Annual Rate Contract for Procurement of Air-conditioners · Annual Rate Contract for Procurement of Air-conditioners ANNUAL RATE CONTRACT FOR PROCUREMENT OF AIR CONDITIONERS INDIAN

Annual Rate Contract for Procurement of Air-conditioners

ANNUAL RATE CONTRACT FOR PROCUREMENT OFAIR CONDITIONERS

INDIAN INSTITUTE OF TECHNOLOGYBOMBAY

Materials Management Division

MMD, IIT Bombay Page No.1 o f 34


INDEX

SECTION 1 – INVITATION OF THE BIDS

SECTION 2 – ELIGIBILITY CRITERIA

SECTION 3 – INSTRUCTIONS TO BIDDERS

SECTION 4 – CONDITIONS OF CONTRACT

SECTION 5 – TECHNICAL SPECIFICATIONS

SECTION 6 – COMMERCIAL BID

SECTION 7- ANNEXURES

Annexure A1 : Bidder's Information

Annexure A2 : Declaration Regarding Clean Track by Bidder

Annexure A3 : Declaration for Acceptance of Tender Terms and Conditions

Annexure A4 : Experience in similar work

Annexure A5 : Declaration Of Annual Turnover And Income Tax Return

Annexure A-6 : Format for Earnest Money Deposit / Bid Bond

Annexure A-7 : Format for Performance Guarantee Bond

SECTION 8- CHECK LIST



SECTION 1 – INVITATION OF THE BIDS

Tender No. MMD/AC/RC/2017-18

Tender Date 2nd May 2017

Advt. No. Advt. No. C-8/17-18

Item Description Annual Rate Contract for Procurement of Air-conditioners

Category Goods

Pre- Bid Meeting Date & Time 12th June 2017 at 11.00 am

Pre-Bid Meeting Place Materials Management Division, IIT Bombay, Powai, Mumbai 400 076.

Last date & time of submission of Tender : 12th July 2017 till 1.00 p.m.

Place of Submission of Bids Materials Management Division, IIT Bombay, Powai, Mumbai 400 076.

Submission of Bids

Two Bid System : The two bid system will be followed for this tender. Inthis system bidder must submit their offer in separate sealed envelopesas – Technical Bid and Commercial Bid. Both the technical bid andcommercial bid envelopes should be clearly marked as “Envelope No. 1 -Technical Bid" and "Envelope No. 2 - Commercial Bid" and both thesesealed covers are to be put in a bigger cover which should also be sealedand duly superscribed with our Tender No. & Due Date and to besubmitted to the concern department/section mentioned in tenderdocument.

Opening Date & Time of tender 12th July 2017 till 3.00 p.m.

Tender FeesTender Fee of Rs. 500/- (Rs. Five Hundred Only) in the form of Demand Draft in favour of 'The Registrar, IIT Bombay' payable at Mumbai' to be submitted in Technical Bid “Envelop-1.”

Earnest Money DepositEarnest Money Deposit (EMD) of Rs. 1,00,000/- (Rs. One Lakh Only) inthe form of Bank Guarantee in the favour of 'The Registrar, IIT Bombay'payable at Mumbai to be submitted in Technical Bid “Envelop-1.”

Place of Opening Tender Materials Management Division, IIT Bombay, Powai, Mumbai 400 076.

Any Clarification

Name : Joint Registrar (MM)Dept : Materials Management Division ,IIT BombayEmail : [email protected] No. : 022-2576 8800/05

Signing Authority

Joint Registrar (MM)


mailto:[email protected]


SECTION 2 – ELIGIBILITY CRITERIA

1. The bidder should have existence of firm/organisation for selling air conditioners for minimum period of 3years. (Enclose copy of Certificate of Incorporation/ Registration Certificate of the firm/ Shop &establishment certificate)

2. Enclose copy of PAN CARD of the firm/organisation.

3. Enclose Authorised Channel Partner Certificate of mentioned brands . For dealers/ agencies it ismandatory to submit Authorisation letter from Manufacturer (OEM).

4. License/certificates as labour inspector/factory inspector issued by State/Central government or local bodiesto carry work in Mumbai/Maharashtra. (Enclosed copy of certificate if applicable).

5. Enclose list of present Technical staff with their qualification and experience certificates.

6. One bidder should quote for one brand only.

7. Enclose Bidder's Information. Annexure A1.

8. The bidder must not be blacklisted/Suspended or any service related dispute with any organisation/Govt.Organisations/ Bank in India or out side India. Annexure A2.

9. The bidder should accept Tender Terms & Conditions- Annexure A3.

10. The bidder must have experience of supplying air conditioners items to various Government/Semi-Government/PSU/Public Sector Banks during last three years. Enclose copy of atleast 3 purchase orders orcompletion certificates/invoices not less than Rs. 2 lakhs each. – Annexure A4.

11. The bidder must have Business Turnover of minimum Rs.1 crore from AC business in the last threecumulative financial years i.e. F.Y. 2013-14, F.Y. 2014-15 and F.Y. 2015-16 Annexure A5.(Enclose copy ofAudited Annual Accounts or Chartered Accountant certificate for turnover for the last three years).

12. The bidder should have submitted filed ITR copy for last three financial years i.e. A.Y. 2014-15, A.Y. 2015-16, A.Y. 2016-17. Annexure A5. (Enclose copy of Acknowledgments.)

