AGENDA TUESDAY MAY 8, 2018 AT 6:00 P.M.laserfiche.schertzweb.com/Weblink/1/edoc/367264/5... · 2. Ordinance No. 18-T-15 - Consideration and/or action approving anOrdinance by the

MEETING AGENDA City Council

REGULAR SESSION CITY COUNCIL May 8, 2018

HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS

1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154

05-08-2018 Council Agenda

City of Schertz Core Values Do the right thing

Do the best you can Treat others the way you would want to be treated

Work together cooperatively as a team

AGENDA TUESDAY MAY 8, 2018 AT 6:00 P.M.

Call to Order – Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Ralph Gutierrez) Presentations • Proclamation recognizing Police Week (Mayor Pro-Tem Scagliola) • Presentation regarding the Hal Baldwin Scholarship Award Recommendations.

(B. James/S. Gonzalez) regarding short-term rentals and regulations. (L. Wood/B. Cox/C. Gould) City Events and Announcements

• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) • Announcements and recognitions by the Acting City Manager (B. James) • Announcements and recognitions by the Mayor (M. Carpenter)

Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding

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officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items

The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Consideration and/or action regarding the approval of the minutes of the

Regular meeting of May 1, 2018. (B. James/B. Dennis) 2. Ordinance No. 18-T-15 - Consideration and/or action approving an Ordinance by the

City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2017-2018 budget to recognize additional Library donations, to transfer funds from the Library Board to the Library Personnel Budget and authorize a temporary summer employee, to increase the budget for the temporary sewer treatment plant expansion, and to increase the budget for 3rd party inspection services; repealing all ordinances or parts of ordinances in conflict with the ordinance; and providing an effective date. Final Reading (B. James/J. Walters)

3. Resolution No. 18-R-54 – Consideration and/or action approving a Resolution

authorizing the Acting City Manager to enter into an Interlocal Agreement with the Comal County District Attorney in reference to the disposition of seized property and contraband. (D. Wait/M. Hansen)

4. Resolution No. 18-R-55 – Consideration and/or action approving a Resolution for

authorizing a Community Development Block Grant Program Cooperative Agreement with Bexar County. (B. James/S. Gonzalez)

5. Resolution No. 18-R-38 - Consideration and/or action approving a Resolution authorizing the Acting City Manager to allow Cibolo Creek Municipal Authority (CCMA) to perform the site preparation and installation of a leased pre-packaged sewer treatment plant to expand waste water treatment capacity at the Woman Hollering Treatment Plant. (D. Wait)

6. Resolution No. 18-R-56 – Consideration and/or action approving a Resolution releasing and terminating a sanitary sewer easement on Lot 2, Block 11 of the Verde Enterprise Business Park, Unit 14A Subdivision. (B. James. K. Woodlee)

Roll Call Vote Confirmation Closed Session 7. City Council will meet in closed session under section 551.074 of the Texas

Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager.

Reconvene into Regular Session


7a. Take any action based on discussions held in closed session under Agenda Item 7. Roll Call Vote Confirmation

Workshop

• Discussion regarding short term space needs. (D. Wait/J. Harshman/T. Buckingham)

• Discussion regarding updated and new HR Policies and Guidelines. (D. Wait/J. Kurz)

• Worksession Discussion on Anticipated Bond Issuance. (B. James/J. Walters) Requests and Announcements

• Announcements by the Acting City Manager.

• Requests by Mayor and Councilmembers that items be placed on a future City Council agenda.

• Announcements by Mayor and Councilmembers

• City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers

8. Information available in City Council Packets - NO DISCUSSION TO OCCUR

• Update regarding EMS Fees. (D. Wait/J. Mabbitt) • Update regarding large repairs/CIP Projects. (D. Wait/J. Harshman/T. Buckingham) • Update regarding seeking proposals for Employee Benefit Brokerage

Services. (D. Wait/J. Kurz)

Adjournment

CERTIFICATION I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 4th DAY OF MAY 2018 AT 5:15 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.

Donna Schmoekel Donna Schmoekel, Deputy City Secretary


I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2018. _____________________________________________Title:_________________________

This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030.

The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.

Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.

COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS

Mayor Carpenter Main Street Committee

Councilmember Scagliola – Place 5 Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz-Seguin Local Government Corporation – Alternate Cibolo Valley Local Government Corporation - Alternate

Councilmember Davis– Place 1 Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee - Chair

Councilmember Gutierrez – Place 2 Audit Committee Investment Advisory Committee

Councilmember Larson – Place 3 Main Street Committee – Vice Chair Investment Advisory Committee

Councilmember Edwards – Place 4 Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee

Councilmember Kiser – Place 6 Schertz Animal Services Advisory Commission Audit Committee

Councilmember Crawford – Place 7 Schertz-Seguin Local Government Corporation Interview Committee for Boards and Commissions TIRZ II Board

Agenda No. 1

CITY COUNCIL MEMORANDUM City Council Meeting: May 8, 2018 Department: City Secretary Subject: Minutes BACKGROUND The City Council held a Regular meeting on May 1, 2018. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the Regular meeting held on May 1, 2018. Regular Meeting of May 1, 2018 minutes

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MINUTES REGULAR MEETING

May 1, 2018

A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 1, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit:

Mayor Michael Carpenter Mayor Pro-Tem David Scagliola Councilmember Mark Davis Councilmember Ralph Gutierrez

Councilmember Scott Larson Councilmember Cedric Edwards Councilmember Angelina Kiser Councilmember Bert Crawford

Staff Present: Acting City Manager Brian James Executive Director Dudley Wait Assistant to the City Manager Sarah Gonzalez City Attorney Dan Santee City Secretary Brenda Dennis Call to Order – City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:03 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Davis) Employee Recognition

• EMS –Part time EMT William Cook, EMT David Gonzales, Gabriel McWhorter and Charles Crismon, Paramedic Tyler McNiel

• Police Department – Part Time Communication Officer Starla Blake, Civilian Evidence Tech Chelsea Garcia

• Parks, Recreation and Community Services –Part time Park Worker 1 Dustin Young

• Public Works – Water – Serviceman 1 Robin Smith, Streets – Street Worker 1 Casey Washington

Each department supervisor introduced their new employee(s), provided a brief bio on them and gave each one an opportunity to speak to Council if they so desired. Mayor and Council welcomed the new employees on board the city staff.

Presentation • Proclamation recognizing Economic Development Week. (Mayor)

Mayor Carpenter read the proclamation recognizing Economic Development Week and congratulated city staff members on the great job they are continuing to do.

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City Events and Announcements

• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)

Mayor Carpenter recognized Executive Director Dudley Wait who provided the following announcements:

Thursday May 3rd – Sweetheart Court Coronation 5:30 p.m. Civic Center, Refreshments served at 5:30 p.m. – Coronation program begins at 6:00 p.m. Saturday, May 5th, Shred Day 9:00 a.m.-12:00 p.m. Community Circle Drive. Saturday, May 5th – Music in the Park 1:00 p.m. – 4:00 p.m.

Pickrell Park--come celebrate Cinco de Mayo with Mariachi Las Coronelas, taco food truck and activities for the kids.

Tuesday, May 8th City Council Meeting 6:00 pm, Council Chambers

Wednesday, May 9th San Antonio Manufacturing Association’s Annual Trade Show, 10:00 am – 4:00 pm Freeman Coliseum Exposition Hall - Contact EDC to secure your tickets.

