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Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 1
Date: 07/22/2013
Alpharetta Office
Emergency Action Plan
July 22, 2013
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 2
Date: 07/22/2013
Table of Contents
EMERGENCY ACTION PLAN ______________________________________________________ 3
Purpose __________________________________________________________________________ 3
Emergency Action Team _____________________________________________________________ 3
Emergency Reporting _______________________________________________________________ 3
Reporting Key Information - Helpful Hints _______________________________________________ 3
EMPLOYEE COMMUNICATION PLAN ______________________________________________ 4
EMERGENCY CONTACT INFORMATION ____________________________________________ 5
EMERGENCY ACTION TEAM _____________________________________________________ 5
EMERGENCY PROCEDURES QUICK REFERENCE SHEET ______________________________ 6
OFFICE EVACUATION PROCEDURES AND DIAGRAMS ________________________________ 7
Procedures ________________________________________________________________________ 7
EVACUATION LAYOUT 3rd FLOOR _________________________________________________ 8
DESIGNATED MEETING AREA ____________________________________________________ 9
FIRE SAFETY _________________________________________________________________ 10
Fire Evacuation Procedures _________________________________________________________ 10
Fire Warden Duties ________________________________________________________________ 11
SERIOUS WEATHER ___________________________________________________________ 12
TORNADO ________________________________________________________________________ 12
HURRICANE ______________________________________________________________________ 13
BOMB THREAT / EXPLOSION ___________________________________________________ 14
Procedures _______________________________________________________________________ 14
Bomb Threat/Nuisance Call Checklist _________________________________________________ 15
SUSPICOUS PACKAGE _________________________________________________________ 16
THEFT/ VANDALISM __________________________________________________________ 17
MEDICAL EMERGENCY ________________________________________________________ 18
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 3
Date: 07/22/2013
EMERGENCY ACTION PLAN
Purpose
The purpose of this Emergency Action Plan is to identify emergency response procedures,
establish communication channels, ensure the safety of all employees and provide for business
continuity, should an emergency situation occur. An emergency could be the result of a building
fire, a medical incident, a natural disaster or any other event requiring immediate action.
Emergency Action Team
1. Manufacturing Cement – Scott Morkem
2. South East Concrete – Pat Mooney
3. Safety Director Cement – Michael J Heaton
4. South East Safety Director Concrete – David Semones
5. Director Human Resources Cement – Rob Barnes
6. Human Resources Ready Mix – Mike Beer
Emergency Reporting
Any emergency should be reported to one or all of the above officers of the Emergency
Action Team.
Once an incident is reported, one or all of the above officers will conduct a preliminary
assessment of the situation.
Reporting Key Information - Helpful Hints
When reporting an emergency, please be prepared to provide as much of the following
information as possible:
1. Is there is a potential impact on human life?
2. What and how it happened?
3. When and where the event occurred?
4. What caused the event?
5. Who was involved?
6. Who has been notified?
7. Steps that can be taken to mitigate the event?
8. Resources or assistance that is required?
9. How the event has affected Argos’s ability to conduct business?
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 4
Date: 07/22/2013
EMPLOYEE COMMUNICATION PLAN
Employee safety is above all.
If there is inclement weather in your area, and the office is open, you may elect to
stay home. Use your best judgment.
In a rare event the office is closed, HR will send an email to the Alpharetta Office
Distribution list.
All employees can access email from home or other remote sites by using the Outlook Web
App.
Logging into Microsoft Outlook Web App
Open your web browser and type in the following address: http://owa.argos-us.com/
You may see a Security Alert window informing you that this is a secure connection. By checking In
the future, do not show this warning you will avoid seeing this message in the future. Click OK to
continue.
