AIESEC Bangalore

Annual General Meeting 2013

AIESEC in Bangalore strives to be the First Choice Partner to empower

the youth to deliver positive change.

LC Vision

EB OS

• Delivering High Quality Integrated Experiences

• Building Internal and External Relevance

• Evolving TMP/TLP

LC Focus Areas

Exchange

iGIP

Vision: To be come the leader in providing high quality holistic international HR services.

Projects undertaken

Q1:•Sales Development: 1. Sales training 2. Training module prepared

with help of TM

• Raise Craze:1. Reintegrate majority of old

clients2. Usage of Sales training for

raising

• Showcase Happyface:

1. Usage of IM for making video/case study database of ALL interns and their experiences.

Q2:•World Cover: 1. Matching Mania (X2)2. LC Partnerships: Long &

Short Term

• Cram HR:1. Market research and

segmentation for Q3 to target right markets.

Q3:

•Sales Development

•Raise Craze 2.0 for Q4 matching

Partnership Upscaling:

1. Conversion to MDP and NEP after peak delivery in Q2.

•Delivery Management:1. OS implementation with Qual

Del team.2. Receptions Coordinator in place

by end of Q4 also

Q4:

•Pipeline management:1. Clients2. Alumni3. Membership4. Finances

•Effective client transition.

•Delivery Management:1. OS implementation with

Qual Del team.2. Receptions Coordinator in

place by end of Q4 also

RMR Targets for each quarter

Total : 160:134:105

Corporate:Education:(Present – March 31st )Q1: 48:20:13Q2: 38:47:32Q3: 37:28:33Q4: 35:39:27

Pipeline – 28 matches

Q1: 25-15-4Q2: 15-20-20Q3: 10-12-16Q4: 12-9-5

Total : 62:56:45

Total : 222:190:150

Alumni Raises: 69Alumni matches: 48Alumni Realizations:40

Focus AreasCorporate

Focus Areas Strategies

1. Alumni Delivery 1.OS Implementation with TL Alumni Delivery2. Alumni raising strategy3. Collaboration with BD

2. Implementation of LNs 1. Setting up MDPs through effective CRM

2. Ensuring quality delivery OS Implementation.

3. Sales & External Collaboration

1. Sales development and training.2. Supply based raising 3. External collaboration after

Q2presence at external forums Relevance

Focus AreasEducation

Focus Areas Strategies

1. Learning Networks • LN Education to stakeholders• Education Support Group

2. Market Penetration • ET Events • LEAD in Schools • Endorsements

3. Quality

4. Internal Promotion

5. Right Raising

• EP expectation setting and Integration• Standardised Job Roles• GLE Implementation

• Synergy with IM• Matching Mania• Partnerships

• S&D Management• Sales Development

Organizational Structure

Panth

eon

TL Alumni Delivery (4-6

members)TL Clients

Manager (3-4)

TL Clients Manager (3-4)

TL Quality & Delivery (4-6)

Abhijith PK

TL Alumni Delivery

(3-5 members)

TL Clients Manager

(3-5 members)

Quality and Exp Delivery team(this team will have members from the above 3

teams working together .)

TL Clients Manager

(3-5members)

Siddharth

TL(schools)

TL(schools)

4-5 Members

4-5 members

Quality Manager

TL( lang inst)

3-4 Members

OS: Education

THE CHANGEMAKERS

VISION: To positively impact the society through the highly integrated experiences we deliver, being the first choice partners for our current and future stakeholders and being the global youth voice.

Q1: Project Footprints + Project Conserve

Q2: Project Footprints + Project Conserve + Project Genesis

Q3: Project Footprints + Project Conserve + Project Women Empowerment

Q4: Project Footprints + Project Conserve + Project Genesis + Project Women Empowerment

Projects undertaken

Targets for each quarterPROJECT FOOTPRINTSQ1: 93-15-3Q2: 55-60-37Q3: 45-25-47Q4: 25-50-23PIPELINE: 35 Matches