Thursday, May 10th Northeast Partnership Meeting 11:30 am, Olympia Hills Golf and Conference Center

SAVE THE DATE:

Saturday, May 19th EMS Golf Tournament 2018 1:30 pm, Olympia Hills Golf Club - Registration begins 12:00 pm - $360 per team or $90.00 per person - Contact EMS X1400

• Announcements and recognitions by the Acting City Manager (B. James)

No announcements were provided.

• Announcements and recognitions by the Mayor (M. Carpenter)

No announcements were provided. Hearing of Residents Mayor Carpenter recognized the following individuals who spoke:

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• Ms. Maggie Titterington, with The Chamber, who provided information and thanks to everyone who attended the groundbreaking ceremony on Thursday at the Kellum Family Medical Center. Ms. Titterington also reminded everyone of the upcoming Bowl-a-Thon Friday May 11, 2018, 5:30 p.m. to 9:00 p.m. at Fiesta Lanes in New Braunfels; funds raised will go toward the purchase of the rescue boat for the Schertz Fire Rescue. Ms. Titterington also gave a shout out to Police Chief Hansen. They are already making plans for the ReMax Skylight Balloon Fest. They are already seeking vendors and Schertz will have a 40x40 footprint. Within that area will be some police vehicles and maybe some officer recruitment. They hope Animal Services will bring their truck as well. They are expecting about 10,000 people to show up. Lastly, at their May 15th Chamber lunch coming up soon, representatives from TxDOT will be coming out to provide updates on projects going on in our area and answer questions.

• Mr. Bobby Jones, 752 Moss Wood, who spoke about how Schertz Parkway is still a rough

road even after the recently completed reconstruction and improvements. Mr. Jones also addressed the issue of short term rentals, the associated parking problems with them and why the city should regulate them. Even the HOA’s do not support these type of rentals.

Consent Agenda Items

The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Consideration and/or action regarding the approval of the minutes of the

Regular meeting of April 24, 2018. (B. James/B. Dennis) 2. Ordinance No. 18-T-14 – Consideration and/or action approving an Ordinance authorizing

a budget amendment to fund the ground storage tank repainting project. Final Reading (D. Wait/J. Hooks)

The following was read into record:

ORDINANCE NO. 18-T-14

AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO FUND THE GROUND STORAGE TANK REPAINTING; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE

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3. Resolution No. 18-R-45 - Consideration and/or action approving a Resolution authorizing the Acting City Manager to enter into a contract with M & M Tank Coating Co. Inc. for the Schertz Ground Storage Tank Repainting project. (D. Wait/J. Hooks)


RESOLUTION NO. 18-R-45

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO A CONTRACT WITH M & M TANK COATING CO. INC. FOR THE SCHERTZ GROUND STORAGE TANK REPAINTING PROJECT, IN ACCORDANCE WITH TERMS OF THE CONTRACT AND OTHER MATTERS IN CONNECTION THEREWITH

4. Resolution No. 18-R-50 – Consideration and/or action approving a Resolution approving a

request for a Historical Incentive Program for the Main Street Grant for 528 Main Street. (B. James) The following was read into record:


A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING A REQUEST FOR A HISTORICAL INCENTIVE PROGRAM FOR THE MAIN STREET AREA GRANT FOR 528 MAIN STREET IN THE CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH

5. Resignations to the various City Boards, Commission and Committees – Consideration and/or action approving the resignation of Mr. Gary Howell from the Economic Development Corporation Board. (Mayor/Council)

6. Resolution No. 18-R-53 – Consideration and/or action approving a Resolution authorizing

Water, Wastewater, Access, and Drainage Easements with San Antonio One and San Antonio Three Limited Partnerships for the use, benefit, and control of the City of Schertz for the operation, maintenance, and access to water, wastewater, and drainage facilities on a private property in the vicinity of Wiederstein Road and IH 35. (B. James/K. Woodlee)



A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AND AUTHORIZING WATER, WASTEWATER, ACCESS, AND DRAINAGE EASEMENT AGREEMENTS FROM SAN ANTONIO ONE AND SAN

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ANTONIO THREE LIMITED PARTNERSHIPS, AND OTHER MATTERS IN CONNECTION THEREWITH

Mayor Carpenter recognized Councilmember Davis who moved seconded by Councilmember Gutierrez to approve the consent agenda items 1 through 6. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Edwards was absent. Motion Passed.

Mayor Carpenter moved to Item 12 of the agenda. Closed Session Mayor Carpenter convened into closed session at 6:33 p.m. 12. City Council will meet in closed session under section 551.087 of the Texas Government

Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect.

• Project E-038 • Project E-039

Councilmember Edwards arrived at 7:04 p.m.

Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 7:16 p.m. 12a. Take any action based on discussions held in closed session under Agenda Item 12. Mayor Carpenter stated that Acting City Manager Brian James is directed to begin

negotiations with the City of San Antonio to bring certain parcel or parcels of land into the City of Schertz from the City of San Antonio ETJ.

Mayor Carpenter moved to Item 9 of the agenda. Discussion and Action Items 9. Resolution No. 18-R-51 – Consideration and/or action approving a Resolution authorizing

a program and expenditures as provided for in the Performance Agreement between the

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City of Schertz Economic Development Corporation and Schertz 312, LLC. (B. James/K. Kinateder) The following was read into record:

RESOLUTION NO. 18-R-51 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROGRAM AND EXPENDITUES AS PROVIDED FOR IN THE ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT BETWEEN THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION (THE “SEDC”) AND SCHERTZ 312, LLC. (THE “COMPANY”); AND OTHER MATTERS IN CONNECTION THEREWITH. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Kiser to approve Resolution No. 18-R-51. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Mayor Carpenter stated, for the record, the developer behind Schertz 312, LLC, is Titan Development with whom the city has a long-time track record and this agreement formalizes our united effort to attract another one million square foot user to our city. This decision ensures the city continues leading the effort for industrial development. We look forward to more great things through this agreement.

10. Resolution No. 18-R-52 – Consideration and/or action approving a Resolution authorizing a program and expenditures as provided for in the Performance Agreement between the City of Schertz Economic Development Corporation and WR1, LLC. (B. James/K. Kinateder)



A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROGRAM AND EXPENDITUES AS PROVIDED FOR IN THE ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT BETWEEN THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION (THE “SEDC”) AND WR1 LLC (THE “COMPANY”); AND OTHER MATTERS IN CONNECTION THEREWITH.

Mayor Carpenter recognized Councilmember Edwards who moved seconded by

Councilmember Kiser to approve Resolution No. 18-R-52. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed.

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Mayor Carpenter stated that on this one the developer behind WR1, LLC is Five Star Properties who has also made an aggressive push to develop more retail sites in the city. He invited the representatives from the involved parties to come forward and share their thoughts as well.

EDC Executive Director Kyle Kinateder introduced Josh Majors with Five Star Properties who thanked everyone from the city who was involved in this project. He then introduced Mitchell Roberts who was representing Evo Entertainment Group whose company will be the main anchor here—they will be bringing a 73,000 square foot entertainment facility to the city of Schertz. He thanked everyone for their help and they look forward to getting this project started and open.