The Outlook Web Access logon screen will appear. Type in your username and password in the fields
provided. Be sure to include the domain name in front of your username in the following format:
grupoargos\username
Click the login button to continue.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 5
Date: 07/22/2013
EMERGENCY CONTACT INFORMATION
Contact
Phone Number
Alpharetta Police (non-emergency) 2565 Old Milton Parkway
Alpharetta, GA 30004
(678) 297-6300
Police (emergency) 911
Alpharetta Fire Department (Fire Prevention & Education Office)
(678) 297-6272
North Fulton County Hospital 3000 Hospital Blvd
Roswell, GA 30076
(770) 751-2500
Other Important Numbers Company Phone Number
Employee Assistance Program Optum/Care 24 1 888 887 4114
Employee on the job injuries (Contact your supervisor, then Health Bridge)
Health Bridge 1 800 633-4350
Hazardous Communications (MSDS) www.3Eonline.com
User: ArgosMSDS
Password: Safety
1 800 451 8346
Auto and General Liability Claims Michael Heaton
David Semones 678 392 2139
678-392-2129
Windward Fairways Building Security EMERGENCY
NUMBER 24/7
678 898 8979
Argos Alpharetta Office POC Mark Wolinski 678-368-4276
EMERGENCY ACTION TEAM
Emergency Action Team
Work
Phone Number
Mobile
Phone Number Manufacturing Cement – Scott Morkem 678-368-4311 404 395 0663
South East Concrete – Pat Mooney 678-368-4320 404 718 9222
Safety Director Cement – Michael Heaton 678-392-2139 678 794 6486
SE Safety Director Concrete – David Semones 678-392-2129 770 231 8109
Director Human Resources Cement – Rob Barnes
Human Resources Ready Mix – Mike Beer 678-368-4249 404 516 0856
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 6
Date: 07/22/2013
EMERGENCY PROCEDURES QUICK REFERENCE SHEET
Event Whom to Notify What to Do
Evacuation, fire or
explosion, or other
significant event
Call 911
Inform Emergency Action Team
Activate pull station
Evacuate building immediately using exit stairs; exit building to
Argos designated site on page 9
Follow all announced instructions
Tornado warning issued
for Alpharetta area
Inform Emergency Action Team
The Team will determine the need for
any announcements
Weather radios monitor conditions for the following
counties: Fulton, Forsyth, Cobb, Cherokee, Gwinnett, Bartow,
Pickens, Dawson, Lumpkin, Hall, White, Rockdale, Dekalb,
Clayton and Douglas weather warnings will be given the
highest priority
Dependent upon conditions, move to an interior room, such as
stairwells, bathrooms, etc., staying away from windows
Alpharetta offices
evacuated for more than
24 hours
Follow instructions already provided
Bomb threat Call 911
Call a member of the Emergency
Action Team
Document call (use checklist on page 15 if possible)
Follow all announced instructions
Suspicious Package Call 911
Call a member of the Emergency
Action Team
Isolate package
Follow all announced instructions
Medical emergency Call 911
Call the Receptionist (ext. 0)
Call a Argos trained first
response person (see p. 18)
Inform Emergency Action Team
Team
Administer First Aid if trained
Follow posted First Aid Procedures located in each break
room beside the emergency kits
Theft / vandalism Call Police non emergency number:
(678) 297 6300
Inform a member of the Emergency
Action Team to contact security.
Avoid touching anything until authorities arrive
Terrorist activity If you discover the activity, call
a member of the Emergency Action
Team
Follow all announced instructions
In cases where the primary contact is unavailable, please contact someone in his/her
department to assist in directing the emergency call.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 7
Date: 07/22/2013
OFFICE EVACUATION PROCEDURES AND DIAGRAMS
Procedures
Always identify where your primary and secondary escape route is located.
Acclimate yourself to your surroundings in case it becomes dark. For example, how many desks do
you need to feel before you get to the emergency exit?
Observe and act on all fire alarms, drills and/or any emergency announcements broadcast over the
office public address system.
After hearing a fire alarm or an announcement to evacuate the building, exit using the stairway
closest to your location. Do not use the elevators.
