FULL COMMISSION MEETINGTues

Van Buren ISD Conference Center490 South Paw Paw Street

1. CALL TO ORDER Pledge of Allegiance Roll Call

2. ACCEPTANCE AND/OR REVISION OF CONSENT AGENDAa. Meeting Agenda*b. Minutes of Commission Meeting, c. Chairman’s Reportd. Treasurer’s Reporte. Executive Director’s Report

3. AWARDS a. Welch Lackey Award

i. Leon Laylinb. Graham Woodhouse Award

ii. Indiana Michigan River Valley Trail

4. 2019 PROPOSED MEETING SCHEDULE*

5. 2019 INSURANCE* Approvea. Waiver b. Staff Contribution

6. TwinCATS Long Range Phttps://www.swmpc.org/downloads/twincats_principles_in_motion_2045lrp.pdf

7. TRANSPORATATION FUNDING

8. CMAQ Committees

9. EXECUTIVE DIRECTOR

10. PUBLIC COMMENT

11. PRIVILEGE OF THE FLOOR

12. ADJOURNMENT *enclosures

Next meeting will be held February

AGENDA FULL COMMISSION MEETING

Tuesday, December 18, 9:30 a.m. Van Buren ISD Conference Center

490 South Paw Paw Street, Lawrence, MI 49064

Chair Don HansonAllegiance

ACCEPTANCE AND/OR REVISION OF CONSENT AGENDA *

Minutes of Commission Meeting, October 16, 2018* Chairman’s Report Treasurer’s Report* Executive Director’s Report*

K. John EgelhaafWelch Lackey Award

Leon Laylin Graham Woodhouse Award

Indiana Michigan River Valley Trail

PROPOSED MEETING SCHEDULE* Approve

Approve K. John Egelhaaf

Staff Contribution Scenarios

Plan* Approve https://www.swmpc.org/downloads/twincats_principles_in_motion_2045lrp.pdf

TRANSPORATATION FUNDING K. John Egelhaaf

K. John Egelhaaf

EXECUTIVE DIRECTOR REVIEW PRESENTATION Teri Sue Freehling

PRIVILEGE OF THE FLOOR

February 19, 2019 at Van Buren ISD Conference Center

Chair Don Hanson

K. John Egelhaaf

K. John Egelhaaf

https://www.swmpc.org/downloads/twincats_principles_in_motion_2045lrp.pdf

K. John Egelhaaf

K. John Egelhaaf

Teri Sue Freehling

Van Buren ISD Conference Center

MINUTES Southwest Michigan Planning Commission

Full Commission Meeting Tuesday, October 16, 2018 9:30 a.m.

Kinexus 499 W. Main Street, Benton Harbor, MI 49022

MEMBERS PRESENT: Hanson, Don, Chair, Van Buren County Commissioner Freehling, Teri Sue, Vice Chair, Berrien County Commissioner Akinwale, Yemi, Treasurer, Berrien County Representative Preston, Linda, Secretary, Cass County Representative Gundersen, Kristen, Alternate Secretary, Berrien County Representative Remus, Richard, Alternate Treasurer, Berrien County Representative Cook, Barb, Past Chair, Cass County Representative Curran, Jim, Berrien County Commissioner Doroh, Kurt, Van Buren County Commissioner Durm Hiatt, Marge, Berrien County Representative Fette, Dan, Berrien County Representative Foerster, David, Van Buren County Representative Hanson, Sandra, Van Buren County Representative Pantaleo, Paul, Berrien County Representative Payne, Gloria, Berrien County Representative Ryman, Don, Berrien County Representative Schueneman, James, Berrien County Representative Scott, Ezra, Berrien County Commissioner Stauffer, Dick, Berrien County Representative Stover, Jim, Berrien County Representative MEMBERS ABSENT: Burr, Robert, Van Buren County Representative Chickering, Bill, Berrien County Commissioner DeLong, Don, Cass County Representative Laylin, Leon, Cass County Representative Radtke, Jeff, Van Buren County Representative Ruzick, Daniel, Van Buren County Representative Sayer, James, Cass County Citizen Representative Ziliak, Robert, Cass County Commissioner STAFF PRESENT: John Egelhaaf, Executive Director Patrice Rose, Office Manager OTHERS PRESENT: Donnie Meeks, Berrien County Commissioner, Alternate for Bill Chickering 2.a