13. Enclose copy of Valid Applicable Tax Registration Certificate. (GSTN Registration Certificate).

14. Only the following brands are being considered, hence bidder shall quote only for the below mentionedbrands.i. Daikinii. Mitsubishi Electriciii. Carrieriv. Mitsubishi Heavyv. Hitachivi. Toshibavii. O General &viii.Blue Star



SECTION 3 – INSTRUCTIONS TO BIDDERS

A) PREPARATION AND SUBMISSION OF BID :

1. The Bid MUST BE ENCLOSED IN A SEALED COVER superscribing Tender number / due date & shouldreach the undersigned on or before due date mentioned in the tender notice. If the bid cover is not sealed, itwill be rejected.

2. The Bid should be dropped in the tender box kept in the office of concerned Department / Sectionmentioned in the tender. No tender is to be handed over to our staff personally unless otherwise specified.All communications are to be addressed to the undersigned only. In case due date happens to be holiday thebid will be accepted and opened on the next working day.

3. The bid can be submitted in person or through post/ courier (IIT Bombay shall not be responsible for anypostal delays or any other reason for not submitting the bid in the specified time and resulting indisqualification / rejection of any bid) so as to reach on or before the due date and time.

4. The leaflets catalogue, etc. should be sent invariably so that a proper evaluation of the air conditionersoffered is possible.

B) COST OF BIDDING :

1. The Bidder shall bear all costs associated with the preparation and submission of its Bid and thePurchaser shall not be responsible or liable for those costs regardless of the conduct or outcome of thebidding process.

C) VALIDITY OF THE BID : 180 Days from the date of submission of bid.

D) AMENDMENT OF BIDDING DOCUMENTS :

1. At any time prior to the deadline for submission of bids, IIT Bombay may, for any reason, whether on itsown initiative or in response to the clarification request by a prospective BIDDER may modify the biddocument.

2. All prospective BIDDER's who have downloaded the bidding document may visit IIT Bombay, website foramendments / modifications which will be binding on them.

E) DEADLINE FOR SUBMISSION OF BIDS :1. Bids must be received by IIT Bombay before the due date and time at the address specified in the tender

document. In the event of the specified date for the submission of bids being declared as a holiday for IITBombay the bid-closing deadline will stand extended to the next working day up to the same time.

F) BID OPENING PROCESS:1. In two envelop/cover/bid system, The Technical Bid will be opened in the first instance in the presence of

representatives of the bidders at IIT Bombay.2. Financial bids of only those bidders, whose bids are found technically qualified, by the Technical Evaluation

Committee, will be opened in the presence of the vendor’s representatives subsequently at a later date forfurther evaluation.

3. One authorized representative of each of the bidder would be permitted to be present at the time ofaforementioned opening of the bids.

4. The authorized representative of bidders, present at the time of opening of the bids shall be required to signan attendance register as a proof of having attended the bid opening meetings.

G) LATE BIDS :1. IIT Bombay will not be responsible:

(a) For delayed / late quotations submitted / sent by post / courier etc. (b) For submission / delivery of quotations at wrong places other than the mentioned in the tender. (c) Any bid inadvertently received by IIT Bombay after the deadline i.e. due date & time for submissionof bids, will not be accepted and returned.



(d) Fax / E-mail / Telegraphic / Telex tenders will not be considered.

H) SUPPLEMENTARY OFFER /MODIFICATION OF ORIGINAL BID: 1. Tender submitted against Notice Inviting Tender (NIT) shall not be returned in case the tender opening date

is extended/postponed. BIDDER desirous to modify their offer/terms may submit their revised /supplementary offer (s) within the extended Tender Opening Date (TOD) by clearly stating to the extent ofupdation done to the original bid. The purchaser reserves the right to open the original offer along with therevised bid.

I) CONFIDENTIALITY :1. Information relating to the evaluation of Bids, and recommendation of Contract award, shall not be

disclosed to Bidders or any other persons not officially concerned with such process until information onContract award is communicated to all Bidders.

2. Any attempt by a Bidder to influence the Purchaser in the evaluation of the Bids or Contract award decisionsmay result in the rejection of its Bid.

3. Notwithstanding, from the time of Bid opening to the time of Contract award, if any Bidder wishes tocontact the Purchaser on any matter related to the bidding process, it shall do so in writing.

J) DEVIATION, RESERVATIONS AND OMISSIONS:1. During the evaluation of Bids, the following definitions apply:

(a) “Deviation” is a departure from the requirements specified in the Bidding Documents;

(b) “Reservation” is the setting of limiting conditions or withholding from complete acceptance of the requirements specified in the Bidding Documents;

and(c) “Omission” is the failure to submit part or all of the information or documentation

required in the Bidding Documents.

K) CORRECTION OF ARITHMETICAL ERRORS :1. Provided that the Bid is substantially responsive, the Purchaser shall correct arithmetical errors on the

following basis:(a) if there is a discrepancy between the unit price and the line item total that is obtained by

multiplying the unit price by the quantity, the unit price shall prevail and the line item total shall be corrected,unless in the opinion of the Purchaser there is an obvious misplacement of the decimal point in the unit price, inwhich case the line item total as quoted shall govern and the unit price shall be corrected;

(b) if there is an error in a total corresponding to the addition or subtraction of subtotals, thesubtotals shall prevail and the total shall be corrected; and

(c) if there is a discrepancy between words and figures, the amount in words shall prevail, unless theamount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevailsubject to (a) and (b) above.

