Anmol Project

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    1.1 GeneralThis is a Project work undertaken in context of partial fulfillment of BCA.I have tried my best to make thecomplicated process of Hotel Management System as simple as possible using Structured & Modular technique & Menu oriented interface. I have tried to design the software in such a way that user may nothave any difficulty in using this package & further expansion is possible without much effort. Even though Icannot claim

    That this work to be entirely exhaustive, the main purpose of my exercise is perform each employeesactivity in computerized way rather than manually which is time consuming.

    I am confident that this software package can be readily used by non-programming

    Personal avoiding human handled chance of error. This project is used by only admin

    User

    i. Administrator

    Administrator can maintain daily updates in the hotel records. Administrator is must be an authorized user.

    The main aim of the entire activity is to automate the process of day to day activities of hotel like Roomactivities, Admission of a New Customer, Assign a room according to customers demand, checkout of acomputer and releasing the room and finally compute the bill etc.

    The limited time and resources have restricted us to incorporate, in this project, only main activities that areperformed in a HOTEL Management System, but utmost care has been taken to make the system efficientand user friendly. HOTE Management System has been designed to computerize the following functionsthat are performed by the system:

    Room Detail FunctionsOpening a New RoomModification to room assignedCheck-in and check-out Detail Functions

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    Admission of New customer Check-out of customer Room assigning related to customers need.

    All room view.

    Administrator (management of the Hotel).

    Statement of Customer DetailsCheck-in customer Check-out customer Room DetailsTotal number of Customers in the Hotel

    1.2 Project ObjectiveDuring the past several decades personnel function has been transformed from a relatively obscure recordkeeping staff too central and top level management function.There are many factors that have influenced this transformation like technological advances,professionalism, and general recognition of human beings as most importantResources. A computer based management system is designed to handle all the primary information required to

    calculate monthly statements. Separate database is maintained to handle all the details required for thecorrect statement calculation and generation. This project intends to introduce more user friendliness in the various activities such as record updating,maintenance, and searching. The searching of record has been made quite simple as all the details of the customer can be obtained bysimply keying in the identification of that customer. Similarly, record maintenance and updating can also be accomplished by using the identification of thecustomer with all the details being automatically generated. These details are also being promptlyautomatically updated in the master file thus keeping the record absolutely up-to-date. The entire information has maintained in the database or Files and whoever wants to retrieve cantretrieve, only authorization user can retrieve the necessary information which can be easily be accessiblefrom the file. The main objective of the entire activity is to automate the process of day to day activities of Hotel like:

    1.Room activities,2.Admission of a New Customer,3.Assign a room according to customers demand,4.Checkout of a computer and releasing the room5.Finally compute the bill etc.6.Packages available.7.List of Regular customers.

    This project has some more features:

    No data duplication

    No Paper Work Required

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    Time Efficient

    Cost Efficient

    Automatic data validation

    User friendly environment

    Data security and reliability

    Fast data insertion & retrieval

    Easy performance check

    1.3 Problem Specification/Need of ProjectI have designed the given proposed system in the C#.NET to automate the process of Hotels.This project is useful for the authorities who keep track of all the users registered in a particular state .Theauthority can add hotel packages, room details, availability of rooms, booking etc.

    The following steps that give the detailed information of the need of proposed system are:

    Performance : During past several decades, the records are supposed to be manually handled for allactivities. The manual handling of the record is time consuming and highly prone to error. To improve theperformance of the Hotel Management System, the computerized system is to be undertaken. This projectis fully computerized and user friendly even that any of the members can see the report and status of thecompany.

    Efficiency: The basic need of this software is efficiency. The software should be efficient so thatwhenever an Admin submits the details of the customer the Database is updated automatically.This record will be useful for other users instantly.

    Control: The complete control of the project is under the hands of authorized person who has thepassword to access this project and illegal access is not supposed to deal with. All the control is under theadministrator and the other members have the rights to just see the records not to change any transactionor entry.

    Security : Security is the main criteria for the proposed system. Since illegal access may corrupt thedatabase. So security has to be given in this project.

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    . Feasibility Study/A Brief Review of the Project (All types of

    easibility study)2.1 Introduction of existing systemDuring past several decades, the records are supposed to be manually handled for all activities. Themanual handling of the record is time consuming and highly prone to error.

    2.2 Impact of automationPerformance : During past several decades, the records are supposed to be manually handled for allactivities. The manual handling of the record is time consuming and highly prone to error. To improve theperformance of the Hotel Management System, the computerized system is to be undertaken. Thisproject is fully computerized and user friendly even that any of the members can see the report and statusof the company.

    Efficiency: The basic need of this software is efficiency. The software should be efficient so thatwhenever an Admin submits the details of the customer the Database is updated automatically.This record will be useful for other users instantly.

    Control: The complete control of the project is under the hands of authorized person who has thepassword to access this project and illegal access is not supposed to deal with. All the control is under theadministrator and the other members have the rights to just see the records not to change any transactionor entry.

    Security : Security is the main criteria for the proposed system. Since illegal access may corrupt thedatabase. So security has to be given in this project.

    2.3 Problem Areas Data duplication

    Paper Work Required

    Time Consuming

    Costly

    No data validation

    NO User friendly environment

    NO Data security and reliability

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    Slow data insertion & retrieval

    Hard performance check

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    . Software Requirement Specifications3.1 Introduction

    Software Requirement Specification (SRS) document usually contains a software vendorsunderstanding of a customers software requirements. This document ensures that the software vendor andthe customer are in agreement as to the features required in the software system being built. SRS is createdafter the initial requirement elicitation phase in which Software vendor interacts with the customer to

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    understand the software needs. Usually SRS documentation is prepared by a business analyst who has sometechnical background.

    An SRS is written in precise, clear and plain language so that it can be reviewed by a business analystor customer representative with minimal technical expertise. However it also contains analytical models (usecase diagrams, entity relationship diagrams, data dictionary etc.) which can be used for the detailed designand the development of the software system. SRS is one of the most critical pieces of software development

    since it acts as the bridge betweens the software developers and business analysts. An incomplete orincorrect SRS can have disastrous effects on a software project.

    3.2 Description of methods in terms of development flowThe process of identifying, modeling and documenting how data moves around an

    information system. Data Flow Modeling examines processes (activities that transform data fromone form to another), data stores (the holding areas for data), external entities (what sends data intoa system or receives data from a system, and data flows (routes by which data can flow).

    3.3 Description of Project flow (layer wise)

    3.4 Description of software models why this modelhas been opted for the purpose of development. The basic objective of HOTEL MANAGEMENT SYSTEM is to generalize and

    simplify the monthly or day to day activities of Hotel like Room activities, Check in of New Customer, Check out of customer, assigning a room according to customerrequirement, and finally compu