice Batch

    Invoices -> Entry-> Invoices

    Click on Invoices- Invoice date (Enter valid date within anopen accounting period)-Type (Select appropriate depending ontype of invoice)- Supplier- Supplier number- Site- Invoice number- Currency (default is Org specific)

    -Invoice Amount- Invoice flex field: individual check (Noor Yes), Retainage invoice (No or Yes),

    Invoice Date: 11-APR-06Type:StandardSupplier: CINGULAR WIRELESSSupplier Num: 55014Site: PO 31287Invoice Num: 856-DDD-XYZCurrency: USDInvoice Amount: 200.00Invoice Flexfield individual check: NORetainage invoice: NOInvoice Approved by, accept the defaultBar code: Z002382844NGL Date: 14-APR-06

    Opens Invoices Customized form

    Standard Invoice Saved

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    Retainage invoice # (enter or skip),Invoice Approved by (enter or acceptdefault), bar code (must have validsequence), P-Card Report Bar Code- GL date (Enter valid date within anopen accounting period or acceptdefault)- SAVE

    SaveAnd click on distributions to enter theinvoice distribution lines

    20.4 Enter Invoicedistributions forstandardinvoice

    Invoices> Entry>Invoices

    From Invoices screen, select desiredinvoice and click on Distributions button-Num-Type (accept default)-Amount

    -Tax name-GL Date-Project-Task- Expenditure Type- Expenditure Organization- Expenditure Item Date- Repeat steps above until distributiontotal equals invoice total- SAVE

    Num: 1Type: accept defaultAmount: 200.00Tax Name: for US is nullGL Date: 14-APR-06

    Project: OVERHEADTask: ENTER CC BELOWExpenditure Type:MOBILE/CELLULARTELEPHONESExpenditure Organization: 0217 TUNNELVENT DIVISIONExpenditure Item Date:11-Apr-06Save

    Opens Distribution form

    Invoice distributions saved

    20.5 Match invoiceto PO

    Close Distributions form to view Invoicesform.Click on the Match button

    Close Distribution form to go backto Invoices form and click on Matchbutton.

    Opens Find Purchase Order forMatching form. Supplier name,number and site are populated forassociated supplier.

    20.6 Query PO forsupplier

    - Click on LOV button in Purchase Orderfield for a list of all Purchase Orders forthis supplier, or

    - Enter project number in Project field forassociated project.Click on Find

    In Project Field enter: OVERHEAD andclick find to bring up a list of all availablePOs for supplier for this project.

    Identified Associated PurchaseOrder for this Supplier.

    20.7 Match invoiceto PO

    - Click on Match box- Match amount will default to non-billedPO value- Must overwrite Qty Invoiced to reflectcurrent Invoice ValueClick on Distribute

    Click on the Match button. To matchthe non-billed PO value.Click on Distribute to distribute theinvoice amt.

    Invoice amount and Match Amountequal. Opens Match to PurchaseOrder Distributions form.

    20.8 Verify PODistributions

    - Click on Match box of associated linedistribution- Enter expenditure Item date- Enter Quantity Invoiced (InvoiceAmount)SAVE

    Distributions for invoice arematched to PO.

    20.9 Verify ShipmentQuantity Totals Verify the Shipment Quantity totalsreflect the current invoice amount asBilled

    Match to Purchase Order formopens.

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    20.10 Verify Totals Close forms until you return to Invoicesform- Verify Batch Control Total and Actual

    Total equal

    Totals equal.

    Test Sequence 30 Invoices

    Seq. Test Name Action or Path Test Steps Data Expected Results30.1 Enter Invoice

    without invoice

    batch

    Invoices -> Entry-> Invoice

    Enter Invoice infoInvoice date (Enter valid date within an

    open accounting period)-Type (Select appropriate depending ontype of invoice)- Supplier- Supplier number- Invoice number-AmountPress NEW

    Invoice Date: 10-APR-06Type:StandardSupplier: CINGULAR WIRELESSSupplier Num: 55014Site: PO 31287Invoice Num: 836-FFF-VVVCurrency: USDInvoice Amount: 250.00

    Press New

    Enter theInvoice Flexfield individual check: NORetainage invoice: NOInvoice Approved by, accept the defaultBar code: Z002382843MGL Date: 14-APR-06SaveAnd click on distributions to enter the

    invoice distribution lines

    Not available to entry becausebatch entry is enabled.