Fire Wardens have been designated to ensure that everyone is evacuated from a floor area and
subsequent floor, when necessary and direct people to clear stairwells.
Exit through the main entrance/east side of the building and proceed to the Argos designated area
(see diagram on page 9). If the main entrance is blocked, then exit out of the rear doors/west side and get
as far away from the building as possible (minimum of 100 yards), before heading to the meeting point.
Evacuation diagrams of the office appear on page 8.
Drills are conducted annually as required by law. You must evacuate at the sound of any
emergency fire alarm. Don’t assume it’s not real.
Office Guidelines
Keep stairwell doors closed at all times. Don’t prop stairwell fire doors open.
Don’t bring combustible liquids into the building.
Do not use space heaters.
Do not use extension cords for permanent applications.
Power strips must have a surge protector.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 8
Date: 07/22/2013
EVACUATION
LAYOUT 3rd
FLOOR
Fire Extinguishers are red squares
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 9
Date: 07/22/2013
DESIGNATED MEETING AREA
ARGOS DESIGNATED MEETING AREA
NORTHWEST PARKING LOT
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 10
Date: 07/22/2013
FIRE SAFETY
Fire Evacuation Procedures
This policy is to acknowledge and plan for an evacuation resulting from fire, fire alarm or other
evacuation emergencies. The policy affects all Argos employees and visitors on the third floor of the
Alpharetta Office Building.
The following designated Fire Wardens are responsible to ensure that all employees evacuate
immediately:
In the event of an emergency evacuation or a fire alarm
1. Begin Evacuation Procedures upon activation of fire light/strobe units or hearing an
announcement to evacuate.
2. Fire Wardens expedite evacuation procedures
3. Heavy smoke and poisonous gases collect first along the ceiling. Remember, “Stop,
Drop and Roll” -- Stay low to the floor, below the smoke, and exit the building via the
closest stairway as quickly and as calmly as possible. Cover your nose and mouth
with a wet cloth.
4. When approaching a closed door, use the back of your hand and forearm to feel the
lower, middle and upper parts of the door. If it is not hot, brace yourself against the
door and open it slowly. If it is hot to the touch, do not open the door—seek an
alternate escape route.
5. A headcount is to be conducted by appropriate supervisory personnel, once everyone
has met in the designated area.
6. Notify a Fire Warden or Emergency Personnel if you discover someone missing or if
anyone had to stay in the stairwell.
7. Wait for an “all clear” announcement made by the Fire Department, a member of the
Floor (Fire) Wardens
Laura Renninger Troy Brown
678-368-4226 Marisol V. Williams 678-392-2121
[email protected] 678-368-4300 [email protected]
Steve Burnell [email protected] Jennifer Christopher
678-368-4125 404-942-7066
[email protected] Steve Quitman [email protected]
678-368-4528
Julie Goodwin [email protected] Jim Brigance
678-368-4257 678-392-2478
[email protected] Gloria Londoño [email protected]
Linda Price 678-534-2444 Suzanne Beers
678-368-4247 [email protected] 678-368-4206
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 11
Date: 07/22/2013
Emergency Action Team or a Fire Warden before returning.
Fire Warden Duties
Audio and/or Visual Alarms – If the emergency lights are flashing or you hear the audio
alarm in your assigned area, begin performing assigned duties.
Know your primary and secondary evacuation routes.
Assist in the safe and orderly evacuation of the building.
o Walk through your assigned area and instruct employees to evacuate the
building.
o Hold open the emergency exit doors to the stairwells until everyone has left
the floor.
o Assist disabled people and/or those in need of extra assistance to the stair
well. They may not be able to go down the stairs but the stairwell has firewalls
and doors to protect them. Do not leave them alone; however ensure
someone notifies the fire department where they are located.
o Close the doors behind you to prevent the fire from spreading.
Be alert for any information regarding the emergency.
