Department of Social Welfare and Development

Field Office No. 12

Koronadal City

ANNUAL NARRATIVE REPORT

CY 2014

I. INTRODUCTION

DSWD Field Office XII continues to deliver its mandated roles and functions

aligned to the annual thrusts and priorities and the strategic goals of the Department.

With the past year events that has been coupled with incidents of human induced and

natural disasters, this office had proven once again that it can face the challenges head-

on and perform the tasks as expected by clients and stakeholders.

II. UPDATES ON INITIATIVES FOR THE STRATEGIC GOALS

A. Strategic Goal No. 1 “Raise the number of PantawidPamilya families with improved

level of well-being from 5,881 to 55,231 by end of December 2014.”Universe for

2014:No. of HHs in Sets 1-6: 201,906 HHs [Region XII only]

-SWIDI Roll out training was conducted last Nov. 10-29, 2014.

-SWIDI Administration is from January 5 to Feb 28, 2014

B. Strategic Goal No. 2“Increase the number of NHTS-PR Identified poor households

covered by at least 2 SWD Programs from 213,175 to 214,543 by end of December

2014.”Universe for 2014: No. of identified poor HHs: 296,043 poor HHs

Number of Households:

C. Strategic Goal No. 3“Increase the number of provinces with majority of their

municipalities/cities having a fully functional LSWDO to 2 by 2014.”

-On-going encoding at FO level.

-Field office XII will do the feed backing after the SG3 intervention planning

Pantawid Non-Pantawid

w/ 2 SWD

Services

187,955poor HHs 48poor HHs

w/ 3 SWD

Services

28,968poor HHs 1 poor HHs

w/ 4 SWD

Services

1,339 poor HHs 0 poor HHs

w/ 5 SWD

Services

43 poor HHs 0 HH

w/ 6 SWD

Services

2 poor HHs 0 HH

TOTAL 218,307 poor HHs 49 poor HHs

Number Names of LSWDOs

Provinces 4 South Cotabato, Sultan Kudarat,

Srangani and North Cotabato

Cities 5 Cotabato City, Koronadal,

Kidapawan, Tacurong and

General Santos

Municipalities 43 Except Palimbang and President

Quirino of the Province of Sultan

Kudarat

Total Number 52

III. HIGHLIGHTS OF ACCOMPLISHMENTS ALONG MAJOR FINAL OUTPUTS

A. SOCIAL PROTECTION POLICY SERVICES

1. Formulation of Social Protection and Development Report

Field Office 12 submitted an updated Regional Social Protection and

Development Report (SPDR) as of October 31, 2014. Only 15 out of 50 Local

Government Units (LGUs) or 30 % were able to submit local SPDR. Ten (10) out

of 45 municipalities or 22 %; 5 out of 5 cities or 100 %; and 1 out of 4 provinces

or 25 % compliance rate.

2. Planning and Monitoring

Presented the DSWD XII 2015 Budget Proposal to the RDC XII ExCom.

Submitted the 2015 Regional Work and Financial Plan

Participated in the Sectoral Updating of 2016 Annual Investment Program

conducted by NEDA XII

Conducted the URBME cascading activity on time and as planned.

Submitted the regional Results framework to central office but was hold due to

some refinement in the National Results Framework.

For the Regional initiative, Field Office XII conducts regular Regional M and E

meeting as part of the M and E Plan of the region.

Waiting for the schedule of the Training for URBME-IS to be conducted by

DSWD Central Office.

3. Development and Enhancement of SWD Technologies

A. Research

a. Advocacy of DSWD 5 Year Research Agenda

This year the office was able to assist Three (3) research studies, these are:

1) "The Lived-Experiences of CCT Grantees of DSWD's Pantawid

Program on the Application of Their Learning from Family Development

Session Plus(FDS plus) to Their Households: A Descriptive-

Phenomenological Study" this study is conducted by Research Program

and Community Extension Services of Notre Dame of Midsayap College ;

2) “Incidence of Youth In Conflict With the Law in Region 12” a graduate

study thesis proposed by a PNP personnel; and 3) “Support to CSO

Participation and Follow-Up Activities in the SOCCSKSARGEN Climate

Change Summit” which is a corporate study.

b. Dessimination and Utilization of Completed Researches

The Field Office conducted a research forum last Nov. 11, 2014 wherein

Two (2) externally-initiated research studies were presented, namely: “Social Characteristics of 4P’s Beneficiaries and their Knowledge and Practices” and “Productivity Skills Capability Building (PSCB) Graduates OfKoronadal City, South Cotabato: A Tracer Study” The activity was participated by representatives from Barangay/Municipal/City/Provincial LGUs, CSO, NGO. DSWD XII Pantawid and Sustainable Livelihood Program holders were also present.

B. Social Technology Development

a. Pilot Testing

Completed F.O. initiated Technology Enhancement re: Pre/Post Marriage

Counseling For Muslim Couples (PPMC-MC). The title of this

program/services is renamed to “Marriage Enrichment Counseling for

Muslim Couples” (MEC-MC).The PPMC-MC development of

Modules/Sessions Guides is now completed and shall be implemented this

ensuing year 2015. The corresponding budget of Two Hundred Thousand

Pesos from the STB is included in the F.O. XII WFP as approved.1

Consultation- Writeshop/ 15 participants and 1 Team/Consultants 1st

deliverable Consultants 2nd

to 4th

deliverable completed

Completed C.O. initiated Social Technology re: Cash Transfer and Cash

Voucher for the Affected Families in Emergencies (CTCVAFE) as an

option to family food pack/s. The CTCVAFE pilot in region XII

particularly in the municipality of Pikit, North Cotabato Province. This

was successfully completed this 2014, and highlights the support of LGU

Project Partners and Leaders of Barangay Beneficiaries. They were able to

participate in the national writeshop with the presence of Consultant

(former Usec. C.C. Yanco). 50 Families or 300 individuals-

Beneficiaries15 Pax to the CTCVAFE Writeshop.

b. Enhancement of Program/Service/ Strategy

Social Marketing of Social Technologies for adoption/replication of

LGUs. Series of activities and engagement with LGUs-SWDOs and

LCEs/Sanggunian paved ways to generate Resolutions/MOA as their

commitment to replicate social technology project models.1 Orientation;

Presence to 3 Sanggunian Sessions.