2. Bidders shall be requested to accept correction of arithmetical errors. Failure to accept the correction inaccordance with the same, shall result in the rejection of the Bid.

L) EVALUATION OF BID :1. IIT Bombay evaluate technical and commercial acceptable offers on landed net Price basis.2. In case any BIDDER is silent on any clauses mentioned in this tender documents, IIT Bombay shall construe

that the BIDDER has accepted the clauses as per the invitation to tender and no further claim will beentertained.

3. No revision in the terms and conditions quoted in the offer will be entertained after the last date and timefixed for receipt of tenders.



M) PRICE BID :1. Quoting of Price (s) : Price quoted should be in Indian Rupees, free delivery at IIT Bombay Campus at site.2. PRICE BID must be submitted in enclosed Price Bid Form only.3. If the price is not quoted in Price Bid Form only provided in tender document then, IIT Bombay will reject

bid. 4. Tender will be taken as exclusive of all Taxes. Taxes to be mentioned seperately in Taxes coloumn.5. If supplier wish to give pricing details it may be attached in separate sheet. 6. In case of Multiple options of same product, bidders are requested to quote only one best option and not

multiple options. 7. Quantity : The quantity mentioned in the tender can be increased or decreased to any extent depending

upon the actual requirement.8. It is mandatory to quote optional items in separate sheet otherwise your quote will be rejected.

N) CORRUPT & FRAUDULENT PRACTICES:1. IIT Bombay requires that bidders, suppliers, contractors and consultants, if any, observe the highest

standard of ethics during the procurement and execution of such contracts. In pursuit of this policy, (a) The terms set forth below are defined as follows:

“Corrupt practice”means the offering, giving, receiving, or soliciting, directly or in directly, ofanything of value to influence the action of a public official in the procurement process or in contractexecution;

“Fraudulent practice”means a misrepresentation or omission of facts in order to influence aprocurement process or the execution of a contract;

“Collusive practice”means a scheme or arrangement between two or more bidders, designed toestablish bid prices at artificial, non- competitive levels; and

“Coercive practice” means harming or threatening to harm, directly or indirectly, persons or theirproperty to influence their participation in the procurement process or affect the execution of acontract;

(b) IIT Bombay will reject a proposal for award if it determines that the Bidder recommended for award has,directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract in question.

O) TRANSFER AND SUBLETTING :

1. The seller shall not sublet, transfer, assign or otherwise part with the acceptance to the tender or any partthereof, either directly or indirectly, without the prior written permission of the Purchaser.

P) CANCELLATION OF TENDER : 1. Not withstanding anything specified in this tender document, Purchaser / IIT Bombay in his sole discretion,

unconditionally and without assigning any reasons, reserves the rights:a) To accept OR reject lowest tender or any other tender or all the tenders.b) To accept any tender in full or in part.c) To reject the tender offer not confirming to the tenders terms.

2. To give purchase preference to Public Sector undertakings when applicable as per Govt. Policy/ Guidelines.3. Offer which deviates from the vital conditions (as illustrates below) of the tender shall be rejected:

a) Non-submission of complete offers.b) Receipt of offers after due date and time and or by email / fax (unless

specified otherwise).c) Receipt of offers in open conditions.

4. Conditional Tenders and Unsigned Tenders will also be rejected.

Q) DELIVERY : 1. The successful BIDDER should deliver the material as per tender document/purchase order. The successful

bidder should emboss stickers of purchase order number on the material.



SECTION 4 – CONDITIONS OF CONTRACTA) AWARD OF CONTRACT :

1. A panel of suppliers/dealers/company will be selected for the Rate contract of Air conditions.2. The successful suppliers will be empaneled initially for the period of ONE year therefore, all the rates quoted

be valid for ONE year. The contract may be extended further for next one year subject to annual revision, iftheir performance found satisfactory.

3. Each brand wise L1 will be calculated and only L2 & L3 agency will be allowed to match L1 rate.4. Each brand can be quoted by more than one agency. Agencies quoted for same brand & model will be

matched to the L1 rate of that same brand & model.5. Order can be placed for any specific brand & model suitable for type of application, user preference if any

etc.6. The Empaneled bidder will abide by all the Terms & Conditions of the Tender Document.7. The services of the empaneled bidders will be reviewed by committee during contract period and IITB

reserve right to add or delete bidders in rate contract based on performance, if necessary, withoutintimation.

B) EARNEST MONEY DEPOSIT : (Format in Annexure A-6)

While submitting bid, the BIDDER shall deposit an amount mentioned in tender document as Earnest Money, withthe IIT Bombay as per following:

1. Earnest Money Deposit (EMD) of Rs. 1,00,000/- (Rs. One Lakhs only) in the form of Bank Guarantee to besubmitted in Technical Bid. Failing which, submitted bid will be Rejected.

2. Bank Guarantee to be issued in the favour of 'The Registrar, IIT Bombay' payable at Mumbai. 3. The Earnest Money shall be valid upto a period of 180 days or the complete conclusion of the contractual

obligations to the complete satisfaction of both the BIDDER and the BUYER.4. No interest shall be payable by the BUYER to the BIDDER on Earnest Money for the period of its currency. 5. EMD of a tenderer will be forfeited, if the tenderer withdraws or amends its tender or derogates from the

tender in any respect within the period of validity of its tender. Further, if the successful tenderer fails tofurnish the required performance security within the specified period, their EMD will be forfeited.