    Num: 1Type: accept defaultAmount: 250.00Tax Name: for US is nullGL Date: 14-APR-06Project: OVERHEADTask: ENTER CC BELOWExpenditure Type:MOBILE/CELLULARTELEPHONESExpenditure Organization: 0217 TUNNELVENT DIVISIONExpenditure Item Date:10-Apr-06Save

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    Test Sequence 40 Invoice Quick

    Seq. Test Name Action or Path Test Steps Data Expected Results40.1 Invoice Quick

    Payables usesinformation youenter in the QuickInvoices window tocreate invoices in

    Payables. Youenter invoiceheader and lineinformation in thiswindow.

    Invoices > Entry >

    Invoice -> QuickEnter invoice header and line information-Source-Enter a unique value for the Batch

    -In the Quick Invoices window, enter the

    invoice header information. Thefollowing header fields are required:

    A) Supplier or Supplier NumB) SiteC) Invoice Amount

    Enter at least one invoice line. Thefollowing fields are required for eachinvoice line:A) Line TypeB) Amount

    -To add a new record in the QuickInvoices batch, use the [down arrow] keyor select the New Record icon from thetoolbar. Perform step 2 for each invoicerecord-If you want to import your invoicerecords now, choose the Create Invoicesbutton-Save your work

    Enter Souce: Quick InvoicesBatch : XXX TESTAnd click ok and the Quick Invoiceswindow will appear where you willenter the invoice headerinformation.

    Type: Standard

    Invoice Num: 820-XXX-TESTInvoice Date: 09-APR-06GL Date: 14-APR-2006Supplier Num: 55014Supplier Site: PO 31287Invoice Amt: 500.00Keep tabbing until a contextflexfield opensIn the context flexfield:Context Value: from the LOV pick USIndividual Check: NORetainage Invoice : NORetainage Invoice: leave blankApproved By: OFFICE OF FINANCEBar Code: Z002382853NClick okGo down to the Invoice Lines ZoneLine Num: 1

    Type: ItemAmount: 500.00Expenditure Org: 4587Project: PROJECT IT 2003

    Task: PBIS FRGN - 4857Expenditure Type:MOBILE/CELLULAR TELEPHONESExpenditure Item Date: 10-APR-2006GL Date: 14-APR-2006A 1099 flexfield will pop up, enterNoClick SaveClick on the Create Invoices buttonA Create Invoice window will pop up, just

    click ok and continueA message will popup telling you that aconcurrent request is started to generate the

    The Quick Invoices Identificationwindow opens

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    Seq. Test Name Action or Path Test Steps Data Expected Resultsinvoice. To see if your is created or not re-query your batch and review the status, ifrejected, click on the rejections button to seethe rejections, fix the rejections and re-clickthe create invoices button to recreate theinvoices until the status is accepted.

    Test Sequence 50 Open Interface Invoices

    Seq. Test Name Action or Path Test Steps Data Expected Results50.1 Open Interface

    InvoicesInvoices> Entry>Open InterfaceInvoices

    Use this window toupdate records in

    the Payables OpenInterface tables.Note that thiswindow performs novalidation. The fieldnames in thiswindow correspondto the table columns

    Attention: It is highly recommend that youuse the Quick Invoice Gateway window toupdate any invoice records you entered inthe Quick Invoice Gateway window. It is notadvisable to make correction to invoicerelated data here.

    Test Sequence 60 Inquire Invoice Batches

    Seq. Test Name Action or Path Test Steps Data Expected Results60.1 Query Invoice

    Batch

    You can findinvoice batches

    Invoices > Inquiry> Invoice Batches

    -Enter query mode (F11) or View > Queryby Example> Enter

    -Enter a valid batch number- Run query mode (ctrl F11) or View >Query by Example > Run

    In Query mode, enter:06MAR062003V

    The Find Invoice Batches windowappears.

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    Seq. Test Name Action or Path Test Steps Data Expected Resultsin the InvoiceWorkbencheither by usingthe Find InvoiceBatcheswindow, or byentering querycriteria directlyinto the Invoice

    Batcheswindow. If youwant to findinvoicescontained in aparticularinvoice batch,query theinvoice batch inthe InvoiceBatcheswindow, thenchoose theInvoices button.