Document the Enhanced Best Practice developed into a field office

initiated social technology projectCompletion of the technology

enhancement of “Post Marriage Counseling Services for Muslim Couples”

with it new Title: Marriage Enrichment Counseling for Muslim

Couples.Courtesy call to Mayors &Prepared documentation report.

4. LISTAHANAN-National Household Targeting System for Poverty Reduction

A. Special Validation of Social Pensioners and Modified Conditional Cash

Transfer for Family in Need of Social Protection

Region XII ARMM/LAMA

Social Pension MCCT-FNSP BCC Social Pension MCCT-FNSP BCC

Target Assessed Target Assessed Accomplished Target Assessed Target Assessed Accomplished

4,907 4,365 16,293 11,547 1195 3276 2261 5989 4768 1667

There is remaining balance to be assessed under MCCT-FNSP for the region

while the remaining targets for SocPen and MCCT-FNSP which are not assessed

last June 1 to 30, 2014 for ARMM LaMa due to bad weather conditions and peace

and order problems was assessed and encoded last December 2014. These data

was ready for PMT request.

B. Data Utilization and Sharing

MOA signing with Mindanao Convergence of NGOs for Social Protection

(MinConSP)- a consortium of 9 NGOs

C. Data Mining

SG 2 monitoring or identification of SWD programs availed by Pantawid

and Non-Pantawid

Submission of scoreboard updates monthly

21 data requests

BCC encoding and monitoring

B. SOCIAL PROTECTION SERVICES

1. PantawidPamilyang Pilipino Program

The number of registered households, as compared with the 2013 data

which is 214,376, increased to 229,793 resulting from the registration of

beneficiaries under Set 7, validation/late registration of the beneficiaries tagged

as DNACA and/or NOT REGISTERED in the PantawidPamilya Information

System (PPIS), and beneficiaries who moved in from other region. The

Expanded Age Coverage also contributed to the raise in the number of registered

households since it caused reinstatement of households previously tagged as “no

0-14”.

Based on the distribution of households by province, 74,957 or 33%

comes from Cotabato Province, 45,031 or 20% from Sultan Kudarat Province,

41,907or 18% from South Cotabato Province, and 31,734 or 14% from

Sarangani Province while 12,184 or 5%, 12,173 or 5% and 11,807 or 5% are

from Marawi City, Cotabato City and General Santos City, respectively (please

see Figure 1).

Figure 1: Household Coverage by Province (As of December 23, 2014)

For the calendar year 2014, total cash grants paid to compliant

PantawidPamilya beneficiaries amounted to Php 1,482,883,400.00 covering the

period of January-October (P1-P5 2014) releases, which consist of Php

694,631,400.00 for education and Php 788,251,000.00for health.

The following is the distribution of the total cash grants per mode of

payment and per geographical areas as of December 2014.

Table 1: Distribution of Cash Grants per Province/City

Province/City Education Grant Health Grant Total Amount

North Cotabato 229,100,200.00 261,612,900.00 490,713,100.00

Sarangani 98,546,600.00 114,225,400.00 212,772,000.00

South Cotabato 128,587,900.00 145,687,100.00 274,275,000.00 Sultan Kudarat 133,488,300.00 156,697,400.00 290,185,700.00

Cotabato City 33,002,600.00 41,817,200.00 74,819,800.00

Gen. Santos City 38,317,000.00 39,606,500.00 77,923,500.00 Marawi City 33,588,800.00 28,604,500.00 62,193,300.00

GRAND TOTAL 694,631,400.00 788,251,000.00 1,482,882,400.00

2. Kapit-Bisig Laban Sa Kahirapan-Comprehensive and Integrated Delivery of

Social Services (KALAHI-CIDSS)

AusAid/DFAT Implementation

The implementation of the nine funded sub-projects from 2013 had been

completed this year. These nine sub-projects were specific to the municipalities

of Magpet,Tboli and Isulan. It should be noted that many of the originally

identified sub-projects had not been funded at the time due funding constraints

vis-à-vis the number of non-prioritized SPs proposed. However, these 32 sub-

projects had been processed for funding this year, since AusAid/DFAT had given

additional funding for the Program. The originally submitted proposals were

reviewed and additional requirements had been submitted. These requirements,

such as the MDRRMC and MEO certificates, were submitted in conjunction with

the LGUs of the proposed sub-projects. Geotagging and site revalidation had also

been completed despite unfavorable weather conditions that led to the delay of the

conduct of the aforementioned activities.

General Santos City,

11,807, 5%

Cotabato City,

12,173, 5%

Marawi City,

12,184, 5%

Sarangani Province,

31,734, 14%

South Cotabato

Province, 41,907,

18%

Sultan Kudarat

Province, 45,031,

20%

North Cotabato

Province, 74,957,

33%

PAMANA Implementation

There are three active municipalities for PAMANA this 2014, the

municipalities of Arakan, Libungan and Pikit. All three municipalities have

completed all CEAC activities and sub-projects for Cycle 2 and is implementing

Cycle 3. Sub-projects funded under PAMANA is supposed to be completed this

December 2014. However, due to an issue regarding compliance with COA, the

NPMO had issued a memorandum this December 2014 that remaining grants for

the sub-projects cannot be downloaded until COA requirements had been

complied.