6. A confirmed Bank Guarantee by an Indian Nationalized Bank promising payment of the guaranteed sum tothe BUYER on demand within three working days without any demur whatsoever and without seeking anyreasons whatsoever. The demand for payment by the IIT Bombay shall be treated as conclusive proof ofpayment.

7. If successful bidder fails to submit the Performance Guarantee Bond within 15 days from the date of issuingaward of contract then contract will be canceled and EMD will be forfeited.

8. Return of EMD: In case of successful BIDDER, EMD in the form of Bank guarantee will be returned within30 days from the date of submission of Performance Guarantee Bond.

9. For unsuccessful bidder, Bank Guarantee will be returned within 30 days after technical evaluation report.

C) PERFORMANCE GUARANTEE BOND : (Format in Annexure A-7)

Performance Guarantee Bond is mandatory.1. Successful bidder should submit Performance Bank Guarantee (PBG) of Rs.3,00,000/- (Rs. Three Lakhs

only) in the form of Bank Guarantee in the favour of 'The Registrar, IIT Bombay' payable at Mumbai asprescribed above to be sent to Joint Registrar, Materials management Division, IIT Bombay on or before 15days from awarding rate contract. The PGB to be furnished in the form of bank guarantee as per givenAnnexure A-7 of the tender document.

2. PBG to be established through any of the National Banks (whether situated at Mumbai or outstation) with aclause to enforced the same on their local branch of Mumbai or any scheduled bank (other than nationalbank) situated at Mumbai. Bonds issued by co-operative banks will not be accepted.

3. Performance Guarantee Bond shall be for the due and faithfully performance of the contract and shallremain binding, notwithstanding such variations, alterations for extensions of time as may be made, given,conceded or agreed to between the successful tenderer and the purchaser under the terms & conditions ofacceptance to the tender.



4. The successful tenderer is entirely responsible for due performance of the contract in letter and spirit and allother documents referred to in the acceptance of tenders.

5. The PBG shall be kept valid for a period of One year.6. For successful suppliers, if PBG is not submitted within 15 days from the date of Award of Contract, then the

contract will be cancelled with forfeiting of EMD. 7. No interest shall be payable by the buyer to the Bidder on PBG.

D) TERMS OF PAYMENT :

1. 80% payment (Machine price) will be paid against delivery. Balance 20% and Installation charges willbe paid after satisfactory installation & commissioning.

2. Installation payments will be made within 30 days from the date of submission of bill alongwith installation report.

3. Payment shall be made by Cheque or such other mode / electronic fund transfer offered be the bank.4. No payment will be admissible for goods rejected.

E) PENALTY :

1. Timely delivery is essence of the contract and hence if any consignment be delayed, liquidated damagesat the rate 0.5% of the price of the delayed consignment, for each week or part whereof shall be leviedand recovered subject to maximum of 5% of total purchase order value.

2. If Installation is not done within 7 days from the date of written intimation to the party,penalty will be charged to the party @ 2% per week of purchase order value upto Maximum10%.

F) WARRANTY:1. One year warranty on whole unit, five years warranty on compressor for constant speed window

and split AC unit and 1 year warranty on complete unit including compressor for inverter AC,Cassette AC, Tower AC.

2. Installation of WAC will be free of charges. Support bracket for WAC may be quoted extra withspecification.

G) MAINTENANCE:

1. Quarterly preventive maintenance (3 dry and 1 wet ) for the guarantee period of One yearshould be provided compulsorily and at free of cost.

H) DELIVERY:1. Free delivery at IIT Bombay. Non-availability of the stock should be informed in writing immediately. Nopart-supply will be allowed. Defective items or items not as per given brands or samples, if any suppliedmust be taken back and be replaced with no additional cost.

I) INDEMNITY CLAUSE:1. Your firm shall indemnify the Institute against all actions, suits,claims and demands brought or made

against it in respect of anything done or committed to be done by your firm in execution of or in connectionwith the work of this contract and against any loss or damage to the the Institute in consequence to anyaction or suit being brought against your firm for anything done or committed to be done in the executionof this contract. Your firm will abide by the job,safety measures prevalent in India and will free the Institutefrom all demands or responsibilities arising from accidents or loss of life, the cause of which is your firm'snegligence. Your firm will pay all indemnities arising from such incidents, without any extra cost to Instituteand will not hold the Institute responsible or obligated. The Institute may at its discretion and entirely atthe cost of the contractor/vendor defend such suit, either jointly with your firm or singularly in case thelater chooses not to defend the case.



J) FORCE MAJEURE :

1. Force Majeure will be accepted on adequate proof thereof.

K) LEGAL MATTER :1. In the event of any dispute over this contract, IIT Bombay's decision shall be final and binding.



SECTION 5- TECHNICAL SPECIFICATIONS

A] SPECIFICATIONS AND ALLIED TECHNICAL DETAILS:

Applicable for All Categories: (SPLIT/WINDOW)

1. The condenser and cooling coil of all machines must be of copper coil/tube & Aluminum fin, no aluminum coil/ tube will be acceptable. The blower motor should have thermal, overload and short-circuit protection. Models with other technical specification will not be accepted. 2. Compressor preference will be as follows: Scroll followed by reciprocating and rotary. 3. All units should be with at least 3 fan speeds, and room temperature display on machine. 4. All units should be with cordless digital remote control. 5. Unit must remember set temperature through power outage. 6. Manpower deputed for installation job requires to have proper skill with satisfaction of Engineer (AC), I.I.T Bombay.