1. CALL TO ORDER Chair Don Hanson called the meeting to order at 9:30 a.m. and led those present in the

Pledge of Allegiance. Office Manager, Patrice Rose took roll and a quorum was present. 2. ACCEPTANCE AND/OR REVISION OF CONSENT AGENDA

a. Meeting Agenda* b. Minutes of Commission Meeting, * c. Chairman’s Report d. Treasurer’s Report* e. Executive Director’s Report*

ACCEPTANCE AND/OR REVISION OF MEETING AGENDA Chair Hanson presented the Agenda, requesting that the Executive Director’s Report be removed from the Consent Agenda to allow Director Egelhaaf to present the report. Yemi Akinwale moved to “APPROVE THE REMOVAL OF THE EXECUTIVE DIRECTOR’S REPORT FROM THE CONSENT AGENDA.” All in favor “Aye”, Ayes 21, and Nays 0. The motion carried

Chair Hanson asked if there were any suggested changes to the agenda, “EZRA SCOTT MOVED TO APPROVE THE CONSENT AGENDA WITH THE ADDITION OF ITEM 3.5 RPI RESOLUTION.” All in favor “Aye”, Ayes 21, and Nays 0. The motion carried.

2.c. EXECUTIVE DIRECTOR’S REPORT Director Egelhaaf gave an overview of his report, focusing on the “15 Under 15 Award,”

that SWMPC recently received. The award was resented to dynamic small businesses with less than 15 employees that are making a difference in the community. Egelhaaf also summarized his participation in the McCrystal Group Executive Leadership Conference that he attended through Kinexus.

3. RPI RESOLUTION Director Egelhaaf read the RPI Resolution in support of the 2019 RPI grant application to

Michigan DTMB. Kurt Doroh “MOVED TO APPROVE THE RPI RESOLUTION. Yemi Akinwale seconded. A roll call vote was taken and the motion passed.

3.5. EDA RESOLUTION Director Egelhaaf read the EDA Resolution in support of the SWMPC application for a

three-year district planning grant. Marge Durm-Hiatt “MOVED TO APPROVE THE EDA RESOLUTION. Gloria Payne seconded. A roll call vote was taken and the motion passed.

4. TRANSPORTATION FUNDING

Director Egelhaaf gave a brief summary on Transportation funding; discussion followed. Kurt Doroh requested more detail on funding to help understand what funding is available. Sandra Hanson favored the request and Dick Stauffer agreed. Director Egelhaaf stated that he would assemble a presentation that will have some “takeaways” for Board Members.

5. SWMPC PROJECT PRESENTATION

Deputy Director Marcy Hamilton gave a PowerPoint presentation on the Seven County Non-motorized Plan, discussion and questions followed.

6. AWARDS

Egelhaaf gave a synopsis of the staff’s candidate, requesting that Board Members leave their completed ballots with Patrice before leaving today. The Graham Woodhouse Awardnominations from Board Members.

7. PUBLIC COMMENT

Don Hanson would like to addressshould be a written document on the issue. Marge Durm-Hiatt requested more information on the downsizing of the Commission in the coming year, stating that she received a letter from Berrien County asking if she wished to continue serving. Teri Sue Freehling stated that in Berrien anyone whose term is expiring is asked to resubmit their application if they wish to continue. Don Hanson pointed out that it is up to the counties how they want to handle this.

8. PRIVILEGE OF THE FLOOR

Don Ryman stated that Ryan Fellows had presented the public on the current status of their contain a list of structures to be preserved as historical buildings. He stated that Historic Preservation should be in all Master Plans.

9. ADJOURNMENT

The Chair declared the meeting adjourned at

Respectfully submitted by: K. John Egelhaaf, AICP

Our team uses its passion and expertise to connect people, assist communities and advance cooperative solutions to regional challenges experienced by the communities that created us.

SWMPC PROJECT PRESENTATION Deputy Director Marcy Hamilton gave a PowerPoint presentation on the Seven County

, discussion and questions followed.

Egelhaaf gave a synopsis of the Welch Lackey Award and presented Leon Laylin as the staff’s candidate, requesting that Board Members leave their completed ballots with Patrice

Graham Woodhouse Award was discussed, with Egelhaaf soliciting project nominations from Board Members.

address how HR Complaints are handled; stating that should be a written document on the issue.

Hiatt requested more information on the downsizing of the Commission in the she received a letter from Berrien County asking if she wished to

continue serving. Teri Sue Freehling stated that in Berrien anyone whose term is expiring is asked to resubmit their application if they wish to continue. Don Hanson pointed out that it

up to the counties how they want to handle this.