PROJECT WOMEN EMPOWERMENTQ1: 0-0-0Q2: 0-0-0Q3: 20-0-0Q4: 10-22-13PIPELINE: 9 Matches

PROJECT CONSERVEQ1: 70-5-0Q2: 30-57-27Q3: 25-10-30Q4: 30-38-20 PIPELINE: 20 Matches

PROJECT GENESISQ2: 25-12-10Q4: 30-16-13PIPELINE: 0 Matches

AD HOC10-6-5PIPELINE: 0 Matches

Focus Areas Strategies

1. FINANCIAL SUSTAINABILITY National and Regional Projects Charging TN fee CSR Solutions University Relations

2. DELIVERING QUALITY EXPERIENCES FOR ALL STAKEHOLDERS

NPS Education for EP’s, members and Clients. Interns on TMP/TLP JD Evolution Expectation Settings Implementation of GLE

3. INCREASING INTERNAL AND EXTERNAL RELEVANCE

Increasing visibility in the market Using Nationalized Projects to build relevance Intern experiences driving internal relevanceFormation of a Local support group

Focus Areas

VP

TL Footprints

SALES-Raising (5 members)

TL Footprints

SALES-Raising (5 members)

TL Footprints

SALES-MTF (5 members)

TL Footprints

EXPERIENCES- GLE (5 members)

ORGANISATIONAL STRUCTURE : PROJECT FOOTPRINTS

VP

TL-WE

SALES -Raising (3 members)

TL-WE

MTF and EXPERIENCE

S (4members)

ORGANISATIONAL STRUCTURE : PROJECT WOMEN EMPOWERMENT

ORGANISATIONAL STRUCTURE : PROJECT CONSERVE + PROJECT GENESIS + ADHOC

VP

Delivery team

TL (Project Head)

Member (Raising)

Member (Raising)

Member (Matchin

g)

TL (Project Head)

Member (Raising)

Member (Raising)

Member (Matchin

g)

The Pentagons

Vision: To deliver high quality experience to all stakeholders.

Q1: SDP, ICX project

Q2: IR, NPS, ICX Project

Q3: IM to drive growth(showcasing etc), Training, ICX project.

Q4: NPS, Pipeline management, ICX Project.

Projects undertaken

Focus Areas Strategies

1. Quality Delivery 1) NPS for Evolution2) Right raising ( Projects, sub

products)3) OS evolution for Quality

2. IR 1) S&D analysis driving IR2) Long and short term

partnerships3) National Help ( discover

India, MC-MC partnerships)

3. Training and Tracking 1) Skill based training2) Tracking Of all key

projects of the quarter 3) Weekly tracking of

Operations.

Focus Areas

Director ICX

Quality Manager IR manager

Organizational Structure

Questions

WORK ABROAD PROGRAM

Vision: To be the medium to facilitate personal and professional development for the students and recent graduates to create the change agents of tomorrow. Shreyas MR

Q1: Fashion, March Summer Education & Technical (IT)

Q2: Fashion

Q3: July Summer Education

Q4: Winter Education & Technical (IT)

Projects undertaken

Targets for each quarter

R-M-R: 50-35-30

Quarter Q1 Q2 Q3 Q4

Raise 19 8 14 9

Match 6 13 8 8

Realization 1 17 5 7

Focus Areas Strategies

1. Sub-Product – IT & ET Selective Raising University Relations S & D Management

2. Internal and External Marketing Internal Showcasing Impact Creating a brand for EP supply External Market specific online promotions Building & improving market

specific external presence

3. Conversion + Delivery International Relations Product Packaging Reverse Matching and M-R-R LC-LC Partnerships Education to Membership EP Engagement

Focus Areas

Organizational StructureVice President

oGIP

Team LeaderGlobal IT Program

EP Manager 1

EP Manager 2

Sales Manager

Team LeaderGlobal ET Program

EP Manager 1

EP Manager 2

Sales Manager

Team LeaderGlobal Management

Program/Alumni Relations

EP Manager

Alumni Manager

Sales Manager

Global Entrepreneurs Program

Vision: To deliver high quality experience to all its stakeholders.

Akanksha Singh

oGCDP

Q1: Christ University

Q2: BMSCE And Dayanandasagar

Q3: Christ University,NLSIU

Q4: Adhoc and Pipeline

Projects undertaken

Feb :    30,5,0

March : 20,22,0

April :    5,18,27   

May :     0,4,0

June :    0,0,13

July :     0,0,9

Total :   55,49,49

Targets

Focus Areas Strategies

1. University Relations 1) Top down approach2) Bottom up approach3) Presence in events

2. Delivery and Preparation 1) XP and Delivery Task force2) EP engagement 3) Cultural preparation

3. iXP and Team Management 1) EP Integration2) GLP 3) Implementation of HR

planning

Focus Areas

Vice President

TL UR TL Adhoc TL IR

Xp & Delivery

Task Force

Organizational Structure

Vision: To be visible and relevant in all the present colleges and to deliver high quality impactful experiences.