Fig No.1

7. The holes made in wall for Piping should have inclination downward on outer side and pipes shallbe covered by PVC pipe for complete wall thickness with at-least 2 inch margin on outer side. The holesmust be sealed properly and it should not be a source of any water seepage. As shown in Fig No. 1

8. The agency should have required tools for AC installation. The list of tools is to be attached withthe price bid. 9. Scaffolding charges to be maintained separately for the heights where the installation point is not reachable byladder (above 2nd floor and onwards) 10. Site and Scaffolding work for installation of Air Conditioners will be carried out subject to aprroval by Ex.Engineer (EMD). 11. Detail and features of model and brand quoted should be mentioned in technical bid. 12. Product catalogue for the model quoted is to be attached with the sealed quotation. 13. Product code is to be mentioned clearly in the quotation.



B] TECHNICAL SPECIFICATION FOR SPLIT AIR-CONDITIONERS

SR. NO.

DESCRIPTION Hi-Wall Hi-Wall Hi-Wall WITH FLOOR STANDINGINDOOR UNITS

1 COMPRESSORCAPACITY (TR)

ROTARY /RECEIPROC

ATING 1

ROTARY /RECEIPROCA

TING 1.5

ROTARY /RECEIPROCATING

2

ROTARY / SCROLL /RECEIPROCATING

2,3,4, & 5

2 BEE RATING 5 star 5 star 5 star Max COP

C] TECHNICAL SPECIFICATION FOR WINDOWS AIR-CONDITIONERS

SR. NO.

DESCRIPTION Window AC Window AC Window AC

1 COMPRESSOR

CAPACITY (TR)


1


1.5


2

2 BEE RATING 5 star 5 star 5 star

D] TECHNICAL SPECIFICATION FOR CASSETTEE AIR-CONDITIONERS

SR. NO.

DESCRIPTION Cassette Cassette Cassette Cassette

1 COMPRESSORCAPACITY (TR)

ROTARY/SCROLL2

ROTARY/SCROLL3

SCROLL4

SCROLL5

2 BEE RATING Max COP Max COP Max COP Max COP



SECTION 6 – COMMERCIAL BID

* For all types of Air Conditioners quote only for Daikin, Hitachi, Carrier, Mitsubishi Electric, Mitsubishi

Heavy, Toshiba, O General and Blue Star brands only.

Price Bid for Annual Rate contract of Air conditioners

No ItemDescripti

on

Details Brand/ Model (_________)

HSN Code/ SAC Code

Rate (in Rs.) Excluding Taxes

Tax (in %) Total Net Amount in Rs.

A WINDOWAC

1 Window Ac, 1 ton

Exact Model No.

5 Stars of 2017

Precise cooling capacity (12000 (-5%+10%) BTU/h)

Power consumption (kW)

COP/EER (ratio of coolingto power)

Total cost

Window AC stand

BEE Star rating 5

2 Window Ac, 1.5 ton

Exact Model No.

5 Stars of 2017



COP/EER (ratio of coolingto power)

Total cost

Window AC stand

BEE Star rating 5

3 Window Ac, 2 ton

Exact Model No.

5 Stars orMax of 2017



COP/EER (ratio of cooling



to power)

Total cost

Window AC stand

BEE Star rating 5

Buy back (with labour)

(only machine, and standifcertified by site engineer

4.1 Buy back (with labour)

1..0 TR WAC minus(


1..5 TR WAC minus(


2..0 TR WAC minus(



No ItemDescripti

on

Details Make/ Model (_________)

HSN Code/SAC Code

Rate (in Rs.) Excluding Taxes


B SPLIT AC

1 Split Ac, 1 ton

Model number combined (if available)

5 Star of 2017

Exact Model No. Indoor

Exact Model No. Outdoor



COP/EER (ratio of cooling to power)

BEE Star rating 5

Total cost

Installation & commissioning cost

Outdoor frame cost

2 Split Ac, 1.5 ton


5 Stars of 2017






BEE Star rating 5

Total cost


Outdoor frame cost

3 Split Ac, 2 ton


5 Stars of 2017








BEE Star rating 5

Total cost


Outdoor frame cost

4 Split Ac, 2.5, 3 ton


4-5 Stars of 2017


(Or any odd capacity model if available)


Precise cooling capacity



BEE Star rating 5

Total cost


Outdoor frame cost

5 Split Ac, 1ton, Inverter


Max COP Exact Model No. Indoor


5 Stars or Max of 2017



COP/EER (ratio of cooling



to power)

BEE Star rating if available 5

Total cost


Outdoor frame cost

6 Split Ac, 1.5 ton, Inverter









Total cost


Outdoor frame cost

7 Split Ac, 2ton, Inverter









Total cost


Outdoor frame cost

Common Items for item B:01 to B:07



Note : Agency shall make sure that machines costshould be inclusive of 4 running meter of Copperpipe, cable, and Drain pipe. If manufacturer isnot providing any free material agency shouldinclude that in machine cost. Any separate claimwill not be considered. Electrical cable must bejoint free and contineous.

8 Cu piping – Soft (20G) in set with insulation

Make: Kobe, Mandev, Met, Nissan, Rajco or approved equivalentduring prebid.