Instruct people of the following:
o Go down the stairs and stay against the wall.
o Hold onto the handrails.
o Do NOT panic.
o Do NOT jeopardize your safety under any circumstances.
o After exiting move to your designated area in the parking lot. Make sure your
employees take this seriously and do not wander or linger at the exterior
doors. Be aware of the possibility of falling glass.
Ensure people meet at designated evacuation area and/or keep at least 100 yards from
entrance of the building, leaving access open for emergency vehicles and personnel.
Conduct a survey of all employees to verify they are in attendance. Notify the fire
department if anyone is missing or if anyone was unable to leave the building.
Evacuate and remain outside until “all clear” is made by the Fire Department, a member of
the Emergency Action Team or the fire warden.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 12
Date: 07/22/2013
SERIOUS WEATHER
TORNADO
Before the Storm – Tornado Watch
Monitor TV, radio, and/or internet websites to keep abreast of weather conditions and the
issuance of watches and/or warnings.
Tornado Warning
Emergency Team will initiate any announcements.
o Weather Horns are active in Alpharetta
Go to a Safe Location
o Go to an inner hallway or a small inner room on the lowest floor - 1st (i.e. stair
case, bathroom or closet)
o Stay away from windows and glass enclosed places (i.e. the external areas of the
floor) o Go to the center of the room; stay away from the corners.
o Get to interior areas, as conditions warrant, such as bathrooms, stairwells, etc.
If a tornado is actually spotted near the building
Anyone who sees a tornado can ask to have an announcement made by dialing 0.
Go to a Safe Location
o Go to an inner hallway or a small inner room on the lowest floor (i.e. stair case,
bathroom or closet)
o Stay away from windows and glass enclosed places (i.e. the main hallway on the
1st floor) o Go to the center of the room; stay away from the corners.
o Get to interior areas, as conditions warrant, such as bathrooms, stairwells, etc.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 13
Date: 07/22/2013
HURRICANE
Before the Storm
Monitor TV, radio, and/or internet websites to keep informed of weather conditions and
the issuance of watches and/or warnings.
If officials indicate evacuation is necessary, appropriate announcements will be made
During the Storm
Listen constantly to a battery operated radio or television for official instructions
Avoid elevators
Stay inside, away from windows
Keep a supply of flashlights & extra batteries handy
After the Storm
Wait for directions from the Emergency Action Team or governmental authorities.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 14
Date: 07/22/2013
BOMB THREAT / EXPLOSION
Procedures
In the event of a bomb threat:
If you receive a bomb threat by phone, use the checklist that follows on page 18. Try to obtain
as much information as possible. Be prepared to relay this information to the police
and Team. If possible, have second individual call Team members, while the bomb
threat call is still in progress.
Call 911 and report the bomb threat.
Call one or all members of the Emergency Action Team.
Evacuate the building.
Be alert for any unfamiliar people and/or objects and point these out to the police or
building staff upon their arrival. Do not attempt to locate any suspicious items and do
not touch or handle them. The proper authorities will conduct a thorough search.
In the event of an explosion:
If an explosion should occur in or near the building, follow all instructions to evacuate
the building as quickly and calmly as possible.
If items are falling from bookshelves or the ceiling, get under a sturdy table or desk
until you can safely evacuate the building.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 15
Date: 07/22/2013
Bomb Threat/Nuisance Call Checklist
Prepared by………………………………………………
Date/Time…………………………………………………………….
Call was received at telephone number…………………………………………………Ext…….………………….
The following message was received:
o Try to get the caller to repeat the message! (I’m sorry; would you say that again, please?)
o Do not interrupt the caller while he/she is talking.
o Try to keep the caller talking.
o It’s important that the caller stay on the line as long as possible. (Use your imagination try
to act natural.)
Questions to ask caller:
What does the bomb look like?
When is the bomb going to explode?
Where is it right now?
What kind of bomb is it?
What will cause it to explode?
Did you place the bomb? Why?