    -Click on Invoices(to view the invoices within the batch- Click on Distributions(to view the invoice distributions)

    - Click on Payments(to view the invoice payments)- Click on Overview(to view in one window a wide variety ofhigh level information about a single

    invoice)

    Test Sequence 70 Inquire Invoices

    Seq. Test Name Action or Path Test Steps Data Expected Results70.1 Query

    previouslyenteredinvoices

    You can findinvoices in theInvoiceWorkbencheither by usingthe FindInvoiceswindow or by

    Invoices > Inquiry> Invoices

    Enter Invoice info- Supplier- Supplier number- Site- invoice number-Amount- Date-Click find- Click on Distributions(to view the invoice distributions)

    - Click on Payments(to view the invoice payments)- Click on Overview

    Supplier Num: 55014Supplier Site: PO 31287Invoice Num: 175-822808193/7/06Click Find

    Opens Find Invoices form for viewonly

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    Seq. Test Name Action or Path Test Steps Data Expected Resultsentering querycriteria directlyinto theInvoiceswindow

    (to view in one window a wide variety ofhigh level information about a singleinvoice)

    Test Sequence 80 Inquire Quick Invoices

    Seq. Test Name Action or Path Test Steps Data Expected Results80.1 Query Invoices

    via Quickgateway

    Invoices > Inquiry> Quick Invoices

    -Navigate to the Quick Invoices window-Enter a Source- Quick Invoices Batch name-Click Find

    Source : Quick InvoicesBatch Name : 22-DEC-05 V4 NYPK

    The Quick Invoices Identificationwindow opens.

    Test Sequence 90 Inquire Invoice Overview

    Seq. Test Name Action or Path Test Steps Data Expected Results90.1 Query Invoice

    Overview

    To view in onewindow a widevariety of highlevelinformationabout a singleinvoice

    Invoices > Inquiry

    > Invoice Overview

    Query Invoice info

    - Supplier- Supplier number- Site- Invoice number- Click Find

    Supplier Num: 55014

    Supplier Site: PO 31287Invoice Num: 175-822808193/7/06Click Find

    Opens Find Invoices form

    Test Sequence 100 Payment Batches

    Seq. Test Name Action or Path Test Steps Data Expected Results100.1 Enter Payment

    Batches

    Payments > Entry

    > PaymentBatches

    Enter

    - Batch name (unique)- Payment Date

    Batch Name: ER29MAR2006

    Payment Date: 29-MAR-2006Pay Group: Expense Reports

    Payment Batches window

    appears.

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    Seq. Test Name Action or Path Test Steps Data Expected Results- Pay group- Bank account: PB Group Administration- Document- Pay through date- Hi payment priority : 1- Low payment priority: 99- Minimum Payment- SAVE

    Bank account: PB GroupAdministrationDocument: CheckPay through Date: 31-MAR-06Minimum Payment: 0.01SAVE

    100.2 Initiate

    Payment action

    Query desired payment batch

    - Click on Actions- Check Select Invoices- Check Build Payments- Click OK

    Selects invoices and builds

    payments.

    100.3 PrintPreliminaryRegister

    Query desired payment batch- Click on Actions- Check Print Preliminary Register- Click OK- Save request id number and view reportbefore proceeding

    Prints Preliminary Register report

    100.4 Reviewpaymentregister

    View > Requests - Select Specific request- Enter Request id of report- Click on Find

    Verify information

    100.5 Formatpayments

    Query desired payment batch- Click on Actions- Check Format Payments- Click OK

    - Save request id numbers

    Formats payments

    100.6 Confirmpayment batch

    Payments > Entry> PaymentBatches

    Query desired payment batch- Click on Actions- Check on Confirm Payment Batch- Click OK

    Confirms payment batch.Updates the history of invoicespaid and associates paymentdocument numbers with theinvoices and invoice payments.

    100.7 Print FinalPaymentRegister

    Payments > Entry> PaymentBatches

    Query desired payment batch- Click on Actions- Check on Print Final Register- OK- Save request id numbers

    Prints the Final payment register.