1/4”, 3/8”, 1/2” copper tube minimum thickness to be 0.71 mm ~ 22 (WG) Gauge for R22 models.

1/4”, 3/8”, 1/2” copper tube minimum thickness to be 0.8 mm ~ 21 (WG) Gauge for other Refrigerantmodels.

5/8”, 3/4", copper tube minimum thickness to be 0.9 to 1 mm ~ 20-19 (WG)Gauge for all Refrigerant models.

9 PVC Trunking

PVC Trunking for Copper pipe, Rate / RMT

10 Three/Four core cable Electrical cable /

communication cable with termination Rate / RMT

2.5sqmm copper stranded

Make: Havels, Finolex, KEI, Polycab orapproved equivalent

11 PVC pipe (Insulated)

Single unit 25mm, Two or more units 32mm/40mm, UPVC pipe



for drain pipe, with saddling, connectors, unions, T joint, L bend etc. Joints must be sealed with proper adhesive.Rate / RMT

Make: Prince or equivalent

12 Buy Back (with labour)

1 TR SAC (IDU, ODC, Stand,Copper, Drain, Cable)

Minus (


1.5 TR SAC (IDU, ODC, Stand,Copper, Drain, Cable)

Minus (


2 TR SAC (IDU, ODC, Stand,Copper, Drain, Cable)

Minus (



No ItemDescripti

on

Details Make/ Model(_________)

HSN Code/ SAC Code

Rate (in Rs.) ExcludingTaxes


C CASSETTE AC

1 Cassette Ac, 1.5 ton

Model number combined (ifavailable)






BEE Star rating if available

Total cost


Outdoor frame cost









Total cost


Outdoor frame cost

3 Cassette Model number combined (if



Ac, 3.0 ton

available)







Total cost


Outdoor frame cost









Total cost


Outdoor frame cost

5 Cassette Ac,


Any odd capacity if available



Precise cooling capacity BTU/h






Total cost


Outdoor frame cost

6 Tower Ac, 2.0 ton








Total cost


Outdoor frame cost

Stand / frame cost

7 Tower Ac, 3.0 ton








Total cost

Installation &



commissioning cost

Stand / frame cost

8 Tower Ac, 4.0 ton








Total cost


Stand / frame cost

9 Tower Ac,


Any odd capacity if available



Precise cooling capacity BTU/h




Total cost


Stand / frame cost

Common Items for item C:01 to C:09

Note: No free copper, cable, and drain pipe is to be provided.



10 Cu piping-soft (20G) (inset with insulation common or separate)

Make: Kobe, Mandev, Met, Nissan, Rajco or approvedequivalent during prebid.

1/4”, 3/8”, 1/2” copper tube minimum thickness to be 0.9 mm ~ 20 Gauge SoftPipe.

5/8”, 3/4", copper tube minimum thickness to be 1 mm ~ 19 Gauge Soft Pipe.

11 Cu piping-Hard (18G) (Rate in set tube with separate insulation)

All Hard Pipe to be of minimum 18 gauge i.e. 1.22mm thickness.

Make: Kobe, Mandev, Met, tubes, Nissan, Maxflow,Rajco or approvedequivalent during prebid.

12.1

PVC Trunking

PVC Trunking for Copper pipe, Rate / RMT

12.2

Aluminum Cladding

Aluminum Cladding for Copper pipe, Rate / RMT



13 Three /Four core

Electrical cable double insulated/communication cable with terminationRate / RMT4 sqmm

copper standed

Make: Havels, Finolex, KEI, Polycab or approvedequivalent

14 PVC pipe (insulated)

2 TR- 25mm, 2.5 to 5 TR 32mm, UPVC pipe for drain pipe, with saddling, connectors, unions, T joint, L bend etc. Joints must be sealed with proper adhesive. Rate/ RMT


1.5, 2 TR Cassette/Tower AC (IDU, ODU, Stand, Copper, Drain, cable)

Minus(


3, 4 TR Cassette/Tower AC (IDU, ODU, Stand, Copper, Drain, cable)

Minus(


‘> 4 TR Cassette/Tower AC (IDU, ODU, Stand, Copper, Drain, cable)

Minus(

D Scaffolding (Common for any Air conditioning installation work)

1 Scaffolding

5 meters

2 Scaffolding

10 meters

3 Scaffolding

15 meters

4 Scaffolding

20 meters

5 Scaffolding

Top up per meter



NOTE:1. Applicable Taxes (GST) of each items to be mentioned separately in tax column.

2. Installation charges will include total unit with 4m of wire (3-core, double insulated 2.5/4 sq. mm

(approved make), insulated copper pipe (approved make) (combined), drain pipe (approved make)

plumbing grade PVC) with specification. Rate per mtr. for extra length (more than 4m.) for wire

insulated, cu-pipe (combined) and PVC drain pipe with specification should be quoted separately.

3. Stand for ODU with specification may be quoted separately.

4. Rate for 0.5 mm thickness aluminum cladding per meter of combined cu-piping of Split AC may be

quoted separately.