Mayor Carpenter moved to Item 7 on the agenda. 7. Ordinance No. 18-T-15 – Consideration and/or action approving an Ordinance authorizing

an adjustment to the Fiscal Year 2017-2018 budget to recognize additional Library donations, to transfer funds from the Library Board to the Library Personnel Budget and authorize a temporary summer employee, to increase the budget for the temporary sewer treatment plant expansion, and to increase the budget for 3rd party inspection services; repealing all ordinances or parts of ordinances in conflict with the ordinance; and providing an effective date. First Reading (B. James/J. Walters)



AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2017-2018 BUDGET TO RECOGNIZE ADDITIONAL LIBRARY DONATIONS, TO TRANSFER FUNDS FROM THE LIBRARY BOARD TO THE LIBRARY PERSONNEL BUDGET AND AUTHORIZE A TEMPORARY SUMMER EMPLOYEE, TO INCREASE THE BUDGET FOR THE TEMPORARY SEWER TREATMENT PLANT EXPANSION, AND TO INCREASE THE BUDGET FOR 3RD PARTY INSPECTION SERVICES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE

Mayor Carpenter recognized Finance Director James Walters who stated this was the second quarterly budget adjustment they have brought to Council this year. Council had no questions on this item.

Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Crawford to approve Ordinance No. 18-T-15 first reading. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed.

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8. Ordinance No. 18-F-16 – Consideration and/or action approving an Ordinance granting an

electrical transmission and distribution and communications franchise to the Guadalupe Valley Electric Cooperative, Inc. for the use of City streets, alleys, and public ways for a ten year term. First reading (D. Wait) The following was read into record:

ORDINANCE NO. 18-F-16 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, GRANTING AN ELECTRIC TRANSMISSION AND DISTRIBUTION, AND COMMUNICATIONS FRANCHISE TO THE GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. FOR THE USE OF CITY STREETS, ALLEYS, AND PUBLIC WAYS FOR ATEN YEAR TERM COMMENCING ON THE EFFECTIVE DATE; CONTAINING VARIOUS TERMS AND CONDITIONS WITH REGARD TO THE GRANT OF SUCH FRANCHISE; CONTAINING A SEVERABILITY CLAUSE; PROVIDING FOR THE SUPERSEDING OF ANY AND ALL KINDS OF ORDINANCES, REGULATIONS, RULES, OR POLICIES THAT ARE IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Executive Director Dudley Wait who stated this is a proposed ten-year agreement and a renewal of previous franchise agreements. Originally, we entered into an agreement with them in 1972 which was for a twenty five year term. The next agreement was for ten years and expired in 2008. This proposed agreement is a ten year agreement with a two percent franchise fee remaining. GVEC is requesting we add that franchise fee to their fiber optic lines as well, which is a service they did not offer in 1998 and carry that forward for another ten year agreement. They will bring this back to council in two to four weeks for a second reading. Mr. Wait addressed questions from Council. Mayor Carpenter recognized Councilmember Crawford who moved seconded by Councilmember Edwards to approve Ordinance No. 18-F-16 first reading. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed.

Workshop

• Presentation and discussion regarding short-term rentals and regulations. (L. Wood/B. Cox/C. Gould)

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Mayor Carpenter recognized Planner I Channary Gould who explained that short term rentals called pit pads were rentals primarily for military personnel. The city’s UDC does not include a definition for short term rentals but it is generally defined as ‘any rentals that are for periods of less than 30 consecutive days to an occupant, typically in a residential dwelling unit. They may or may not be owner-occupied. They are subject to Hotel Occupancy Tax (HOT). The state comptroller’s rate is 6% and cities and counties are authorized to impose additional local hotel taxes. Schertz’s HOT is equal to 7%. There are many websites available where property owners can advertise. San Antonio, Austin and San Marcos all have registration requirements for obtaining permits to operate. For Schertz, staff advises to continue to monitor this business for complaints and become prepared to address issues in the future. They recommend adopting a permitting or registration process to address short term rentals in advance of the amount of rentals increasing in the future. This would also require amending the UDC. Ms. Gould, Mr. Brooks, and Mr. Walters addressed questions from Council. Suggestions from Council were to first educate the community by publishing some informational articles in the Schertz Magazine. They continued to discuss permitting, safety, building code compliance, fire requirements, parking regulations, etc.

• Discussion and possible action regarding proposed workshop only meetings on the 3rd Tuesday’s of the month as needed. (B. James) Mayor Carpenter recognized Acting City Manager Brian James who stated staff desires to bring items to Council for discussion and dialog; however, they are aware that a lot of times the agendas get overloaded with items. Their suggestion is to hold workshops on the third Tuesdays of the month (only as needed) when we normally do not have a regular council meeting. We could limit the workshop items to one or two and the time frame to one hour or one and a half hours. The disadvantage would be it isn’t on your calendar already and you may not be able to attend. Mayor Carpenter stated it sounds like basically Council needs to decide if they want shorter meetings and more of them or longer meetings and fewer of them. Discussion amongst members was in regard to limiting presentation and debate time, extending time when needed, having informational documents in advance for workshops, being prepared in general, knowing staff’s recommendation and revisiting workshop subject matter for a second time, etc. Acting City Manager Brian James made several suggestions that staff could initiate: place more items on consent that don’t really need additional discussion and create a one or two page sheet summarizing the key aspects with a recommendation for an item. If they still have questions, they can call him and/or the department head of that item and look at our workshop information and how much information we provide. Mayor Carpenter instructed the City Secretary to put an item on the next agenda to discuss our Rules of Procedure with discussion and potential action. He will also try to do some

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work on how we do our agendas and manage our time and proceed in a manner that balances giving due time to items of great importance and due time to items that are routine as well as equal time amongst the council members for comments and discussion.

Mayor Carpenter stated that due to the time this evening he would like to take up workshops 3 and 4 at the next meeting and have staff provide the PowerPoints to Council on these items.

• Discussion on short term space needs. (D. Wait/J. Harshman/T. Buckingham)

This item will be taken up at the next meeting.

• Discussion regarding large repairs/CIP Projects. (D. Wait/J. Harshman/T. Buckingham)

This item will be taken up at the next meeting.

Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes on items 1-10. Closed Session 11. City Council will meet in closed session under section 551.074 of the Texas Government

Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager.

Mayor Carpenter convened into closed session at 9:09 p.m. Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 10:27 p.m. 11a. Take any action based on discussions held in closed session under Agenda Item 11.

No action taken. Requests and Announcements

• Announcements by the Acting City Manager.

Acting City Manager Brian James stated that he will provide Council with a summary on the Main Street project.

• Requests by Mayor and Councilmembers that items be placed on a future City Council agenda.

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No Items were requested

• Announcements by Mayor and Councilmembers

• City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers

Mayor Carpenter recognized Mayor Pro-Tem Scagliola who stated he is looking forward to the Sweetheart Court Coronation on Thursday.

Mayor Carpenter recognized Councilmember Davis who complimented the Schertz EMS staff and their professionalism. He especially thanked EMS staff, Paramedics Mike Rice and Denise Connors, who made a big difference in the way he felt on one particular day. Thanks again for the EMS Department! He is glad they are here.

Mayor Carpenter recognized Councilmember Edwards who complimented the great

grand opening/ground breaking of the Kellum Medical Practice which will be opening here in Schertz. These events are great opportunities to just shake hands with members of the community and other folks and sell the attributes of our city.

Mayor Carpenter stated that he will work on some ideas for our discussion for

reviewing our rules of procedure for next time.