    Test Sequence 110 Payments Inquiry

    Seq. Test Name Action or Path Test Steps Data Expected Results110.1 Query Payment Payments > Enter Enter Batch Name: Opens Find Payment Batches

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    Seq. Test Name Action or Path Test Steps Data Expected ResultsBatches Inquiry > Payment

    Batches- Batch Run Name- Batch Set Name- Batch Name- Bank Account- Payment Amounts- Payment Dates-Pay group-Click Find

    ER29MAR2006 form

    110.2 QueryPayments

    From thePaymentswindow, youcan review allinformationabout apayment.

    Payments >Inquiry >Payments

    Query payment number-Click Find

    In Query mode, enter DocumentNum: 906299 and run the queryto bring back the payment

    Opens Find Payments form

    Test Sequence 120 Payments Overview

    Seq. Test Name Action or Path Test Steps Data Expected Results120.1 QueryPaymentsOverview

    Payments >Inquiry >PaymentsOverview

    Enter- Payments numbers- Dates- Supplier Name- Voucher Number (From & To)-Click Find

    In Query mode, enter DocumentNum: 906299 and run the queryto bring back the payment

    Opens Find Payments form

    Test Sequence 130 View Accounting Lines

    Seq. Test Name Action or Path Test Steps Data Expected Results130.1 Query

    AccountingLines

    You can view a

    Accounting >View AccountingLines

    - Select Document Class- Enter Supplier Name- Enter Supplier Site

    -Click Find

    Document Class: InvoicesSupplier Name: CINGULARWIRELESS

    Supplier Site: PO 31287Click Find

    Opens Find Accounting Linesform

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    Seq. Test Name Action or Path Test Steps Data Expected ResultsPayablestransaction'sdetailaccounting linesdirectly, in theform of abalancedaccountingentry (i.e.,debits equalcredits), in theView AccountingLines window.

    You can entercriteria in theFind window tofind and reviewall accountinglines that meetthe criteria youspecify. Use thisfeature to seehow atransactionaffects theaccount

    balances in yourgeneral ledger.

    Test Sequence 140 Control Payables Periods

    Seq. Test Name Action or Path Test Steps Data Expected Results140.1 Control

    PayablesPeriods

    You enter andaccount fortransactions in

    openaccountingperiods

    Accounting >Control PayablesPeriods

    To change the status of an accountingperiod:

    - In the Control Payables Periods windowupdate the Period Status to one of thefollowing:Open. You can record transactions and account for them

    in an Open periodClosed. Payables does not allow transaction processingin a Closed period.

    Follow test steps and makechange to one of the periods andsave work.

    The Control Payables Periodswindow appears.

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    Seq. Test Name Action or Path Test Steps Data Expected ResultsFuture. Payables allows invoice entry and accounting in aFuture period.Permanently Closed. Payables does not allowtransaction processing in a Permanently Closed period.You cannot reopen a Permanently Closed period

    - Save your work.

    Test Sequence 150 Supplier Entry

    Seq. Test Name Action or Path Test Steps Data Expected Results150.1 Create and

    maintain newsupplier data

    Suppliers > Entry Enter-Supplier Name (must be unique)- Supplier number (skip, once saved systemwill assign a unique supplier number)- Taxpayer IDSAVE

    Supplier Name: OLAY VITAMINSTaxpayer id : 30-011-0222Save your work

    Supplier Entry window appears

    150.2 Enterclassificationsfor supplier

    Click on Classifications tab & enter-Type- Employee name- Employee number- One time supplier- Sic code- Minority owned- Small business

    - Woman ownedSAVE

    Type: VendorMinority Owned: check the boxWoman owned: check the boxSave your work

    Creates supplier classifications

    150.3 Enter SupplierSite information

    In the Supplierswindow, choose theSites button tonavigate to theSupplier Siteswindow. Enter atleast one suppliersite.

    Click on Sites Button Site Name: OFFICECountry: United StatesAddress: PO Box 3346City: Mission HillsState: CAPostal Code: 91346Site Uses: PaySave your work

    Supplier Sites window appears

    150.4 Enter paymentinformation

    Click on Paymenttab and accept orselect- Terms- Invoice Currency- Pay group

    - Payment priority- Terms date basis

    Click on the Payment Tab Terms: CheckInvoice Currency: USDPay Group:0201Payment Priority: 99

    Term Date Basis: InvoicePay Date Basis: Discount

    Payment Method: CheckSave your work

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    Seq. Test Name Action or Path Test Steps Data Expected Results- Pay date basis- Payment method- Always takediscount (check orskip)- Exclude freightfrom discount (checkor skip)- Allow interestinvoices (check or

    skip)- Pay alone (check orskip)SAVE

    150.5 Enter bankinformation

    Click on Bank Accounts tab and enter- Bank account name- Bank account number- Currency- Check primary if applicable- Effective from date- Effective to dateSAVE

    Bank account informationupdated and bank & branchname and number are populated.