5. Buy-back of our old air conditioner to be quoted separately.

6. One bidder should quote for one brand only.

Place : GST Registration No :

Date : Signature :

Name :

Office Address :

Affix Rubber Stamp:



SECTION 7 - ANNEXURES

ANNEXURE A- 1 : BIDDER'S INFORMATION (On Company / firm's Letterhead)

Details of the bidders :

1 Registered Name of the Bidder

2 Registered Address of the Bidder

3 Status of the Company (Public Ltd./ Pvt. Ltd.)

4 Valid GST Registration No.

5 GST Registration State

6 Details of the Incorporation of the Company Date:

Ref. Document-

7 Permanent Account No. (PAN)

8 Name & Designation of the Contact person

Address :

Contact No.

Email Address of the Contact person

Fax No. (with STD Code)



ANNEXURE A-2 – DECLARATION REGARDING CLEAN TRACK

To, Date : The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,

Re: Tender No. MMD/AC/RC/2017-18 dated 2nd May, 2017 for “Annual Rate Contract for Procurement of Air Conditioners”.

I/we carefully gone through the Terms & Conditions contained in the above referred Tender. I/we hereby declare that my company / firm is not currently debarred / black listed/convicted by any Government / Semi Government Organizations / Institutions in India or abroad. I/we further certify that I'mcompetent officer in my company /firm to make this declaration.

Or

I/we declare the following

Sr.No.

Country in which the company is debarred / blacklisted / case is pending

Black listed / debarred by Government / Semi Government Organizations / Institutions

ReasonSince whenand for howlong

(NOTE : In case the company / firm was blacklisted previously, please provide the details regarding Period for which the company / firm was blacklisted and the reason/s for the same)

Yours faithfully

(Signature of the bidder)Printed NameDesignationSealDate :Business Address :



ANNEXURE A-3 : DECLARATION FOR ACCEPTANCE OF Tender TERMS AND CONDITIONS(On Company / firm's Letterhead)

To, Date :The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,


I/we carefully gone through the Terms & Conditions as mentioned in the above referred Tender document. I/we declare that all the provisions of this Tender are acceptable to my company. I/we further certify that I'm an authorized signatory of my company and am, therefore, competent to make this declaration.

Yours faithfully,




ANNEXURE A-4 : EXPERIENCE IN SIMILAR WORK (On Company / firm's Letterhead)

To, Date :The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,


Brief particulars of the similar supply done during last three years : (Please attach copy of atleast three purchase orders or work completion certificates or invoices of not less than Rs. 2,00,000/- for our reference).

Sr.

No. Name of InstitutionsPurchase Order No.

& DateAmount of

Purchase orderDetails of Contact person (Name,

Add & Contact No.)

Yours faithfully,


Encl : As above



ANNEXURE A-5 : DECLARATION OF ANNUAL TURNOVER AND INCOME TAX RETURN

(On Company / firm's Letterhead)

To, Date: The Joint RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,


1) I/we hereby declare that, our firm's Turnover as follows, and I/we have also supported an Audited Accounts for your references :

F. Y. 2013 – 14 F. Y. 2014-15 F. Y. 2015-16

And,

2) I/we hereby declare that, our firm had filed Income Tax Returns for last three years i.e. A.Y. 2014-15, A.Y. 2015-16 & A.Y. 2016-17. Supported by copy of ITR filed acknowledgments of last three years.

Yours faithfully,


Encl : As above



ANNEXURE A-6 : FORMAT FOR EARNEST MONEY DEPOSIT / BID BOND(To be typed on Non-judicial stamp paper of the value of Indian Rupees of One Hundred) (TO BE ESTABLISHED THROUGHANY OF THE NATIONALED BANKS (WHETHER SITUATED AT MUMBAI OR OUTSTATION) WITH A CLAUSE TO ENFORCE THE SAME ON THEIR LOCAL BRANCH AT MUMBAI OR ANY SCHEDULED BANK (OTHER THAN NATIONALISED BANK) SITUATED AT MUMBAI. BONDS ISSUED BY CO-OPERATIVE BANKS ARE NOT ACCEPTED)

LETTER OF GUARANTEETo,Registrar,Indian Institute of Technology BombayPowai, Mumbai – 400 076

IN ACCORDANCE WITH YOUR TENDER No: MMD/AC/RC/2017-18 dated 2nd May, 2017 for Annual RateContract for Procurement of Air-conditioners, M/s. ..................…..….......... (hereinafter called the “Bidder”) having itsRegistered Office at …......……................., wish to participate in the said bid for Annual Rate Contract for Procurementof Air-conditioners as an irrevocable Bank Guarantee against Earnest Money Deposit for an amount of Rs. 1,00,000/-(Rupees One Lakh Only) valid up to …............ (180 days from the date of issue of Bank Guarantee), is required to besubmitted by the bidder as a condition precedent for participating in the said bid, which amount is liable to be forfeitedby the Purchaser on (1) the withdrawal or revision of the offer by the bidder within the validity period, (2) Nonacceptance of the Letter of Indent / Purchase order by the Bidder when issued within the validity period, (3) failure toexecute the contract as per contractual terms and condition with in the contractual delivery period and (4) on thehappening of any contingencies mentioned in the bid documents.

During the validity of this Bank Guarantee :We, ….........…............(Bank name) having its registered Office at …....................… guarantee and

undertake to pay immediately on first demand by …................................... the amount of Rs.1,00,000/-(Rupees OneLakh) without any reservation, protest, demur and recourse. Any such demand made by the IIT Bombay shall beconclusive and recourse. Any such demand made by the purchaser shall be binding on the Bank irrespective of anydispute or difference raised by the Bidder.