BUB Implementation

The implementation of BUB/GPBP sub-projects are underway. Some

sub-projects had been completed this quarter while still others are on-going. The

Regional Office had hired additional GPBP personnel and in the context of the

start-up of NCDDP, provision of technical assistance to LGUs and monitoring of

these sub-projects are set to change from Kalahi-CIDSS personnel to the GPBP

hired personnel. To facilitate the smooth transition, KC personnel provided

coaching and technical assistance to the GPBP hired personnel and turned the all

the pertinent documents over to them. For the signatories, some GPBP sub-

project who are nearing completion had been retained by KC personnel to

facilitate implementation and reduce delays.

KC-NCCDP Implementation

There were 17 identified municipalities under KC-NCDDP for Region

XII. These municipalities all underwent the enrollment process and submitted

pertinent documents necessary for the Program engagement. Out of 17, one

municipality, Carmen from Cotabato Province, chose to defer the implementation

of the Program for a year. This municipality is slated to start Cycle 1

implementation in February of 2015. The rest of the identified municipalities

(detailed in the table listing the areas for Region XII) have already started

implementation. ACTs had been deployed to all 16 municipalities in September

2014 to continue facilitating some details on enrollment of their respective

municipalities.

Sub-Project Implementation

Google Cloud is being stringently utilized for real time updating of the

status of the sub-projects’ RFRs to the areas. Areas are also informed via text

message that findings about their SPs are available for viewing on cloud.

3. Sustainable Livelihood Program (SLP)

Micro-enterprise Development Track

Table 1.PantawidPamilya beneficiaries

SERVICE

PROVIDED

TOTAL

AREA COVERED

AMOUNT OF

ASSISTANCE

PROVIDED

DSWD

funded

5,035 All provinces in

Region XII

40,452,093.00

MFI funded 865 All provinces in

Region XII

6,753,000.00

NGA/LGU

funded

0

Self-funded 6 Malapatan, Sarangani 34,000.00

Provided

with

physical

assets

4,873 All provinces in

Region XII

Pamana 2,637 Provinces of North

Cotabato, Sultan

Kudarat and Sarangani

A total of 13,416pantawid beneficiaries were served for the year 2014

under the micro-enterprise development.

Table 2. Non-PantawidPamilya beneficiaries

SERVICE

PROVIDED

TOTAL

AREA COVERED

AMOUNT OF

ASSISTANCE

PROVIDED

DSWD

funded

1,966 All provinces in

Region XII

15,489,544.50

PAMANA 4,187 Provinces of North

Cotabato, Sultan

Kudarat and Sarangani

A total of 6,153 non pantawid beneficiaries was served also for this year 2014.

Employment Facilitation

Table 3.PantawidPamilya beneficiaries

INSTITUTION

PARTICIPANT

S INVOLVED

SABRINA HOTEL,GEN SANTOS 2

ALLIANCE CANNING CORP. 1

CELEBES CANNING CORP. 1

Centro Services Cooperative 74

CENTURY CANNING CORP. 1

DENR-PENRO 20

DOLE 11

DPWH 133

GENTUNA CANNING CORP. 1

GENTUNA INC 2

KALAHI-CIDDS 357

KC- NCDDP 6

PHILBEST CANNING CORP. 1

SARANGANI ENERGY CORPORATION 10

SEA TRADE 1

SEC- MAKIMA MANPOWER AND ALLIED SERVICES 36

SEC- TETRAGRAMMATON MANPOWER SERVICES 59

SEC- TIGERGEN MANPOWER AND ALLIED SERVICES 24

SUMIFRU 45

Tebelt Farm 20

TENPOINT MANUFACTURING 1

TOTAL 806

4. Supplementary Feeding Program –

The Region has served 94,103 children or 101.72% as against the 93,440

target children. Forty nine (49) LGUs reported 2,998 day care centers/Supervised

Neighborhood Plays (DCCs/SNPs) are undergoing feeding. The overshoot of 663

childrenfrom the targetwas accounted from twelve (12) GUs who have exceeded

their targets due to accommodation ofnew enrollees in the center.

The total amount allocated for the rice and viand for 120 days was

Php145,431,600.00. The same amount was downloaded to 49 LGUs and NFA

Regional Offices XI, XII and ARMM.

0

500

1,000

1,500

Walk-in Referred

1,284 1041

Mode of admission

5. Social Pension For Indigent Senior

Citizens–

Number of Pensioners increased

this year. The region was delighted with

39,615 numbers of beneficiaries that

triples the target last year. Quarterly

payments to the beneficiaries were done

through Fund Transfer Scheme and

Direct Payment through the Regional Special Disbursing Officer. Out of 50

LGUs, only 4 are still in the Direct Payment for first to third quarter and 3 LGUs

for the fourth quarter. The program continues facilitating the effective mode of

payment applicable for the LGUs to fast tract the implementation and for the

security of money from the risk that might happen along the way.

DISTRIBUTION OF PENSIONERS BY PROVINCE

Above shows the number of beneficiaries per province in which the

province of North Cotabato comprises the large number of beneficiaries or 34%

followed by the province of South Cotabato that has 29%. The remaining 37%

was shared by the provinces of Sultan Kudarat that has 23%, Sarangani 12% the

province of Maguindanao which composed of the City of Cotabato 2%. Out of the

total number of 39,615 only 33,889 pensioners have their NHTS-PR number and

were being given their pension pursuant to GAA 2014.