    150.6 Enter controlinformationover invoicepayments

    Click on Control tab and enter- Invoice amount limit- Accept Invoice Match Option- Check or skip Hold all Payments

    - Check or skip Hold Unmatched invoices- Check or skip Hold Unvalidated invoices- Payment Hold reasonSAVE

    Invoice Tolerance: PBUS-ToleranceInvoice Match Option: PurchaseOrder

    Save your work

    Controls entered on invoicepayments.

    150.7 Enter electronicpaymentinformation Ifthere exist awire transferaccountinformation orpaymentmethod is notcheck.

    Click on EDI tab and enter- Payment method- Payment format- Remittance method- Remittance instruction- Transaction HandlingSAVE

    No electronic paymentinformation exist. Paymentmethod for this vendor is check.

    Electronic payment informationupdated.

    150.8 Enter Taxinformation

    The tax code tab isuse for the foreignoperating units,

    where VAT & GSTare used.

    Click on Invoice Tax tab and accept orselect- Invoice Tax code

    - Use Offset taxes (check or skip)- Calculation level

    Tax information updated.

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    Seq. Test Name Action or Path Test Steps Data Expected Results- Allow calculation override- Rounding rule- Distributions amounts include taxSAVE

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    Test Sequence 160 Supplier Inquiry

    Seq. Test Name Action or Path Test Steps Data Expected Results160.1 Query suppliers

    previouslyentered

    Suppliers >Inquiry

    Use either supplier name or number toquery desired supplier.Enter supplier name or partial name with a% sign.Click on Find button.

    In query mode in the suppliernum query:42531

    Find supplier form opens withSupplier name and number.

    160.2 View onlyexistingsupplier

    information

    Click on Find button. Select tabs to view initial supplierinformation. Click on Sites button to viewadditional information.

    Suppliers form opens withsupplier information.

    Test Sequence 170 Reports

    Seq. Test Name Action or Path Test Steps Data Expected Results170.1 Submit

    StandardPayablesReports

    Other > Requests> Run

    - Choose Single Request, then OK- Select Report Name from LOV- Enter the mandatory report parameters- Press OK- Accept or modify the print options- Press Submit- Record the Request ID

    Select: Vendor Payment HistoryReportClick submit.

    Submit concurrent requestwindow appears

    170.2 View Requests View > Requests - Select All My Requests- Click on Find

    - Select your Request ID for report- Select View Output button

    Output of completed report isavailable for review.

    170.3 SupplierReports

    - Run Supplier Paid Invoice History- Verify information

    Verify Supplier Paid InvoiceReport completes without errorand information is correct.

    - Run Supplier Payment History- Verify information

    Verify Supplier Payment Historyreport completes without errorand information is correct.

    - Run Suppliers Report- Verify information

    Verify Supplier Report completeswithout error and information iscorrect.

    - Run Invoice Edit Listing- Verify information

    Verify Invoice Edit Listingcompletes without error andinformation is correct.

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    Test Sequence 180 Period Close

    Seq. Test Name Action or Path Test Steps Data Expected Results180.1 Open New

    AccountingPeriod

    Setup > Calendar> Accounting > APAccountingPeriods

    - Select period to open- Change status to Open- SAVE

    The period status changes toOpen.

    180.2 Sweep HeldInvoices

    Other > Requests> Run

    - Review Held transactions first- Choose Single Request, then OK- Run Request Name: Unaccounted

    Transactions Report- Verify program re-dates accounting dateof the transactions to the first day of thenext open period.

    The Unaccounted Transactionsreport completes with Status =Normal and shows invoices being

    moved to next period for holdreasons.

    180.3 Close currentperiod

    Setup > Calendar> Accounting > APAccountingPeriods

    - Select the current period to close- Change the status to Closed- SAVE

    The current period statuschanges to Closed.

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