All Rights Reserved. National Library Board Singapore Digital Preservation Project: Technical & Operational Challenges @NLB, Singapore Digital Preservation

All Rights Reserved. National Library Board Singapore

Digital Preservation Project:Technical & Operational Challenges

@NLB, SingaporeDigital Preservation Interoperability Framework

23 April 2010


Agenda

National Library Board – An Introduction

Digital Preservation Project Background

Digital Preservation Technical Challenges

Digital Preservation Operational Challenges

Current Project Status


National Library Board, Singapore – An Introduction





Digital Preservation Project Background


Diagram 1.1 – NLB Services Architecture

Collection Acqui

Collection Org. & Storage

Logistics & Content

Delivy

Archival &

Preservtn

PhysicalDelivy

Physical Content Lifecycle Mgt, Access & Circulation Svcs

Digital Content Archival

& Preser-vation

Dig’l Content Lifecycle Mgt, Access & Circulation Svcs

Knowg Netwks

Org, Storage & Distributn

Acqui, Digitisn & Web-

Archiving

Metadata & Bib Svcs

Knowg

Bases

Knowg Acqui Svcs

Knowg Creation, Acqui, Org & Dissemination Svcs

Patron svcs based on all

handhold mat’ls w/odig’l svcs

Patron svcs

based on all

handhold mat’ls w dig’l svcs

Physical & Digital Infrastructure

Patron svcs based on

dig’l contents

only

Knowledge svcs Svcs based on knowledge bases

HandholdSvcs =Bks, mags, journals,V/D/CDKnowledgeSvcs eg, Expert netwk,CoP, onlineforum

Customers

Knowg OrgSvcs


Digital Preservation Programme @ NLBScope:

Need for PreservationTechnical ChallengesOperational ChallengesCurrent Status of NLB’s Digital Preservation Project


National Library Board Act 1995National Library Board Act 1995

To Provide a repository for library materials published in SingaporeTo take appropriate measures to maintain and preserve library materials deposited with the Board under section 10Section 10; Deposit of Library Materials

Published in Singapore: Released for Sale or Public Distribution


National Library RolesNational Libraries focus on preserving the Cultural Heritage

Digital Heritage : Consists of unique resources of human knowledge and expression (UNESCO, Paris 2003)Covers cultural, educational, scientific, administrative resources, technical, medical, and other kinds of information created digitally or converted into digital form.

Audio ArchiveMusic Library in collaboration with Archive of Contemporary Music


National Heritage Board/National Archives

NHB Act 1993Deposit of certain recordings26. —(1) The producer or distributor of a recording shall, within 6 months after a request in writing is made by the Board, provide the Board without charge with a copy of the recording in such form as may be specified in the request.

National Archives, IM4L : Registry and Records Management;

Preservation and Disposal of Public Records


Media Development AuthorityVideo Archives


Preservation ProcessIndependent of Institutions (Libraries, Archives, and Museums)They differ in the selection of the material to be preservedArchives typically use:

Analysis of business activity identification of requirements for records Archival Value appraisal ensuring short term preservation long term preservation

Libraries typically use eContent lifecycleAcquire, describe, store, access, and preserve


Digital Preservation Services


Digital Preservation as a Shared Service

Similar to CREST (HRFIS) where MDA, SPRING, HSA, HPB, and NLB share the same HR, Finance and Administrative system, to provide business services.

Various agencies could deposit digital content for long term preservation and use as needed.


Deposit

Ingest and

StagingReposito

ry

Permanent

Repository

Preservation

Management

Publishing

Delivery

Search

tools

SIP AIP DIP

Manual

process

Automatic

process


Status of Digital Preservation Services Project

Phase 1: Trusted Digital Repository is being built to hold the submitted digital objects. Basic submission process in placePhase 2: Detailed requirements gathering is in progress

Collecting Use Cases (Modeled after NLNZ’s SOPs)Scope to include other agency Planned requirementsRequirements gathering completed by Dec 08


Digital Preservation Services

1. November 08 Proposal: Digital Preservation Services Center

DPS management structure

Business Model (Subscription Model Similar to CREST)

DPS Center development (Gathering of Use-cases)

Roles of MICA agencies

2. Multi-agency team


Proposal: Digital Preservation Services Center

Modeled after Shared Services Center for HR, Finance and Admin services: CRESTMICA agencies collectively agree to outsource Digital Preservation Services

NLB as a lead agency provides the services at an agreed SLA as an independent projectAgencies agree on Cost sharing formula to recover costs incurred by NLB to provide the servicesNLB also shares the cost same cost sharing formula for the usage of the services


Business Model & Funding Model

MICAMDAIDA NAS NHB NLB

DPS Center Owned &Operated by NLB

Funding Model : Subscription Model to recover costs and technology refresh costs


Technical ChallengesDifferences in Tradeoff points by various agencies

Creation of Metadata VS Longevity of Access

Varying Semantic Models for Descriptive Metadata

Inconsistent Metadata Models for Descriptive Metadata and Technical Metadata

Current Systems have difficulty in preserving themselves


Operational ChallengesEvolving Best Practices

Not well grounded practices

Shortage of Professional Skills

System Scalability is not tested

Preservation Systems VS Archiving Systems

Long term financial commitment by management

Establishing life time cost of Preservation


Current Project Status


DPS Project StatusFinalization of Requirements Mar 09

Training/Staging server Mar 09

DPS Version 1 (Beta) Oct 09

User Training, Data Migration and UAT Dec 09

DPS Version 2 Mar 10

DPS will be progressively rolled out to various

agencies Dec 10


Documents

All Rights Reserved. National Library Board Singapore Digital Preservation Project: Technical & Operational Challenges @NLB, Singapore Digital Preservation