Bhavini Choubey

Q1: SJAS,CMS, Jain University

Q2:RVCE, New Horizon

Q3: Adhoc

Q4:Adhoc / Expansions going to pipeline

Projects undertaken

February: 10-5-0March: 15-15-0April: 15-15-10May- 0-5-5June: 0-0-25Nov: 5-5-0Dec: 5-5-0

Targets

R-M-R: 50-50-40

Focus Areas Strategies

1. University Relations • Campus Ambassadors• Events in partnership of organizations in college•Bottom up approach for one and Top Down approach for another.

2. Off peak • Creating a off peak winter cycle.• Extensive events post July engaging returned EP’s.

3. Delivery

4. Expansion

• Process implementation for delivery.•EP engagement.

•Establishing Mysore as an OGX entity.•Campus Ambassadors via ORS.

Focus Areas

Organizational Structure

VP OGX

TL UR

4 members

TL IR

2 +1 (delivery) members

Deliver quality experiences and to be know in our

market for providing life changing experiences.

Rishuta Karthikeya

Q1: MCC and M.S Ramiah college of

management

Q2: MSRIT, Dr. Ambedkar, PESIT

Q3 & Q4: Off Peak ADHOC

Projects Undertaken

Targets

R-M-R: 50-50-50

Feb: 15-5-0March: 30-15-0April: 0-15-20May: 0-10-0June: 0-0-25Oct: 5-0-0Nov: 0-5-0

Focus Areas Strategies

1. University Relations Campus Ambassador. Standard Point of contact. Events/ Fests in college.

2. Off Peak Social media Campaign Synergy with ET to tap schools to have leadership seminars Career fairs and Career counseling institutions

3. Customization & Delivery Product Packaging or Customization

EP Engagement Plan Cultural preparation Parents night

Focus Areas

Organizational Structure

Vice President

TL UR/ AdhocDelivery

Campus Ambassador

Campus Ambassador

3 members

2 members

TL International

Relations

3 members 3 members

Director OGX

Q1:University Relations, Product Development

Q2:UR,International Relations, Delivery Modules

Q3:University Relations & Showcasing Impact

Q4:International Relations, Delivery & Sustainability

Projects undertaken

Focus Areas Strategies

1. University Relations Top down ApproachBottom Up approachExpanding the Avenues of Engagement

2. Delivery QualityNPSIR

3. Product Development Market CustomizationR & DSub Product Development

Focus Areas

Director

oGIP oGCDP

oGCDP

oGCDP

Organizational Structure

Total Number of Experiences Delivered

oGIP-34 ExperiencesoGCDP-230 Experiences

Questions

TMP & TLP

To deliver high quality TMP/TLP experiences, driving GIP and GCDP by

building Talent Capacity

Talent Management: Vision

• Q1: Recruitment, TM Cell training, EB Training, Learning Hub, OS JD Definition and Guides, oGCDP delivery through Talent Capacity

• Q2: Self Tracking System, Talent Support Group, iGCDP Sales and Delivery boosting, Scaling expansions

• Q3: Recruitment, MB specialized skills training,

• Q4: HR pipeline, Campus Ambassador setup for Q1 Recruitment

TM: Projects Undertaken

• Q1: TMP: 350 TLP:50

• Q2: TMP: 350 TLP: 80

• Q3: TMP: 250 TLP: 80

• Q4: TMP: 260 TLP: 90

TM: Quarter-wise Targets

TM: Focus AreasFocus Areas Strategies

1. OS Maintenance Self-tracking Scaling up IXPsRecruitment• Skill Based Optimization• External Partner

2. Experience Management Skill based experience trackingMember ProfilingTraining Modules for specific skill setsFeedback Systems and Implementation of NPS

3. TM Processes TM Process Standardization`• TM Cell JD Definition• EB TrainingEffective Tracking and Implementation methods