Only 33,889 out of 39,615 have their NHTS-PR number as reflected in the

disbursement and were subjected for quarterly payment of stipend. The payment

was not yet completed due to the delayed payment of LGUs since they were

hoping that the non NHTS pensioners will be included in the payment with the

NHTS. Payment will be continued this January 2015.

6. Assistance to Individuals or Families in Crisis Situation (AICS) –

For this year, the unit have served a total of Two Thousand Three Hundred

Twenty Five (2,325) clients from the 4 provinces, 5 cities of Region XII, and

referrals from other regions as augmentation to the limited funds/resources of

Local Government Units.

In the 4th

quarter of 2014, the number of clients served increased because some

LGU particularly in South Cotabato province declared unavailability of funds for

their CIU clients, hence the Region has to respond and augment.

a. Client served

Sultan Kudarat

23%

Sarangani

12%

South Cotabato

29%

North Cotabato

34%

Maguindanao

2%

11,547

13,501

8,907

4,864

796

Province/District/LGU No. of

benes Grand Total

Cotabato Province 11,524 43,593,000

Sultan Kudarat 7,662 23,514,000

South Cotabato 10,194 47,962,500

Sarangani 3,961 12,648,000

Maguindanao 548 2,518,500

Grand Total 33,889 130,236,000

b. Number of Client by type of Assistance & Amount Disbursed:

7. Recovery and Reintegration Program for Trafficked Persons (RRPTP) –

There were thirty five (31) Trafficked In Persons (TIPs) for reintegration

with their families. Intervention/services provided are counseling, financial

and livelihood assistance.

Provided technical support like Resource Person to the Symposium on

Human Trafficking Awareness initiated by partner stakeholders.

8. Disaster Risk and Reduction Management –

Disaster Relief Operations

The year 2014

proved to be one a

difficult period, with

The region plagued by

numerous man-made

and natural disasters

which challenged the

region’s efficient and

resilient public service.

The capacity of

the Department’s

disaster operations

response was put to the

test, with DSWD

exhausting all means to respond as best and as immediately as it could Figure 1:

Frequency of Disaster Occurrence, 2014to provide the needed services for the

victims of massive disasters such as floods, armed conflict, fire, earthquake, and

the first of its kind – super typhoon Ruby. For this year, the unit had recorded a 53

Natural Disaster (flashflood, earthquake, Strong wind with heavy rain,Tornado,

Cholera Outbreak, Fire Incident) and 24 Man-Mad Disaster (Armed Conflict,

Land Conflict, Grenade and Bomb explosion). A total of 77 disaster incidents

happened in Region XII and ARMM wherein thousands of families were

displaced, buildings, infrastructures, crops and properties were destroyed. (See

Figure 1)

Client

Amount

0

2,000,000

4,000,000

6,000,000

1,839 210 87 36 2 21 121 9

5,413,527.26 478,400.00

196,652.00 158,500.00

45,500.00

268,100.00 Client

Amount

0

5

10

15

20

25

30

35

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

2

22

26

5 7

4

8 5

9

26

34

10

Natural Disaster Man-made Disaster Total

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

Natural Man-Made

66,274 27,274

330,325 136,370

23,576,977

4,703,975.00

Families Individual Amount Disbursed

Augmentation to Victims of

Super Typhoon Ruby

Super typhoon Hagupit

named as Typhoon Ruby,, the

world's most powerful storm this

year, has entered the Philippine Area of Responsibility particularly in Eastern

Samar province last December 6, 2014 as a category 3 storm, bringing heavy rain

and powerful winds, knocking down trees and cutting power to thousands of

people. More than 30 million Filipinos live in areas that may experience winds of

120 km/h or higher. More than a million people are affected. The delivery of

food, water, medicines and other basic needs to the most heavily affected areas

was the priority of the government. Thus, FO XII immediately responded to the

request of Central office to augment and transport relief goods to the Region VIII.

Eight (8) staff from the region were deployed to conduct Rapid Damage

Assessment and Needs Analysis (RDANA) teams to assess damages caused by

the typhoon in Regions IV-B, VI, and VIII to support the efforts of DSWD

Central Office. Aside from damage assessment, their tasks also include gathering

of information on the hard-to-reach affected areas, to ensure that everybody is

assisted. Another set of staff were deployed to escort or transport the relief goods

as augmentation to affected families in Region VIII. Volunteers from different

organization or groups, other agencies were mobilized during the repacking of

goods.

Hereunder are the assistance provided to the disaster affected families:

Table 2- Relief Augmentation to the Region VIII

Assistance Provided Cost of Assistance

1. 28,000 Family Food Packs P10,080,000.00

2. 200 box Ready To eat Food P2,928.00

Total P10,082,928.00

9. SajahatraBangsamoro Program –

The Department is mandated to implement the three program/services

under the SajahatraBangsamoro Program such as Supplemental Feeding Program,

support or Construction of Day Care Centers, and Cash-For-Work (CFW)

program for the Bangsamoro communities and targeted individual beneficiaries in

coordination with the partner inter-agencies. Pilot implementation of 120 days

The highest number of

affected families or individual

recorded for this year was during the

third quarter with 52,144 families

affected or 260,720 individuals this

is due to flashflood and armed

conflict incident in North Cotabato

areas and Autonomous Region in

Muslim Mindanao (ARMM).(See

Figure 2)

In chart 3, it shows that

mostly affected families or

individual are victims of natural

disaster such as flash flood,

typhoons, and earthquakes with the

total number of 66,065 affected

families or 330,325

individualinduced/man-made disaster such Armed Conflict

incident, Land conflict, Bombing

incident has only 27,274 affected

families or 136,376 individual.