13. Information available in City Council Packets - NO DISCUSSION TO OCCUR

• Update information from the Committee of Committees Advisory Commission (CCAB). (B. James/S. Gonzalez)

• Update information regarding the Movin’ on Main event. (B. James/S. Gonzalez)

• Summary of Facilities Master Plan Study. (D. Wait)

Adjournment

As there was no further business, Mayor Carpenter adjourned the meeting at 10:31 p.m.

________________________________

Michael R. Carpenter, Mayor ATTEST:

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__________________________________ Brenda Dennis, City Secretary

Agenda No. 2

CITY COUNCIL MEMORANDUM

City Council Meeting: May 8, 2018

Department: City Management/Finance

Subject: Ordinance No. 18-T-15 - An ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2017-2018 budget to recognize additional Library donations, to transfer funds from the Library Board to the Library Personnel Budget and authorize a temporary summer employee, to increase the budget for the temporary sewer treatment plant expansion, and to increase the budget for 3rd

party inspection services; repealing all ordinances or parts of ordinances in conflict with the ordinance; and providing an effective date. Final reading

BACKGROUND

With Ordinance 17-T-30 the City Council of the City of Schertz approved the annual budget for FY 2017-18. Staff is proposing to amend the budget to recognize additional Library donations that came in over budget and allow for their expense, to transfer funds from the Library Board to the Library personnel budget to allow for a temporary summer position, to increase the budget for the installation of the temporary sewer treatment plant, and to increase the budget for outside inspection services. As stated in September 2017, staff will combine and bring forward budget adjustments on a quarterly basis when possible to reduce the number and frequency of budget adjustments.

The Library is requesting an increased budget to allocate the additional donation revenues received and to recognize funding approved by the Library Board for a temporary summer employee. Currently the Library has brought in close to $5,000 in donations to date which is twice what was estimated in the Budget. In January of 2018, the Library Foundation, an independent organization, made a $3,762 donation to the Library to replace the computer catalogs with iPads. This donation was more than what was budgeted so staff is requesting council recognize an additional $5,000 in donation revenue and expenditures for the fiscal year to accommodate any future donations received.

The Library Board had $12,000 approved in their budget for special events and programs which is funded by sales from their book store. The Board decided $1,600 of those funds would best be used to fund a temporary summer employee to help with the program demand at the Library. The summer programs at the Library have very high attendance and the additional staff will help provide a more consistence customer service level to the citizens. Staff is requesting Council accept and transfer these funds from the Library Board to the Library personnel accounts and authorize a temporary summer employee to hire this position. This is a temporary position still and will not be automatically included in the FY 2018-19 Budget with this authorization.

Ordinance 18-T-05 authorized a budget of $359,700 to install an expansion of the temporary sewer treatment plant in the southern area of Schertz which will continue to provide service to the surrounding area until the new CCMA regional treatment plant is operational. That amount did not include additional engineering costs and the cost of a new generator to run the temporary plant, only the installation. This budget adjustment request will set the engineering costs for the project not to exceed $108,148 and the generator purchase to $20,000, for a total budget increase of $128,148. The total cost to expand the temporary sewer treatment plant would be $487,848 and covers engineering, installation, and power generation. The installation costs are funded out of the Sewer Capital Recovery Fund. The operating costs of the expansion were approved in the Water & Sewer Fund regular operating budget and is fully funded.

Staff is requesting the budget to be increased for the continued use of 3rd party plan review and inspections. The service contract with BB Inspection Services authorized expenditures up to $360,000 over a 2-year period. Last fiscal year the city used $189,600 leaving $170,400 remaining on the contract. The total budget for the current fiscal year on these services was $100,000. Staff is recommending the budget be increased by $70,400 to fully utilize the services remaining on the contract if needed.

As of April 27, 2018, staff has used 77% of the authorized amount in the current budget for these services. In an effort to maintain the length of time it takes to review, and issue permits and perform inspections even in light of increased permitting activity, staff has been relying on these service contracts to supplement building inspections staff. The department has 5 staff positions that do plan review and inspections but has had a vacant position for 6 months due to the inability to hire a building inspector. Meanwhile in the first 7 months of the current fiscal year 81 additional permits have been issued compared the same time last year. These contract services are essential to maintain service levels at the levels expected of staff.

City Council approved this on first reading at their meeting of May 1, 2018.

Summary of Recommended Action

Approval of Ordinance 18-T-15 approving the midyear budget adjustment.

FISCAL IMPACT

This ordinance will have no fiscal impact on the General Fund Budget. The Library Donation expenditures will match to the donated revenue. The additional Library personnel

expenditures related to the temporary summer employee will be funded by a transfer from the Library Board.

After Ordinance 18-T-05, the estimated ending Fund Balance for the Sewer Impact Fee Fund in the budget was $5,499,010. With the additional funds requested for the temporary sewer treatment plant expansion the new ending fund balance estimate would be $5,370,862. The project is authorized for use of sewer impact fees.

For the General Fund, the requested budget increase of $70,400 for additional inspection services will be funded by additional permit revenue above original budgeted projections and will not cause any decrease in General Fund balance as a result.

RECOMMENDATION

Approval of Final reading Ordinance No. 18-T-15

ATTACHMENT

Ordinance No. 18-T-15


AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2017-2018 BUDGET TO RECOGNIZE ADDITIONAL LIBRARY DONATIONS, TO TRANSFER FUNDS FROM THE LIBRARY BOARD TO THE LIBRARY PERSONNEL BUDGET AND AUTHORIZE A TEMPORARY SUMMER EMPLOYEE, TO INCREASE THE BUDGET FOR THE TEMPORARY SEWER TREATMENT PLANT EXPANSION, AND TO INCREASE THE BUDGET FOR 3RD PARTY INSPECTION SERVICES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, pursuant to Ordinance 17-T-30, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2017-2018 (the “Budget), which provides funding for the City’s operations throughout the 2017-2018 fiscal year; and

WHEREAS, the City needs to recognize an additional $5,000 in Library Donation revenue and expense; and

WHEREAS, the City needs to recognize a transfer of funds of $1,600 from the Library Board to the Library personnel budget for a temporary summer position; and

WHEREAS, the City needs to increase the budget for the temporary sewer treatment plant expansion by $128,148 for engineering and the purchase of a generator; and

WHEREAS, the City needs to increase the budget by $70,400 for additional 3rd party inspection services; and

WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and

WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget adjustment for additional Library Donations, transfer of funds from the Library Board to the Library personnel budget for a temporary summer position, increase the budget to complete the temporary sewer treatment plant expansion, and increase the budget for 3rd party inspection services, as more fully set forth in this Ordinance.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS:

Section 1. The City shall increase the budget for Library Donation expenses and recognize an additional donation revenue in the amount of $5,000.

Section 2. The City shall transfer $1,600 from the Library Board to the Library personnel line items and authorize the hiring of a temporary summer position.

50558021.1 - 2 -

Section 3. The City shall increase the budget for the sewer treatment plant expansion by $128,148 for engineering services and the purchase of a generator to be funded from Sewer Impact Fee reserves.

Section 4. The City shall increase the budget for 3rd party inspection services and recognize additional permit revenue in the amount of $70,400.

Section 5. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council.

Section 6. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein.

Section 7. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America.

Section 8. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision.

Section 9. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code.

Section 10. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law.

PASSED ON FIRST READING, the 1st day of May 2018.