TM: Organizational Structure

VP TM

TMP TLP Manager

System tracking,

admin and management

Implementation of Growth

drivers

Talent Development

Manager

LEAD, training and education

Manager

Skill based tracking

Information Management

The Manhattan Project

To position and develop IM and internal communication as a support tool to

increase the LC productivity and operational growth

Information Management: Vision

Q1:

“IM Sorted” campaign,

Local Musketeers Team

“Podio Campaign

Be a global Leader Campaign

Knowledge Hub

Q2:

CRM Drive

Podio and IM sorted campaign

Project Kochi

IM: Projects Undertaken

Q3 and Q4

AIESEC Bangalore Documentary ( ICX)

Winternships ( Synergy with OGX)

Project Transition

IM: Focus AreasFocus Areas Strategies

1. IM Culture • “IM Sorted” Campaign, Podio Power campaign•Internal Communication Plan•IM Coordinators

2. Knowledge Management •Documentation and accessibility( wikis, Files , Dropbox, podio,)•Standard Operating Procedures•Outputs•Project and event reports•Local Musketeers Team•Newsletters

3 Process Optimization •Analysis of Data and interpretation •Podio Implementation •Monthly synergy with departments•Business Intelligence report

IM: Organizational Structure

VP IM

IM Coordinators

OGX

ICX

X- Support

Design Team

IM Manager

Marketing

To engage the youth in Bangalore by making AIESEC externally relevant and make the sales

process easier.

Marketing: Vision

Q1:

Recruitment

Partnership Drive

Social Media week

Q2:

Brand Education

Brand positioning in the external market

Need for leadership- Social Media

Marketing: Projects Undertaken

Q3:

Social Media week

Recruitment

On-ground promotional strategy

Q4:

Showcasing Impact

Relive the year

Brand Education

Marketing: Focus AreasFocus Areas Strategies

1. Youth Engagement & OGX • Showcasing Experiences• Building conversations on relevant

topics• Country wise Promotion

2. Partnerships & External Collaboration • Media Partnerships• External Event Collaborations• Stall Spaces in Fests, Career Forums,

etc

3. Social Media Presence • Mass Outreach Campaigns• Partnerships for the right outreach• Using New Social Media Channels-

Pinterest , LinkedIn, etc.

4. Brand Education to the LC • Brand Guidelines• Better Understanding and Simplifying

AIESEC to the LC• Brand Experience Knowledge• GTCM Knowledge

Marketing: Organizational Structure

VP-Marketing & PR

Team Youth Engagement

Team Partnerships

Team Designing &

Content Management

Social Media Manager

Expansions

To be an enabler for AIESEC Opportunities and to make AIESEC more

Sustainable in Kochi and Hubli.

Expansions: Vision

Programme Target Achieved

  R M R R M R

oGCDP 20 15 10     

iGIP 25 15 12  14 1  0 

oGIP 10 5 3     

iGCDP 15 12 10     

TMP 70 65 60    

TLP 25 20 20  

KOCHI-Targets (Till JNC)

Programme Target Achieved

  R M R R M R

oGCDP 20 15 12 2    

iGIP 0 0 0     

oGIP 5 3 2     

iGCDP 25 20 15     

TMP 60 55 50     

TLP 30 25 20     

HUBLI-Targets

Focus Areas

KOCHI

Month Focus Area Key Initiatives

January Capacity & Culture Building

Training(Induction)LCC SelectionFeasibility Report

February Membership Development & Training

Training(Operations /SOP’s& Policies) LcongSocial Media CampaignTM Survey

March OGX Programs and Recruitment

Knowledge &IM Hub

OS Evolution

Recruitment(IS +UR+Hangout Partners)RYLC & InductionPromotion of GLP and GEP (UR/IS)Global Leaders CampaignAllocation of MB & Tracking ToolsTechnical Internship Fair(Fests)[oGIP]Global VillageCampus Ambassador ProgramsICX Training MentorshipCommunication Channels & Tracking Tools(Virtual Spaces & engagement)

HubliApril OS Evolution

Brand Management

Revenue Streams & Partnerships

EVENTS (GV, iGCDP Projects)LEADLC Day Leadership Body SelectionDeliveryBoASales CULTURE

May Leadership Development

External Collaboration

EPICTeam DaysDeliveryLEADSupport Group ,BoA)Scaling iGIP (Corporate Brand

June Quality & Projects

LC DayTrainee InductionWorkshopsYouth Empowerment ProgramsJNC (OE )