A total of 93,339 families

affected by different disaster

incident was recorded for this year.

Due to the grave destruction it

caused, the DSWD XII spent

P28,236,992.20 million in relief

assistance (food and non-food) for

the victims. (See Figure 3)

050,000100,000150,000200,000250,000300,000

1stQtr

2ndQtr

3rdQtr

4thQtr

Families 19,63517,48652,144 4,074

Individual 98,17587,430260,72020,370

Families

Individual

Figure 2: Distribution of Affected Population by Quarter

Supplementary Feeding Program was done/ already completed the 120 days at

Crossing Simuay, Sultan Kudarat, Maguindanao. An identified 45 children pilot

beneficiaries with 14 malnourished joined the said program. There were 3

volunteered mothers who were tasked to cook the entire feeding program based

on a prepared meal cycle using available indigenous food materials.Nine(11)

identified Madrasah already conducted weighing, and deworming to the identified

children beneficiaries for SFP. Sit Validation for the 4 target Day Care Center was

already conducted.

10. Alternative Parental Care

Seventeen (17) Adoption/Foster Care Fora were successfully carried out

this year.While, radio guestings were done in the different stations region wide (

DXMS Cotabato City, DXND Kidapawan, RadyoNatinIsulan, and RMN General

Santos City) as part of the advocacy effort of the ARRS.

11. Residential/Non-Residential Services

A. Group Home for Girls (GHG)

Home for Girls is now on 8th year of operations since the establishment in

Koronadal, South Cotabato last April 2006. The South Cotabato Provincial

Government is paying the monthly rental of the two building as their counterpart.

The two (2) building have the capacity of 20 occupants but due to increasing

number of admittance, we cater more than 30 residents per month which is

beyond the capacity limit. To sum- up the cases served since 2006, the center was

able to served 283 from the different forms of abuses wherein the highest number

is child trafficking coming from Maguindanao province followed by Incest cases

from municipalities of Region 12, then rape cases and other forms of abuses. We

responded smoothly our residents because we had established good partner with

the LGU, NGO, GO and private Individuals in augmenting our resource

generation. Thus, the immediate construction of Home for Girls building is highly

recommended to cater more clients and sustain efficient operation of the center.

B. Recreation and Study Center for Children (RSCC)

The Reception and Study Center for Children (RSCC) of Department of

Social Welfare and Development (DSWD) Field Office XII still maintain a

manpower compliment of 21 staff for the 4th

quarter. Collective efforts and

cooperation among the staff is always emphasized in carrying out the

implementation of the different programs and services of the RSCC for the

attainment of its mission, vision and goals responsive to the needs of the children

being served in the center.

For the Fourth Quarter of 2014, the RSCC had served a total of 22 clients

broken down in to different categories; Nine (9) are abandoned, two (2) are

voluntarily surrendered, two (2) Foundling, five (5) are dependent and four (4) are

orphaned. Of the 22 clients served, (3) three were placed out for Inter-country and

local adoption. Three (3) children dossier were submitted to Central Office ARRO

for issuance of CDCLLA and (1) child has already issued CDCLAA and was

subject for inter-country adoption matching. Five (5) children were still on the

process of completing lacking documents for application for the issuance of

CDCLAA. Four (4) children are for transfer to other institution for further case

disposition due to their age and nature of cases, and the remaining six (6)

children are older children with special needs who stayed in the center for more

than four years already. Proper interventions were afforded to these children for

their optimum growth and development.

C. Regional Rehabilitation Center for the Youth (RRCY)

For this year, the center had served a total number of 36 residents, 8 of

which are new admissions, 9 were reintegrated back to their respective families

and communities, 1 resident transferred to other facility at the Treatment and

Rehabilitation Center, Cagayan De Oro City, zero (0) incidence of LWOP and 26

residents were still at the center.

D. Center for the Handicapped (CH)

A series of rehabilitation team meetings were conducted by the Social

Adjustment Services for the on- the- job trainees in Basic Massage Therapy.

Through these meeting, the trainees were guided on the right tract for their OJT

by following the rules and regulations of the CH/ as a result, the OJT trainees are

well- guided in their performance and are earning while practicing the knowledge

they have acquired.

The CH was a recipient of donations from different sectors. The Christian

Church of Cotabato headed by Pastor Humperdink Baro donated kitchen utensils

for the use of the Commercial Cooking Course. The kitchen utensils consisted of

gas stove, plates, fork and spoons, glasses, stock pots, frying pans, set of knives,

chopping board and glass rack, the Notre Dame of Cotabato teachers, non-

teaching staff and students made a series of visits for their community extension

services and along with the visitor they gave gifts to the trainees, snacks and two

electric fans.

The CH was also a recipient of food and beverages from the Cotabato

Host Lions Club as their Pamaskong Handog program for selected beneficiaries.

These were given during the Year- end festivities of the trainees.