PASSED, APPROVED and ADOPTED ON SECOND READING, the 8th day of May 2018.

CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor

ATTEST: Brenda Dennis, City Secretary

50558021.1 - 3 -

(CITY SEAL)

Agenda No. 3


City Council Meeting: May 8, 2018 Department: Police Subject: Resolution 18-R-54 – A Resolution of the City

Council of the City of Schertz, Texas authorizing the Acting City Manager to enter into an inter-local agreement between the City of Schertz and the Comal County District Attorney in reference to the disposition of seized property and contraband.

_____________________________________________________________________________ BACKGROUND Disposition of seized property is regulated by State law, specifically Chapter 59 of the Texas Code of Criminal Procedure. The attorney representing the State (County District Attorney) is authorized by this code to enter into an agreement with a law enforcement agency to determine how such property and/or proceeds from such property will be disposed. There must be an agreement for the law enforcement agency to receive any property or proceeds. This agreement provides the manner and means that any said seized property and/or contraband and proceeds therefrom will be disposed. This is an annual agreement. There are no changes to the one previously approved by Council. Similar agreements are in place with the Guadalupe and Bexar County District Attorney office. Goal To enter into an interlocal agreement that will regulate and allow for the disposition of seized property and/or contraband and any proceeds therefrom. Community Benefit Property and/or contraband and any proceeds therefrom may be utilized in certain strictly regulated situations to purchase law enforcement related equipment and training. This equipment and training is then achieved without the use of general fund revenues. Summary of Recommended Action Staff recommends approval of the attached Resolution authorizing the Acting City Manager to enter into this agreement with the Comal County District Attorney’s Office. FISCAL IMPACT There is no fiscal impact associated with this agreement. ATTACHMENT Resolution No. 18-R-54 Interlocal Agreement between Schertz and Comal County District Attorney’s Office.


A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE COMAL COUNTY DISTRICT ATTORNEY, AND OTHER MATTERS IN CONNECTION THEREWITH

WHEREAS, the 71st Legislature enacted Chapter 59 of the Texas Code of Criminal Procedure for the purpose of regulating the disposition of property seized by law enforcement officers and forfeited contraband; and

WHERAS, the Schertz Police Department and the Prosecuting Attorney for Comal County desire to enter into an INTERLOCAL AGREEMENT regarding the disposition of said forfeited contraband and/or the proceeds therefrom; and

WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the City enter an interlocal agreement with the Comal County District Attorney; and

WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an interlocal agreement with the Comal County District Attorney;

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT:

Section 1. The City Council hereby authorizes the Acting City Manager to enter into the interlocal agreement attached in Exhibit A.

Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council.

Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein.

Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America.

Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision.

50506221.1 - 2 -

Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended.

Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved.

PASSED AND ADOPTED, this 8th day of May, 2018.

CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter

ATTEST: City Secretary, Brenda Dennis

(CITY SEAL)

Agenda No. 4

CITY COUNCIL MEMORANDUM City Council Meeting: May 8, 2018 Department: City Manager Subject: Resolution No. 18-R-55 - Consideration

and/or action approving a Resolution authorizing a Community Development Block Grant Program Cooperative Agreement with Bexar County, and other matters in connection therewith. (B. James/S. Gonzalez)

BACKGROUND In 2015 the City of Schertz accepted an offer to participate with Bexar County in the Federal Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and HOME Programs. Typically, suburban cities will “loan” their population to Bexar County Community Resources Department to increase funding available for the program which is then allocated by Bexar County Commissioners Court in the unincorporated portions of Bexar County and in participating cities. This made Schertz eligible to compete for projects as it did in the late 1980s and early 1990s. This money can be used for many income-dependent projects including the following:

• senior citizen day care and community centers (not income-dependent), • ADA sidewalks (not income-dependent), • water systems and mains, • street reconstruction, • drainage projects, • housing rehabilitation and • public assistance for the elderly and low income citizens.

In 2015 Schertz was awarded $61,884 for the Pickrell Park ADA walkways project. Schertz subsequently applied for funds for waterline upgrades in Aviation Heights but was not awarded funds. Additionally, Bexar County has several on-going programs Schertz residents are able to participate in including housing rehabilitation and housing replacement (income dependent). Funding depends on Congress and is distributed to recipients (such as Bexar County Community Resources) based on formula. Bexar County will then issue a call for projects and then will issue awards.

City Council Memorandum Page 2 Schertz is not eligible to become a direct recipient of funds from HUD until its population reaches 50,000. In 2015, Schertz entered into a 3 year agreement with Bexar County to participate in the program. The proposed agreement extends the City’s participation for another 3 years. If the City does not choose to continue to participate in the Bexar County program, it will be eligible to participate in the State Department of Agriculture’s CDBG program for rural communities. Goal Continued participation in Bexar County’s CDBG, HOME and ESG programs Community Benefit Provide an additional funding source for projects throughout the City of Schertz. Summary of Recommended Action Recommend approval of a resolution and agreement authorizing continued participation in Bexar County’s CDBG, HOME and ESG programs. FISCAL IMPACT None at this time. RECOMMENDATION Staff recommends approval of a resolution and agreement authorizing participation in Bexar County’s CDBG, HOME and ESG programs. ATTACHMENT Resolution 18-R-55 Letter from Bexar County Regarding Participation CDBG Program Cooperative Agreement


A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COOPERATIVE AGREEMENT WITH BEXAR COUNTY, TEXAS AND OTHER MATTERS IN CONNECTION THEREWITH

WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the City reenter into an agreement with Bexar County, Texas to participate with Bexar County, Texas in its re-qualification process as an Urban County for continued participation in the Housing and Urban Development Community Development Block Grant, HOME and ESG Programs for the fiscal years 2019, 2020 and 2021; and

WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with Bexar County, Texas pursuant to the Community Development Block Grant Program Cooperative Agreement, attached hereto as Exhibit A (the “Agreement”).


Section 1. The City Council hereby authorizes the Mayor to execute and deliver the Agreement with Bexar County, Texas in substantially the form set forth on Exhibit A.










(CITY SEAL)

A-1

EXHIBIT A

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COOPERATIVE AGREEMENT

Agenda No. 5


City Council Meeting: May 8, 2018 Department: Public Works – Waste Water Subject: Resolution 18-R-38 - Consideration and/or

action approving a Resolution authorizing the Acting City Manager to allow Cibolo Creek Municipal Authority to perform the site preparation and installation of a leased pre-packaged sewer treatment plant to expand waste water treatment capacity at the Woman Hollering Treatment Plant.

