Activationof School Council in Punjab

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1. WHY SCHOOL COUNCILS

2. STAGE WISE DEVELOPMENT OF SCHOOL COUNCIL

3. BREAK UP OF MEMBERS

4. SCHOOL COUNCIL POLICY 2013

5. ESTABLISHMENT OF SCHOOL COUNCIL

6. PROCEDURE OF ELECTION OF MEMBERS

7. PROCEDURE OF ISSUANCE OF S.C NOTIFICATION

8. MEETINGS

9. MONITORING OF SC

10. SOME QUESTION

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Agenda:

It takes a whole village to raise a child(African Proverb)

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Educational issues at National, Provisional,

District and Local Level

Community's role to increase enrolment to meet EFA goals and uplift the standards of education.

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Why School CouncilsSchool, Family and Community

Involvement

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If we want our school successful and

Great Place of Learning

We must enhance

Family and community involvement

with school.

School council is a simple step.

Stage Wise Development Of School Councils

School Advisory Council in High School 1975

School Management committees for EEL/Primary Schools 1994

School Management committees for High School 1995-1998

School Councils in Primary/ Elementary Schools 1998-2000

School Councils in High/ Higher Secondary Schools 2000

Reconstitution Of School Councils (Primary/ Elementary) under PESRP 2003

Reformation of School Councils (Primary/ Elementary) 2007, 2008, 2013

YearsTotal

Members

Break Up Of Members

Chair person Teachers Parent

s

Retired Govt.

Servants Notables Students

2000 (High) 13

Head Teacher 1 5 4 2 --

2003 13 From Parents

Head Teacher As Co-chair 5 4 2 --

2007, 2013 09-17

From Parents

Co- Chair

Head Teacher

chair person

5-9

* 7 Members

as General

Members

--

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FORMULATION OF SCHOOL COUNCIL 2013

1. The school council consists of at least 9 to 17 members. It is in odd numbers.

2. There are following three category members in S.CA- parents member b- Teacher member C- General member

3. Parents members are more than 50% of total members. There is only one teacher member in S.C ,rest of the seats are filled from general members

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S M C

والدین، دادا/دادی، نانا /نانی، بھائی/بہن، چچا/چچی/سرپرست

ہیڈ ٹیچر

چئیرپرسن

ریٹائرڈ ٹیچر، دکاندار، ٹیکنیشن، میڈیا کا نمائندہ، گاوں کا نمبردار، بزنس مین

Criterion of Membership1. Parents Members:Parents’ members mean parents of the bonafide students of that school. More over a mother can be member of boys or girl’s school but father can be member of boys school only. Educated parents are preferred for being member.• The grandparents of the students currently

enrolled in the subject school as members.• The brothers and sisters of the student

above 18 years of age. Uncles/ aunts/ guardians of the orphan students may also be treated as parents.• Mothers’ participation as parent members in

boys school council maybe encouraged.11

Criterion of Membership

2. Teacher Members:Teacher member means the Head teacher or senior most teacher of the school. The Head teacher is a teacher member and Chairman of S.C and Co-signatory of S.C Account with bank.

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Criterion of Membership3. General Members:Female general members shall be preferred in girl’s schools. However, if seemed necessary a maximum of 3 Males can become general members in girls’ schools.• Local individuals possessing some professionals and

vocational background maybe included in SC. i. Retired teachersii. Shopkeeperiii.Retired/ Serving overseers/ Technicians or any

correspondent of local news paperiv. Village Numberdarv. Member of NGO resident of that community

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Breakup/ Category Wise Members

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Sr.# CategoryNumber of Members

Position

1. Head Teacher 1 Chairperson

2. Parents 9 Members

3. General Members 7 Members

Qualification

I. Preference will be given to the educated members in all sectors.

II. If the children of some parents are studying in various schools they shall take part in all School Councils/ Electoral College of these schools.

III. If the parents wish they can nominate the child’s grandfather/ grandmother, parental uncle or uncle as their guardian. In that case that nomine shall be considered a parent.

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Procedure of Election/ Selection of SC MembersGeneral body meetingEDO education or his representatives are to ensure his/ her presence

Primary and Elementary Schools

General body: The AEO concerned, Head Teacher, Parents and noteables will be considered general body members.

I. The concerned AEO presides over the meetingII. Thereafter the willing persons are determined for becoming

members.III. If there are more willing persons from the prescribed seats

then election is held for selection of members.