C. CAPACITY BUILDING SERVICES

A total of One Hundred Thirteen (113) capability building activities were

conducted to 7,266 implementers, volunteers from LGUs, NGOs, Pos,

Volunteers, Academes, Beneficiaries and Internal Staff. Brokendown as follows:

Type of Participants Number of Participants

1. Internal Staff 2,985

2. LGUs 2,077

3. NGOs 339

4. POs 926

5. Other Gov’t. Offices 124

6. Academe 34

7. Volunteers 942

8. Beneficiaries 657

9. Business Sectors 108

TOTAL 7,266

Hosted National Initiated Activities

DSWD XII hosted seven (7) National Initiated Activities for the year

2014:

Workshop cum Consultation with Indigenous Cultural Communities for

the Development of an IP Targeted MCCT model of Pantawid Program

National Program Review and Evaluation Workshop on the Recovery and

Reintegration Program for Trafficked Person

Strategic Partnership for Livelihood under the Sustainable Livelihood

Program with a total of Thirty Two Participants

Capacity Building for SLP-PAMANA PDOs on Basic Skill in Community

Facilitation in Conflict Affected/Vulnerable Areas. Attended by Sixty Six

participants from different PAMANA target areas.

National Media Forum on the Implementation of the Core Protection

Program

Talakayan for DSWD Core Group of Specialist for Child and Youth

Welfare and Development with a total of Fifty Five participants.

City/Municipal Action Team Congress II with Eighty Four participants.

Students Training Program

Hereunder are the numbers of students placed by the region from different

schools:

Name of School Course Number of Student

Notre Dame of Tacurong BS Social Work 41

BS Information Technology 2

STI Koronadal City BS Information Technology 4

STI Tacurong City BS Information Technology 4

St. Alexus College,

Koronadal City BS Psychology 6

KORBEL Foundation

College, Koronadal City BS in Business Administration 8

Social Welfare and Development Learning Network (SWDL-Net)

A one day meeting with the members of the SWDL-Net was conducted

every quarter. It was only meant to give them assurance for the continuous

operation of the network. It is in this context that we need the close technical

assistance of the bureau for us to be clarified on the future/thrust of the network.

SWD Forum

The Social Welfare Development Forum was conducted once in a

semester and for this year it was done with the internal staff who were exposed to

disaster. The meaningful conversation on the Yolanda Experience and other

disaster experienced by the region was conducted last June 3, 2014. With the

same participants and additional focal persons on disaster of the five cities of the

region, the second round of the forum was conducted last Nov. 21, 2014 focusing

on the inputs on disaster preparedness.

D. REGULATORY SERVICES

SWDAs/SWA Applied for Registration and Licensing and Accreditation of

Program and Service

Six (6) Social Welfare and Development Agency who have applied for

Registration, only one or 17% had completed the documents submitted to the

Department and they have also passed and issued with a Registration certificate.

Five (5) or 83% did not comply with the requirements and their application is

pending. Out of this number four (4) of them has yet to apply for a SEC

registration and the other one has other lacking documents to submit.

Above chart shows that among the twenty one (21) applications received

from the Department, ten (10) or 48% Social Welfare Agency (SWA) have passed

and were issued with the Registration and License to Operate as Social Welfare and

Development Agency. Out of this number three (3) of them are new applicants and

the seven (7) SWA’s have renewed their license. Eleven (11) or 52% have not

submitted lacking documents despite monitoring visits and follow up to their

agencies.

Issued

48% Pending

52%

0%

0%

Assessed for Registration and License to Operate

For this year, we have pre-assessed seven (7) Social Welfare and

Development Agencies. Out of this number, three (3) have met the minimum

standards as SWDA with its programs and services abiding with the five (5) working

areas such as Administration and Organization; Program Management; Case

Management; Helping Strategies; and Physical Structure and safety. The other four

(4) or 57% are held in abeyance and need to comply with the findings conducted by

the Regional Monitor of DSWD Standards Bureau.

For the accreditation of DSWD Run Centers, two (2) of our DSWD

facility were pre-assessed for accreditation namely the Center for the Handicapped in

Cotabato City and the Regional Rehabilitation Center for Youth located in Tupi,

South Cotabato. They were also assessed by Regional Monitor Mr. Leo Tolentino of

the Standards Bureau and only one was issued with an accreditation certificate – the

RRCY.

Day Care Centers and Day Care Workers Accreditation

For 2014, we have assessed 132 Day Care Workers and Day Care Centers.

Out of this number ninety one (91) DCWrs/DCC’s or 69% have passed the minimum

standard and were issued accreditation certificate while forty one (41) or 31% were

held in abeyance as they did not met the indicators of accreditation of DCW/DCC.

Service Providers/LGU Run Centers/SCC

Service

Providers Assessed Issued Accreditation Held in Abeyance

1.Pre-Marriage

Counsellors

21 8 13

2. SWMCC 3 2 1

3. LGU Run

Centers

3 1 2

4. SCC 22 4 18

Issued 43%

Pending 57%

0%

0%

Pre-assessed SWDA for Accreditation

Issued 50%

Pending 50%

0%

0%

DSWD Run Centers

Above table shows that we have done our best in the pre-assessment of Service

Providers/LGU Run Centers/ Senior Citizen Centers but we also haveto double our

efforts for those whose application for accreditation were held in abeyance.

Number of NGO applicant applied for Solicitation Permit

For this year, we have two (2) SWDA who have applied for Public

Solicitation. They are theSouthern Mindanao Adventist Community Services

(SMACS) of General Santos City which was issued on September 19, 2014 and will

expire on December 15, 2014 and the Philippine Health Insurance Corporation-

PhilHealth Regional Office XII with principal office address at Plaza de Español

Building, Posadas Street, Koronadal City. They were issued last October 4, 2014 and

will expire on April 28, 2015.The latter had chosen the CotabatoBahay Maria

Foundation, one of our SWDA and our Home for Girls, a DSWD run center as their

beneficiaries for their Fun Run on February 15, 2015.