_____________________________________________________________________________ BACKGROUND On December 12, 2017 City Council authorized the City Manager to renew an agreement with Cibolo Creek Municipal Authority (CCMA) for the expansion of the Woman Hollering Creek Treatment Plant (WHTP). At that time, it was unknown what the final expenses would be so staff advised Council that we would return when the final costs were known for approval to move forward with construction. Since then, CCMA’s engineer has completed the design work, the project has been bid and final costs have been tabulated: Engineering: $108,148 Construction: $359,700 Generator: $ 20,000 Total: $487,848 Staff is seeking Council’s authorization to engage CCMA on the installation of this expansion. It is anticipated that construction will take 3-4 months. Goal To provide safe, efficient and compliant waste water treatment for the Crossvine Development through the use and expansion of a temporary pre-packaged waste water treatment plant. Summary of Recommended Action Staff recommends approval of the attached Resolution authorizing the Acting City Manager to proceed with CCMA performing the site work and improvements necessary to expand the WHTP. FISCAL IMPACT The fiscal impact of this work by CCMA will be approximately $487,848. Although this cost was not budgeted, the expansion of this plant is in the Waste Water Capital Improvement Plan and dollars from

impact fees will be used to pay for this installation. The budget adjustment ordinance, 18-T-15 approved this same date has allocated impact fee dollars for this project. ATTACHMENT Resolution No. 18-R-38


A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ALLOW CIBOLO CREEK MUNICIPAL AUTHORITY TO PROCEED WITH WORK FOR THE INSTALLATION OF A LEASED PRE-PACKAGED SEWER TREATMENT PLANT TO EXPAND WASTE WATER TREATMENT CAPACITY AT THE WOMAN HOLLERING TREATMENT PLANT, AND OTHER MATTERS IN CONNECTION THEREWITH

NOW THEREFORE, WHEREAS, the City of Schertz has an executed agreement with the developers of the CrossVine development to provide waste water treatment capacity; and WHEREAS, the City of Schertz and it’s waste water treatment partner, Cibolo Creek Municipal Authority have determined that the current treatment plant is approaching its maximum treatment capacity; and WHEREAS, the City of Schertz has entered into a lease agreement with A.U.C. Group LP for a pre-packaged sewer treatment plant that will double the capacity of the current plant; and WHEREAS, engineering, site work and infrastructure installation is necessary to prepare for the installation of the leased pre-packaged sewer treatment plant; and WHEREAS, Cibolo Creek Municipal Authority (CCMA), the operator of the current Woman Hollering Treatment Plant has determined that engineering costs, site preparation and other improvements will cost $487,848; and WHEREAS, CCMA is willing and prepared to conduct all necessary preparatory work for this installation in exchange for the City of Schertz reimbursing all costs incurred from this work; THEREFORE


Section 1. The City Council hereby authorizes the Acting City Manager to engage CCMA to proceed with the site work and improvements necessary with a not to exceed amount of $487,848.








CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter

ATTEST: City Secretary, Brenda Dennis

(CITY SEAL)

50448599.1 A-1

Agenda No. 6

CITY COUNCIL MEMORANDUM City Council Meeting: May 8, 2018 Department: Engineering Subject: Resolution 18-R-56 – Consideration and/or action

approving a resolution releasing and terminating a sanitary sewer easement on Lot 2, Block 11 of the Verde Enterprise Business Park, Unit 14A Subdivision

BACKGROUND City Staff received a request form the property owner of Lot 2, Block 11 of the Verde Enterprise Business Park, Unit 14A Subdivision to release the sanitary sewer easement that runs across the lot. Originally, this easement was created to provide for a sanitary sewer service line that would provide service to potential subdivision development in the area in 1982. Since then, the area has been formally subdivided and some lots have been developed. The actual development that has occurred in the area has not been dependent on this sanitary sewer easement as originally anticipated. The property owner of this lot also owns the adjacent lot and is currently re-platting both lots into a single, larger lot to facilitate their planned development. The easement and corresponding sewer line is in conflict with some of their planned construction and is not needed to provide sewer service for the planned development. Access to the public sanitary sewer system is available from other locations to provide service to the planned new development and to other properties in the area. Engineering Staff has reviewed the easement and corresponding pipe and determined that the pipe is unused and consists of an outdate material. Further analysis has determined that the pipe and easement could only be used to provide sanitary sewer service to Lot 2, Block 11 of the Verde Enterprise Business Park, Unit 14A Subdivision and the immediately adjacent lot if additional sanitary sewer easements were granted. The easement and corresponding pipe are not need to provide any other sanitary sewer service in the area. Therefore, the easement (and pipe) is no longer needed. Engineering Staff has also confirmed that the downstream end of the pipe in the easement has been disconnected and adequately plugged from the adjacent public sanitary sewer system. GOAL The goal of this resolution is to release and terminate the sanitary sewer easement that is located across Lot 2, Block 11 of the Verde Enterprise Business Park, Unit 14A Subdivision. COMMUNITY BENEFIT It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the City’s vision of future growth. The release of the sanitary sewer easement will allow the property owner to develop the property as they wish, while not causing an adverse impact to the public sanitary sewer system in the area.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 18-R-56 authorizing the release and termination of the sanitary sewer easement across Lot 2, Block 11 of the Verde Enterprise Business Park, Unit 14A Subdivision will remove an encumbrance and provide the affected property owner the ability to develop the property as they wish.

FISCAL IMPACT None. ATTACHMENTS Resolution 18-R-56 Release and Termination of Sanitary Sewer Easement


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS RELEASING AND TERMINATING A SANITARY SEWER EASEMENT ON LOT 2, BLOCK 11 OF THE VERDE ENTERPRISE BUSINESS PARK UNIT 14-A SUBDIVISION; AND OTHERS MATTERS IN CONNECTION THEREWITH

WHEREAS, the City of Schertz, Texas (hereinafter the “City”), received an easement from Morton Southwest as a sanitary sewer easement, across the Grantor’s property, and said easement was established by easement document and recorded in the Public Records of Guadalupe County on May 28, 1982 as Volume 640, page 769 (hereinafter the “Easement”); and

WHEREAS, the Engineering Department has reviewed the easement and determined that the easement is no longer necessary due to the property having access to sewer service via other locations; and

WHEREAS, the property is currently under development to construct sanitary sewer service laterals that connect to other parts of the existing public sanitary sewer system; and

WHEREAS, there would be no adverse impact to sewer service in this area if the Easement is released; and

WHEREAS, the City has determined that the Easement is no longer necessary as it relates to the property; and

WHEREAS, the City desires to terminate and grant a release of the Easement; and

WHEREAS, a copy of the Release and Termination of Public Sanitary Sewer Easement Instrument, which provides a more particular description of the Easement is shown in Exhibit “A” attached hereto and incorporated herein for all purposes and has authorized such termination and release.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS:

Section 1. That the recitals contained in the preamble hereto are hereby found to be true and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council.

Section 2. That the City Council finds that such release and termination of the sanitary sewer easement as requested will cause no harm or injury to the City of Schertz or its citizens, said Easement is not needed for public purposes and it is in the public interest to release and terminate said Easement.

50077397.1

Section 3. That the Easement as depicted in Exhibit “A”, is hereby released and terminated insofar as the right, title or easement of the public is concerned and shall only extend to the public right, title and easement that the City may legally and lawfully abandon.

Section 4. That the City Manager is hereby authorized to execute a release and termination of the sanitary sewer easement in substantially the same form as set out in Exhibit “A”, and such other instruments and documents that are reasonably necessary to effectuate the purpose of this Resolution.






PASSED AND ADOPTED, this ____ day of _________, 2018.