HUBLI

HUBLIMonth Focus Area Key Initiatives

January Feasibility Report

Training(Induction)Appoint LCC

Febraury Capacity Building & Training

Training (OGX Program SOP’s)LcongOGX Promotions (LEAD & IS)

March OGX Programs & Recruitment

Talent Capacity Building

IM &Knowledge Hub

TM SurveyRecruitment (LEAD Programs/Returned EP’s))Global VillageCAPSocial Media CampaignRYLC & InductionTracking Tools & Virtual EngagementLEADMentorship

HubliApril TMP-TLP

Driving OGX

Brand Management

Revenue Streams & External Collaboration

EP Intergration LC Day EVENTS(iGCDP Project (Social Brand))Media PartnershipsYE Sessions

May Leadership Development

EPICTeam DaysDeliveryLEADOffice Culture

June Quality & Projects

LC DayTrainee InductionWorkshopsYouth Empowerment ProgramsJNC (OE )

Organizational Structure

VP Expansions

TMP-TLP Manager

OGX Manager

LCC-Kochi LCC-Hubli

Business Development

To Develop Business in all 4 of the Experiential Development Programs

thereby creating Relevance and creating a sustainable source of Revenue

BD: Vision

• Q1: Y2B, GV, Edge, LCong, AFT’s

• Q2: Alumni Event, CSR Projects, LCong, AFT’s

• Q3:LCong, Recruitment, AFT’s

• Q4:Y2B, ASD, LCong, AFT’s

BD: Projects Undertaken

• Q1: 2,99,000

• Q2: 2,53,000

• Q3: 3,65,000

• Q4: 3,85,000

BD: Quarter-wise Targets

BD: Focus AreasFocus Areas Strategies

1. NEP Driving GIP • Converting Old GIPi clients to NEP-40 Raises

• Pilot LC• OS Implementation

2. BOA Implementation • Using Key Board members to add board members

• BOA members are contracted for 2 years• Adding Board members that contribute to

X directly• External Help managing Board

3. Alumni Engagement • 69 GIPi Raising GIPI• 5 GIPo going on Internships• Alumni first Thursdays• 2 Alumni Events• Mentorship with EB• Alumni Support Group• Corpus Fund

4. Programmes sales for GCDP

• Youth Outreach/Youth Empowerment(Campus Ambassadors)

• National Projects• Social Support Group• OS Implementation

BD: Organizational Structure

VP

SHM PROJECTS NEP ARM SALES

Finance

To Make Every department financially profitable and thereby cotribute to ELD and Quality.

Finance: Vision

Finance: Projects UndertakenQ1

Infrastructure investment- Venue investment - Office capitalization

Performance Investment- Rewards- Incentives - RnR Campaign’s

Investment Into Exchange Peaks - Sales Training - Local/regional epic’s

Financial Education- Policy over communication- Financial Review

Mechanisms

Q2.

Investment Into Exchange Peaks- Matching Mania - Office Nights - Work Days

Financial Education- External Finance

Session- Department specific

Policy Education - Effective tracking

mechanisms

Project Delivery- Department specific

Training on delivery- Intern Kits- Intern days

Q3Project Delivery- Department specific

Training on delivery- Intern Kits- Intern days

Performance Investment- Conference Subsidy- Rewards - Induction Lcong- Sales session

Q4.

Project delivery - Training- Intern Kits- Intern Days

Financial Education- Department Specific

Review Mechanisms- Financial Leader Session

Finance: Projects Undertaken

Finance: Focus AreasFocus Areas Strategies

1. GCDP I Financially profitable Tracking TN fee investment Contracts

2. Concentration on Focus Programs for profitability (GIPi GCDPo)

Effective Tracking and Book Keeping

Accountability Systems Periodical Review Mechanism Performance Based investment

Percentage

3. Rebuilding LC financial structure Target: 5L FD and 2L in bank account at the end of the year.

Each program being financially profitable.

Quarter review of finances from external/board for foresight and long term advice.

SOPs for investment Corpus fund creation to help

sustainability.

Finance: Organizational Structure

VP

TL ICX

FC (Dual Role) FC FC FC FC

TL OGX

FC Fc FC

La FamiliaExecutive Body 2013-14