PRIVILEGE OF THE FLOOR Don Ryman stated that Ryan Fellows had presented to the City of Buchanan the public on the current status of their Master Plan; he stated that the Master Plan contain a list of structures to be preserved as historical buildings. He stated that Historic Preservation should be in all Master Plans.

The Chair declared the meeting adjourned at 10:56

Date: October 16K. John Egelhaaf, AICP

SWMPC Mission Statement Our team uses its passion and expertise to connect people, assist communities and advance

cooperative solutions to regional challenges experienced by the communities that created us.

Deputy Director Marcy Hamilton gave a PowerPoint presentation on the Seven County

and presented Leon Laylin as the staff’s candidate, requesting that Board Members leave their completed ballots with Patrice

soliciting project

stating that there

Hiatt requested more information on the downsizing of the Commission in the she received a letter from Berrien County asking if she wished to

continue serving. Teri Sue Freehling stated that in Berrien anyone whose term is expiring is asked to resubmit their application if they wish to continue. Don Hanson pointed out that it

the City of Buchanan committee and he stated that the Master Plan would

contain a list of structures to be preserved as historical buildings. He stated that Historic

October 16, 2018

Our team uses its passion and expertise to connect people, assist communities and advance cooperative solutions to regional challenges experienced by the communities that created us.

MEMORANDUM TO: Southwest Michigan Planning Commission FROM: K. John Egelhaaf DATE: December 7, 2018

RE: Staff Report for the Southwest Michigan Planning Commission December 18, 2018 Office Updates

A. BillQuick Software a. Better Bookkeeping Connection Between Budget & Expense b. New Approach to Timesheet Management

i. No Human Interface Between Timesheet Composition & Quickbooks

B. Staff Mental Health First Aid Training a. Full Day of Training Through Lakeland Health

C. Economic Development Administration Peer Review

a. Economic Development District Evaluation b. Participants:

i. EDA Representative Lee Shirey ii. Peer Reviewer From Green Bay Region

iii. Linda Preston iv. Kristen Gundersen

c. SWMPC Laid Out their Bona Fides

D. Michigan Good Food Summit Attendance a. Michigan Local Food and Equity Access Discussed

E. Quad State Directors Quarterly Meeting

a. KJE Met with Peers From Indiana, Illinois, & Wisconsin b. Discuss Issues that Transcend State Lines & Across Lake Michigan

i. Project CREATE – Freight Bottleneck Fixes ii. Marquette Greenway Progress

F. US 31 Completion

a. KJE Guest on WNIT’s Economic Outlook November Episode i. “Transportation & Infrastructure” Discussed Importance of Corridor

b. www.wnit.org/economicoutlook/e/transportation-and-infrastructure.html

SOUTHWEST MICHIGAN PLANNING COMMISSION 376 West Main Street, Suite 130, Benton Harbor, MI 49022

Phone: 269-925-1137 • Website: www.swmpc.org

2e. e3

SWMPC Staff Report – December 18, 2018

Project Updates A. Southwest Michigan Local Food Council

Mission: “…evidence-based action toward…equitable regional food system…values local farmers and entrepreneurs.”

Vision: “…local food system…continually improving…food equity and quality of life in SW Michigan.”

Goals: o Joy of Our Food o Abundance & Fairness for Our Food o Grow Infrastructure for Our Food

Members: farmers, food processors, restauranteurs, purchasers, schools, health professionals, food bank

KJE Chair B. Pucker Street Dam Removal and Dowagiac River Restoration

SWMPC Collaboration w/City of Niles Dam Abandoned in 1999

o Damage to Generator Turbines, o Excessively High Maintenance Costs o Sedimentation in Reservoir Upstream o Structural Safety Issues

City Seeking to Remove Dam, Restore River o Dam is Only Main Stem Barrier Blocking All Fish & Aquatic Species Passage on the

Dowagiac o 3-Miles Downstream Have Naturally Reproducing Populations of steelhead, coho, and

Chinook Salmon Environmental Assessment Released for Public Review Until 1/7/19

C. Transportation Call for Projects

Rural Task Force (RTF) 2020-2023 o Berrien Approx. $903,926 Annually o Cass Approx. $705,526 Annually o Van Buren Approx. $951,400 Annually

Congestion Mitigation & Air Quality (CMAQ) 2021-2023 o Berrien Approx. $741,858 Annually o Cass Approx. $98,723 Annually o Van Buren Approx. $144,783 Annually

