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Administrative procedures for microdata access at
SURS
October 2013
Who can obtain microdata
In Slovenia, the entities entitled to obtain the statistically protected microdata include: Registered research institutions Registered researchers Researchers of government offices
Statistically protected microdata
The statistically protected microdata: Modified in a way which prevents the
identification of the unit to which they refer Containing the variables on the basis of which it
is possible to carry out statistical analysis in the same way as this can be done with individual data
Intended use (1)
The purposes for which the statistically protected microdata can be obtained are: Statistical-analytical purposes Scientific research purposes, where the analysis
involves a public benefit or something positive for the people of Slovenia
Intended use (2)
Statistically protected microdata cannot be obtained for non-statistical purposes: Administrative purposes (where dissemination of
microdata would have a direct administrative consequence for a citizen or a company)
Tax purposes Judicial or business purposes
How to obtain microdata
The users are requested to fill in the Form for obtaining statistically protected microdata for scientific research purpose with information on: The statistical analysis/research paper The researcher carrying out the statistical
analysis
Procedure at SURS
The requests for microdata are submitted to the Data Protection Committee (the advisory body of the Director-General)
The Data Protection Committee produces the proposal of the decision for the Director-General Board
Weekly sessions
Contract, declaration
Research institutions and independent researchers sign the contract for access to the microdata
Researchers sign the declaration on data protection as well
Templates available at: http://www.stat.si/eng/drz_stat_mikro.asp
The contract validation is usually 2 years or for the time of the duration of the project
The possibility to prolong the contract
Access to microdata
The statistically protected microdata are available for researchers:
in a "secure room" at SURS by the "remote access" DVD (only few sample surveys)
"Secure room" (1)
The computers have no link with the external environment, no external unit (diskette, DVD, USB, etc.) and no possibility of printing
Entries to the secure room are allowed only to the entitled individuals
Researchers receive the identification card to register the presence at SURS
"Secure room" (2)
3 computers owned by SURS Researchers should announce their arrival to the
»secure room« by e-mail 4 computers owned by research
institutions/researchers (no need for announcement)
Researchers should not bring into the »secure room« any e-devices which would facilitate the extraction or export of data
"Remote access"
The data are stored on a special SURS server, separated from the production servers
Researchers access the data on a server via Internet connection to the HKOM network
The provider of the HKOM network is the Administrative Processes Directorate within the Ministry of the Interior
There is no possibility of printing and saving the files
Output checking
The output is checked according to the data confidentiality rules
Researchers receive the output by e-mail
Available software
ACCESS MS OFFICE SOFTARE OTHER SOFTWARE
REMOTE ACCESS
MS Office Excel 2010 Adobe Reader 7.0
MS Office PowerPoint 2010 Notepad
MS Office Word 2010 Stata9
SECURE ROOM
MS Office 2010 Internet Explorer
MS Office 2003 Adobe Reader
Notepad
Stata9
SPSS 21
R!
SPSS 20
Microdata users
45 contracts for the secure room, remote access at the moment
70 researchers (39 in the secure room, 13 by the remote access, 18 for both accesses)
Most researchers are from faculties and research institutions
Researchers are not active all the time
Archiving
The microdata and files created in the “secure room“ or by “remote access“ are archived after the end of the project
Researchers can reactivate the access if needed later
Research analyses on microdata
Selected examples of research analyses on microdata provided by national statistics available on:
http://www.stat.si/eng/drz_stat_mikro.asp