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Procedure of Election/ Selection of SC MembersRight to Vote:

The parents of only bonafied students who are present at that

time, have right to vote, however AEO or the Head Teacher

and the respectable citizen have no right to vote but AEO has

right to casting vote to select a member in case two have

same votes for election of members. AEO can adopt any way

for voting method; show of hand or through secret balloting.

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Procedure of Issuance of SC NotificationsI. AEO prepares the minutes of meetingII. Issue the notification of SC according to the

prescribed PerformaIII.A copy of minutes of meeting and notification of the

council is forwarded to the Dy. DEO/ EDO (Education) for information and record.

IV.The concerned AEO is responsible for change of any member under the rules.

High and Higher Secondary Schools:

The Head Teacher will call general body meeting at own level to elect or select SC members. He and she will use the powers of AEO and intimate the whole affairs of SC to DEO (SE) and EDO (Education).

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MeetingsI. The first meeting of SC shall be held on the day

of election.II. The staff of re structure programme shall

impart training and briefing about the method of meetings, preparation of agenda, duties and powers, awareness about the terms and conditions of purchase.

III.SC Members addresses/ID number, signature shall be verified.

IV.SC will have to hold the meetings at least once in a month and 10 in a year.

V. Emergency meeting maybe called by Head Teacher at any time.

VI.General body meeting of SC will be held twice a year.

VII.EDO education/ or his representative will ensure his/ her presence on both these occasions. 19

QuorumSC quorum shall be comprised of half the members. Only those decisions will be valid in which half of the

total members have taken part.

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TenureI. SC shall be elected/ selected for two years.II. It is the responsibility of Head Teacher to convene

the meeting of stakeholder after the completion of tenure to elect or select the new school council members.

Removal of DifficultiesIn case of any ambiguity in application of the SC Policy in any given situation, the orders of the EDO (Education), unless over ridden by the Provincial Government by any specific or general order, will be final.

Accountability of School Council

I. School Council shall be called to account in case of unsatisfactory performance according to the Chief Minister Roadmap or any instructions issued by School Education Department.

II. The satisfactory or unsatisfactory performance of School Council members shall be weighed with its annual performance.

III. School council members shall be impeached by the parents and District Education Department.

IV. The method for impeachment shall be adopted according to the report of Head Teacher/ Chairperson of School Council.

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Agenda of SC - 1

Review of the last meeting

What was achieved? And what was not achieved?

Overall view of the educational environment?

Preparation of future program.

School building – School improvement.

Finances.

Meeting of School Councils - 2

• Meeting date. Time. Venue.• Agenda• School improvement plan.• Annual development.• School progress.• Distribution of books.• Distribution of uniforms free.• Enhancement enrolment/ admission.• Drop out/ follow-up.• Encouragement of school council members.• Minutes of meeting.• Approval of previous minutes of meeting.• Free teaching resources.• Free coaching centres.• CPP program.• Other affairs.

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MONITORING OF S.C

The Monitoring of S.C is performed through the following ways:-

• Higher authorities can check the accounts any time.• The DMO or any other mechanism prescribed by Govt. may

also check the record of SC and interact with the members of SC as well.

• EDO (Edu)/DEO/ Dy. DEO / AEO check the record of S.C during his visit / inspection of School.

• M.E.A check the record of S.C every Month through the prescribed Performa.

Community’s Voice

• No consultation with the parents• No action on the parents complaints or suggestions• Disrespect of Private members• Teacher consider wise than parents or community

members• Don’t become boss• Illiterate people interfere in the affairs of school

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School Council As Citizen Community

Board (CCB)Steps for the formation of a CCB;1. First step to approach EDO community

development/social welfare officer to get the registration form.

2. Name (School Council)

3. Filling of application with registration authority

4. Processing by registration authority5. Identification of the projects6. Project Preparations and Processing7. Approval of projects8. Projects implementation9. Monitoring and evaluation system

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Some Question:1. Is the notification issued by the Department and other material of the

school council available in the school?2. Who selected the members?3. What was the criteria to select the members?4. Are the members according to the directions of the department?5. Is the agenda of meeting being circulated accordingly?6. Where are the meetings being held?7. Did the Head Teacher prepared the school development plan with the

consultation of school council members?8. What is the annual budget of the school council?9. Did you have school council account in the bank?10. Did the Head Teacher receive funds from the Government?11. How are school council funds being utilized?12. What steps are being taken to empower the school council?13. Is the Head Teacher insured the functions and role of school council?14. How much time is being spent by the AEO and DEO for school council?15. Are the parents satisfied by the performance of the school council?

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Never doubt that a small group of

thoughtful, committed people

can change the world.

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Thanks