What is your name?
What is your address?
CALL DESCRIPTION:
Sex, race and age of caller (use your best guess)
Caller’s Voice Background Noises
Calm Nasal Street Familiar
Angry Stutter Noises Factory Machinery
Excited Lisp Croaky Animal
Slow Raspy Voices Clear
Rapid Deep P.A. System Static
Soft Ragged Music Local
Loud Cleared Throat House Long Distance
Laughing Deep Breathing Noise Phone Booth
Crying Slurred Speech Office Motor
Normal Crackling Distinct Other
Disguised Accent
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 16
Date: 07/22/2013
SUSPICOUS PACKAGE
In the event you receive or find a suspicious package or letter, please follow the instructions
below:
o Do not open the package.
o Call 911.
o Call one or all members of the Emergency Action Team
o Isolate package or letter and evacuate the building.
o Follow all announced instructions.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 17
Date: 07/22/2013
THEFT/ VANDALISM
In the event of a break in and/or theft, follow the instructions below:
Call the non emergency police immediately (678) 297 6300.
Contact your supervisor/management
Secure the area.
Do not touch or move anything.
Do not permit news media personnel or other non company personnel (excluding police) to enter
the site.
Do not make statements to news media personnel or any other non company personnel (excluding
police). Refer all news media to the Corporate Communications Department.
All news releases or press statements can only be made by Argos authorized personnel for corporate
communications.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 18
Date: 07/22/2013
MEDICAL EMERGENCY
In the event an employee or guest requires medical attention, follow the
instructions below:
Call 911: Anyone can call 911, but please notify Reception so they can field any external
calls regarding the situation.
The following information should be relayed to EMS when placing a 911 call:
o The address of the building
3015 Windward Plaza Drive, Alpharetta – 3rd floor
o Phone number to return if you get cut off: 678-368-4300
o The floor, suite, and office area
o The type and severity of the injury/illness
Contact Argos First Responder, list attached to First Aid Kits in Break Room and in the
Reception or on following page; Receptionist can assist locating trained responders in the
building, by paging, “Will the CPR / First Aid trained responders please report to the
receptionist desk.”
Additional employees may be needed to assist in directing EMS personnel, retrieving AED
(Automatic External Defibrillator), First Aid supplies, etc.
Make certain patient’s manager is contacted.
All cases should be reported to management and online incident reports completed.
Health Bridge can assist in on the job injuries for Argos employees.
Human Resource personnel can assist in contacting of immediate family or any
emergency notifications necessary.
Safety and Health
SOP
Alpharetta Emergency Action
Plan
Policy No.: 003 Rev 10
Page: 19
Date: 07/22/2013
AED, Oxygen and first aid kit are located in the lunch room
FIRST AID RESPONSE TEAM AED Automated External Defibrillator
CPR Cardiopulmonary Resuscitation
First Aid Certified
Name Telephone Renewal
Date
Chip Hussey 678-368-4315
David Semones 678-392-2129 3 / 2014
Debbie Frankham Smith 678-368-4254
Gary Zeng 678-392-2319
Jeri Duttenhofer 678-392-4497 7 / 2015
Jennifer Christopher 404-942-7066 7 / 2015
Jim Brigance 678-392-2478 7 / 2015
Judy Funderburke 678-392-2303 3 / 2014
Linda Price 678-368-4247 9 / 2014
Mark Wolinsky 678-368-4276 3 / 2014
Michael Heaton 678-392-2139 7 / 2015
Marisol V. Williams 678-368-4300 12 / 2013
Ruth Tarantino 678-392-2351 3 / 2014
Stephen Burnell 678-368-4125 8 / 2014
Stephen Pimlett 678-392-4495 3 / 2014
Steve Quitman 678-368-4258 9 / 2014
Steve McCarter 678-392-2370 3 / 2014
Steve Wilcox 678-392-2288 3 / 2014
Todd Moss 7 / 2015