Number of NGOs Endorsed for Duty Free Entry of Foreign Donations

One SWDA the Mahintana Foundation, Incorporated was

assessed/endorsed for Duty Free Entry for Foreign Donations to DSWD Standards

Bureau on August 20, 2014. The items include 12,000 pcs. or 375 bales of quilts;

5,234 pcs. or 240 cartons of hygiene kits; 6,720 pcs. or 140 cartons of tooth paste &

tooth brush and 3,360 pcs. or 240 cartons of baby care kits. This is donated by

Lutheran World relief in Baltimore, Maryland, USA for the 5,234 affected families of

previous natural calamities in the four (4) provinces of Region XII. The item has

arrived in the General Santos City Port but the agency is finding ways and means on

how they could pay the tax to the Department of Finance. We are still waiting for the

result so we can monitor the distribution of items to the intended beneficiaries.

Area-based Standards Network (ABSNET) Mobilization

For 2014, the Area-based Standards Network (ABSNET) Mobilization has played a

big role in the monitoring of Social Welfare and Development Agencies. They are

part in the twenty seven (27)

delested SWDA in the region.

They have also Planning and

Directions Setting for CY 2014

to include Formulation of

ABSNET Cluster Plan of Action

and Project Proposal of their

ABSNET mobilization activities;

Holding of the Oath Taking of

Cluster Officers to include its

Sectoral Representatives;

Presentation of Monitoring

Activities or social visits

conducted by the identified

ABSNET officers/members to ABSNET members particularly those with invalid

registration and license to operate and also those not yet registered and /or non-

existence SWDA; Organizational Meetings per cluster; Color Fun Run held in

General Santos City and other activities. Along with the activities of the ABSNET,

the Standards Unit are continuously providing technical assistance along Registration,

Licensing and Accreditation.

For this year, the Regional ABSNET Federation Officers take part in the

conduct of monitoring visit to ABSNET Clusters and had conducted organizational

meetingThere discussion focused on the partnership with other Social Welfare and

Development Agencies. In the last quarter, they have tie-up with the Christian Light

Foundation on the conduct of the medical and dental mission to SWDA communities.

OnDecember 3, 2014, the medical and dental mission was held at Poblacion,T’boli,

SouthCotabato which is a community of the International Care Ministries Foundation

Incorporated. One Dentist and one Doctor had volunteered their services and have

served 104 individuals including children.

Bayanihan Program

An Orientation on Bayanihang Bayan Program for DSWD Unified

Peoples Organization (KALIPI, MOVE, FSCAP, SOLO PARENT, DCW Federation

and PWD was conducted on July 30-31, 2014. This activity was a convergence effort

of PSU and Social Marketing Unit to advocate and encourage organization to be part

of the department in responding to the call for the need for volunteers. The activity

was attended by 50 participants from the different sectoral organizations. Likewise,

an orientation of this program was conducted to the Junior Social Workers

Association of the Philippines-Mindanao Cluster (JSWAP) held at ABC Hall of

General Santos City last July 6, 2014. In attendance are Social Work students of

Mindanao State University-Maguindanao, Ateneo de Davao University, Ramon

Magsaysay Memorial Colleges, University of Mindanao, Notre Dame of Dadiangas

University, Cotabato Foundation of College and Technology and others.

Along with call for

volunteers for the repacking of

goods for typhoon Ruby, we

were able to mobilize

volunteers students of nine (9)

schools both College and High

School; 3 Government agencies

such as the Armed Forces of the

Philippines (AFP), Philippine

National Police (PNP) and

Bureau of Fire Protection (BFP)

as well as PO’s, mass media

and groups of fraternity. The

Standard Unit was tasked to orient volunteers before their deployment to the

repacking area.

E. STRATEGIC SUPPORT SERVICES

1. Human Resource Development

The Human Resource Development Unit has been continuously providing

services related to addressing the Department’s manpower requirement and

ensuring the well-being of personnel towards greater employee productivity and

overall organizational effectiveness. For this year the unit was able to accomplish

the following:

The focal person on Women in collaboration with the staff of this unit and

two resource persons conducted a brown bag/discussion/forum on Positive

Discipline on February 20, 2014. It was attended by seventeen (17) regular

and MOA workers of this Field Office at the ARD’s office. This is an

eight-session activity.

Individual Performance Contract and Review (IPCR) were

conducted to the employees of this Field Office. In the last quarter,

assessments were conducted to the staffs from different

program/projects of the Region by the Performance Management Team

(PMT).

The launching of the review class on Civil Service Professional

Examination was held on January 27, 2014, 2:00 pm at ARD’s Office.

The physical fitness program of this Field Office was named HEALTHY

MOVES and it was launched on January 22, 2014, 4:00 pm at DSWD XII

Grounds. This health and wellness activity is conducted on a regular basis

very Mondays, Wednesdays and Fridays at 4:00 pm.

The PSU together with the SWEAP officers successfully conducted the

Sports Fest activity involving ball games, healthy moves, yelling and

Larong pinoy contest and culminated during the Women’s Month

Celebration on March 19, 2014 held at DSWD Covered Court.

Regional General Assembly for this year was conducted on June 19, 2014

at CincoNinas, Koronadal City. This assembly was participated in by one

hundred fifty-eight (158) regular, casual, contractuals and MOA workers

of this Field Office.On August 04, 2014, another Regional Generel

Assembly held at CincoNinas, Koronadal City. One of the agenda was the

election of new set of officers of PROSPER.The fourth quarter Regional

Generel Assemblywas held in December, highlight of the affairwas a

tribute to retiree. It has been the tradition of DSWD FO XII to pay tribute

to retirees as recognition of the employee’s performance and contribution

to the agency.