(CITY SEAL)

50077397.1 A-1

EXHIBIT A

RELEASE AND TERMINATION OF SANITARY SEWER LINE EASEMENT

RELEASE AND TERMINATION OF SANITARY SEWER LINE EASEMENT

THE STATE OF TEXAS § § COUNTY OF COMAL § WHEREAS, the City of Schertz, Texas, (hereinafter the “City”), received an Easement from Morton Southwest, as a sewer line easement, across the Grantor’s Property, and said Easement was established by instrument and was recorded in the Comal County Official Public Records on May 28, 1982, as Volume 640, Pages 769-772 (hereinafter the “Easement”); and WHEREAS, The Engineering Department has reviewed the Easement and has determined that the Easement is no longer necessary since the existing sewer line has been abandoned; and WHEREAS, There would be no adverse impact to the sanitary sewer main in this area if the Easement is released; and WHEREAS, the City has determined that the Easement is no longer necessary as it relates to the Property; and WHEREAS, the City desires to terminate and grant a release of the Easement; and WHEREAS, A more particular description of the Easement is shown in Attachment "A" attached hereto and incorporated herein for all purposes and has authorized such termination and release. NOW THEREFORE, for ten dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and for the benefit of all present and future owners of the Property, or any portion thereof, the City has RELEASED AND TERMINATED and, by these presents, does RELEASE AND TERMINATE the Easement attached hereto as Attachment “A”. It is expressly agreed and understood that this is a release of only said Easement and that this release does not release, affect or impair any other remaining easements as they may relate to the Property or any real property which is not included within the Property. By execution hereof, the City confirms and acknowledges the Easement as recorded in the Comal County Official Public Records, Volume 640, Pages 769-772, and attached hereto as Attachment “A” will be of no further force or effect.

EXECUTED TO BE EFFECTIVE the ____ day of _______________, 2018. ATTEST: CITY OF SCHERTZ, TEXAS _____________________________ _________________________________ Brenda Dennis, City Secretary Brian James, Acting City Manager THE STATE OF TEXAS § COUNTY OF COMAL § BEFORE ME, the undersigned authority, a Notary Public in and for said County and State, on this day personally appeared Brian James, Acting City Manager of the City of Schertz, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the day of ____________, 2018. [Seal] ___________________________________________ Notary Public in and for the State of Texas

My Commission Expires:______________________ AFTER RECORDING RETURN TO: City of Schertz, Texas Attn: Planning & Community Development 1400 Schertz Parkway, Building 1 Schertz, TX 78154

ATTACHMENT A

Workshop No. 1


City Council Meeting: May 8, 2018 Department: City Manager’s Office Subject: Workshop Item – Discussion regarding

short-term space needs for personnel work space amongst various City buildings

BACKGROUND At the City Council pre-budget retreat on March 23, 2018, City Staff presented the recently completed Facility Master Plan. In that plan, one of the key points was that City facilities are pretty much out of office space in the buildings we are currently utilizing. Staff reviewed suggestions from the Facility Master Plan and other opportunities for finding some short-term space to allow for future hiring, better working conditions for some staff and more efficient space usage. City Council asked Staff to review these opportunities in detail and to bring Staff’s recommendations back to Council with the best options for increasing available workspace in the short term. Staff has four options that it would like to discuss with City Council to see if we can reach consensus on the best option or options to move forward. Option 1 is to update the seating in the City Council Chambers to allow multiple uses of the chambers such as Municipal Court, other Boards and Commissions and employee training and education. Option 2 is to remodel and utilize 27 Commercial Place for the Fleet and Facility Department. This would dramatically improve operations for fleet, provide office space for facilities and free up space in Building 1 at 10 Commercial Place for the Streets and Drainage Departments as well as more Parks Office Space. Option 3 is to utilize fully 11 Commercial Place. This building, purchased at the same time as 27 Commercial Place is currently used for the storage of PD equipment, evidence and vehicles. The front office space of the building would be appropriate as office space for the Parks and Rec Department which would then free up additional space in Building 1 at 10 Commercial Space. This would relieve tremendous congestion with Public Works and Engineering overall. Option 4 is to partner with Guadalupe County on the remodel of Riedel’s Furniture Building on F.M. 78. Guadalupe County has offered us two options in this building. First is to move our entire Municipal Court to Riedel’s. The second option is to develop part of the building into a joint-use Emergency Operations Center (EOC) that would allow Schertz, Cibolo, Guadalupe County and other stakeholders and community partners the ability to all be in the same facility during times of disaster.

Workshop No. 2


City Council Meeting: May 8, 2018 Department: Human Resources Subject: Workshop Item – Discussion regarding

updated and new HR Policies and Guidelines

BACKGROUND Due to some recent incidents and questions from Council, staff is reviewing several current City policies, specifically related to employee resignations, filling position vacancies and promotions. These questions also led Staff to begin discussions on other related topics including determination of salaries and the use of terminal leave (final leave consisting of accumulated vacation leave requested to be used by an employee just prior to separation from the City). All of these questions have prompted Human Resources and City Management to review our current polices, as well as conduct comparative studies to see how our benchmark cities are handling some of these issues. Staff has completed most of the preliminary work and are now in the early stages of the policy development process where we seek direction and/or input from Council as we begin drafting and vetting final policy language. As a part of this process, staff will make a presentation to include a synopsis of each policy that clearly outlines the scope of the current policy, problem definition, benchmarking, and some key decision points to discuss with Council. The proposed policies we will be discussing with Council include: Separation Includes resignation, retirement, layoff, dismissal or discharge, administrative termination, abandonment of employment, or death. The goal is to define procedures for withdrawal of resignations, having employees work through their 2-week notice versus immediate dismissal upon resignation notice, and the use of terminal leave. Salary Determination Current policy language provides minimal guidance on setting appropriate salaries for new hires and promotions. The goal is to establish a policy that creates consistency and equity with guidelines staff can use to establish starting pay for employees upon hire/promotion. Position Vacancies Current policy language is very vague and provides no guidance on how to determine if an open position should be filled internally or externally, and the procedures for promotion or placement in a position. The goal is to establish parameters that clearly outline the most appropriate method to fill a position vacancy.

CITY COUNCIL WORKSESSION MEMORANDUM Workshop No. 3

City Council Meeting: May 8, 2018

Department: Finance

Subject: Worksession Discussion Anticipated Bond Issuance

Staff developed a bond issuance plan in 2015 to estimate how much debt the City can issue each year while maintaining a steady tax rate and keeping the total issuance amount to less than $10 million per to get a better interest rate. To date the City has kept to this model and has been able to reduce the debt rate over this time period while issuing the recommended debt amounts.

Projects having received funding include roadway rehabilitation projects citywide, Schertz Parkway improvements, park facility maintenance, trail improvements and additions, replacement of the windows in the Recreation Center, the Senior Center remodel, Fire Station 2 repairs, other minor building repairs, construction of Fire Station 3, and the purchase of Fire Engine 3.

General Fund projects assigned to the bonding plan that are proposed for funding through an issuance this summer include additional roadway rehabilitation projects, additional parks maintenance and trail enhancements, Pickrell Park Pool repairs, Recreation Center bathroom reconstruction, security badge upgrades in all city buildings, remodel of the new fleet building on commercial place, additional building maintenance and repairs, and potentially the purchase of a reserve fire engine.

Also proposed is debt issuance in the Water and Sewer Fund for installing loop lines in 2 locations to provide continuous service if a water main breaks and relocating utility lines of FM 1103 so the road can be expanded as identified in the FY 2017-18 Budget presentation. A new item recently brought to council that would also receive funding is an amount to replace and upgrade the City's water meter reading system.

Total proposed funding amount for this next issuance is expected to be around $10.5 million. Half would be funded by the General Fund debt tax rate while the other half would be funded from utility fees. Debt issuances were also built into the current utility rate plan and was part of the schedule of fee increases presented to council during the fee and budget process.