Niles Buchanan Cass Area Transportation Study (NATS) 2020-2023 o Approx. $545,000 Annually

Twin Cities Area Transportation Study (TwinCATS) 2020-2023 o Approx. $916,872 Annually

Deadlines: RTF 12/12/18; CMAQ 12/12/18; NATS 12/3/18. TwinCATS 12/3/18

D. Application to MI Natural Resources Trust Fund Develop Individual Plans to Designate Paw Paw River & St. Joseph River as State Water Trails

SOUTHWEST MICHIGAN PLANNING COMMISSION

2019 PROPOSED MEETING SCHEDULE

COMMISSION MEETINGS

MONTH DAY TIME Location FEBRUARY 19 9:30 a.m. Van Buren ISD Conference Center

APRIL 16 9:30 a.m. Van Buren ISD Conference Center

JUNE 18 9:30 a.m. Van Buren ISD Conference Center

AUGUST 20 9:30 a.m. Van Buren ISD Conference Center

OCTOBER 15 9:30 a.m. Van Buren ISD Conference Center

DECEMBER 17 9:30 a.m. Van Buren ISD Conference Center

Van Buren ISD Conference Center

490 South Paw Paw Street

Lawrence, MI 49064

SOUTHWEST MICHIGAN PLANNING COMMISSION

Location: Van Buren ISD Conference Center

490 South Paw Paw Street

Lawrence, MI

From I-94: Take exit 52 (Lawrence) and turn north. Go approx. 1.4 miles to VBISD Conference Center.

From Red Arrow Hwy. East and West: Take Red Arrow Hwy. until you get to Paw Paw St. Turn south and go over the railroad tracks to VBISD Conference Center.

.

◄ Red Arrow Highway ►

Exit 52

◄ I-94 ►

MICHIGAN PUBLICLY FUNDED HEALTH INSURANCE CONTRIBUTION ACT

In 2011 the Michigan Legislature passed the Publicly Funded Health Insurance

employer’s expenditures for employee medical benefit plans while also providing

for exemptions to the limits. A 2/3 majority vote of the SWMPC board is required

to pass an exemption to the Act. Additionally, if exemptions are to be

applied they must be passed annually.

For the previous budgets beginning in 2012, the SWMPC board passed exemptions to the Act along with the submission of its annual budget.

Two options are provided within the Act:

Hard Cap:

$5,500 times the number of employees with single coverage, plus

$11,000 times the number of employees with two person coverage, plus

$15,000 times the number of employees with family coverage.

The remaining 20% of the cost is to be recovered through payments by the employees.

The 80/20 Plan:

The SWMPC could elect not to pay more than 80% of the total annual cost of the

medical benefit plans it offers, without regard to how much that means per employee

with single, double, or family coverage.

The SWMPC 2019 Budget Proposal With the latest changes to the SWMPC Bylaws, the budget is not due to be submitted to the Commission until the first meeting of the new fiscal year (February 2019). Since the insurance waiver is required before the new year, the budget will be prepared following the Commission’s action in December. Previous SWMPC budgets have been based on a two percent employee premium co-pay for health insurance (health, HSA, dental, vision, disability, life)

5.a.

SWMPC Health Insurance Scenarios for 2019

Total SWMPC Priority Costs in 2018 = $153,868.66

(Includes SWMPC (98%) Cost Share for Health Savings Account)

o Priority Health Insurance = $120,058.66

o HSA = $33,810.00

o Employee Share = $3,140.17

Total SWMPC Priority Costs Projected in 2019 = $153,493.89

One staff insurance will transition from “family” to “individual”

(Includes SWMPC (98%) Cost Share for Health Savings Account)

o Priority Health Insurance = $119,683.89

o HSA = $33,810.00

o Employee Share = $3,132.52

If SWMPC remains at a two percent employee cost share…

The difference in Priority insurance costs 2018 vs. 2019 = -$374.77

Total Change in Percentage 2018 vs. 2019 = -.0025 or -.25%

Summary of Employee Burden for Four Scenarios

Two-Percent Employee Cost Share Scenario: $3,132.52

Three-Percent Employee Cost Share Scenario: $4,698.80

Four-Percent Employee Cost Share Scenario: $6,265.06

Five-Percent Employee Cost Share Scenario: $7,831.33

Vision & Dental Portions of Insurance Coverage are on a Two-Year Renewal Cycle

Vision initiated August 2017. Renewal August 2019.

Dental initiated July 2017. Renewal July 2019.

5.b.