A total of 704 Maxicare health cards were distributed to the MOA

workers, Pantawid, Kalahi and SLP staff.The new health cards were also

distributed to the regular personnel of this Field Office on the third

quarter.

Various vacant positions under the Pantawid, Sustainable Livelihood

Program (SLP), KALAHI NCDDP and regular items were posted for

hiring.Series of Promotion and Selection Board meetings were held to

identify competitive employees and craft manpower planning, for

appropriate recruitment process, selection and placement of employees

and to develop employee welfare programs.

2. Administrative Support Service –

Construction and Maintenance –

The reconstruction of the Annex A DSWD Field Office XII building was

completed last October 2014. The building will be occupied by Procurement,

Personnel, and Operation and Program Division (OPD) staff by this January 2015

while the Auditor’s Office staffs moved in one of the rooms of the building right

after its completion. New air conditioning units will be installed to the rooms of

the building once the transfer of the said staff is done.

The construction of the DSWD Region Office XII warehouse located at

Barangay Tinongcop, Municipality of Tantangan, South Cotabato has already

been completed and in good use since second quarter of this year.

The expansion of the Disbursing Section office was made by eliminating

the ladies’ rest room near it. Inside the office, there were cabinets installed. In

addition, new comfort rooms for ladies were constructed between the main

building and Regional Director’s Office building.

Transportation Management –

Registrations of vehicles were done early this year. Periodic Maintenance

such as change oils and check-ups of RP vehicles was strictly observed in order to

ensure safety of passengers, performance capabilities, and longer vehicle service

life.

Proper standard operating procedures were always followed when vehicles

are deployed. Some conflicts occurred during the deployment schedules, but were

immediately resolved by the concerned staff by prioritizing and offering

alternatives such as hiring private vans.

There are thirteen (13) RP Vehicles existing in the office, eleven (11) of

which are in good running condition, with the remaining two (2) due for repair.

Records Management –

The records section staff recorded 12,773 received/incoming

communications, 14,036 recording/outgoing communications, and 15,071

vouchers for this year. The records officer also conducted records disposal during

the first quarter of the year with the help of the resident auditors of the office.

Procurement& Supply Management –

The supply section has recorded and controlled one thousand two hundred

eighty-eight (1,288) Purchase Requests, five hundred seventeen (517) Purchase

Orders, nine hundred thirty-five (935) Requisition and Issuance Slips (RIS), five

hundred seventy-two (572) Requests for Quotations (RFQ), and three hundred

ninety (390) Inspections and Acceptance Reports (IAR) for this quarter.

The staff under this section also contributed their time and efforts during

the augmentation support in Disaster Relief Operation for the victims of Typhoon

Ruby in Eastern Visayas held at the covered court of Field Office XII. Hence, the

Field Office augmented 50,000 family food packs for the above-mentioned

victims.

General Administration Support –

The table below shows the consumptions of electric, water, fuel, landline,

and cell phone for the year comparing to the consumptions during 2013:

Personnel Administration –

As of December, the Field Office has a total of one thousand one hundred

fifty-two (1,152) employees. It includes eighty-nine (89) regular employees, three

(3) casual employees, and three (3) regular-contractual. It also includes five

hundred ninety-nine (599) contractual employees from Pantawid, three (3) from

Social Pension Program, eight (8) from National Household Targeting System for

Poverty Reduction (NHTS-PR), and twelve (12) from Sustainable Livelihood

Program. Furthermore, the existing number of MOA employees reached to four

hundred thirty-five (435) under different programs. There are one hundred thirty

two (132) vacant positions also under different projects wherein one hundred

seventeen (117) are MOA and fifteen (15) are contractual.

Hiring and selection of regular, contractual and MOA employees were

made under Management Division, Pantawid, KC-NCDDP, and SLP. These

positions were declared vacant due to the additional number of employees

required by DSWD projects as well as resignation and retirement of the

incumbents. Consequently, recruitment and selection of these employees were

strictly in accordance with the Competency-Based Recruitment and Qualification

Standard of the Civil Service Commission (CSC). With the help of this program,

high performing, competent, and credible employees were hired and retained by

the Field Office.

Particulars

2014

Consumption

2013

Consumption

Savings

In kwh/cu.m/

peso

Percentage

(%)

Electric 177,470 kwh 210,504 kwh 33,034 kwh 16

Water 3.967 cu.m 4,128 cu.m 161 cu.m 4

Fuel 87,480 ltrs. 108,864 ltrs. 21,384 ltrs. 20

Telephone Php577,876.61 Php588,588 Php1,0711.39 2

Cellular

Phone

Php70,500.00 90,000.00 Php19,500.00 22

3. Information and Communication Technology Management

Forty Five (45) Disaster report via Disaster Incident Reporting System (DIRS); on

wiserv DIRS12 Forty Five (45) disaster message sent; on FO 12 website front

page we have Ninety (90) articles/stories; and One Hundred Twenty Five (125)

technical assistance ranging from computer repair to coaching. On Bid/Request

for Quotation posting on FO 12 website we have One Hundred Fifteen (115)

posted this year. On Job opportunities we posted Seventy Seven (77) job positions

with 415 vacancies this year.

Statistical preview of annual accomplishmen

Pictures:

Video conferencing equipment

Set up at RDs Conference room Configure new voip phones

On Situation Room Equipment setup SmartBoard

New Electronic Information Board at covered court waiting area

0 50 100 150 200 250 300 350

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Job posting 22 323 17 56

BIDs RFQ 25 11 22 57

Tech Assistance 38 34 31 22

Web Articles 15 43 17 15

DIRS 12 7 9 18 11

DIRS 7 9 18 11