The city can issue General Obligation (GO) bonds or issue Certificate of Obligation (CO) bonds. GO bonds are either voter approved through an election or to refund or refinance any other city debt. CO bonds can be issued without voter approval by city council but must follow a longer issuance process which allows for a petition for an election on the issuance. The bonds that are proposed for 2018 will all be CO bonds. On May 22nd, council will be asked to issue a notice of

intent which is the first step in issuing CO bonds. This notice will let the citizens know of the upcoming bonds and they will then have the opportunity to petition and force the bond proposal to go to a vote and become GO bonds. After the notice is published council must wait 45 days to see if the petition is filed before the City can sell the debt. If no petition is received the City will look to approve the sale in mid July and receive the funds in early August. GO bonds require no notice to be issued before there are sold since the voters already pre-approved them at a prior election.

GO bonds can be issued for any project or expense approved by voters during an election. CO bonds can be issued if project costs of a GO bond are higher than expected and need additional funding. They can also be issued for any public project regardless of previous GO funding. CO bonds can typically be issued faster and cheaper than GO voter approved bonds since they don’t have to wait for an election and bear the cost of an election. This makes them more flexible and can be issued more quickly to deal with immediate need. However, if a project was proposed as a GO bond and was voted down in an election, CO bonds cannot be issued for that same project for 2 years.

Included in the current General Fund bonding plan are many building maintenance projects and regular street maintenance items. Both can be considered regular General Fund items that can be funding by the Maintenance and Operations tax rate through the annual budget allocation process and not through debt issuances. The past few years the city had been taking advantage of low borrowing costs to issue debt for these types of projects while the General Fund focused on building up the fund balance. Now the fund balance is at an approved level, staff is generating long term project lists for building and street maintenance that will be proposed to be funded more though annual funding in the General Fund budget instead of by debt issuances. This funding source change will be discussed further during the upcoming FY 2018-19 Budget meetings.

Agenda No. 8A1

CITY COUNCIL MEMORANDUM City Council Meeting: May 8, 2018 Department: EMS Subject: EMS Fee Schedule Review BACKGROUND Staff is presenting the EMS fees as a written update only, unless a Councilmember requests it be presented as a work session item. Schertz EMS is an enterprise fund within the City of Schertz. To maintain operating expenses, the EMS Department charges a fee for ambulance transportation. Our Billing Department will work with our customers to bill medical insurance, auto insurance or worker’s compensation insurance. In March of 2013, on the recommendation of City Council, an EMS consulting firm, Fitch and Associates, Inc. reviewed the EMS Department to do an independent review on EMS operations. The Consultants recommended an increase in ambulance fees to be in-line with industry standards. Those increases were implemented for the 2013/2014 Fiscal Year. The fees have not increased since. We are above average of other surrounding Cities for BLS Emergency transports, at the average for ALS 1 (paramedic level care) Emergency transports and below the average for ALS 2 (specific paramedic procedures) Emergency transports. It is important to note that most of the surrounding Cities itemize their ambulance fees (bill separately for equipment/supplies used. i.e. Oxygen, IV supplies, Medications, etc.) Per Capita fees for the Cities we serve (along with the Guadalupe County contract) account for approximately 25% of our operating costs. The per capita fees is paid based on the City’s population and is currently $14.45 per person for every city in our system. Although this fee raises regularly based on an inter-local agreement with the cities we serve it is significantly lower compared to other surrounding Cities when their budgets are evaluated on the Per Capita model. Other fees EMS charges include our standby fees for having an ambulance and/or gator for special events. We cover almost 100 events annually to include football games for SCUCISD, Marion ISD and Randolph Field ISD. Our EMT class fees were recently increased from $1,000 to $1,100 due to an increase in textbook costs. Approximately 90 students attend our course annually. Our Passport to Care fees have not increased since its inception. Passport to Care allows those who plan ahead to have no out of pocket costs if their insurance provider deems the ambulance transport as medically necessary. If the Passport to Care member does not have insurance or the transport was not medically necessary, their ambulance bill is reduced by 50%. ATTACHMENT EMS Fees Presentation

Agenda No. 8-B1


City Council Meeting: May 8, 2018 Department: City Manager’s Office Subject: Workshop Item – Update on Large Repairs

and CIP Projects BACKGROUND At the City Council pre-budget retreat on March 23, 2018, City Staff provided an update on current spending and commitments with the 2017 CO bonds and during staff updates, proposed spending priorities for a 2018 CO bond issuance. Staff told Council that they would provide a further update regarding the status of current projects and priorities for the 2018 bonds. The attached presentation begins with a review of the 2017 bond issuance. Items included in the 2017 bond issuance were $2.9M for Schertz Parkway and other roadway repairs and reconstruction projects, $650K for repairs and remodel of Fire Station 2 and the Senior Center, $300K for Parks Trails and Maintenance, $950K for Fire Engine 3, $250K for Building repairs and $4M of GO bonds for Fire Station 3. With our long-range forecast for budgets and bonding, we have the capacity for $5M in 2018. Of this amount, staff is recommending the following projects:

- $1.6M for the next phase of road repairs - $100K for Parks Trails and Maintenance - $1.75M for the remodel of 27 Commercial Place as space for our fleet and facilities staff - Approximately $1.05M for high priority building repairs - Approximately $500K of remaining capacity still to be allocated to any specific project

or area

The presentation goes on to explain the four building repair projects staff is moving forward with currently. This includes repairs to the interior of Fire Station 2 (discovered during outside waterproofing), roof replacements on six structures, replacing the security gate to the emergency services complex and reimbursing the General Fund for an emergency repair to the building access system in Building 2, Administration. Lastly, we lay out the list of high priority building repairs that are proposed be accomplished with the 2018 CO bonds. These include the refurbishment of the Rec Center restrooms (YMCA), electrical repairs and upgrades to the Pickrell Park Pool, upgrading the badge access system city-wide and to upgrade Building 1 and Building 2 to be compliant with the American’s with Disabilities Act requirements for access. We have pricing on all but the ADA requirements, and we estimate that to be between $100K and $150K.

Agenda No. 8-C1


City Council Meeting: May 8, 2018 Department: Human Resources Subject: Informational Item – Update regarding

seeking proposals for Employee Benefit Brokerage Services

BACKGROUND Over ten years ago, the City began using a broker services for the day-to-day management of employee benefits. This allowed for more responsive customer service for the employees than staff could provide at that time. Additionally, the broker was much more experienced and capable of negotiating pricing on employee benefits, specifically health insurance which has kept our insurance premiums as low as possible. As with all long-term vendors, it is necessary from time to time to go to the market to insure that the City is continuing to get the most value for the cost spent. The last time we looked at the benefit brokerage market was in 2012. After a review at that time, the City chose to stay with the same broker, Barnard-Donegan Insurance of Seguin. It has now been in excess of five years so Human Resources is preparing to seek proposals from benefit brokers in the next few weeks. Staff wanted Council to be aware of this activity in case anyone reached out to you during this process that you would not engage them in conversation in order to keep the process clean and free of accusations of inappropriate contact or influence. Staff will keep Council updated as this process progresses. At the end of the process, City Council will be brought the results of the request for proposals and Council will authorize the selection of the broker that provides the greatest value for the City.

Documents

AGENDA TUESDAY MAY 8, 2018 AT 6:00 P.M.laserfiche.schertzweb.com/Weblink/1/edoc/367264/5... · 2. Ordinance No. 18-T-15 - Consideration and/or action approving anOrdinance by the