The Guarantee shall be irrevocable and shall remain valid up to …............(180 days from the date of issue ofBank Guarantee) If any further extension is required, the same shall be extended to such required period on receivinginstruction from the Bidder, on whose behalf the is Guarantee is issued.

Notwithstanding anything contained herein : Our liability under this Bank Guarantee shall not exceed Rs.1,00,000/- (Rupees One Lakh Only) .⁎ This Bank Guarantee shall be valid up to ….........................................................(date).⁎ We are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee Only and only if you⁎

serve upon us a written claim or before …............ (date).

This Bank further agrees that the claims if any, against this Bank Guarantee shall be enforceable at our branch officeat ........................................ situated at .............................. (Address of local branch).

Yours truly,

Signature and seal of the guarantor:Name of Bank:Address:Date:

Instruction to Bank: Bank should note that on expiry of Bond Period, the Original Bond will not be returned to the Bank. Bank is requested to takeappropriate necessary action on or after expiry of bond period.



ANNEXURE A-7 :FORMAT FOR PERFORMANCE GUARANTEE BOND

(To be typed on Non-judicial stamp paper of the value of Indian Rupees of One Hundred) (TO BE ESTABLISHED THROUGH ANY OF THE NATIONAL BANKS (WHETHERSITUATED AT MUMBAI OR OUTSTATION) WITH A CLAUSE TO ENFORCE THE SAME ON THEIR LOCAL BRANCH AT MUMBAI OR ANY SCHEDULED BANK (OTHER THANNATIONALISED BANK) SITUATED AT MUMBAI. BONDS ISSUED BY CO-OPERATIVE BANKS ARE NOT ACCEPTED.)

To,Registrar, Indian Institute of Technology BombayPowai, Mumbai – 400 076.

LETTER OF GUARANTEE

WHEREAS Indian Institute of Technology, Bombay (Buyer) have invited Tenders vide TenderNo.MMD/AC/RC/17-18 Dt. 2nd May, 2017 for Annual Rate Contract for Procurement of Air-conditioners AND WHEREASthe said tender document requires that any eligible successful tenderer (seller) wishing to supply the Air-conditioers inresponse thereto shall establish an irrevocable Performance Guarantee Bond in favour of “Registrar, Indian Institute ofTechnology, Bombay” in the form of Bank Guarantee for Rs. 3,00,000/- (Three Lakhs Only) and valid till ONE yearfrom the date of issue of Performance Guarantee Bond may be submitted within 15 (Fifteen) days from the date ofAward of Contract as a successful bidder.

NOW THIS BANK HEREBY GUARANTEES that in the event of the said tenderer (seller) failing to abide by any ofthe conditions referred in Tender document / Award of Contract etc. this Bank shall pay to Indian Institute ofTechnology, Bombay on demand and without protest or demur Rs 3,00,000/- (Rupees Three Lakhs Only).

This Bank further agrees that the decision of Indian Institute of Technology, Bombay (Buyer) as to whether thesaid Tenderer (Seller) has committed a breach of any of the conditions referred in Tender Document / Award ofContract.

We, .................................................. (name of the Bank & branch) hereby further agree that the Guaranteeherein contained shall not be affected by any change in the constitution of the Tenderer (Seller) and/ or Indian Instituteof Technology, Bombay(Buyer).

Notwithstanding anything contained herein:1. Our liability under this Bank Guarantee shall not exceed Rs. 3,00,000/- (Indian Rupees Three Lakhs only).2. This Bank Guarantee shall be valid up to ..........................(date) and3. We are liable to pay the guaranteed amount or any part thereof under this bank guarantee only and only if IIT

Bombay serve upon us a written claim or demand on or before ..........................(date).

This Bank further agrees that the claims if any, against this Bank Guarantee shall be enforceable at our branchoffice at ........................................ situated at .............................. (Address of local branch).

Yours truly,

Signature and seal of the guarantor:

Name of Bank:

Address:

Date:

Instruction to Bank: Bank should note that on expiry of Bond Period, the Original Bond will not be returned to the Bank. Bank is requested to take appropriate necessary action on or after expiry of bond period.



SECTION 8 - CHECKLIST

The following items must be checked before the Bid is submitted:

1. Envelope “1”

a) Demand Draft for Rs. 500/- (Rs. Five Hundred only) towards cost of Bid document

b) Bank Guarantee for Rs. 1,00,000/- (Rs. One Lakh only) towards Earnest Money Deposit.

c) Eligibility Criteria Responses (each pages duly sealed and signed by the authorized signatory)

d) Technical Specifications with all the required catalogue, leaflets etc.

e) Copy of this Tender document duly sealed and signed by the authorized signatory on every pages.

f) Annexure A-1 : Bidder's Information

Annexure A-2 : Declaration Regarding Clean Track by Bidder

Annexure A-3 : Declaration for Acceptance of Tender Terms and Conditions

Annexure A-4 : Experience in similar work

Annexure A-5 : Declaration of Turnover And Income Tax Return

Annexure A-6 : Earnest Money Deposit / Bid Bond

2. Envelope “2”

a) Commercial Bid :

Your quotation must be submitted in two envelopes Technical Bid (Envelope-1) and Commercial Bid

(Envelope-2) superscribing on both the envelopes the Tender no. and the due date and both these sealed covers

are to be put in a bigger cover which should also be sealed and duly superscribed with our Tender No. & Due

Date.
